2021 - ATCMTD - NOFO - Informational Webinar - Slide Deck.pptx

Welcome to Today’s Webinar

Advanced Transportation and Congestion Management Technologies Deployment (ATCMTD) Program

Date: July 13, 2021 Time: 1:00 PM – 2:30 PM ET

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This webinar is brought to you by the Federal Highway Administration (FHWA) of the U.S. Department of Transportation (USDOT)

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Advanced Transportation and Congestion Management Technologies Deployment (ATCMTD) Program

Ryan Buck, Office of Acquisitions and Grants Management, FHWA David Harris, ATCMTD Program Manager, FHWA

Presenters

Advanced transportation and congestion management technologies deployment (Atcmtd) program David Harris, ATCMTD Program Manager Office of Operations, FHWA

Agenda ATCMTD Program Application Questions

ATCMTD Program FAST Act Section 6004 created a new Section 503(c)(4) of the United States Code:

23 U.S.C. 503(c)(4): Advanced transportation technologies deployment.

Establishes an Advanced Transportation and Congestion Management Technologies Deployment initiative to provide grants to eligible entities to develop model deployment sites for large scale installation and operation of advanced transportation technologies to improve safety, efficiency, system performance, and infrastructure return on investment [23 USC 503(c)(4)(A)].

No less than five and not more than 10 eligible entities will receive awards during each fiscal year [23 USC 503(c)(4)(D)(i)].

Program Funding Funding: Provides $60,000,000 for Fiscal Year 2021 [23 USC 503(c)(4)(I)(i)].

Federal share not to exceed 50% of project cost [23 USC 503(c)(4)(J)].

No more than 20% of the total amount (i.e., $12M) in a fiscal year to a single recipient [23 USC 503(c)(4)(K)].

Recipient may use not more than 5% of the funds awarded each fiscal year to carry out planning and reporting requirements [23 USC 503(c)(4)(L)].

Previous Rounds of ATCMTD 2016 – 81 applications, eight projects selected for award.

2017 – 68 applications, 10 projects selected for award.

2018 – 64 applications, 10 projects selected for award.

2019 – 33 applications, 10 projects selected for award.

2020 – 46 applications, 10 projects selected for award.

Use of Funds [23 USC 503(c)(4)(E)] Advanced traveler information systems.

Advanced transportation management technologies.

Infrastructure maintenance, monitoring, and condition assessment.

Advanced public transportation systems.

Transportation system performance data collection, analysis, and dissemination systems.

Advanced safety systems, including V2V and V2I communications, technologies associated with autonomous vehicles, and other collision avoidance technologies.

Integration of Intelligent Transportation System (ITS) with the Smart Grid and other energy distribution and charging systems.

Electronic pricing and payment systems.

Advanced mobility and access technologies, such as dynamic ridesharing and information systems to support human services for elderly and disabled individuals.

Eligible Entities [23 USC 503(c)(4)(N)(i)] Eligible applicants include:

State or local governments.

Transit agencies.

Metropolitan planning organizations representing a population of over 200,000.

Other political subdivisions of a State or local government (such as publicly owned toll or port authorities), or A multijurisdictional group or consortia of research institutions or academic institutions.

FHWA encourages partnerships with the private sector or public agencies, including multimodal and multijurisdictional entities, research institutions, organizations representing transportation and technology leaders, or other transportation stakeholders.

Program Vision (1 of 3) The deployment of advanced technologies and related strategies to address issues and challenges in safety, mobility, sustainability, economic vitality, and air quality that are confronted by transportation systems owners and operators.

The advanced technologies are integrated into the routine functions of the location or jurisdiction, and play a critical role in helping agencies and the public address their challenges.

Management systems within transportation and across other sectors (e.g., human services, energy, and logistics) share information and data to communicate among agencies and with the public.

Program Vision (2 of 3) These management systems provide benefits by maximizing efficiencies based on the intelligent management of assets and the sharing of information using integrated technology solutions.

The advanced technology solutions and the lessons learned from their deployment are used in other locations, scaled in scope and size, to increase successful deployments, and provide widespread benefits to the public and agencies.

Program Vision (3 of 3) Advanced technologies can also help to revitalize neighborhoods and regions by attracting more business or residential developments to bring opportunities closer to where people live.

Technologies also assist in providing transportation options and improved multimodal transportation systems, allowing users to have access to safe, reliable, and affordable connections to employment, education, healthcare, goods delivery, and other services.

As such, technology helps create pathways to jobs and economic opportunities for traditionally disadvantaged populations.

Program Goals (1 of 2) Reduced costs and improved return on investments.

Environmental benefits from congestion management and streamlined traffic flow.

Measurement and improvement of transportation network operations.

Reduction of traffic crashes and increase in personal safety.

Real time information to improve mobility, reduce congestion and provide for more efficient and accessible transportation Access to safe, reliable, and affordable connections to employment, education, healthcare, freight facilities, and other services.

Monitoring transportation assets to improve infrastructure management, reduce maintenance costs, prioritize investment decisions, and ensure a state of good repair.

Program Goals (2 of 2) Economic benefits from reduced delays, improved system performance, and throughput, and the efficient and reliable movement of people, goods, and services.

Accelerated deployment of V2V, V2I, and automated vehicle applications, and autonomous vehicles.

Advanced technologies integrated into transportation system management and operations.

Demonstration, quantification, and evaluation of the impact of advanced technologies, strategies, and applications towards improved safety, efficiency, and sustainable movement of people and goods, and Reproducibility of successful systems and services for technology and knowledge transfer to other locations facing similar challenges.

Program Focus Areas Proposals are not limited to these priorities but the USDOT is particularly interested in deployment programs and projects in the following areas:

Climate Change and Environmental Justice Impacts.

Racial Equity and Barriers to Opportunity.

Integration of Intelligent Transportation Systems with the Smart Grid and other energy distribution and charging systems.

Advanced public transportation systems.

Freight Community System.

Rural Opportunities to Use Transportation for Economic Success (R.O.U.T.E.S.) Initiative.

Complete Trip.

APPLICATION PROCESS

Ryan Buck, Office of Acquisition and Grants Management David Harris, ATCMTD Program Manager

Application Process (1 of 2) Applications must be submitted through Grants.gov at www.grants.gov. To submit, applicants must:

Obtain a Data Universal Numbering System (DUNS) number:

Register with the System for Award (SAM) at www.sam.gov.

Create a Grants.gov username and password, and E-business point-of-contact (POC) at the applicant’s organization must respond to the registration email from Grants.gov and login to authorize the POC as an Authorized Organization Representative.

Applications are due August 23, 2021.

Note: The Grants.gov registration process usually takes 2-4 weeks to complete. Late applications that are the result of failure to register or comply with Grants.gov applicant requirements will not be considered.

Application Process (2 of 2) Applicants may obtain application forms at Grants.gov under the Notice of Funding Opportunity (NOFO) number.

Applicant must complete and submit all forms included in the application package for this NOFO as contained at www.grants.gov.

ATCMTD Application:

Volume 1 – Technical Application Cover Page Project Narrative Management Structure Staffing Description Resumes for Key Personnel

Cover Page (1 of 2) Cover Page to include the following information:

Project name.

Eligible entity applying to receive Federal funding.

Total project cost (from all sources).

ATCMTD requested funding.

Are matching funds restricted to a specific project component? If so, which one?

State(s) in which the project is located.

Cover Page (2 of 2) Is the project currently programmed in the: Transportation Improvement Program (TIP), Statewide TIP (STIP), Metropolitan Planning Organization (MPO) Long Range Transportation Plan, and/or State Long Range Transportation Plan?

Technologies proposed to be deployed.

Will the project use connected vehicle technologies?

Will the project use automated vehicle system technologies?

Is the project located in a rural area?

Project Narrative Recommends that the Project Narrative use the following basic outline to clearly address the program requirements and make critical information readily apparent:

Detailed statement of work.

Detailed project schedule.

Staffing/Team description.

The Project Narrative should include a table of contents, maps, and graphics as appropriate to make the information easier to review.

Project Description (1 of 3) Introduction that provides a clear, concise description of the project and the proposed technology deployment(s).

Description of the geographic area or jurisdiction the deployment will service.

Description of the real-world issues and challenges to be addressed by the proposed technology deployments.

Description of transportation systems and services.

Deployment plan that includes providing long-term operation and maintenance of the proposed technologies to improve safety, efficiency, system performance, and return on investment.

Project Description (2 of 3) Description of regulatory, legislative or institutional challenges.

Quantifiable system performance improvements.

Quantifiable safety, mobility, and environmental benefit projections.

Vision, goals and objectives for the technology deployment.

Plan to leverage existing technology investments.

Schedule for conducting the technology deployment.

Project Description (3 of 3) Any support or leveraging of the Intelligent Transportation System (ITS) program or innovative technology initiatives.

A summary identifying which of the DOT goals, focus areas and objectives will be implemented.

Staffing/Team Description Description of the organization of staffing to manage and conduct the project, including identification of key personnel, organization, role, and responsibility.

Primary point of contact and complete contact information.

Management Structure Description of the Applicant’s organization.

Plan for partnering with the private sector or public agencies.

Designation of all proposed sub-recipients.

Diagram depicting the organizational structure of the project team.

Other Information Resumes for key personnel.

Formatting.

Page limitations.

ATCMTD Application:

Volume 2 – Budget Application Application Standard Forms (SFs) Summary Budget Narrative Cost-Share Information Organizational Information

Standard Forms (1 of 4) Application must include the SF 424 (Application for Federal Assistance), SF 424A (Budget Information for Non-Construction Programs), SF 424B (Assurances for Non-Construction Programs), Grants.gov Lobbying Form.

SFs are available online at http://www.grants.gov/web/grants/forms/sf-424-family.html.

Standard Forms (2 of 4) On the SF-424, the information in block 8a (Applicant’s “Legal Name”) must be the same as the information entered for registration in www.SAM.gov and for the Applicant’s DUNS number. The title for an applicant’s workspace on www.Grants.gov is limited to 240 characters and may be different than the DUNS name.

Standard Forms (3 of 4) For applications under this Notice of Funding Opportunity (NOFO), the breakdown of the applicable sections of SF 424A is:

Section A: Since this is an initial application, only columns (a) through (d) and (g) need to be completed. The applicant should enter the proposed project as one program or function; however, as an option, the applicant may subdivide this entry into partial programs (e.g., a Phase I and Phase II).

Section B is a summary of the entire project budget across all years.

Section C is the source of the non-Federal matching share.

Section D is the forecasted funding needs for year one (1).

Section E is the forecasted funding needs for years two (2) and after (i.e., does not include the first year’s funding in Section D).

ATCMTD Standard Forms (4 of 4) In addition to the standard forms, a separate detailed budget plan for each year must be provided. The summary budget information should include:

Planned project costs and how costs are connected to the project scope.

Describe how funds will be spent.

Summary budget table.

Cost Share Information Evidence that funding has been identified that will cover the 50 percent non-Federal cost share.

Letters of commitment from organizations providing a portion of the cost share.

Funding/Budget Information The maximum amount of funding requested from the ATCMTD program cannot exceed $12 million per award nor exceed 50% of the total cost of the activities proposed to be funded.

Selection of an application to receive grant funding in one fiscal year’s competition is not a commitment/obligation for selection in any future year’s competitions.

Applications will be annually solicited for competitive grants in accordance with the ATCMTD legislation.

Organizational Information Provide the following information in pdf format:

Exceptions to the anticipated award terms and conditions.

Data Universal Numbering Systems (DUNS) number.

A-133 Single Audit.

Conflicts of Interest.

Audit of Applicant’s financial systems.

Terminated Contracts.

Reporting Sub-award and Executive Compensation.

Violations of Federal Criminal Law.

APPLICATION REVIEW PROCESS

Application Review - Technical Merit Criteria Degree that the proposed technology deployment aligns with program requirements and USDOT goals, including safety, innovation and opportunity.

Readiness of the proposed technology(ies) to be deployed, and the likelihood of success of the applicant to deploy and sustain the technology(ies). This will include proposed approaches to addressing any regulatory environment and other obstacles to deployment.

Scalability or portability of the proposed technology deployment to other jurisdictions.

Commitment to evaluate the effectiveness (i.e., cost-benefit) of activities proposed.

Application Review - Staffing Criteria Degree that the application includes a program or project management structure or organization that will successfully oversee the proposed technology deployment.

Expertise and qualifications of key personnel for managing or conducting appropriate aspects of the proposed technology deployment through the period of performance.

Application Review - Cost Criteria Assess cost reasonableness and conformance to applicable cost principles.

Funding availability will also be considered (this evaluation factor will not be rated).

Cost Sharing/Matching in accordance with ATCMTD law.

Application Review - Other Information (continued) DOT will review all eligible applications received before the application deadline.

Technical Evaluation Teams will determine whether each project satisfies statutory requirements and rate how well it addresses selection criteria.

The Senior Review Team will consider the applications and the technical evaluations to determine which projects to advance to the Secretary for consideration.

Evaluations in the technical evaluation and senior review phases will place projects into rating categories, not numerical scores.

A panel of Agency experts will conduct a risk assessment of the applicant prior to award.

The Secretary will select the projects for award.

AWARDS AND REPORTING

Awards/Reporting DOT anticipates making ATCMTD project award decisions by December 2021.

Each recipient must submit the Federal Financial Report (SF–425) on the financial condition of the project, its progress, and an Annual Budget Review and Program Plan.

Reporting - [23 USC 503(c)(4)(F)] Recipient shall submit annual reports describing:

Deployment and operational costs of the project compared to the benefits and savings the project provides.

How the project has met the original expectations in the deployment plan submitted with the application, such as:

Data on how the project has helped reduce traffic crashes, congestion, costs, and other benefits of the deployed systems.

Data on the effect of measuring and improving transportation system performance through the deployment of advanced technologies.

Effectiveness of providing real time integrated traffic, transit, and multimodal transportation information to the public to make informed travel decisions.

Communicate lessons learned and recommendations for future deployment strategies to optimize transportation efficiency and multimodal system performance.

Award Administration Two options for award administration:

Allocation to a State DOT.

Direct Award from FHWA.

Deliverables for Selected Applications Project Management Plan Quarterly Progress Reports Systems Engineering Documents Project Evaluation Plan Data Management Plan Annual Budget Review and Program Plan Reporting Annual Report Final Report

QUESTIONS

Questions Questions may be forwarded to:

ATCMTD@dot.gov

Questions & Answers will be posted to:

www.Grants.gov ATCMTD information is also available at:

www.ops.fhwa.dot.gov/fastact/

Thank you for joining today’s webinar!

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