2021 Gen_Specs Foliar Herbicide SGL 235.pdf

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Southcentral Region, requires Hand Only Spot Foliar herbicide treatment of invasive plant species on 256 acres of State Game Lands, (SGL) No. 235 in St.

Thomas Township, Franklin County PA. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools and equipment for the work as per Attachment 1, Post-emergent Spot herbicide treatment. All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831, Questions concerning the site characteristics and location of this project should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831.

Questions concerning the Request for Quote, the Purchase Order, or bidding procedures should be directed to Heather Lohr (helohr@pa.gov) at 814-643-1831, ext. 401.

II. PROJECT LOCATION:

The project is located on SGL No. 235 in St. Thomas Twp. Franklin County, near the town of Fort Loudon. The project block consists of approximately, 1 spray blocks totaling 256 acres. See maps in attachment 2.

III. CONTRACT TASKS:

Line Item 1: The contractor shall perform a Hand Only Spot Foliar treatment of all invasive species on 256 acres, in one block, of SGL 235 (Franklin County) in accordance with attachment 1

IV. SITE INSPECTION AND ASSISTANCE:

PGC personnel will conduct a one time tour of the project location for prospective bidders on April 30, 2021. Questions regarding the site tour contact LMGS Eric R. Horsh, phone number (717)676-8282.

The meeting location for the tour will be at the Game lands parking area at the southern end of

Upper Horse Valley Road. GPS coordinates are 39.988678 -77.850206, (see attachment 3)

V. CONTRACT REQUIREMENTS:

A. All work for line item 1 must be completed before June 30, 2021

B. The contractor agrees to comply with all attachments. The Commission reserves the right to reject any or all bids.

C. As a further guarantee of faithful performance of the conditions set forth in this Contract, the successful bidder hereby agrees to furnish the PA Game Commission with Cashiers or Treasurers Check, payable to “Pennsylvania Game Commission”, in the amount of 10% for final bid price prior to work beginning.

The performance bond should be mailed or otherwise delivered to the following address:

Attn: LMGS Eric Horsh PA Game Commission 8627 William Penn Highway Huntingdon, PA 16652 mailto:ehorsh@pa.gov mailto:bmcneal@pa.gov mailto:helohr@pa.gov

The performance bond will be released upon satisfactory completion of the project as determined by the PGC.

D. Failure to comply with any of the terms or conditions of the Contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

E. Any extension of time under the Contract, or forbearance of cancellation and claim against the surety will not result in a release of the surety or the Principal from their obligations under the Contract and the surety.

F. Prevailing minimum wages apply to this project. Refer to the wage rates attachment 5.

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

HOLD HARMLESS: The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VII. BID AWARD:

Bid is electric thru SRM by 2:00pm on. _May 7, 2021______

The bid shall be awarded as a single line item per acre. The per acre price shall include the cost of labor, insurance, and all miscellaneous expenses necessary for the completion of the tasks. Prices bid shall be in dollar and cents only. Payment will be dispersed based on the number of acres completed as per the required specifications. Service Bid on the Herbicide project should include the Unit Price ($/Acre) Payment will be by Unit (acre) completed to the specifications of Attachment 1.

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME COMMISSION

MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO RECEIVE PAYMENT

FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept. of General services (DGS) website so you need to contact them directly if you have any problems with the website.

The unit price (price per acre) shall include all labor, equipment, tools, insurance and all items necessary for the completion of the project.

http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us

The contractor shall be paid at the unit price (price per acre) bid for ACTUAL acres correctly completed (as determined by the PGC) in accordance with the contract terms, conditions, and “Mowing/Mechanical Cutting and Felling Specifications.”

A. As further guarantee of faithful performance of the conditions set forth in this contract, the Contractor hereby agrees to furnish the Commission with Certified Check, Savings Account, Irrevocable Letter of Credit, or other security acceptable to the Pennsylvania Game Commission, in the sum of 10% of the final bid price of total acres to be treated.

ANY SECURITY POSTED MUST HAVE AN EXPIRATION DATE A MINIMUM OF ONE

YEAR BEYOND THE EXPIRATION DATE OF THE CONTRACT.

B. Performance Security is due no later than 30 days after written notice of the bid award.

Time is of the essence with regard to the provision of Performance Security. At the option of the PGC, failure to provide an acceptable Surety within 30 days will result in cancellation of the contract and the PGC may declare the bidder ineligible on future projects.

C. It is further agreed that any performance bond guarantees the complete and faithful performance of this contract and full compliance with the conditions set forth herein, particularly as to construction repairs, restorations or other conditions to be performed and the Principal and Surety shall in no way be released or either of them, their executors, administrators, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such repair involving construction restoration and conditions to be performed, and extension or forbearance hereof being hereby waived.

D. Failure to comply with any of the conditions of the contract herein mentioned shall result in cancellation of the agreement and forfeiture of the performance bond to cover damages sustained by the Commission. The Commission may declare the Contractor ineligible to bid on future contracts.

VIII. CONTRACT TERM:

The contract term shall commence upon the contractor’s receipt of the Purchase Order that includes a notice to proceed, and terminate June 30, 2021. The contract will not be extended beyond June 30, 2021, for any reason.

IX. DAMAGE TO COMMONWEALTH PROPERTY:

The contractor shall be responsible for any damage to Commonwealth property resulting from the completion of this contract. The contractor shall immediately repair, in a manner that meets with the approval of the PGC, any damage to roads and other facilities resulting from the contractor’s activities, beyond what is reasonably considered normal wear and tear.

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres correctly completed as measured by the

PGC.

INVOICES:

Prior to invoice submission to the Commonwealth a copy of all invoice must be sent to:

Eric Horsh Land Management Group Supervisor

Pennsylvania Game Commission 8627 William Penn Hwy Huntingdon, PA 16652

Original invoices must be sent to:

Commonwealth of PA – PO Invoices P.O.Box 69180 Harrisburg, PA 17106

All invoices must have the Purchase Order Number, as well as the Operator’s SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

ATTACHMENT 1

Hand Only Spot Foliar Herbicide Treatment SGL 235 St. Thomas Twp. Franklin County

1. The contractor shall comply with all State Game Lands Regulations

2. All invasive plant species will be target, they include but are not limited to, Japanese Barberry, Honeysuckle (Japanese and Tartarian), Autumn Olive, Privet and Japanese Stilt Grass.

3. Conduct a Hand Only Foliar Herbicide Treatment on 256 acres of SGL 235. Contractor will conduct this treatment with a mixture rate of 2% Glyphosate and 1.5% Triclopyr (Garlon 3A) with a Non-ionic Surfactant. The addition of a water conditioner will also be required. This application will be conducted using backpack or hand spraying equipment. .

Due diligence will be used by all personnel to protect non-target/desirable species.

4. The operator shall perform complete and accurate coverage of the entire project area. A minimum of 85% of the target area must be treated. If 85% of the target area is not treated, as determined by PGC land management representative, the contractor shall re-treat such areas at the contractor’s expense. Failure to re-treat missed or improperly treated area may result in the contractor’s forfeiture of the performance bond

5. The Contractor shall complete all pre-emergent herbicide applications before June 30, 2021

6. Equipment shall not be operated when ground conditions are such that excessive soil disturbance and damage will result. The contractor may be required to repair areas that become rutted due to work. Treatment shall not occur when there is any snow cover on the ground.

7. The contractor shall remove all trash and garbage generated from the completion of this contract on a daily basis. This includes all materials generated from the support of felling tools and equipment, and any other items or refuse generated by the contractor’s employees.

8. The contractor shall notify the LMGS Horsh three days prior to beginning the project. The contractor may work at times other than the schedule of the LMGS Horsh. The contractor may be present at the final inspection

Attachment 2

Attachment 3