INVITATION FOR QUOTE/BID

ANNUAL CONTRACT

DATE: March 7, 2022

SENT TO: Qualified Contractors

On the Annual Contract - Low Voltage

SENT FROM: Capital Improvements Division

SENDER: Andy Gamble

PHONE: (561)233-2055

PROJECT NAME: Vista Center - CCTV R&R

PROJECT NUMBER: 2021-024145

Mandatory Pre-Bid Conference. There will be a Mandatory Pre-Bid Meeting at Vista Center, (meet at front lobby), located at 2300 North Jog Road, West

Palm Beach, FL at 10:00AM at March 29, 2022.The purpose of this pre-bid meeting will be to review the requirements for the project described in this

Invitation for Quote/Bid. The work is to be done under the terms and conditions of Palm Beach County’s Annual Contract - Low Voltage as supplemented by this Invitation for Quote/Bid. You must attend this meeting if you intend to bid this work.

Questions must be e-mailed to FDO-CID-Bids@pbcgov.org at least seven (7) calendar days prior to the bid due date. Only questions received in writing will be responded to regarding this Invitation for Quote/Bid.

Form Rev. 10/18/21 Invitation for Quote/Bid - NonFederal mailto:FDO-CID-Bids@pbcgov.org

Submitting the Quote/Bid Package

The Quote/Bid Package must be enclosed in a sealed opaque envelope. The envelope must be addressed as follows:

Project Name: Vista Center - CCTV R&R

Project Number: 2021-024145

Capital Improvements Division

2633 Vista Parkway

West Palm Beach, Florida 33411

Attention: Bid Submissions

No responsibility will be attached to the Owner for premature opening of or failure to open a quote/bid not properly identified. If the quote/bid is sent by mail, the sealed envelope must be enclosed in a separate mailing with the notation "SEALED QUOTE/BID ENCLOSED" on the face thereof.

PROJECT NO.: 2021-024145

*DUE: April 21, 2022 by 2:00 PM

* The Quotes/Bids received by this time will be opened at this time at a public meeting at the below address.

RETURN TO: Capital Improvements Division

2633 Vista Parkway

West Palm Beach, FL 33411

Qualification of Contractors. In order to submit a quote/bid in response to this IFQ/B, a contractor must be qualified under the Annual Contract - Low Voltage. A contractor may obtain a Qualification Application for this Annual Contract by sending an email with the

Project # in the subject line to: FDO-CID-Bids@pbcgov.org or call (561) 233-0261.

Qualification applications may also be downloaded from the County’s on-line Vendor Self-

Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

The contractor must submit the Qualification Application at least 10 days before the

Quote/Bid Due Date in order for its quote/bid to be considered.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

1. SCOPE OF WORK: This Quote/Bid is to furnish all material, labor, supervision, permits and supplies necessary and reasonably incidental to replace CCTV R&R per the project requirements provided by

Capital Improvements Division in this Invitation for Quote/Bid at Attachment “C” and all exhibits and addenda thereto. Work is to be done under the terms and conditions of Palm Beach County’s Annual

Contract - Low Voltage, and pursuant to the conditions of the Work Order, both of which are incorporated into the Contract Documents by reference.

2. SCHEDULE OF TIME FOR COMPLETION. The time of completion for this Project will be as follows: The Contractor must substantially complete the work within one hundred twenty (120) calendar days from permit issuance.

3. LIQUIDATED DAMAGES. Liquidated Damages are $80/day for failure to achieve certification of

Substantial Completion within the Work Order time or approved extension thereof.

4. BID SECURITY AND PUBLIC CONSTRUCTION BOND. Bid Security and Public Construction

Bond are required for this Project in accordance with Section 5.2 of the Instructions to Bidders of the Annual

Contract as follows:

Bid Security. If Bid is $200,000 or over, this Bid must be accompanied by a Bid Security (in the form of, at Bidder's option, cashier's check, certified check, money order or Bid Bond in favor of the County) in the amount of at least five percent (5%) of the bid price, see Section 5.2.2 of the

Instructions to Bidders of the Annual Contract for detailed requirements regarding Bid Security.

Public Construction Bond. If Bid is $200,000 or over (or if cumulative open work orders are

$200,000 or over), then prior to execution of a Work Order, and not later than fourteen (14) calendar days after notification from Owner, the successful Bidder must furnish a Public

Construction Bond in the amount of 100% of the Work Order and Guarantee, see Section 5.2.3 of the Instructions to Bidders of the Annual Contract for detailed requirements regarding the Public

Construction Bond and Guarantee.

5. Equal Business Opportunity Program. Section 5.3 of the Instruction to Bidders of the Annual Contract sets out the requirements of the County’s Equal Business Opportunity Program. All Bidders are required to submit with their bid the appropriate EBO Program schedules. EBO Schedules to be submitted with the quote/bid are as follows:

a) Schedule 1 - List of All Proposed Subcontractors, including S/M/WBE Participation. A completed Schedule 1 shall list the names of all subcontractors, including S/M/WBE subcontractors, intended to be used in performance of the Work Order, if awarded. This schedule shall also be used if an S/M/WBE prime bidder is performing any work and/or using any subcontractors.

b) Schedule(s) 2 - Letter(s) of Intent to Perform as a Subcontractor, including S/M/WBE Subcontractors. A Schedule 2 for each subcontractor, including each S/M/WBE subcontractor, listed on Schedule 1, shall be completed and executed by the proposed subcontractor. The type of Work to be performed by each subcontractor and the dollar value or percentage shall also be specified. Additional copies may be made as needed. A completed Schedule 2 is a binding agreement between the prime contractor and the subcontractor and should be treated as such.

Attachment “A” identifies the affirmative procurement initiatives (APIs) applicable to this Invitation for Quote/Bid.

If Bidder is unable to comply with the API requirements (Attachment “A” hereto), such Bidder shall submit a request for a waiver or partial waiver at least (7) days prior to the quote/bid due date If

Bidder requests a waiver from an API from the Office of EBO at least 7 days prior to the quote/bid due date, then the quote/bid due date will be extended pending the outcome of a waiver request.

Additionally, if the waiver is granted, the solicitation will be amended accordingly and the due date extended again.

6. Addendum. Any interpretation, clarification, correction, or change of the Bidding Documents will be made only by Addendum. The Department will send written instructions regarding discrepancies, omissions or unclear intents to all Bidders who are Qualified Contractors with an

Annual Contract. For projects $100,000 and over all Addendum to a solicitation will also be posted under the applicable solicitation on the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. Interpretations, corrections or changes to the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes. Prior to submission of its

Bid/Quote, each Bidder must ascertain that it has received all Addenda issued. The Bidder must acknowledge receipt of each individual Addendum at the time of issuance and final receipt of all

Addenda by completing the acknowledgment space provided on the Addendum Form. Failure to acknowledge receipt may result in rejection of a bid/quote.

7. Failure to Provide the Required Documents after Notification of Award. If after Notification of award from the County, the successful Bidder does not provide within 14 Days of Notification the signed

Work Order, the Public Construction Bond and Guarantee (when required), and the required certificates of insurance, the County may: 1. Call in the bid security when provided; 2. Cancel the notification of recommended award and award the project to the next responsive, responsible low bidder; 3. Terminate this Annual Contract for cause; 4. Suspend or debar the Bidder from bidding on future projects for a period of two (2) years, in accordance with the Palm Beach County Purchasing Ordinance; and/or 5. Pursue any and all remedies available against the Bidder for damages resulting from its failure to enter into a Work

Order and provide all required documents within 14 Days after notification.

8. CONTRACT AMENDMENTS. The Annual Contract is amended as follows: NONE

Form Rev. 10/18/21 Bid Form - NonFederal

BID FORM

PROJECT NAME: Vista Center - CCTV R&R

IN ORDER TO BE DEEMED RESPONSIVE TO THIS INVITATION FOR QUOTE/BID,

THE QUOTE/BID PACKAGE MUST CONTAIN:

a) This Quote/Bid Form completed and executed.

b) EBO Schedules 1 and 2 completed and executed.

c) Bid Security. (If the bid is $200,000 or more).

d) Signed Addenda, if any issued

THE FOLLOWING MUST BE COMPLETED AND SIGNED BY CONTRACTOR

1. TOTAL QUOTE/BID AMOUNT $ ____________

Written amount ____________

2. Bidder commits to achieving the APIs applicable to this solicitation as designated on Attachment

A and as submitted on its EBO Schedules 1 and 2.

3. Is the Bidder a Palm Beach County certified S/M/WBE? Yes_____ No_____

4. Commercial Non-Discrimination Certification. The undersigned Bidder hereby certifies and agrees that the following information is correct: In preparing its response to this Solicitation, the

Bidder has considered all proposals submitted from qualified, potential Subcontractors and suppliers, and has not engaged in "discrimination" as defined in the County’s Commercial

Nondiscrimination Policy as set forth in Resolution 2017-1770 as amended, to wit: discrimination in the solicitation, selection or commercial treatment of any Subcontractor, vendor, supplier or commercial customer on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity or expression, disability, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in the County’s relevant marketplace of Palm

Beach County. Without limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the County to reject the bid submitted by the Bidder for this Solicitation, and to terminate any contract awarded based on the response. As part of its bid, the Bidder shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Bidder discriminated against its Subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a bid to the County, the Bidder agrees to

Form Rev. 10/18/21 Bid Form - NonFederal comply with the County’s Commercial Nondiscrimination Policy as described in Resolution 2017-

1770 as amended.

5. The Bidder shall be bound by the terms of its Bid for a period of one hundred twenty (120) calendar Days from the date of the bid opening and may not withdraw its Bid within that time period. If the County issues a Notification from Owner within the above 120-Day period, then the

Bidder will be bound by the Bid as submitted. If the County fails to issue a Notification from

Owner to the successful Bidder within the above identified 120-Day period, the successful bidder will not be required to honor its bid unless otherwise agreed to by both parties. County anticipates, but does not guarantee, the award of a Work Order and written notice to proceed within ninety (90) calendar Days of Notification from Owner, absent the filing of a timely bid protest.

6. It is agreed that the undersigned has received all addenda complete as issued by the County and that related costs are included in the bid submitted. The undersigned acknowledges receipt of said addenda as follows:

Addendum # dated Addendum# dated

Addendum # dated Addendum# dated

The undersigned has included the signed addenda, if issued, in its bid package.

7. The undersigned does hereby declare that the Bid covers all expenses of every kind incidental to the completion of said Work in accordance with the Contract Documents, including all claims that may arise through damages or other causes whatsoever. The undersigned does hereby declare that it shall make no claim on account of any variation from any estimate in the quantities of Work to be done, nor on account of any misunderstanding or misconception of the nature of the Work to be done or the grounds, subsurface conditions, or place where the Work is to be done.

QUOTE/BID PROVIDED BY:

Contractor Name

Date Signature

Print Name and Title

Quote/Bid Must Contain Original Signatures. No Copies or Emailed/Faxed Quotes/Bids Will

Be Accepted

REVISED 02/28/2019

OEBO SCHEDULE 1

LIST OF PROPOSED CONTRACTOR/CONSULTANT AND SUBCONTRACTOR/SUBCONSULTANT PARTICIPATION

SOLICITATION/PROJECT/BID NAME: _________________________________________ SOLICITATION/PROJECT/BID No.: ______________________________________

NAME OF PRIME RESPONDENT/BIDDER: ADDRESS: _________________________________________________________

CONTACT PERSON: _______________________________________________________ PHONE NO.: ___________________________ E-MAIL:______________________

SOLICITATION OPENING/SUBMITTAL DATE: ___________________________________ DEPARTMENT: ______________________________________________________

PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT ON THIS PROJECT.

PLEASE ALSO LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY ALL SUBCONTRACTORS/SUBCONSULTANTS ON THE

PROJECT.

(Check all Applicable Categories) Non-SBE M/WBE SBE DOLLAR AMOUNT OR PERCENTAGE OF WORK

Name, Address and Phone Number Minority/Women Small

Business Business Black Hispanic Women Caucasian Other (Please Specify)

1.

2.

3.

4.

5.

(Please use additional sheets if necessary) Total ___ _____ __ ______ _________ _________ _________

Total Bid Price $________________________________________ Total SBE - M/WBE Participation _____________

I hereby certify that the above information is accurate to the best of my knowledge: ____________________________________________________________ ______________________________________ Signature Title

Note: 1. The amount listed on this form for a Subcontractor/subconsultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Firms may be certified by Palm Beach County as an SBE and/or an M/WBE. If firms are certified as both an SBE and/or M/WBE, please indicate the dollar amount under the appropriate category.

3. Modification of this form is not permitted and will be rejected upon submittal.

OEBO LETTER OF INTENT – SCHEDULE 2

Revised 09/17/2019

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. The Schedule 2 shall contain bolded language indicating that by signing the Schedule 2, both parties recognize this Schedule as a binding document. All Subcontractors/subconsultants, including any tiered Subcontractors/subconsultants, must properly execute this document. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER: ________________________________________________________________________________

SOLICITATION/PROJECT NAME: __________________________________________________________________________________

Prime Contractor: ___________________________________________Subcontractor:______________________________________ (Check box(s) that apply) � SBE � WBE � MBE � M/WBE � Non-S/M/WBE Date of Palm Beach County Certification (if applicable):_______________.

The undersigned affirms they are the following (select one from each column if applicable):

Column 1 Column 2 Column 3

� Male � Female � African-American/Black � Asian American � Caucasian American � Supplier � Hispanic American � Native American

S/M/WBE PARTICIPATION – S/M/WBE Primes must document all work to be performed by their own work force on this form. Failure to submit a properly executed Schedule 2 for any S/M/WBE participation may result in that participation not being counted. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. S/M/WBE credit will only be given for the areas in which the S/M/WBE is certified. A detailed proposal may be attached to a properly executed Schedule 2.

Line Item

Item Description Unit Price Quantity/ Units

Contingencies/ Allowances

Total Price/Percentage

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime Print Name of Subcontractor/subconsultant

By: _____________________________________________ By: ________________________________________________

Authorized Signature Authorized Signature

Print Name Print Name

Title Title

Date: ___________________________________________ Date: ______________________________________________

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

Price or Percentage:

Name of 2nd/3rd tier Subcontractor/subconsultant

SAMPLE

Form Rev. 10/18/21 Attachment A for Asphalt, Demolition, Electrical, Flooring, HVAC, Low Voltage, Painting and

Weatherproofing, Roofing

ATTACHMENT “A”

(for Asphalt, Demolition, Electrical, Flooring, HVAC, Low Voltage, Painting and Weatherproofing, Roofing)

AFFIRMATIVE PROCUREMENT INITIATIVES (APIs) FOR CONSTRUCTION

PROCUREMENT

The API(s) approved for this project are selected below by ☒. Fillable pdfs of all EBO forms can be found on the OEBO website at http://discover.pbcgov.org/oebo/Pages/Compliance-

Programs.aspx. Also, see the EBO Ordinance and Countywide PPM CW-O-043 for further information on APIs.

__X__ SBE Sheltered Market for Small Construction Contracts

Under this contract, Work Orders $100,000 and below are reserved for competition among only certified SBEs. Small prime construction contracts (single trade or multi-trade) valued at or below $100,000 may be reserved for sheltered market competition where only certified SBEs are eligible to submit bids or quotes.

__X__ SBE Price Preference For Single Trade Construction

The work orders under this contract shall be awarded to the lowest, responsive, responsible bidder unless a certified SBE’s bid is within ten percent (10%) of the lowest non-SBE bid, in which case the award shall be made to the certified SBE bidder. Construction contracts where there are no opportunities for subcontracting (i.e.

single trade), may include a provision requiring awards of the contract to be made to the lowest responsive, responsible respondent or bidder unless a certified SBE’s bid is within ten (10) percent of the lowest non-small business bid, in which case the award shall be made to the certified small business bidder submitting the lowest responsive, responsible bid at the price that it bid.

http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx

Form Rev. 10/18/21 Bid Bond - NonFederal

IFQ/B ATTACHMENT B

Include Attachment B if bid is $200,000 or more

DATE:

BID BOND

STATE OF FLORIDA

COUNTY OF PALM BEACH

KNOW ALL MEN BY THESE PRESENTS: That we, (hereinafter called "Principal"), and

(hereinafter called "Surety") are held and firmly bound unto Palm Beach County, a Political Subdivision in the State of Florida, by and through its Board of

County Commissioners, (hereinafter called "County") in the sum of

Dollars,($ ), (which sum is at least 5% of the bid price), lawful money of the United States of America, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly be these presents;

WHEREAS, the "Principal" contemplates submitting or has submitted a bid to the Board of County

Commissioners, Palm Beach County, Florida, for furnishing and paying for all necessary labor materials, equipment, machinery, tools, apparatus, services, all state workmen's compensation and unemployment compensation taxes incurred in the performance of the Contract, means of transportation for and complete

Construction of: Vista Center - CCTV R&R, Project Number 2021-024145, in the County of Palm

Beach, State of Florida; and

WHEREAS, it was a condition precedent to the submission of said bid that a certified check cashier's check, money order or bid bond in the amount of five percent (5%) of the base bid be submitted with said bid as a guarantee that the bidder would, if given a Notification from Owner, enter into a written contract with the

County, and furnish a public construction bond in an amount equal to one hundred (100%) of the total

Contract, within fourteen (14) consecutive calendar days after the County issues the Notification from

Owner.

NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, if the bid of the "Principal" herein is accepted and said "Principal", within fourteen (14) consecutive calendar days after written notice being given of such acceptance, (i) enter into a written contract with the County and (ii) furnishes a public construction contract bond in the amount equal to one hundred percent (100%) of the total contract amount and in a form satisfactory to the County, then this obligation shall be void. If the

Principal fails to complete (i) and (ii) above, the sum herein stated shall be due and payable to the "County", and the "Surety" herein agrees to pay said sum immediately upon demand of the "County", in good and lawful money of the United States of America, as liquidated damages for failure of said "Principal".

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

Form Rev. 10/18/21 Bid Bond - NonFederal

DATE:

IN WITNESS WHEREOF, the said as "Principal" herein, has caused these presents to be signed in its name, by its

, and attested by its under the corporate seal, and the said as "Surety" herein, has caused these presents to be signed in its name, by its

, and attested by its corporate Seal, this day of , A.D., 20 .

ATTEST:

Print Name

TITLE:

(SEAL)

(Contractor Name)

By:

(Signature)

Print Name and Title:

ATTEST:

Print Name

TITLE:

(SEAL)

(Surety Name)

By:

(Signature)

Print Name and Title:

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

IFQ/B ATTACHMENT C

PROJECT REQUIREMENTS

Annual Contract – Low Voltage

Contact: Andy Gamble, Capital Improvements Division Phone: (561) 233-2055 Project Title: Vista Center CCTV R&R Project #:2021-024145 Project Location: 2300 North Jog Road, West Palm Beach, Florida

1. GENERAL

a. The work covered by this Request for Quote consists of, but is not limited to, the furnishing of all labor, equipment, devices, tools, materials, transportation, professional services, supervision, drawings, permitting and all miscellaneous requirements to perform all operations necessary to accomplish the work set forth below and shall be considered part of the Scope of Work.

b. Please reference the Annual Contract – Low Voltage for additional requirements.

c. Work to be completed during the hours of 7:00 am to 5:00 pm, Monday through

Friday.

d. Contractor shall contact the Project Manager, within seventy-two (72) hours of

Notice to Proceed to establish scheduling etc. required for project implementation.

e. Work to be completed within one hundred twenty (120) calendar days from permit issuance. Permit application, if required, is to be submitted by Contractor within five (5) days of Notice to Proceed and due diligence exercised to address all Building Department comments.

f. Liquidated damages will accrue in the amount of $80 per day.

g. The Contractor will provide a Certificate of Occupancy or Certificate of Completion, as appropriate, obtained from the proper Building official, prior to processing of final payment.

h. Contractor is responsible for obtaining all measurements during the site inspection.

2. SCOPE OF WORK

a. Install Vicon digital recorder and rack mount UPS, or PBC approved equal, inside

ESS Security room 1W-52, contractor shall be responsibly to calculate the storage capacity for sixty (60) days of storage at 15FPS, at 100% motion. Exact location to be determined at Pre-bid walk thru.

b. Install a Vicon Client Workstation, or PBC approved equal, at Security Guard main lobby desk.

c. Install, and terminate on new patch panels, new CAT6 wires from closest ISS IDF

Rooms on each floor to each existing camera location using existing infrastructure, add J-Hooks where needed as depicted on Exhibit “1”.

i. Install new infrastructure including J-Boxes, ½” Conduit, J-Hooks, ceiling mounts, ceiling pendent and Route CAT6 cables above drop ceilings utilizing existing cable trays and J-hooks to Network patch panels located in the PBC ISS IDF room to new camera locations, as indicated on Exhibit “1”. Actual locations to be determined at Pre-bid walkthrough and indicated on Exhibit “1”.

j. Install (28) twenty-eight Vicon dome interior cameras, or PBC approved equal, in drop ceiling tiles using Vicon mounts, or PBC approved equal. Actual locations to be determined at Pre-bid walkthrough and indicated on Exhibit “1”. Add fall prevention wire to tie camera mount to above structure.

k. Install (3) three Vicon multi-sensor cameras, or PBC approved equal, on exterior walls with Vicon mounts, or PBC approved equal. Actual locations to be determined at Pre-bid walkthrough and indicated on Exhibit “1”.

l. Install (21) twenty-one Vicon panoramic cameras, or PBC approved equal. Actual locations to be determined at Pre-bid walkthrough and indicated on Exhibit “1”.

m. Install (2) two PTZ Vicon cameras, or PBC approved equal, with appropriate Vicon mounts, or PBC approved equal. Actual locations to be determined at Pre-bid walkthrough and indicated on Exhibit “1”.

n. Install a new 64 GB SD card on each Vicon camera, or PBC approved equal, and program to record when network communications stops.

o. Program tamper/defocus analytics for all cameras. Program object left analytics for all dome, PTZ and multi-sensor cameras.

p. Program map camera locations,

q. Properly remove and dispose of all existing CCTV coax cable and cameras except PTZs.

r. PROJECT PART LIST

1. Quantity 1 –Front lockable glass door for existing rack.

2. Quantity 1 – Vicon VERA-2UXXXX-02 recorder

3. Quantity 28 – Vicon V2005D-W313MIR Dome cameras & mounting accessories

4. Quantity 3 – Vicon V1020WIR-360 Multi-Sensor cameras & mounting accessories

5. Quantity 21 – Vicon V2360W-12 Panoramic cameras & mounting accessories

6. Quantity 2 – Vicon V2002D-PTZ cameras & mounting accessories

7. Quantity 2 – Vicon License camera for existing IP PTZ and IP dome camera

8. Quantity 1 – Vicon VN-KEYPAD System Controller

9. Quantity 8 – Patch Panel West Penn 24PP6CS-L

10. Quantity 54 – Compatible 64GB SD Cards

11. Quantity 1 – UPS Rack tower type

12. Quantity 4 – Viewz VM-623LED-2 Monitors

13. Quantity 1 – Client Workstation VECA-SF000D-N04 desktop

14. All associated wires and cables

15. All needed infrastructure included gang boxes.

s. CONTRACTOR RESPONSIBILITIES

1. Furnish and install all material and labor necessary to prepare the area.

2. Meet with the project manager preceding start date to note existing conditions and work procedures.

3. Provide a detailed schedule of all activities including those performed by

PBC Staff.

4. Test systems with PBC ESS representative.

t. ESS RESPONSIBILITIES

Test all equipment with contractor present.

u. CID RESPONSIBILITIES

Submit PTS to ISS to obtain 55 IP addresses for all the IP cameras and digital recorders.

3. SUBMITTALS

All submittals shall be sent to the Project Manager for approval. This includes, but is not limited to, products to be used, methods of installation and requests for information and/or clarification. All submittals must be made by the Contractor and must include all details necessary for the Project Manager and Palm Beach County to make any necessary determinations. A transmittal form must be included which clearly requests data or information and deviations from the contract requirements for which approval is being requested. Failure to provide sufficient information will result in the rejection of the submittal. Where the specifications do not specify a brand name product or where a substitution of a product is not specifically prohibited, the Contractor shall submit their selected products for approval by the Project Manager. Such submittals shall include as much detail, and in a format, as required by the Project Manager, so as to allow the Project Manager to evaluate the proposed substitution.

4. MATERIALS

a. All material shall meet or exceed Florida Building Code and product submittals shall be reviewed and approved by the Owner’s Representative prior to ordering.

b. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

5. TEMPORARY PROTECTION

The Contractor shall protect all workers, staff and the general public from injury. The Contractor shall coordinate and schedule all work with the Project Manager.

6. PROJECT CONDITIONS

Contractor is to coordinate all space and security requirements with the Project Manager. A construction schedule shall be submitted for review and approval prior to pre-construction meeting, including a start date, substantial completion date, and work plan defining which openings will be scheduled on what day. The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas. Any damage caused by Contractor (including landscaping and irrigation) shall be the responsibility of the Contractor to repair and return to its original state.

7. PREPARATION

It shall be the responsibility of the Contractor to prep the site at the construction locations.

8. EXAMINATION

Report to the Project Manager, in writing, any imperfections, unacceptable conditions and/or corrections required to be made before commencing work. Any items not identified, documented and reported to PBC in writing, will become part of the contractors’ scope. All other items identified in writing, if approved, shall result in a change order.

9. INSTALLATION

All materials shall be installed in strict accordance with Manufacturer’s written instructions and recommendations. All work shall be done in conformance with applicable Federal, State and Local codes, and established standards.

10. WARRANTY

Contractor warrants all equipment, materials and labor furnished or performed against defects in design, materials and workmanship for a period of twelve (12) months from substantial completion.

11. CLEAN UP

Remove all waste materials, tools and equipment from job site daily. Thoroughly clean the entire job area prior to requesting final inspection.

12. SECURITY

All bidders must have “Critical Facilities” badged employees prior to commencement of work.

This project is subject to: [X] Critical Facilities Background Check

[ ] CJI Facilities Background Check [ ] No Background Check

Exhibit “1”

Confidential floor plan may be obtained by contacting FDO-CID-Bids@pbcgov.org or calling

(561) 233-0261.

Section 282300

Specifications Date: 1-25-19 Page 1 of 32

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. This section includes analog and networked video surveillance systems that are installed in PBC buildings or properties where ESS is responsible for operating, replacing or maintaining the equipment.

1. Work Includes:

a. Cameras

b. Camera mounts

c. Power Supplies

d. Network video recorders

e. Network storage devices

f. Video management software

g. Patch Panels

h. Cabling

i. Surge Protection

B. This section identifies benchmark product models, installation requirements and documentation deliverables for contracted work. This section is not intended to cover all requirements of a job.

1.02 RELATED REQUIREMENTS

A. Drawings, general provision of the Contract, including General, Supplementary Condition and Division 01 Specification Sections, apply to this section.

B. Section 26 0519 – Low-Voltage Electrical Power Conductors and Cables

C. Section 26 0526 – Grounding and Bonding

D. Section 26 0533 – Raceways and Boxes for Electrical Systems

1.03 ACRONYMS & DEFINITIONS

A. AFF – above finished floor

B. A/V (Audio, Visual) – relating to audio and/or video information.

C. CCTV (Closed Circuit Television) – the use of video cameras to transmit a signal to a specific place on defined set of monitors.

D. DEG - Degrees for temperature rating.

E. DVR: Digital Video Recorder (for analog/legacy systems only)

F. ERD (Electronic Reference Designator) - identifies a component in an electrical schematic. (MK = microphone, LS = loudspeaker, S = switch, etc.)

SECTION 282300

PALM BEACH COUNTY, FD&O/ESS DIVISION

CCTV SURVEILLANCE SYSTEMS GUIDELINES

dlynch Typewriter Exhibit "2"

Specifications Date: 1-25-19 Page 2 of 32

G. ESS (Electronic Services and Security) – a division of the Facility Development and Operations department of Palm Beach County responsible for electronics systems design, installation, maintenance and user training of equipment in county buildings to include:

Security Video Intercom Systems Audio Visual Equipment

Card Access

Fire Alarm

Integrated Building and Jail Systems

Intrusion Alarm

Key Control

Programmable Logic Controllers

Security Staffing

Security Systems, including CCTV

H. FPS (Frames per Second) – refers to a rate of video picture information.

I. GUI (Graphical User Interface) – an interface that allows users to interact with electronic devices through graphical icons.

J. HDMI (High Definition Multimedia Interface) – proprietary audio/video interface connection.

K. IP (Internet Protocol) – a communications protocol used in computer networks.

L. IT (Information Technology) – computers and related technology.

M. ISS (Information Systems Services) – Palm Beach County IT department.

N. LAN (Local Area Network) – computer network within a limited area.

O. MPEG (Moving Picture Experts Group) – an international standard for encoding and compressing video images.

P. NTSC (National Television Systems Committee) – an analog broadcast standard.

Q. NVR (Network Video Recorder) – an electronic device that stores pre-compressed digital images from a camera.

R. PDF (Portable Document Format) – file format used to present documents.

S. PTZ (Pan-Tilt-Zoom) - camera capable of remote directional and zoom control.

T. PBC (Palm Beach County)

U. PBSO (Palm Beach County Sheriff’s Office)

V. PPM (Policy and Procedure Manual) – Palm Beach County Manual.

W. RAID – Redundant Array of Independent Disks

X. RoHS – Restriction of Hazardous Substances Restriction

Y. SD Card – Secure Digital Memory Card

Z. SOW (Scope of Work) – document explaining project details and requirements.

AA. UL – Underwriters Laboratories

BB. UPS (Uninterruptable Power Supply) – provides power to a load when main service fails.

CC. UTP (Unshielded Twisted Pair) – type of wire.

Specifications Date: 1-25-19 Page 3 of 32

DD. WAN (Wide Area Network) – computer network over a large geographical distance.

1.04 REFERENCE STANDARDS

A. The latest published revision of a standard shall be applicable to a Project unless a specific edition date is identified in the SOW.

B. All amendments to standards adopted prior to the effective date of a Contract shall be applicable to the project.

1. Federal, state and local codes, regulations and ordinance.

2. Americans with Disabilities Act (ADA): protrusion limits and accessibility of objects.

3. National Electrical Code (NEC)

4. Occupational Safety and Health Act (OSHA)

5. Palm Beach County ESS typical installation diagrams (Appendix A through Appendix B)

6. Appendix C (ESS) PRE DRYWALL INSPECTION CHECKLIST

7.

8. Appendix D (ESS) ABOVE CEILING INSPECTION CHECKLIST

9. Appendix E (ESS) Cat 6 TEST REQUIREMENTS

10. Appendix F (ESS) CCTV SYSTEM ACCEPTANCE FORM

11. Appendix G (ESS) WARRANTY SIGN OFF

12. Appendix H (ESS) PROJECT CLOSE-OUT REQUIREMENTS

13. Palm Beach County Policy CW-L-044: Criminal History Background Check

14. Palm Beach County Policy CW-L-007: After-Hour Access to Palm Beach County Facilities with A Human Security Presence

15. ANSI/TIA-568.2 Revision D, Balanced Twisted-Pair Telecommunications Cabling and Components Standards or latest standard Commercial Building Telecommunications Cabling Standard

16. ANSI/TIA-568.3 Revision D. Optical Fiber Cabling and Components Standard

17. ANSI/TIA-526-7 Revision A, July 29, 2015 -- Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant.

18. TIA-526-14 Revision C, April 1, 2015 - Optical Power Loss Measurement of Installed Multimode Fiber Cable Plant.

19. ANSI/BICSI 005-2016, Electronic Safety and Security (ESS) System Design and Implementation Best Practices

20. ANSI/TIA-1152-A, Requirements for Field Test Instruments and Measurements for Balanced Twisted-Pair Cabling

21. ANSI/TIA-606-B, Administration Standard for Commercial Telecommunications Infrastructure, including the requirements specified by the customer, unless the customer specifies their own labeling requirements.

22. BICSI Telecommunications Distribution Methods Manual (TDMM), 13 edition.

Specifications Date: 1-25-19 Page 4 of 32

1.05 GENERAL REQUIREMENTS

A. Turnkey Solution: All projects shall be Turnkey providing a complete video surveillance system consisting of computers, recording devices, networked cameras, and associated application software interconnected via a data network that is ready for immediate use.

1. New systems

a. All new systems or system replacements shall be Digital systems with High

Efficiency Video coding compression standard as identified in Part 3 of this specification.

2. Existing Systems Modifications, additions, changes, alterations or programming changes New systems

a. Modifications, additions, changes, alterations or programming projects in facilities with existing systems shall be an extension of the existing system. All new equipment shall be connected to the existing system and shall function as a single complete system.

b. When supporting existing analog systems the most current models that are compatible with the system shall be selected from the approved manufacturers of this specification. All camera and lenses must be submitted to ESS for approval.

B. Work shall include all labor, materials, enclosures, mounts and mounting hardware, wiring, computer equipment, displays, recording devices, software, controllers, and manuals required to provide a completely operational and working video surveillance and recording system. The installer without any additional cost to the owner shall include all materials or equipment that is necessary for the operation of the system.

C. Hardware & Software Ownership

1. PBC shall be the owner of all equipment, software, licenses and deliverables.

2. All manufacturers’ warranties, software licenses and project deliverables shall be registered to PBC.

D. Surge Protection

1. All exterior camera video, control and power cables must have properly grounded surge protection at each device and inside the building prior to any internal equipment immediately connected to ground. Exterior cameras that are mounted on the wall of the building and immediately enter the building may have a single surge protection device immediately upon entering the building in an accessible location.

2. Surge device shall be properly grounded per manufacturers recommendations.

a. The resistance to ground measurements of the surge device ground shall be recorded and provided to ESS as a condition of acceptance. New buildings shall meet 5 ohms max. Existing buildings shall be allowed up to 25 ohms max, 5 ohms is Optimum.

3. Surge protection should be mounted as close as possible to the device and immediately connected to ground.

Specifications Date: 1-25-19 Page 5 of 32

4. When an appropriate place is not available for mounting surge protection the surge device shall be installed in a NEMA rated weatherproof enclosure that shall be mounted on the structure the device is on.

E. Outside & Underground Wiring

1. All outside and underground wiring in conduit shall be Aqua seal type cable as defined in PART 2 - of this section.

F. Cable and Wire Identification

1. All cables and wires shall be identified on both ends with permanent printed laminated labels or heat shrink with suitable numbers and/or letters for easy recognition.

2. Cable identity shall correspond to the schematic ERD’s.

G. Cable and Wire Service Loops

1. All equipment shall have a service loop sufficient to remove equipment from its mounting location or housing 2 feet without disconnecting any wiring.

H. ADA Protruding Objects

1. All equipment installations must comply with current ADA standard for protruding objects, which defines how far above the finished floor an object must be and horizontally how far off a wall an object may be when located in a circulation path.

I. Conduit

1. General Requirements

a. It is the responsibility of the contractor to identify plenum spaces and use plenum rated wire and cable when conduit is not required.

b. Conduit fill shall not exceed 60%.

c. One (1) spare pull string shall be installed in all conduits.

d. Each conduit run source and end destination shall be labeled with origin and/or destination.

2. Jails & Courthouses

a. Exposed conduit in detention facilities requires rigid conduit.

b. Above ceiling wires and cables must be secured in a manner that code permits that is compliant with Jail Standards.

3. Typical Buildings

a. New construction: All wiring in walls shall be in EMT conduit. Where above ceiling supports consist of J hooks or cable trays, all conduits shall be provided with bushings.

b. Above ceiling wires and cables must be secured in cable trays or conduit if available else J Hooks may be specified as code permits.

4. Exterior or Underground Installations (Piers, Arena’s)

Specifications Date: 1-25-19 Page 6 of 32

a. All wiring shall be installed in PVC conduit. Installation shall be watertight for all fittings and enclosure joints. Perform a 15-air pressure test to verify the installation has no leaks.

J. Junction Boxes

1. All conduit junction boxes shall have couplings and shall be painted orange and marked “CCTV” in white.

2. Junction boxes shall identify the source and destination.

3. A round orange dot shall be installed on the ceiling tile grid below all CCTV junction boxes.

K. Power Requirements

1. DVR/NVR and camera power supplies are required to be on a building UPS and generator circuit available.

2. If a building UPS and backup generator is not available, a UPS capable of supplying power to all system components necessary for the system to continue operating with full functionality for 30 minutes after loss of power must be purchased and installed.

a. The UPS shall be rack, wall or shelf mounted.

L. Network Connection

1. Unless noted differently in the SOW all video recorders are required to be connected to PBC network via a PBC supplied switch and IP address or PBSO assigned port and IP address which allows ESS to access the system. NVR shall allow remote accessibility via PBC network.

2. Palm Beach County ISS or PBSO IT will provide or approve the switch and supply static IP addresses.

3. The contractor is required to program the county supplied IP address into the designated equipment.

M. Recorder Capacity: Recorder capacity shall be sized to provide 60 days of continuous recording per the conditions defined in Part 2 of this document. System shall allow NVR to limit recording to 60 days maximum.**

N. Camera and VMS Licensing Fees: The surveillance system shall not require reoccurring license fees for cameras or VMS software.

O. Safety Cable

1. Ceiling mounted cameras shall have safety cable installed from their mounts to structure in two places minimum.

2. Safety cables shall be attached per manufacturer’s recommendation.

3. Safety cables shall be rated for a minimum static load of 1.5 times the weight of the object it has intended to hold.

4. Safety cables shall be installed so that when mounting hardware is removed the component will not drop from the installed height more than 6 inches.

5. Safety cables shall use locking hardware on one side that will allow the component to be removed from the safety cable such as a carabineer or threaded connecting link.

P. Video Compression

1. All new systems shall be H.265 video compression.

Q. Passwords

Specifications Date: 1-25-19 Page 7 of 32

1. All camera and video recorder default passwords shall be changed at installation.

User names and passwords shall be provided to ESS in a submittal.

R. Security Badging

1. Many PBC buildings related to criminal justice and others require a criminal history background check and access badge.

2. The Contractor shall comply with the Provisions of Ordinance 2003-030, the Criminal History Record Check (CHRC) Ordinance CW-L-044 and CW-L-007. Badges are to be worn and displayed at all times that, the worker is on the job site.

3. All workers shall be required to pass a PBSO Internal Affairs background check and fingerprinting prior to starting all work.

4. Department Specific Instruction

a. A Critical Facilities CHRC can take approximately one (1) week to process.

b. A CJI Facilities CHRC can take approximately two (2) weeks to process.

c. In addition to the normal process time, it is important to inform your Contractors/Sub-Contractors that anyone with disqualifying offense(s) who request an escort may take longer to evaluate and approve.

d. Overall Contractors/Sub-Contractors should plan for four to six (4-6) weeks in progress to be conservative.

e. An appointment is required to complete any CHRC. To make an appointment with ESS Access Section, please call 561.233.0750.

f. Workers are to be cleared by security prior to entering the building.

1.06 SUBMITTALS

A. Product and Technical Data

1. Manufacturers installation and operation manuals

2. Manufacturers Maintenance data

3. Contractor shall provide cut sheets for each system component electronically (PDF) prior to equipment purchase. Items include:

a. Wire and Cable

b. NVR for all new installations. DVR only for expansions to existing systems.

c. Camera’s

d. Housings/Mounts/Racks

e. Connectors

f. Surge Protection

g. UPS

h. Controllers

i. Servers

j. VMS Software

k. Monitors/Computer Mouse

l. Wire and cable labels

B. Shop Drawings

Specifications Date: 1-25-19 Page 8 of 32

1. Equipment list shall be itemized in entirety to include model, quantity, manufacturer and description

2. Equipment placement location on Floor plan

3. Schematic: show connectivity of all components identified with ERD’s

4. Elevation drawings and riser diagram shall be included

5. Dimensioned plan and elevations of equipment racks, control panels, and consoles.

6. Wiring diagrams

7. UPS: Sizing calculations

8. DVR/NVR Storage: Sizing calculations

C. Closeout Documents: Required at Substantial Completion; this closeout section will be submitted to PBC no later than 30 days after ESS Acceptance Test. If all items listed are not met in the 30-day period, owner reserves the right to hire an outside vendor to secure any missing or incomplete deficiencies, and to back charge the costs for all expenses occurred.

1. Final as-built drawings: Two full sized copies 24” x 36”. (minimum) Complete set and supporting pages. One copy of electronic drawing files in open or workable CAD DWG drawings with all references stored on a memory stick.

2. Final device cut sheets: One electronic copy.

3. Final installed software programs: Electronic on memory stick issued to ESS.

4. Final system settings: One each hard copy and electronic of all camera and recorder settings per device.

5. All electronic keys, software, passwords and licenses to ESS.

6. Systems manuals: One electronic copy of each type; installation, programming and troubleshooting/training.

7. Training: Reference 3.09. Factory and programming training not required unless requested in project proposal.

8. Warranties: Contractor and manufacturer’s published product warranties. One hard copy.

9. Warranties: Error! Reference source not found.with all signatures and dates.

10. Completed Acceptance Test per TIA and BICSI Standards as per Reference Standards.

11. Final UPS sizing calculations.

12. Final DVRNVR storage capacity calculations.

13. All manufacturer product warranty and registrations in PBC name.

1.07 QUALITY ASSURANCE

A. No work defective in construction, quality, or deficient in meeting any requirement of the contract drawings and specifications will be acceptable. In addition, only new, unused items of recent manufacture, of designated quality, but in no event less than the standard quality for the improvements, free from defects, will be accepted. Contractor shall, at all times, at its expense, keep its work areas in a neat, clean and safe condition. Upon completion of any portion of the work, Contractor shall, within 48 hours, remove all of its equipment, construction plant, temporary structures and surplus materials not to be used

Specifications Date: 1-25-19 Page 9 of 32 at or near the same location during later stages of work. Existing county assets must be disposed of in coordination with ESS.