2021 Oct Contract PWS-18 AUGUST 2021-Final.pdf

Performance Work Statement For

On-site Paper Shredding Services for the Naval Air Warfare Center Training Systems Division

(NAWCTSD)

DEPARTMENT OF THE NAVY

Naval Air Warfare Center, Training Systems Division

NAWCTSD

Orlando, FL 32826

DISTRIBUTION STATEMENT D:

Distribution Authorized to the Department Of Defense and U.S. DoD contractors only. Other requests for this document shall be referred to Naval Air Warfare Center, Training Systems Division

(NAWCTSD); Attn: Gerald Houghtaling, Supervisory Command Support Specialist, NAWCTSD, 12211 Science Drive, Orlando, FL 32826.

For Official Use Only

Table of Contents

1. GENERAL DESCRIPTION

2. SPECIFIC DESCRIPTION

2.1 Containers

2.2 Collection:

2.3 Shredding

2.4 Certification

4. Performance Period

5. Examination of Premises

6. Pre-Performance Meeting

7. Station Regulations

8. Security Requirements

9. Photography

10. Waste, Waste Disposal, and Cleanup

11. Cooperation With Other Contractors

PERFORMANCE WORK STATEMENT (PWS)

Project Title: On-site Paper Shredding Services for the Naval Air Warfare Center Training Systems Division (NAWCTSD)

Activity Location: Naval Support Activity (NSA) Orlando, FL

1. GENERAL DESCRIPTION.

1.1 The requirement is for turnkey paper shredding services to include providing lockable collection containers, weekly collection and on-site shredding of contents, and certification of document description.

1.2 The contractor shall be a certified member of the National Association of Information Destructions (NAID).

2. SPECIFIC DESCRIPTION.

2.1 Containers

2.1.1 The contractor shall provide thirty (30) lockable collection containers/consoles.

2.1.2 The contractor shall distribute and set up the containers throughout the DeFlorez building

(26 ea.) and the Annex Building (4 ea.) at accessible locations to be determined by the Government.

2.1.3 The final location/distribution of the containers may be adjusted based on demand/usage, including the relative distribution between the two buildings.

2.1.4 Containers shall be of approximately thirty (30) gallon capacity with liners/bags for ease of removal and collection of paper.

2.1.5 The contractor shall provide the contracting officer’s designated representative (Mr.

Gerald Houghtaling) a key that will open all the containers for Government quality assurance.

2.1.6 The containers shall be new “console” type units, of uniform neutral color and appearance commensurate with the professional office environment where they will be placed. The containers are property of the contractor and shall be removed from Government property at the completion/termination of the contract.

2.2 Collection:

2.2.1 The contractor shall visit the installation once per week for the purpose of emptying the contents of all containers. The collection day will be coordinated with the contracting officer’s designated representative.

2.2.2 In addition to emptying the contractor provided containers, the contractor will accept material for shredding from the Mail, Warehouse, and Supply Operations Branch located at the Loading Dock.

2.2.3 The contractor shall provide all necessary labor, tools and equipment necessary to empty the containers.

2.3 Shredding

2.3.1 The contractor shall provide on-site shredding of the paper collected from all the containers once a week during normal working hours.

2.3.2 The contractor will shred up to 2400 lbs of material per week.

2.3.3 The contractor shall provide “cross cut” shredding that will render a product that is unrecognizable from the original document.

2.3.4 The contractor shall provide appropriate protection to prevent any disclosure of information contained in the discarded paper that is to be shredded.

2.3.5 The contractor shall recycle the shredded paper so that it will not enter the public domain in a manner in which it can be directly reconstituted (such as in packing material or animal bedding, etc.) or that is a violation of any environmental regulations.

2.4 Certification

2.4.1 The contractor shall provide a written certification of document destruction to the contracting officer’s designated representative upon completion of the weekly on-site shredding.

2.4.2 The weekly certification shall include a report of the total weight of shredded material.

2.4.3 All shredded paper collected by the contractor shall be recycled.

2.4.4 Payment for services is contingent upon receipt of the certification of document destruction.

3. Location.

3.1 NSA Orlando, 12211 Science Drive, Orlando, FL 32826. NSA Orlando is comprised of two buildings: DeFlorez Building and the Annex. Parking, pick-up and shredding will occur at the DeFlorez loading dock.

3.2 Both buildings (DeFlorez and Annex) are in close proximity to each other (within walking distance).

4. Performance Period.

4.1 The contractor shall provide and set up the collection containers within fifteen (15) calendar days from contract award date.

4.2 The contractor shall provide the first weekly shredding service 1 week after delivery of the shredder containers and regular site visits shall continue on a weekly basis thereafter.

4.3 The intial period of performance is 1 October 2021 to 31 March 22, with the option to extend services to end no later then 30 September 2026.

5. Examination of Premises.

5.1 Prior to submitting proposals, contractors are expected to inspect the project site to satisfy themselves as to the general and local conditions that may affect the cost of performance of the work to the extent that such information is reasonably obtainable.

5.2 Contracting Officer’s Representative (COR) and Facilties Director will be available Monday through Friday throughout the time of solicitiation for contractors to be allowed to visit the project site. Contractors shall be accompanied by Government Personnel at all times while on base.

5.3 All pre-award inquiries or requests for information (RFI) shall be in writing and submitted to the

CO.

6. Pre-Performance Meeting.

6.1 Within two days after award and prior to beginning any work, the contractor will schedule a Pre-

Performance Meeting with the CO, COR and Facilities Director.

6.2 The meeting shall be conducted to review the specific performance of the contract and to determine the locations of the collection containers/consoles.

7. Station Regulations.

7.1 Normal work hours are between 0800 and 1630, Monday through Friday (excluding Federal

Holidays).

7.2 The contractor shall obey all Activity regulations; including, but not limited to HPCON levels, including fire, traffic and security regulations. Seat belt usage on base is mandatory.

7.3 Contractor vehicles are subject to search at all times.

7.4 All contractor personnel shall keep within the limits of the work (and avenues of ingress/egress) and shall not enter any restricted areas.

7.5 The contractor’s employees and equipment shall be conspicuously labeled for easy identification.

7.6 No employee of the contractor shall be admitted to the installation without satisfactory proof of United States citizenship or legal resident status and compliance with the Security Requirements below.

7.7 Contractor will need an escort at all times on base.

8. Security Requirements.

8.1 References:

8.1.1 Code of Federal Regulations (CFR): 5 CFR 731.202(b), Criteria for Making Suitability Determinations (available at: http//wwww.access.gpo.gov/nara/cfr/waisidx 09/5cfr731 ) 09.html).

8.2 Security: The contractor shall take means (defense-in-depth measures) necessary to protect the confidentiality of Government controlled unclassified information in the same manner as the contractor would protect its own proprietary information.

8.3 Background Checks: Contractor personnel shall be U. S. Citizens. Contractor personnel shall undergo the company internal vetting process prior to gaining access to U.S. Government controlled unclassified information. To comply with immigration law, the contractor shall use the Employment Eligibility Verification Program (E-Verify) IAW FAR 52.222-54. The contractor shall review and become familiar with the suitability factors presented in 5 CFR 731.202(b), to use as an aid in their employee selection process.

8.4 Access to controlled unclassified information (sensitive information) by contractor personnel shall be limited to those individuals who have been determined trustworthy as a result of the favorable completion of a National Agency Check with Inquiries (NACI) or equivalent or who are under the escort of appropriately cleared personnel.

8.5 The contractor shall use the Standard Form 85P (questionnaire for Public Trust Positions) and submit fingerprints as part of the adjudication process. The contractor shall submit the Standard Form 85P to the NAWCTSD Security Office Code, 7.4, for processing and will make final determinations of suitability for individual contractors.

8.6 The contractor shall submit employee names to the contracting officer’s designated representative (Gerald Houghtaling) and Facilities director (Stephen Bohan) a minimum of 2 days prior to the scheduled, weekly shredding service.

8.7 Contractor will require an escort at all times while on base.

9. Photography.

9.1 Photography is not permitted on site.

10. Waste, Waste Disposal, and Cleanup.

10.1 The work is being performed in an occupied facility.

10.2 The contractor shall keep their work area free of waste materials and debris at all times.

10.3 Work shall not be considered complete until the contractor removes any rubbish, tools, equipment, and materials that may have been generated from their work.

11. Cooperation With Other Contractors.

11.1 The contractor shall be aware that other contractors may be engaged in similar and supporting work requiring close cooperation. The contractor shall cooperate and schedule work to avoid conflict with, and interruption of the work of others insofar as practical. Unresolved conflicts shall be referred to the CO for a decision. The CO’s decision shall be final, subject to right of appeal in accordance with the terms of this contract.