2021-10-08 Drinking Fountains RFP.pdf

Bangor Public Schools

REQUEST FOR PROPOSAL (RFP)

Replacement or Adaptation of Our Current Drinking Fountain Stations To

Combo Drinking And Bottle Fill Filtered Stations.

DRINKING FOUNTAIN REPLACEMENT AND UPGRADE

Bangor Public Schools

801 W Arlington St Bangor, Michigan 49013

Phone: 269 427 6800 | Fax: 269 427 8274 Jwindiate@bangorvikings, org

Prepared by: James Windiate

Date: October 8, 2021

REQUEST FOR PROPOSAL

DRINKING FOUNTAIN REPLACEMENT AND UPGRADE

Bangor - Michigan

PROPOSAL SUBMISSION DEADLINE: October 29, 2021, 3:00 PM BIDDERS' MEETING: October 15, 2021, 1:00 PM QUESTION SUBMISSION DEADLINE: October 19, 2021, 5:00pm

Questions can be submitted prior to the Bidders' Meeting on October 15, 2021; however, no answers will be provided and/or circulated prior to that date.

Questions may be submitted in written form to:

Contact Name: James Windiate

Contact Address: 801 W Arlington BANGOR, Michigan 49013

Telephone Number: (269)427-6800 ex. 1301 Email Address: Jwindiate@bangorvikings.org

INTRODUCTION

Bangor Public Schools invites and welcomes proposals for their Drinking Fountain Replacement and Upgrade project. Please take the time to carefully read and become familiar with the proposal requirements. All proposals submitted for consideration must be received by the time specified above under the "PROPOSAL

SUBMISSION DEADLINE."

BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED

SUBCONTRACTOR(S) – NO EXCEPTIONS.

PROJECT AND LOCATION

The project associated with this RFP is or shall be located at 801 W Arlington St, Bangor, Michigan 49013.

PROJECT MANAGER CONTACT INFORMATION

The following individual(s) are the assigned contacts for the following:

For questions or information regarding Project Finances, contact:

Name: Kara Corniel Title: Business Manager Phone: 269-427-6800 x1104

Email: Kcorniel@bangorvikings.org

For questions or information regarding Facilities, contact:

Name: James H Windiate Title: Director Of Facilities Phone: 2694276800 Fax: James H Windiate Email: Jwindiate@bangorvikings.org

PROJECT OBJECTIVE

The objective and ultimate goal for this is to replace or refit existing drinking fountains with filtered combination drinking and bottle fill stations in our school buildings, as well as our outdoor stadium.

PROJECT SCOPE AND SPECIFICATIONS

The Project Scope and Specification are:

Bangor Public Schools is seeking bids for the removal or adaptation of drinking fountains and replacing or adapting with filtered combination drinking and bottle fill stations at our High School, Middle School, Elementary School, Community Education Building, Preschool and Stadium. There are a total of 23 fountains, 4 Bi-level units and 19 Single units. There are 1 bi-level and 4 single units in the High School, 4 single units in the Middle School, 3 bi-level in the Elementary School, 4 single units in the Preschool, 1 single unit in the Community Education building, and 2 outdoor single units at the Stadium.

SCHEDULED TIMELINE

The following timeline has been established to ensure that our project objective is achieved; however, the following project timeline shall be subject to change when deemed necessary by management.

MILESTONE DATE

Completion of Project: 01/28/2022

PROPOSAL BIDDING REQUIREMENTS

PROJECT PROPOSAL EXPECTATIONS

Bangor Public Schools shall award the contract to the proposal that best accommodates the various project requirements. Bangor Public Schools reserves the right to: (i) award any contract prior to the proposal deadline or prior to the receipt of all proposals, (ii) award the contract to more than one Bidder, and (iii) refuse any proposal or contract.

The Board shall require each bidder for a contract under this policy, to file with the Board security in an amount not less than 1/20 of the amount of the bid conditioned to secure the District from loss or damage by reason of the withdrawal of the bid or by the failure of the bidder to enter a contract for performance, if the bid is accepted by the Board.

DEADLINE TO SUBMIT PROPOSAL

All proposals must be received by Bangor Public Schools no later than 3:00 PM on October 29, 2021 for consideration in the project proposal selection process.

PROPOSAL SELECTION CRITERIA

Only those proposals received by the stated deadline will be considered. All proposals, submitted by the deadline, will be reviewed and evaluated based upon information provided in the submitted proposal. In addition, consideration will be given to cost and performance projections. Furthermore, the following criteria will be given considerable weight in the proposal selection process:

1. Proposals received by the stipulated deadline must be in the correct format.

2. Bidder's alleged performance effectiveness of their proposal's solution.

3. Bidder's performance history and alleged ability to timely deliver proposed services.

4. Bidder's ability to provide and deliver qualified personnel having the knowledge and skills required to effectively and efficiently execute proposed services.

5. Overall cost effectiveness of the proposal.

Bangor Public Schools reserves the right to cancel, suspend, and/or discontinue any proposal at any time, without obligation or notice to the proposing bidder.

PROPOSAL SUBMISSION FORMAT

The following is a list of information that the Bidder should include in their proposal submission:

Summary of Bidder Background

1. Bidder's Name(s)

2. Bidder's Address

3. Bidder's Contact Information (and preferred method of communication)

4. Legal Formation of Bidder (e.g. sole proprietor, partnership, corporation)

5. Date Bidder's Company was Formed

6. Description of Bidder's company in terms of size, range and types of services offered and clientele.

7. Bidder's principal officers

8. Bidder's Federal Employee Identification Number (FEIN)

9. Evidence of legal authority to conduct business in Michigan (e.g. business license number).

10. Evidence of established track record for providing services and/or deliverables that are the subject of this proposal.

Financial Information

· State whether the Bidder or its parent company (if any) has ever filed for bankruptcy or any form of reorganization under the bankruptcy code.

· State whether the Bidder or its parent company (if any) has ever received any sanctions or is currently under investigation by any regulatory or governmental body.

Proposed Outcome

· Summary of timeline and work to be completed.

Equipment or Service

· List any and all equipment or services required for this proposed project and the number of each.

· Detailed estimated cost for each piece of equipment or service.

· List any or equipment or services required of a subcontractor, along with a brief explanation.

· List any accommodation, services, or space required from Bangor Public Schools, along with a brief explanation.

Cost Proposal Summary and Breakdown

· A detailed list of any and all expected costs or expenses related to the proposed project.

· Summary and explanation of any other contributing expenses to the total cost.

· Brief summary of the total cost of the proposal.

Licensing and Bonding

· Provide details of licenses and bonds (if any) for any proposed services that the bidder/contractor may plan on providing for this project.

· The Board shall require each bidder for a contract under this policy, to file with the Board security in an amount not less than 1/20 of the amount of the bid conditioned to secure the District from loss or damage by reason of the withdrawal of the bid or by the failure of the bidder to enter a contract for performance, if the bid is accepted by the Board.

Insurance

· Details of any liability or other insurance provided with regard to the staff or project.

References

· Provide 2 references

By submitted a proposal, Bidder agrees that Bangor Public Schools may contact all submitted references to obtain any and all information regarding Bidder's performance.

Affidavits – please complete the attached Familiar Disclosure and Iran Sanctions Act affidavits and submit with the bid proposal.

AFFIDAVIT OF BIDDER

FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Bangor Public Schools District Board of Education or the Bangor Public Schools Superintendent must be accompanied with the bid. Bids without this affidavit will not be accepted.

The members of the Bangor Public Schools Board of Education are: Derek Babcock, Joyce Adams, Kelly Hein, Jennifer Zordan, Dwayne Johnson, Dick Watkins, and Abbi Grimes-Abbot.

The Bangor Public School District Superintendent is: Lynn Johnson

The following are the familial relationships:

There are none.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder

(Company name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Bangor Public Schools District (the “School District”) Request For Bids For ______________________________ (the “RFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder

(Company name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________