2021 Gen_Specs Herbicide SGL 235.pdf

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Southcentral Region, requires pre-emergent herbicide treatment on 362 acres of State Game Lands, (SGL) No. 235 in St. Thomas Township, Franklin County PA. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools and equipment for the work as per Attachment 1, Post and Pre-emergent herbicide treatment specifications.

All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831, Questions concerning the site characteristics and location of this project should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831.

Questions concerning the Request for Quote, the Purchase Order, or bidding procedures should be directed to Heather Lohr (helohr@pa.gov) at 814-643-1831, ext. 401.

II. PROJECT LOCATION:

The project is located on SGL No. 235 in St. Thomas Twp. Franklin County, near the town of Fort Loudon. The project block consists of approximately, 4 spray blocks totaling 362 acres. Block 1 is 289 acres, block 2 is 18 acres, block 3 is 39 acres and block 4 is 16 acres. See maps in attachment 3.

III. CONTRACT TASKS:

Line Item 1: The contractor shall perform a “machine only” pre-emergent herbicide treatment on 362 acres, separated into 4 spray blocks, of SGL 235 (Franklin County) in accordance with attachment 1 (See Definitions Attachment 2)

IV. SITE INSPECTION AND ASSISTANCE:

PGC personnel will conduct an optional tour of the project location for prospective bidders on request.

To set up a site tour contact LMGS Eric R. Horsh, phone number (717)676-8282. The meeting location for the tour will be at the Game lands parking area at the southern end of Upper Horse Valley

Road. GPS coordinates are 39.988678 -77.850206, (see attachment 4)

V. CONTRACT REQUIREMENTS:

A. All work for line item 1 must be completed between, April 15 and May 15, 2021

B. The contractor agrees to comply with all attachments. The Commission reserves the right to reject any or all bids.

C. As a further guarantee of faithful performance of the conditions set forth in this Contract, the successful bidder hereby agrees to furnish the PA Game Commission with Cashiers or Treasurers Check, payable to “Pennsylvania Game Commission”, in the amount of 10% for final bid price prior to work beginning.

The performance bond should be mailed or otherwise delivered to the following address:

Attn: LMGS Eric Horsh PA Game Commission 8627 William Penn Highway Huntingdon, PA 16652 mailto:ehorsh@pa.gov mailto:bmcneal@pa.gov mailto:helohr@pa.gov

The performance bond will be released upon satisfactory completion of the project as determined by the PGC.

D. Failure to comply with any of the terms or conditions of the Contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

E. Any extension of time under the Contract, or forbearance of cancellation and claim against the surety will not result in a release of the surety or the Principal from their obligations under the Contract and the surety.

F. Prevailing minimum wages apply to this project. Refer to the wage rates attachment 5.

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

HOLD HARMLESS: The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VII. BID AWARD:

Bid is electric thru SRM by 2:00pm on December 29, 2020

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME COMMISSION

MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO RECEIVE PAYMENT

FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept. of General services (DGS) website so you need to contact them directly if you have any problems with the website.

The unit price (price per acre) shall include all labor, equipment, tools, insurance and all items necessary for the completion of the project.

The contractor shall be paid at the unit price (price per acre) bid for ACTUAL acres correctly completed (as determined by the PGC) in accordance with the contract terms, conditions, and “Mowing/Mechanical Cutting and Felling Specifications.”

http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us

VIII. CONTRACT TERM:

The contract term shall commence upon the contractor’s receipt of the Purchase Order that includes a notice to proceed, and terminate May 15, 2021. The contract will not be extended beyond June 30, 2021, for any reason.

IX. DAMAGE TO COMMONWEALTH PROPERTY:

The contractor shall be responsible for any damage to Commonwealth property resulting from the completion of this contract. The contractor shall immediately repair, in a manner that meets with the approval of the PGC, any damage to roads and other facilities resulting from the contractor’s activities, beyond what is reasonably considered normal wear and tear.

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres correctly completed as measured by the

PGC.

ATTACHMENT 1

PRE-EMERGENT HERBICIDE TREATMENT SPECIFICATIONS

SGL 235 St. Thomas Twp. Franklin County

1. The contractor shall comply with all State Game Lands Regulations

2. Conduct a Machine only pre-emergent herbicide treatment. Contractor will conduct a pre-emergent herbicide treatment with a mixture rate of 7 oz. of Indaziflam (Esplanade 200 SC) and 4 oz of Imazapic (Plateau) per acre. See attachment 2 (Definitions)

3. The operator shall perform complete and accurate coverage of the entire project area. Any area that can not be treated by “machine” shall be treated by hand. A minimum of 85% of the target area must be treated. If 85% of the target area is not treated, as determined by PGC land management representative, the contractor shall re-treat such areas at the contractor’s expense. Failure to re-treat missed or improperly treated area may result in the contractor’s forfeiture of the performance bond

4. The Contractor shall complete all pre-emergent herbicide applications between April 15 to May 15,

5. Heavy equipment shall not be operated when ground conditions are such that excessive soil disturbance and damage will result. The contractor may be required to repair areas that become rutted due to work. Treatment shall not occur when there is any snow cover on the ground.

6. The contractor shall remove all trash and garbage generated from the completion of this contract on a daily basis. This includes all materials generated from the support of felling tools and equipment, and any other items or refuse generated by the contractor’s employees.

7. The contractor shall notify the LMGS Horsh three days prior to beginning the project. The contractor may work at times other than the schedule of the LMGS Horsh. The contractor may be present at the final inspection

Attachment 2 Definitions

“MACHINE”

a. EQUIPMENT - All equipment to be used in or upon any spray equipment must meet all state and federal safety regulations. Spray equipment must be able to complete the project in adequate time. Spray equipment must be capable of applying herbicide a minimum spray width of 40 feet from each side of the machine for a total of 80 feet.

Consecutive spray passes must obtain coverage of the vegetation to a height of 4 feet which will result in some double application in the zone where 2 passes overlap.

The spray rig must be capable of navigating the terrain and forest conditions specified in this contract. Most often this requires a rubber tired or tracked machine capable of traversing through and over downed trees and rocks. The Commission reserves the right to reject any piece of equipment that in its opinion will not adequately complete the job.

b. INSPECTION - Commission personnel will inspect the Operator's spray equipment to determine if they meet the Specifications. Performance tests, as necessary, will be conducted at a location mutually agreed upon by Commission personnel and the Operator.

The Operator assumes all expenses incident to operation of the spray equipment and the equipment operator's time during these tests. The Commission may request this inspection be held as many as sixty (60) days prior to the scheduled start of spraying. On-site inspection on the reporting date may be acceptable if approved in advance by the Commission.

c. EQUIPMENT REFUELING - Any refueling of the spray equipment done while the engine is running must be done by hose line and nozzle only. Fueling from containers will be permitted only during complete engine shutdown. Proper fueling and bonding procedures as approved by the National Fire Protection Association must be followed.

d. LOADING - The equipment operator is responsible for the proper loading of the spray equipment. Loading is under the equipment operator’s direction and must be inspected by the equipment operator before leaving the loading zone. The weight must not exceed the maximum gross weight specified by the equipment manufacturer. The equipment operator must compensate for any adverse conditions.

e. TANKS - Leak proof, corrosion-resistant tanks with exterior filler openings must be used. The location and size of tanks must not impair ground worthiness by overloading or displacing the center of gravity beyond acceptable limits. Filler openings or necks must be large enough to prevent surging during filling. Tanks must be vented to the outside. Tanks must be able to draw spray material on slopes of at least twenty (20) percent.

f. PUMPING SYSTEM - The pumping system must be securely attached and capable of maintaining the pressure required insuring the even distribution of the herbicide. All plumbing and pumps must be large enough to handle the required flow. All parts, including pump seals, must be chemically and abrasively resistant to the spray material being used.

g. PRESSURE GAUGES - An accurate liquid-filled spray pressure gauge must be located so that the equipment operator can easily read it.

h. FLOW METERS - An accurate liquid filled flow meter must be located so that the equipment operator can easily read it. The Commission’s representative on site will measure the fluid levels of all tanks at the start and end of each load and block. The Operator will be required to park the spray equipment on a level area as specified by the Commission for these measurements.

i. NOZZLES - The nozzle delivery system will be designed to meet the Commission’s spray objectives. Nozzle delivery angle should be adjustable from horizontal to at least 45 degrees above horizontal. The Operator will work with the Commission’s Monitoring

Specialist to achieve the specified results. This will typically entail two or three different types of nozzles arranged in a specific order.

j. SHUTOFF - To avoid contamination of areas not scheduled for treatment, the entire spray system must be leak proof and have a positive shutoff mechanism capable of eliminating dripping from the nozzles.

k. SYSTEM CLEANING - The equipment spray system, including tanks, must be cleaned of all foreign material and flushed with water prior to the start of the spray operation. The spray system must be flushed following spraying on a daily basis to prevent drying of spray material. The Operator must daily clean all screens, check for leaks and clogs, verify pump pressure, and monitor flow rate. Spray equipment used to spray non-native invasives must be cleaned prior to entering State Game Lands if coming from an area with invasives.

Attachment 3

Attachment 4