2021-2022__Complete_Air_Purification_Bid_Documents_6-22-21.pdf

Oscoda Area Schools (OAS) Request for Proposal

Active Air Purification System

Date of Issuance: June 30th, 2021 Bid Due Date: 11:30 AM, EST, Friday, July 16th, 2021

The Oscoda Area School District (OAS) located in Iosco County, Michigan, requests bids from qualified vendors for the delivery of an active air purification solution which has consistently proven its ability to safely control and neutralize contaminants such as viruses, bacteria, mold, fungi and VOCs immediately and safely in real-time. Must provide list of public schools currently using the solution. The solution should be designed to provide active air purification services to all areas of Oscoda High School, Richardson Elementary School, and school busses. Respondents should indicate whether any price discounts are available for purchasing multiple expendable supplies necessary for the proper functioning of the system, if applicable.

Active Air Purification System Specifications Oscoda Area Schools is receiving open bids for an active air purification solution that has consistently proven its ability to safely control and neutralize contaminants such as viruses, bacteria, mold, fungi and VOCs immediately and safely in real-time. Must provide list of public schools currently using the solution.

Please provide signed scientific white papers and Independent testing studies. Must be FDA-compliant and shown to reduce almost 100% (99.9999%) within the first 24 hours for both on all of surface and airborne contaminants. Also must be proven safe for use around humans, animals and plant life. Must meet minimal specifications below:

1. Viruses:

a. SARS-CoV-2 (COVID-19)

b. Enterovirus (EV71) Strain

c. Hepatitis A (HHAV / Hepatitis)

d. Influenza Virus H5n8 (Avian-Bird Flu)

e. Influenza A Virus (H1N1 / Swine Flu)

f. Influenza

g. Murine Novovirus

h. Ms2 Bacteriophage (RNA virus)

i. Phi-X147 Bacteriophage (DNA Virus)

j. RNA Viruses

2. Bacteria:

a. Bacillus Spp. (Bacteria)

b. Clostridum Difficile Endospore

c. Erwinia Herbicola – Gram-Negative Bacteria

d. Escherichia Coli (E. Coli)

e. Legionella Pneumophilia

f. L. Monocytogenes (Listeria)

g. Methicillin Resistant Staphylococcus (MRSA)

h. Pseudomonas spp.

i. Staphylococcus Aeureaus R (MRSA)

j. Staphylococcus Chartarum (Strep)

k. Staphylococcus Epidermis (Gram-Positive Bacteria)

3. Mold, Fungus, & Gases:

a. Aspergillus Niger (Mold)

b. Bacillus Globigi (Mold)

c. Black Mold

d. C. Albicans

e. Dust

f. VOC-Methane Gas Additive

g. Yeast

Delivery The purchased equipment and supplies must be delivered to the Oscoda Area Schools Central Office located at 3550 E. River Rd, Oscoda, Michigan. Products and supplies must be delivered F.O.B. meaning that risk of loss remains with the vendor until such time as the products and supplies have been delivered and accepted by Oscoda Area Schools. Destination costs, if any, must be included in the bid.

Warranty Manufacturer warranties, if available, must be transferrable to Oscoda Area Schools and must be transferred to Oscoda Area Schools at the time of delivery. Additionally, respondents are asked to provide extended warranty options, which may be purchased at the discretion of the District. Respondents must provide detailed information about both included and optional, extended warranties, including what is covered under the warranty.

General Conditions

1. Proposed prices represent an offer to contract on the part of bidder, and all proposed prices must remain in effect for at least ninety (90) days from the date of receipt of the bid by Oscoda Area Schools.

2. No bidder may withdraw a proposal after submission of the proposal to Oscoda Area Schools except in cases where a bidder demonstrates to the satisfaction of Oscoda Area Schools that a material and substantial mistake was made in preparing the proposal, in which event the bidder has 24 hours after receipt of the bid to deliver to Oscoda Area Schools a notice in writing that he/she desires to withdraw his/her proposal and stating the reasons therefore. Once a proposal is withdrawn, it may not be re-submitted. Furthermore, if a bidder makes an error in extension of prices in a bid, the unit price shall govern at the discretion of the District.

3. Oscoda Area Schools reserves the right to waive any informalities or immaterial omissions or defects in any bid. In the case of error in the extension of prices in the bid or other arithmetical error, the unit (line-item) price shall govern.

4. Oscoda Area Schools will not pay any costs associated with the preparation of submission of any bids in response to this RFP.

5. Oscoda Area Schools reserves the right to reject any and all bids or accept part and reject part of any bid, with or without cause and for any reason.

6. Oscoda Area Schools is a public school district and thus is exempt from any and all sales and/or service taxes. Do not include such taxes in the proposal figures. Oscoda Area Schools will furnish the successful bidder with tax exempt certificates upon request.

7. The selected vendor must not be currently debarred, suspended, or proposed for debarment by any federal entity. Submission of a bid in response to this request for proposal represents respondent’s acknowledgement that respondent is not debarred, suspended, or proposed for debarment by any federal agency.

8. All deviations from the specifications must be specified in writing by the bidder at the time that the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the bid is submitted will result in the bidder being held strictly liable to the District for the specification or requirements as written. Oscoda Area Schools reserves the right to accept or reject any requested exception or deviation.

9. Oscoda Area Schools reserves the right to split or abstract any or all bid proposals and award multiple contracts from the same quotation based on price, availability, and service when, in its judgment, it best serves Oscoda Area Schools.

The preceding list is provided for informational purposes only, and is in no way intended to be an exclusive list of the terms and conditions that may be imposed upon the responding firm by Oscoda Area Schools. OAS reserves the right to reject any and all bids received with or without cause, and reserves the right to select the bid which is determined to be in the best interest of Oscoda Area Schools.

Submission Requirements

Bids submitted in response to this RFP are to follow the outline described below and must address all requested information. Failure to address any item may result in disqualification of any part or the entire response to proposal.

A. BID FORM

Respondents must complete the attached bid form in its entirety and must submit one signed copy. The bid form must be signed by a representative of respondent that has the authority to bind respondent in legal contract.

B. DESCRIPTION OF THE SOLUTION

Respondents must include a detailed specification sheet describing, in detail, each component of the proposed solution for which the vendor is submitting a bid. Respondents must describe in writing any deviations from specifications as described in Exhibit A.

C. CLIENT LIST

Respondents must include a client list of public schools currently using the proposed solution. Included in this list should be the name of the school district, the approximate square footage covered by the proposed solution, and the name and contact information for an individual able to speak to the efficacy of the proposed solution.

D. WARRANTY DESCRIPTION

Respondents must include a detailed description of the product warranty, if any, provided with the purchase of the solution quoted in respondent’s bid.

E. TIMELINE

Respondents must include a detailed timeline of expected delivery for the solution quoted in respondent’s bid.

F. OAS PROPOSAL FORMS

1. FAMILIAL DISCLOSURE STATEMENT

Please include a completed copy of the attached OAS familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

2. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Bidders must include a completed copy of the attached OAS Iran Economic Sanctions Act compliance form.

3. SUSPENDED OR DEBARRED VENDOR FORM

Bidders must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

4. CONFLICT OF INTEREST FORM

Bidders must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any OAS Board member, staff member, or agent.

All proposals shall be submitted in a sealed envelope clearly marked, “BID – Air Purification”.

Proposals shall be mailed or delivered in person to Oscoda Area Schools District General Manager, Michael P. Barnhart, at 3550 River Rd., P.O. Box 694, Oscoda, Michigan 48750. Neither Facsimile nor e-mail bids will be accepted. Proposals must be received by Oscoda Area Schools at or before 11:30 AM, EST on July 16th, 2021. Proposals received after the deadline may be disqualified and returned unopened.

Questions Please direct all questions regarding this request for proposals to Oscoda Area Schools Director of Operation and Plant, Jason Livvix, at livvixjason@oscodaschools.org or via telephone at (989)739-2920.

mailto:livvixjason@oscodaschools.org

Oscoda Area Schools

Bid Form

This offer (bid) has been prepared after our examination of the complete request for proposal, together with their related documents. The undersigned submits the following offer to enter into a contract with the Oscoda Area Schools and agrees to complete performance in accordance with this RFP:

Company Name: _____________________________________________________________________

Address: ____________________________________________________________________________

Authorized Representative Name: ________________________________________________________

Phone: ________________________________ Email: _______________________________________

Respondents must provide detailed pricing sheets for each component of the active air purification system for which a bid is provided with the total cost of each component representing the amount to be included in this section as the total firm fixed price.

Price for the Purchase and Delivery of Active Air Purification System

Component Description Quantity Unit Price Cost 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

Total Firm Fixed Price

Optional, Extended Warranty* (may be purchased at the discretion of the District) Warranty description, including term and coverage (attach additional information as necessary):

Optional, Extended Warranty Cost: _______________________________________________________ *The base warranty meeting the requirements of this RFP must be included with the base school bus price above.

Authorized Representative Signature:

I certify that the information contained on this form is true and accurate and that the presentation of this information to OAS represents an offer to contract and that acceptance by Oscoda Area Schools of this offer will bind me to performance under the terms and conditions of the RFP.

Signature Date

Exhibit A

Active Air Purification System Please provide signed scientific white papers and Independent testing studies. Must be FDA-compliant and shown to reduce almost 100% (99.9999%) within the first 24 hours for both on all of surface and airborne contaminants. Also must be proven safe for use around humans, animals and plant life. Must meet minimal specifications below:

1. Viruses:

a. SARS-CoV-2 (COVID-19)

b. Enterovirus (EV71) Strain

c. Hepatitis A (HHAV / Hepatitis)

d. Influenza Virus H5n8 (Avian-Bird Flu)

e. Influenza A Virus (H1N1 / Swine Flu)

f. Influenza

g. Murine Novovirus

h. Ms2 Bacteriophage (RNA virus)

i. Phi-X147 Bacteriophage (DNA Virus)

j. RNA Viruses

2. Bacteria:

a. Bacillus Spp. (Bacteria)

b. Clostridum Difficile Endospore

c. Erwinia Herbicola – Gram-Negative Bacteria

d. Escherichia Coli (E. Coli)

e. Legionella Pneumophilia

f. L. Monocytogenes (Listeria)

g. Methicillin Resistant Staphylococcus (MRSA)

h. Pseudomonas spp.

i. Staphylococcus Aeureaus R (MRSA)

j. Staphylococcus Chartarum (Strep)

k. Staphylococcus Epidermis (Gram-Positive Bacteria)

3. Mold, Fungus, & Gases:

a. Aspergillus Niger (Mold)

b. Bacillus Globigi (Mold)

c. Black Mold

d. C. Albicans

e. Dust

f. VOC-Methane Gas Additive

g. Yeast

Proposed solution must demonstrate effectiveness to nearly 100% in improving air quality and reducing airborne and surface borne contaminants in large common areas (i.e. gymnasiums and auditoriums), smaller classroom and office settings, and common hallways. The total square footage to be covered by the solution is outlined below.

Oscoda High School Approximate Number of Classrooms: 32

Oscoda High School Approximate Number of Offices: 2

Oscoda High School Approximate Number of Large Common Areas: 4

Richardson Elementary Total Approximate Number of Classrooms: 57

Richardson Elementary Total Approximate Number of Offices: 1

Richardson Elementary Total Approximate Number of Large Common Areas: 2

Approximate Number of School Buses: 15

Request for Sealed Bids

Bid Due Date Friday, July 16th, 2021 at 11:30 a.m. EST

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

This form must be notarized and included with bidder’s quote

The undersigned, the owner or authorized officer of the below-named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Oscoda Area Schools (the “School District”) Request for Proposal (the “RFP”), hereby certifies, represents and warrants that the Bidder (including its officers, director and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned RFP, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder:

By:

Its:

STATE OF MICHIGAN

COUNTY OF

This instrument was acknowledged before me on the day of 20 by

Notary Public (Print Name)

Notary Public (Signature)

My Commission Expires:

Acting in the County of:

Vendor Conflict of Interest Disclosure Form Proposal for Active Air Purification System

Proposal Due by 11:30 a.m. EST on Friday, July 16th, 2021

All vendors interested in conducting business with Oscoda Area Schools must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract. Please note that all vendors are subject to comply with Oscoda Area Schools conflict of interest policies as stated within the certification section below.

Certification: I hereby certify that to my knowledge, there is no conflict of interest involving the vendor named below:

1. No Oscoda Area Schools Official or employee or District employee’s immediate family member is deriving personal financial gain from this bid or the award thereof.

2. No Oscoda Area Schools employee is contemporaneously employed or prospectively to be employed with the vendor.

3. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any other gratuities to any Oscoda Area Schools employee or elected official to obtain or maintain a contract.

4. Please note any exceptions below:

Vendor Name Vendor Phone Number

Conflict of Interest Disclosure* Name of Oscoda Area Schools employees, elected officials, or immediate family members with whom there may be a conflict of interest

( ) Relationship to employee ________________ ( ) Interest in vendor’s company _____________ ( ) Other ________________________________

*Disclosing a potential conflict of interest does not disqualify vendors. In the event vendors do not disclose potential conflicts of interest and they are detected by Oscoda Area Schools, vendor will be exempt from doing business with the district.

I certify that the information provided is true and correct by my signature below:

Signature of Vendor Authorized Representative Date Printed Name of Authorized Representative

OSCODA AREA SCHOOLS

DEBARRMENT AND SUSPENSION CERTIFICATION

Proposal for Active Air Purification System Proposal Due by 11:30 a.m. EST on Friday, July 16th, 2021

Choose one alternative:

□ The Proposer certifies to the best of its knowledge and belief that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

2. Have not within a three-year period preceding this Proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or Contract under a public transaction; violation of federal or state antitrust statutes or commission or embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in Paragraph 2 of this certification; and

4. Have not within a three-year period preceding this Proposal had one or more public transactions (federal, state or local) terminated for cause or default.

OR

□ The Proposer is unable to certify to all of the statements in this certification, and attaches its explanation to this certification. (In explanation, certify to those statements that can be certified to and explain those that cannot.) The Proposer certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification and understands that the provisions of Title 31 USC § Sections 3801 are applicable thereto.

Executed in (city and State): _____________________________________________

Name (print): ____________________________________________ __

Authorized signature_______________________________________

Date_________________________

Request for Proposal

Active Air Purification System Bid due by 11:30 a.m. EST on July 16th, 2021

BID DISCLOSURE STATEMENT - FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267 (Public Act 232 of 2004), a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board or the Oscoda Area Schools Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Oscoda Area Schools Board are: Tony Ommani, Donald R. Ellis III, Mary R. Reitler, Tim Kellstrom, Daniel Schlink, Rose Fulton, William Gaines, and the Superintendent of the Oscoda Area Schools is Scott M. Moore.

The following are the familial relationship(s):

Owner/Employee Name: Related to: Relationship:

1. _______________________ ________________________ ___________________________

2. _______________________ ________________________ ___________________________

3. _______________________ ________________________ ___________________________

Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board, or the Oscoda Area Schools Superintendent.

The undersigned, the owner or authorized representative of bidder: does hereby represent and warrant that the disclosure statements herein contained are true.

Print Name Signature of Bidder Representative

Title

STATE OF MICHIGAN )

) ss

COUNTY OF ______________)

This instrument was acknowledged before me on the _____ day of _________________, _______, by ______________________________________________.

Notary Public _________________County, Michigan My commission expires: ____/____/____ Acting in the County of: _____________