2020202_CJIS BOILER INSPECTION_Combined Synopsis Solicitation.pdf

Combined Solicitation/Synopsis Request For Quote 15F06718Q0000082

COMBINED SYNOPSIS/SOLICITATION

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 15F06721C0002708

Posted Date: 2 FEBRUARY 2021

Original Response Date: 16 FEBRUARY 0221

Product or Service Code: Z1JZ0 – Maintenance of Misc. Buildings

Set Aside: None

NAICS Code: 541350 – BUILDING INSPECTION SERVICES

Contracting Office Address

U.S. Department of Justice Federal Bureau of Investigation Facilities Acquisition Unit 935 Pennsylvania Avenue NW Washington, D.C. 20535

B.1 Description

This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13, “Simplified Acquisition Procedures” and 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-03 effective 23 NOV 2020. The complete text of any of the clauses and provisions may be accessed in full text at www.acquisition.gov and the FBI does not intend to reimburse recipients of this RFQ for any costs incurred in preparing a quote. Prior to the preparation of your quote, please read all instructions contained herein. A Contractor's quote shall be clearly stated, complete and provide a straightforward, concise delineation if its capabilities and services to satisfy this RFP.

The FBI Criminal Justice Information Services (CJIS) Division is seeking a firm, fixed price base with four option years contract for the Boiler Inspections at the CJIS Division Central Plant. These inspections are conducted to ensure the boilers are operating safely and efficiently, while complying with established government standards according to the American Society of Mechanical Engineers (ASME) and the National Board Inspection Code (NBIC). The associated North American Industrial Classification System (NAICS) code for this procurement is 541350 – BUILDING INSPECTION SERVICES and the size standard is $8 million.

B.2 SCHEDULE OF PRICES/COSTS

All interested companies shall provide proposals for the following:

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

0001 4 Site Visits $__________ $______________

Inspection Services (4 site visits) on Boilers within the CJIS Central Plan

Contract type: FIRM FIXED PRICE FOB: Destination Period of performance: February 22, 2021 through February 21, 2022

Descriptive Data:

The Boiler Inspections are conducted 4 times per year or quarterly to ensure the boilers are operating safely and efficiently, while complying with most current established government standards according to the American Society of Mechanical Engineers (ASME) and the National Board Inspection Code (NBIC). Contractor shall prepare and submit a PM report to the COR and CO within 15 days of each site visit as outlined in the attached SOW.

1001 4 Site Visits $__________ $______________

OPTION

Inspection Services (4 site visits) on Boilers within the CJIS Central Plan

Contract type: FIRM FIXED PRICE FOB: Destination Period of performance: February 22, 2022 through February 21, 2023

Descriptive Data:

The Boiler Inspections are conducted 4 times per year or quarterly to ensure the boilers are operating safely and efficiently, while complying with most current established government standards according to the American Society of Mechanical Engineers (ASME) and the

2001 4 Site Visits $__________ $______________

OPTION

Inspection Services (4 site visits) on Boilers within the CJIS Central Plan

Contract type: FIRM FIXED PRICE FOB: Destination Period of performance: February 22, 2023 through February 21, 2024

Descriptive Data:

The Boiler Inspections are conducted 4 times per year or quarterly to ensure the boilers are operating safely and efficiently, while complying with most current established government standards according to the American Society of Mechanical Engineers (ASME) and the

3001 4 Site Visits $__________ $______________

OPTION

Inspection Services (4 site visits) on Boilers within the CJIS Central Plan

Contract type: FIRM FIXED PRICE FOB: Destination Period of performance: February 22, 2024 through February 21, 2025

Descriptive Data:

The Boiler Inspections are conducted 4 times per year or quarterly to ensure the boilers are operating safely and efficiently, while complying with most current established government standards according to the American Society of Mechanical Engineers (ASME) and the

4001 4 Site Visits $__________ $______________

OPTION

Inspection Services (4 site visits) on Boilers within the CJIS Central Plan

Contract type: FIRM FIXED PRICE FOB: Destination Period of performance: February 22, 2025 through February 21, 2026

Descriptive Data:

The Boiler Inspections are conducted 4 times per year or quarterly to ensure the boilers are operating safely and efficiently, while complying with most current established government standards according to the American Society of Mechanical Engineers (ASME) and the

B.3 TASK DESCRIPTIONS

This RFQ is being issued to establish a single award Firm-Fixed Price (FFP) contract to provide for The Boiler Inspections are conducted 4 times per year at the CJIS Division Complex in Clarksburg, WV. The services shall be performed IAW the Statement of Work provided in Attachment 1 and negotiated terms and conditions resulting from this RFQ to be issued on a Standard Form (SF) 1449.

The FBI’s CJIS Division is a secured facility, operational 24/7, with strict requirements for access and movement within buildings of both persons and vehicles. A limited-based background investigation will be conducted on all contractor personnel prior to granting access to the site.

B.4 PERIOD OF PERFORMANCE

Period of Performance shall be on or about the following:

• Base Year: February 22, 2021 through February 21, 2022

• Option Year 1: February 22, 2022 through February 21, 2023

• Option Year 2: February 22, 2023 through February 21, 2024

• Option Year 3: February 22, 2024 through February 21, 2025

• Option Year 4: February 22, 2025 through February 21, 2026

B.5 PLACE OF PERFORMANCE

Address: FBI CJIS Division 1000 Custer Hollow Road

Postal Code: Clarksburg, WV 26306

Country: UNITED STATES

C. CONTRACT CLAUSES

FAR 52.252-2 – CLAUSE INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

http://acquisition.gov/comp/far/index.html.

http://acquisition.gov/comp/far/index.html

The following contract clauses apply to this acquisition:

C.1 FAR 52.212-4, CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS (Jan 2017)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract:

Clause No Clause Title Date

52.203-3 Gratuities (Apr 1984) 52.204-18 Commercial and Government Entity Code

Maintenance (Jul 2015)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

(Jun 2016)

52.217-8 Option to Extend Services Fill-In Date: Within 30 calendar days of contract expiration date.

(Nov 1999)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts).

(May 2014)

52.228-5 Insurance -- Work on a Government Installation. (Jan 1997)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation

(Apr 1984)

52.242-13 Bankruptcy (Jul 1995)

52.243-1 Changes – Fixed Price, Alternate II (Apr 1984) 52.246-4 Inspection of Services – Fixed Price (Aug 1996)

C.2 FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS – COMMERCIAL ITEMS (JAN 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (b)(1), (4), (6), (8), (12), (22), (25), (26), (27), (28) (29), (30), (33), (42), (43), (44), (48), (54) and (57)

Subparagraph (c)(1), (2), (3), (4), and (8)

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and 6 months.

C.4 52.232-19 -- AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond the base year. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made.

No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the base year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

C.5 COMMERCIAL ADVERTISING

The offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Federal Bureau of Investigation endorses a product, project or commercial line of endeavor.

C.6 CONTRACTOR RESPONSIBILITIES

The contractor shall obtain all necessary licenses and/or permits required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of West Virginia. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

The Contractor shall, at its own expense, provide and maintain during the entire period of any resulting contract, including any extensions granted by contract modification, at least the kinds and minimum amounts of insurance noted here. In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation statutes. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrence.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful offeror must present to the Contracting Officer, prior to award, evidence of insurance without any exclusionary clauses that would void the coverages. When requested by the Contracting Officer, the Contractor shall provide a copy of all proofs of required insurance no later than five (5) days before each subcontractor commence work on the Government installation.

C.8 KEY PERSONNEL

The Government does not intend to dictate the composition of the ideal team to perform this contract. Therefore, the Government encourages and will evaluate additional Key Personnel as proposed by the quoter. The Government desires that Key Personnel be assigned for the duration of the contract. Key Personnel may be replaced or removed subject to Key Personnel Substitution.

The contractor shall utilize the personnel named or otherwise identified and for the period of time specified in the Technical Proposal to perform services required under this effort. The Contractor may not remove from the contract any key personnel or subcontractor key personnel being utilized by the contractor for the duration of the contract. In the event that personnel named in the Technical Proposal are unable to perform their duties due to death, illness, resignation, or similar reasons, the Contractor shall immediately notify the CO in writing of the inability of the individual to perform their duties. The Contractor shall promptly submit to the FBI CO and COR, in writing, the name and qualifications of proposed replacement subject to Special Contract Requirements, Key Personnel Substitution.

The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO. Following th elocation of an acceptable replacement, the Contractor shall ensure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

C.9 REMOVAL OF KEY PERSONNEL

The government reserves the right to request the removal of key personnel, subcontractor key personnel or subcontractor(s) at any time during the life of the contract. The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO.

Following the location of an acceptable replacement, the Contractor shall ensure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

C.10 KEY PERSONNEL SUBSTITUTION

Key Personnel are those personnel considered essential to successful contractor performance.

They include the PM and other personnel providing supervision or critical technical oversight.

The contractor shall not replace any personnel designated as Key Personnel without the written concurrence of the CO. The Contractor shall notify no later than 10 calendar days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on DO performance. The Government will approve initial contactor Key Personnel at time of award.

Replacement Key Personnel will be approved via modification to the DO.

Prior to utilizing other than personnel specified in quotes in response to this Contract, the contractor shall notify the Government CO and the COR. Substitute personnel qualifications shall be equal to, or greater than, those of the person(s) being substituted. If the Government CO and the COR determine that the proposed substitute personnel are unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the TO, the contractor may be subject to default action.

C.11 INDEMNIFICATION

(a) Responsibility for Government Property

(1) The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

(2) If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement

The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery

Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provided for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability

The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

C.12 PROCUREMENT-SENSITIVE AND SENSITIVE INFORMATION NON-DISCLOSURE

AGREEMENT

During the performance of this Contract, certain efforts may involve projects containing procurement-sensitive and/or FBI mission-sensitive information which will be available only to the personnel that has a need to know. Under such circumstances, the firm’s employees and subcontractor’s employees shall complete a Non-Disclosure between themselves, the firm and the FBI.

C.13 SUBMISSION OF DOCUMENTS AND NOTES

The Contractor shall forward a copy of the documentation generated as a result of this contract to the FBI Contracting Officer’s identified herein. This information shall include but is not limited to weekly and monthly reports and special reports when generated.

C.14 ANNOUNCEMENT OF PROJECTS

The Contractor is expressly forbidden from notifying any outside party of any details concerning any project on which the Contractor is providing any service to the FBI as a result of this contract, without the expressed written approval of the FBI CO. The Contractor shall ensure that this clause is incorporated in agreements reached with any subcontractors, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

C.15 ORGANIZATIONAL CONFLICT OF INTEREST AND NON-DISCLOSURE REQUIREMENTS

ORGANIZATIONAL CONFLICT OF INTEREST

If the contractor is currently providing support or anticipates providing support to the FBI Criminal Justice Information Services Division or Finance Division that creates or represents an actual or potential organizational conflict of interest (OCI), the contractor shall immediately disclose this actual or potential OCI in accordance with FAR Subpart 9.5. The contractor is also required to complete and sign an Organizational Conflict of Interest Statement in which the contractor (and any subcontractors, consultants or teaming partners) agrees to disclose information concerning the actual or potential conflict with any quote for any solicitation relating to any work in the Contract. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Failure to comply with this sub-section may result in the contractor not being considered for award.

RELEASE OF INFORMATION

Do not release to any third party, any information pertaining to-any individual which is protected by the Privacy Act of 1974. This includes, but is not limited to: social security number, home address, home telephone number, date of birth, personal information, and personal or disparaging remarks about the individual.

To the extent the Contractor is given access to LES, SBU, sensitive, for official use only, or proprietary technical information belonging to the Government. The Contractor must treat such information as LES, SBU, sensitive or for official use only and must not use or discuss this information unless directed by the Contracting Officer or authorized in writing by the COR.

C.16 FEDERAL HOLIDAYS

The following days are considered Federal holidays and will be observed by the Contractor(s) in performance of work under the Contract:

• New Year’s Day (January 1)

• Martin Luther King, Jr., Day (3rd Monday in January)

• Washington’s Birthday (3rd Monday in February)

• Memorial Day (Last Monday in May)

• Independence Day (July 4th)

• Labor Day (1st Monday in September)

• Columbus Day (2nd Monday in October)

• Veterans Day (November 11)

• Thanksgiving Day (4th Thursday in November)

• Christmas Day (December 25th)

If any of the above holidays falls on a Saturday, then the preceding Friday is the holiday. If any of the above holidays falls on a Sunday, then the following Monday is the holiday.

In addition to the days designated above as holidays, the Government observes the following as non-working days:

• Any other day designated by Federal Statute

• Any day designated by Executive Order

• Any other day designated by the President’s Proclamation

Contractor personnel shall work in accordance with the Government’s designated holiday schedule unless otherwise stated specifically in the Contract. NOTE: Additional non-working days are sometimes authorized, but these are regional in nature (e.g., Inauguration Day in Washington, DC) and not included as Federal holidays for the purposes of this contract

C.17 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

E-mail address: ___________________________________

DUNS: __________________________________________

b. GOVERNMENT: Federal Bureau of Investigation Criminal Justice Information Services Division

Attn: Michael Konchesky 1000 Custer Hollow Road Clarksburg, WV 26306 Phone: 304-625-4031 E-Mail: MKonchesky@fbi.gov mailto:MKonchesky@fbi.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Jul. 2013)

3. INVOICES: Billing shall be made monthly, in arrears and once work is accepted by the

Government. Invoices shall contain all required price and cost documentation, as applicable.

Invoices shall be neat and legible and clearly state the labor hours, repair parts and associated costs, and any other required information, as applicable. See FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2015).

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with FBI Centralized Invoicing Process, see Attachment 2, and FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2015).

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

LIST OF ATTACHMENTS

Attachment Title 1 Statement of Work

2 FBI Centralized Invoicing Process

3 Wage Determination

4 SF 1449

5 Section B - Pricing Template

The information provided in List of Attachments is for reference only. The documents in List of Attachments are not intended to change the RFQ and any conflict therein should be resolved by referring and relying upon the RFQ. Because the List of Attachments reference materials may be outdated or contain information that has not been recently verified for accuracy, the Government does not warrant the accuracy of the information for purposes of this RFQ.

SECTION E – SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. The full text of a solicitation provision may be accessed electronically at this/these address: http://www.acquisition.gov/far/index.html. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Provision No Clause Title Date

52.204-7 System for Award Management (OCT 2016) 52.212-1 Instructions to Offerors–Commercial Items (JAN 2017)

*52.212-3 Offerors Representations and Certifications– Commercial Items

(NOV 2017)

52.217-5 Evaluation of Options (JUL 1990)

*Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror once it is determined the quote can conform to the solicitation and will be advantageous to the Government, price and other factors considered.

The Government shall award to the offeror once it is determined the quote submitted is considered fair and reasonable and that the offeror is deemed technically acceptable.

(b) Options. The Government will evaluate quote for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept a quote (or part of a quote), unless a written notice of withdrawal is received before award.

(End of Provision)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Mailing Address:

Federal Bureau of Investigation Criminal Justice Information Services Division Facilities Acquisition Unit, Mod E2 Attn: Michael Konchesky, Contracting Officer 1000 Custer Hollow Road Clarksburg, WV 26306

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

E.5 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Reference paragraph (c) under referenced provision FAR 52.212-1. This paragraph is tailored to read as follows:

(c) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

The following paragraphs under referenced provision FAR 52.212-1 is hereby deleted:

(e) Multiple offers

(h) Multiple awards

Offeror shall include the following with their quote in order to be considered for award:

Communications between the Government and Offeror

1. Questions regarding this solicitation prior to quote submission may occur for the purpose of clarifying elements of the solicitation.

a. Questions shall be submitted by e-mail to the Contracting Officer, Michael Konchesky via email at MKonchesky2@fbi.gov and Contract Specialist, Linda Patterson via Lspatterson2@fbi.gov Question(s) must be received by 10:00 a.m. Eastern standard time on February 10, 2021. Questions received after this date and time will not receive a response.

2. The hour and date for receipt of offer is 10:00 a.m. Eastern Standard Time on February 17, 2021. Quoter shall submit one electronic quote via electronic communication. E-mailed quotes must be submitted to the following e-mail address: MKonchesky@fbi.gov and LSPatterson2@fbi.gov - Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

3. General Instructions:

a. The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR 13.5. Noncompliance with the Request for Quotation (RFQ) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

b. The Quote. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFQ, concurrence with the Statement of Work Statement, and contract type.

c. Quote Format and Structure – To provide a basis for sound evaluation by the Government, offeror must submit a complete quote, Section B along with the completed Pricing Template. The information provided shall be concise, factual, complete, and demonstrate the offeror’s capacity and capability to satisfactorily perform the requirements outlined in the solicitation.

d. Instructions outlined in FAR 52.212-1, as supplemented herein, prescribe the format for the quotation and describe the approach for the development and presentation of quotation data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotation.

4. This is a combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, the quotation must include a statement regarding the terms and conditions herein as follows:

mailto:MKonchesky2@fbi.gov mailto:MKonchesky@fbi.gov mailto:LSPatterson2@fbi.gov

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

5. SUBMISSION OF OFFERS:

a. Offeror shall complete and return all information designated in:

i. Blocks 17(a) and 30(a-c) of SF 1449

ii. Contract Administration Data

iii. The Price/Cost Schedule, Section B and Pricing Template

iv. 52.212-1, Instructions to Offerors--Commercial Items

v. Proposal Submission Information

vi. 52.212-3, Representations and Certifications, or valid completion in BETA-SAM is acceptable

vii. All amendments issued shall be signed and dated.

6. By submission of a quote, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in BETA-SAM should consider applying for registration immediately. Registration in BETA-SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in BETA-SAM within the timeframe specified by the Contracting Officer, the successful offeror may be removed from further consideration for award. Offerors can register in BETA-SAM at https://www.beta-sam.gov. Further, offeror must have the identified NAICS listed in the BETA-SAM registration. This is also requirement for award.

7. Point of Contact

FBI Facilities Acquisition Unit Attn: Linda Patterson, Acquisition Specialist E-mail: LSPAtterson2@fbi.gov Phone: (304) 625-4576 https://www.beta-sam.gov/ mailto:LSPAtterson2@fbi.gov

E.6 ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

The following provisions are incorporated into 52.212-2 as an addendum to this solicitation:

Basis for Contract Award

The Government will award a single contract to the Offeror based on the offer demonstrating the ability to meet the minimum requirements as outlined in the SOW and the price determined fair and reasonable. The offeror shall be deemed responsible in accordance with the Federal Acquisition Regulation (FAR), as supplemented, and conforms to the solicitation’s requirements (to include all stated terms, conditions, and all other information required by the solicitation), satisfies the requirements of this solicitation and the SOW. If the Offeror fails to address all the requirements set forth in the Solicitation will be rejected.

PROPOSAL SUBMISSION REQUIREMENTS

The Offeror’s quote MUST include the following components:

Demonstration of meeting elements as outlined in the Statement of Work and Price Proposal as follows:

Price proposal shall contain pricing information. The prices shall be provided in accordance with Price/Cost Schedule (Section B) and completion of the Pricing Template (attachment 5). Failure to provide pricing shall be cause for rejection of the proposal. Offers shall include pricing for the base year and all option years

Quote is to demonstrate the ability to meet the criteria as outlined in the Statement of Work.