REQUEST FOR BIDS

2020 Track Reconstruction Project

Title: 2020 Track Reconstruction Project

Alpena Public Schools

2373 Gordon Road

Alpena, Michigan 49707

District Website: www.alpenaschools.com

Release Date: June 10, 2020

Due Date: June 24, 2020

Time: 10:00 a.m. Local Time

RFP Number: BP-01, BP-02, BP-03, BP-04 and BP-05

FORM OF ADVERTISEMENT

Alpena Public Schools will accept sealed bids for 2020 Track Reconstruction Project until 10:00 a.m. local time on June 24, 2020 at Alpena Public Schools, 2373 Gordon Road, Alpena, Michigan 49707. Please send sealed bids marked 2020 Track Reconstruction Project, along with clear identification of which bid pack is included to the Business Office at the above address. Facsimile bids will not be accepted!

Plans and Specifications may be obtained

Alpena Public Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities there-in. Alpena Public Schools will make awards as may appear to be in the best interests of Alpena Public Schools.

PROPOSED TIMELINE (SUBJECT TO CHANGE)

Release RFP 2020 Track Reconstruction Project Pre-Bid Meeting/Walkthrough 10:00 a.m., June 16, 2020 (optional) Bids Due 10:00 a.m., June 24, 2020 BOE Committee Meeting June 25, 2020 Board Award June 29, 2020 Contracts Finalized July 6, 2020 BP-01 Completion August 7, 2020 BP-02 Completion September 30, 2020

DOCUMENT ORGANIZATION

This Document is organized into three broad Sections:

General Specifications Technical Specifications Forms

All questions regarding the General Specifications and Forms must be directed in writing to:

Jozwiak Consulting, Inc., Scott Jozwiak, PE scott@jozwiakconsulting.com

All questions regarding Technical Specifications must be directed in writing to:

Jozwiak Consulting, Inc., Scott Jozwiak, PE scott@jozwiakconsulting.com

Any oral communications will not be considered.

GENERAL SPECIFICATIONS SECTION

1. Bid Proposal Due Date

A. Alpena Public Schools (herein called the District) requests bids for 2020 Track Reconstruction Project

B. Bids will be received by the District as follows:

Date: June 24, 2020 Time: 10:00 a.m.

Location: Central Office Gerry Ludwig Board Room

Attn: Sealed Bid “2020 Track Reconstruction Project 2373 Gordon Road Alpena, MI 49707

2. Conditions of Bidding

A. The work in the Bid Package shall be the sole responsibility of the successful bidder, known herein as “Contractor” or “Vendor”. A detailed description of the Bid is defined in the TECHNICAL SPECIFICATIONS SECTION below.

B. Each bid shall include all Conditions set forth in these General Specifications and the Technical Specifications as they apply to each Bid Category.

C. Bids are to include all elements of the pertinent Bid Package specifications. All responding Contractors must submit a single proposal, which may include Alternates if/where indicated. Contractor must list all subcontractors, if any, to be included in their proposal.

D. Bids must be considered firm for 60 days from the bid opening date. Bidders are granted the privilege of withdrawing their bids, if they desire, between the time they are submitted and the bid opening date.

E. Upon entering into an agreement with the District, the successful Vendor shall not assign or delegate any obligation to another Vendor without the express written consent of District.

All subcontractors supplying services must be identified within the proposal including name, address, phone number, and Vendor information sheets, with designated service identified.

F. Unless specifically authorized in writing by the Superintendent, on a case by case basis, the successful Vendor shall have no right to use, and shall not use, the name of APS, or its officials or employees in advertising, publicity, or promotion; nor to express or imply any endorsement of the Vendor products or services.

G. While present on APS grounds, the Vendor, including all employees and agents, agrees to abide by, and comply with all APS, federal, state and local policies, regulations, and laws that pertain to sexual harassment and non-discrimination. The Vendor shall be proactive in assuring that applicants, employees, and customers are treated fairly without regard to, or in discrimination of their race, religion, sex, national origin, marital status, age, sexual orientation, veteran status, or disability. Vendor further agrees that Vendor employees and agents while on APS property shall comply with and observe all applicable rules and regulations concerning conduct as are imposed upon APS employees and agents. All APS facilities are smoke-free.

H. Vendor employees and agents who will be servicing the contract onsite at any APS location during the duration of this agreement (construction, delivery, setup, routine or periodic maintenance, etc.) will be asked to complete the APS fingerprinting and background check with all costs incurred by the Vendor.

I. Any dispute, controversy or claim arising out of or relating to this bid and resultant contract shall be adjudicated in Alpena County, the state of Michigan.

J. All information provided through this request and ensuing process will be held in confidence and will not be revealed nor discussed with any competitor until final execution of the agreement. At that time, all documents of this process shall become public (excluding proprietary or financial information as determined by the District) regardless of statements contained within submittal to the contrary. Furthermore, all material submitted shall become the property of the District and may be returned only at the District’s option.

K. It is understood that the School District is a governmental unit and, as such, is exempt from the payment of most state and federal taxes applying to the products specified in this document. Therefore, the prices quoted by the Bidder should not include any allocation for taxes.

It is further understood that Personal Property Taxes on rented or leased property shall not be the responsibility of the School District but shall remain the responsibility of the Vendor.

L. The Contractor shall furnish Alpena Public Schools or authorized representative(s) with every reasonable opportunity to determine whether the work is performed in accordance with the requirements of the Contract. Alpena Public Schools may appoint qualified persons to inspect the Contractor’s operations and equipment, and Contractor shall permit these authorized representative(s) to make such inspections at a reasonable time and place.

M. It is expressly agreed and understood that the Contractor is in all respects an Independent Contractor as to the work, and that the Contractor is in no respect an agent, servant or employee of Alpena Public Schools. This Contract specifies the work to be done by the Contractor, but the method utilized to accomplish the work shall be the responsibility of the Contractor.

N. Alpena Public Schools shall not enter into any non-compete clauses with respect to the Contractor’s employees; in the event a Contractor employee wishes to apply for any employment position with the District, he/she shall not be barred from doing so.

3. Pre-Bid Meeting/Walkthrough

A Pre-Bid meeting and/or walkthrough is scheduled as follows:

Date: June 16, 2020.

Time: 10:00 a.m.

Location: AHS Athletic Field 3303 S. Third St, Alpena, MI 49707

Type of Pre-Bid: Optional

4. Examine Contract Documents

A. The Contractor shall be held to have examined these Specifications in their entirety and to have satisfied him/herself as to the conditions of the premises, any obstructions, etc.

necessary for execution of the work before the delivery of his bid. The Contractor shall also acquaint him/herself with the character and extent of other Contractor(s) scope of work (if any) throughout the project, so that s/he may make his/her plans accordingly. This may be accomplished through the pre-bid meetings and document review. No allowances for extra payment will be made to the Contractor for, or because of, costs or expenses caused by his/her failure to comply with the provisions of this paragraph, or due to error or oversight on the part of the Contractor, or because of interference by other Contractor(s) activities.

B. Complete sets of Bidding Documents, if any, shall be used in preparing bids. The District assumes no responsibility for errors, omissions or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. The District, in making the Bidding Documents (if any) and/or Contract Documents available to the Contractor, does so only for the purpose of obtaining bids for the work and does not confer a license or grant these copies for any other use.

5. Discrepancies, Deletions, Interpretations, or Substitutions

A. Bidders shall promptly notify the District of any ambiguity, inconsistency, or deletions that they may discover upon examination of the Bidding Documents or Contract Documents, or of the site and local conditions. Interpretations will not be made orally.

Bidders who require clarification or interpretation of the bidding Documents or Contract documents must make a written request by:

Date June 22, 2020

Time: 1:00 p.m.

Designated Contact: Scott Jozwiak (scott@jozwiakconsulting.com)

The District will attempt to respond to all written inquiries received before the foregoing deadline in writing, to all known prospective bidders by June 22, 2020.

The District may do so by email to known prospective bidders and by posting clarifications and/or Addenda on the District website. The District shall not be responsible for failure of bidders to obtain said clarifications.

B. Any interpretation, correction, or change of the Contract Documents will be made by Addendum by the District. Interpretations, corrections, or changes of the Documents made in any other manner will not be binding, and bidders shall not rely upon such interpretations, corrections and changes.

C. Any and all requests for consideration of substitutions of specified Materials and/or Equipment must be made in writing no later than seven (7) days prior to bid due date to Scott Jozwiak (scott@jozwiakconsulting.com).

6. Bid Proposal Form

A. The bidder by making a bid represents that he/she has read and understands the Bidding Documents and a bid is made in accordance therewith.

B. Three copies of each bid shall be submitted on the bid proposal form furnished by the District, with all blank spaces filled in by type or manually in ink.

C. All interlineation (insertions), alterations, or deletions (erasures) shall be initialed by the bid signer. Failure to do so may be cause for rejection of the bid.

D. The bidder must fill in all blank spaces for bid prices in both words and figures. In case of discrepancies, amount shown in words will govern. Submit all copies of the bid and any other required documents with the bid in a sealed opaque envelope. Indicate on the outside of envelope the name of bidder, address, name of project for which the bid is submitted, Bid Number and description, and address to the party to receive the bid. If forwarded by mail, enclose a sealed envelope containing bid in another envelope addressed as indicated with the notation “Sealed Bid Enclosed” clearly shown on the envelope face.

E. Any and all requested Alternates and Unit Prices, (if any) should be bid. If the Alternates require no change to the Base Bid, enter “No Change”.

F. Make bid in name of Principal Contractor and if co-partnership, give names of all parties. Give complete address. If an agent submits bids, provide satisfactory evidence of agency authority.

G. Each copy of the bid shall include the legal name of the bidder and a statement that the bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the bidder to a contract.

H. Bidder making his/her bid represents that he/she has read and acknowledges that the District’s schedule is acceptable.

I. Bidder making his/her bid represents that his/her bid is based upon the materials, system and equipment required by the Bidding Documents without exception.

J. Bids must be received at the designated location prior to the time and date for receipt of bids indicated in the Advertisement and Invitation to Bid, or any extension thereof made by Addendum, if any.

mailto:scott@jozwiakconsulting.com

K. Oral, telephone, telegraphic, emailed or faxed bids are invalid and will not receive consideration.

Optional: However, emailed versions of the complex Bid Submittals, Specifications Sheets, etc. in spreadsheet formats will be accepted and appreciated after the bid deadline has passed to assist in a side-by-side analysis of all responses. The bidder shall be responsible for ensuring that such emails are not sent prior to the bid opening. Receipt of any such emails before the bid deadline has passed will be grounds for rejection of the bids.

7. Addenda

A. Any and all Addenda issued during the time of bidding shall become part of the Contract Documents and receipt thereof shall be acknowledged on the Bid Proposal Form provided.

B. Each bidder shall ascertain, prior to submitting a bid that they have received any and all Addenda issued. The District shall not be responsible for failure of bidders to obtain said Addenda.

8. Opening Of Bids

A. Properly labeled bids, received on time by June 24, 2020 by 10:00 a.m. local time, will be publicly opened and results read aloud immediately following the due date and time.

Bidders are invited to attend.

The Bid Opening will be at held at:

Alpena Public Schools Central Office Gerry Ludwig Board Room 2373 Gordon Road

Alpena, MI 49707

9. Evaluation Criteria

A. The District desires to award this bid and resultant Contract to the bidder that in the sole opinion of Alpena Public Schools best meets the needs of the District. Cost is not the sole consideration. The following criterion may be considered (where applicable) in making an award:

1. Cost of any equipment (lease or purchase) including rate of interest for any lease.

2. Maintenance/service agreement including supply and usage costs, ongoing maintenance/warranty coverage agreements, etc.

3. Conformity to listed specifications and/or suitability of any substitutions.

4. Delivery and installation within the required time schedule.

5. Service and warranty level provided, with demonstrated ability to provide the service level proposed.

6. References and credentials of bidders.

7. Accurate representation of Total Cost of Ownership/Operation, with all pertinent assumptions included, where ongoing or multi-year arrangements apply.

B. The final determination shall be at the District’s sole determination. Alpena Public Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities there in. Alpena Public Schools will make awards as may appear to be in the best interests of Alpena Public Schools.

10. Contractor’s Liability Insurance Indemnification Clause

A. The Insurance and Indemnification provisions of the contract shall be as follows:

1. The contractor, prior to commencing work, shall provide at his/her own cost and expense, the following insurance to the Owner. The policies shall be written by companies licensed and/or approved in the State of Michigan rated not less than “A+“or “A” by Bests Key Rating

Guide, which insurance shall be evidenced by certificates and/or policies as determined by the Owner. Certificates of insurance shall be on file in the Board of Education office prior to any work or activity commencing. Alpena Public Schools reserves the right to receive copies of the policies themselves. Each certificate or policy shall require that thirty (30) days prior to cancellation or material change in policies, written notice thereof receipt requested, for all of the following state insurance policies. All such notices shall name the Contractor and identify the contract number.

a. Workers’ Compensation covering Michigan statutory benefits and $1 million/$1 million/$1 million Employers’ Liability.

b. Commercial General Liability (Most recent ISO occurrence form or equivalent) with a combined single limit of $1,000,000 for bodily injury, personal injury and property damage, including premises, operations, products, contractual, completed operations and independent contractors. The policy shall include Alpena Public Schools, its affiliated organizations, Board of Education members, officers, and employees as additional insureds.

c. All contracts shall provide XCU (Underground and Explosion) coverage if the following box is checked “YES”. __X__ YES

d. Owners Protective Liability [OCP], is applicable, with a $1 million limit per occurrence and aggregate, using the Commercial General Liability (most recent ISO occurrence form or equivalent) and covering bodily injury, personal injury, and property damage. The covered entity for this policy shall include Alpena Public Schools, its affiliated organizations, Board of Education members, officers and employees.

e. Comprehensive Automobile Liability Insurance, including owned, non-owned and hired automobiles, with a combined single limit of $1,000,000 for bodily injury and property protection.

f. Lower limits in the above coverage are acceptable if evidence is provided of a commercial umbrella liability policy providing equivalent coverage and limits.

g. Additional coverages and limits may be required based upon the particular services contracted. If such additional coverages and limits are required for a specific contract, those requirements will be described in the “General Instructions to Bidders” section of the contract specifications.

2. If any of the Property and Casualty insurance requirements are not complied with at their renewal dates, payment to the Contractor will be withheld until those requirements have been met, or at the option of the Owner, the Owner may pay the renewal premium and withhold such payments from any monies due the Contractor.

3. All property losses shall be made payable to and adjusted with the Owner.

4. All policies and certificates of insurance shall be approved by the Superintendent of the Alpena Public School System prior to the inception of any contract work.

5. Other coverage’s and/or higher limits of liability may be required by the Owner based on specific needs. If such other coverages are required for a specific contract, those coverages will be described in the “Instructions to Bidders” section of the contract specifications.

If at any time any of the foregoing policies shall be or become unsatisfactory to the Owner to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Owner, the Contractor shall upon notice to that effect from the Owner promptly obtain a new policy, submit the same to the Owner for approval and submit a certificate thereof as here-in-above provided. Upon failure of the Contractor to furnish, deliver and maintain such insurance as above provided, this contract, at the election of the Owner may be forthwith declared suspended, discontinued or terminated. Failure of the Contractor to take out and/or maintain or the taking out and/or maintenance of any required insurance shall not relieve the Contractor from any liability under the contract nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations of the Contractor concerning indemnification.

6. In the event that claims in excess of the insured amount provided herein are filed by reason of any operations under the contract, the amount of excess of such claims, or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims as may be determined by the Owner.

7. All policies and certificates of insurance of the Contractor shall contain the following clauses:

a. Insurers shall have no right of recovery or subrogation against the Owner (including the agents and agencies as aforesaid), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance.

b. The clause “other insurance provisions” in a policy in which the Owner is listed as an additional insured, shall not apply to the Owner.

c. The insurance companies issuing the policy or policies shall have no recourse against the Owner (including its agents or agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

d. Any and all deductibles in the above-described insurance policies shall be assumed by and before the account of and at the sole risk of the Contractor.

e. The Owner shall be listed as an Additional Insured on the following insurance coverages provided by the Contractor. To be printed on certificates “Alpena Public Schools is an additional insured under this policy”.

11. Bid Security

Bid Security requirement: __X_ REQUIRED

A. Where Bid Security is marked “Required” directly above, a Certified or Cashier’s Check or an acceptable Bid Bond made payable to Alpena Public Schools, in an amount of not less than 5% of the total bid submitted must accompany each bid. The Bid Guarantee shall be forfeited as liquidated damages if the bidder fails to execute a contract and furnish a Performance Bond as specified, within ten (10) days after receiving notification of a contract award.

B. Checks posted as security by unsuccessful bidders will be returned as soon as possible after the award is made. Checks of the successful bidders will be returned upon receipt of a Performance Bond to cover the contract issued.

PROJECT MANUAL

ALPENA PUBLIC SCHOOLS

2020 TRACK RECONSTRUCTION PROJECT

Version 1.0

June 9, 2020

Alpena Public Schools – 2020 Track Reconstruction Project

Section 00 11 13 Table of Contents 2 | P a g e

SECTION 00 11 13 TABLE OF CONTENTS

Section 00 11 13 Table of Contents

Section 00 24 13 Scope of Bid section 00 31 13.16 Preliminary Construction Schedule

Section 00 42 13 Proposal Form

Section 00 51 00 Notice of Award

Section 00 62 76 Applications for Payments

Section 00 72 26 General Conditions of Contract

Section 00 73 19 Safety

Section 01 32 19 Submittals

Section 01 35 53 Security Procedures

Section 01 78 36 Warranties

Section 02 41 00 Demolition

Section 31 10 00 Site Clearing

Section 31 20 00 Earth Moving

Section 31 25 00 Erosion and Sedimentation Controls

Section 32 12 16 Asphalt Paving

Section 32 12 16 LATEX SYNTHETIC SURFACING

Section 32 13 13 Concrete Paving

Section 32 91 19 Landscape Grading

Section 32 92 19 Seeding

Section 33 40 00 Stormwater Utilities

Section 00 24 13 Scope of Bid 3 | P a g e

SECTION 00 24 13 SCOPE OF BID

PART 1 PROJECT INFORMATION

1.1 INTENT

A) Alpena Public Schools is soliciting proposals from qualified firms to provide various services for the reconstruction of the existing track and field events. This project is not PREVAILING WAGE.

1.2 OVERVIEW

A) It is the intention of Alpena Public Schools to make repairs to the existing track and to bring it into compliance with current MHSAA Track Standards. The east end of the track exceeds cross slope tolerances and reconstructing will remedy track geometry issues.

B) The work will include:

(1) Asphalt removal

(2) Rubber surface removal

(3) Grading

(4) Asphalt paving

(5) Installation of Track Surface System

(6) Restoration

C) This information is presented for bidding purposes only and should be augmented by field inspection and/or additional surveying as required to determine actual areas and site conditions to be encountered.

PART 2 BID PACKAGE #1 (BP-01): ASPHALT REMOVAL

A) Bid Package Inclusions:

(1) Perform demolition work in accordance with sheet C1.0. This includes:

(a) Pulverize asphalt along the east side of the existing track.

(b) Sawcut butt joints at either end of the pulverized surface where shown.

(c) Sawcut and remove asphalt patch areas as noted on C1.0

(d) Remove asphalt runways

(e) Sawcut and remove concrete at pavilion

(f) Sawcut and remove asphalt walkway

B) Project timeline

(1) All work in BP-01 to be completed by July 17, 2020.

C) Mandatory Alternates:

(1) None

D) Proposal Content / Format

(1) The proposal should include all of the following elements to coincide with the RFP:

(2) Include 2 copies (one original and one copy) of the following:

(3) Completed Proposal Form

(4) Bid Bond

(5) Include insurance carrier information that will be naming Alpena Public Schools as additionally insured and proof of current worker's compensation coverage.

(6) Iran Economic Sanctions Act form

Section 00 24 13 Scope of Bid 4 | P a g e

(7) Company resume or equivalent.

PART 3 BID PACKAGE #2 (BP-02): TRACK SURFACING REMOVAL

A) Bid Package Inclusions:

(1) Removal and disposal of rubber surfacing

(a) Remove and dispose of track surfacing from remaining track including the high jump area inside of the track oval

B) Project timeline

(1) All work in BP-02 to be completed by July 24, 2020.

C) Mandatory Alternates:

(1) BP-02-A – Remove surfacing from West Asphalt High Jump Area

(a) This is the area that lies west of the track and is outside of the track oval

(b) Remove and dispose of track surfacing from West Asphalt High Jump Area

(c) Sweep asphalt in preparation for surfacing

(d) This alternate does not remove any of the base bid scope items in BP-02.

D) Proposal Content / Format

(1) The proposal should include all of the following elements to coincide with the RFP:

(2) Include 2 copies (one original and one copy) of the following:

(3) Completed Proposal Form

(4) Bid Bond

(5) Include insurance carrier information that will be naming Alpena Public Schools as additionally insured and proof of current worker's compensation coverage.

PART 4 BID PACKAGE #3 (BP-03): DEMOLITION, GRADING AND RESTORATION

A) Bid Package Inclusions:

(1) Owner to procure soil erosion permit

(2) Install soil erosion protection measures where necessary or where instructed by agency

(3) Perform demolition work in accordance with sheet C1.0. This includes:

(a) Remove culvert

(4) Perform grading, paving and restoration work in accordance with sheet C1.1 and related cross section details. This includes:

(a) Minor topsoil removal

(b) Subgrade undercut where necessary

(c) Gravel using pulverized materials

(d) Fine grade asphalt runways

(e) Fine grade track

(f) Install culvert under walkway, install fill and gravel.

Section 00 24 13 Scope of Bid 5 | P a g e

(g) Restore disturbed areas including all damaged turf areas within the track.

(h) Sweep asphalt in preparation for surfacing. Requires return trip to site 24 hours prior to track surfacing installers arriving. Requires coordination with BP-04 and BP-05 contractors.

B) Project timeline

(1) All work in BP-03 to be completed by August 7, 2020.

(2) Preparation for pavement shall be completed no later than July 31, 2020 in order to give adequate window of time for BP-04 Contractor

C) Mandatory Alternates:

(a) None

D) Proposal Content / Format

(1) The proposal should include all of the following elements to coincide with the RFP:

(2) Include 2 copies (one original and one copy) of the following:

(3) Completed Proposal Form

(4) Bid Bond

(5) Include insurance carrier information that will be naming Alpena Public Schools as additionally insured and proof of current worker's compensation coverage.

PART 5 BID PACKAGE #4 (BP-04): ASPHALT PAVING

(1) Perform asphalt paving

(a) Verify grading compliance and notify BP-03 contractor of any issues that need to be resolved

(b) Pave asphalt runways per detail.

(c) Base course east segment of track and patch areas noted on the plan.

(d) Top course entire track surface including the high jump area that is internal to the track at the west oval.

(2) All work in BP-04 to be completed by August 7, 2020 in order to provide adequate cure time prior to surfacing.

B) Mandatory Alternates:

(a) None

C) Proposal Content / Format

(1) The proposal should include all of the following elements to coincide with the RFP:

(2) Include 2 copies (one original and one copy) of the following:

(3) Completed Proposal Form

(4) Bid Bond

(5) Include insurance carrier information that will be naming Alpena Public Schools as additionally insured and proof of current worker's compensation coverage.

Section 00 24 13 Scope of Bid 6 | P a g e

PART 6 BID PACKAGE #5 (BP-05): TRACK SURFACING AND STRIPING

(1) Clean running track and runways of any loose or foreign materials.

(2) Apply latex surface system to the track, interior high jump area and runways

(3) Paint new lane lines and event markings

B) Project Timeline

(1) All work in BP-05 to be completed by September 30, 2020.

C) Mandatory Alternates:

(1) BP-05-A – Surface West Asphalt High Jump Area

(a) This is the area that lies west of the track and is outside of the track oval

(b) Clean asphalt of any loose or foreign materials.

(c) Apply latex surface system

(d) This alternate does not remove any of the items required in base bid of BP- 05.

D) Proposal Content / Format

(1) The proposal should include all of the following elements to coincide with the RFP:

(2) Include 2 copies (one original and one copy) of the following:

(3) Completed Proposal Form

(4) Bid Bond

(5) Include insurance carrier information that will be naming Alpena Public Schools as additionally insured and proof of current worker's compensation coverage.

(6) Iran Economic Sanctions Act form

(7) Details and specifications

(a) Submit samples and specifications of the Track Surfacing System

(b) Product information sheets

(8) References and resumes

(a) List 5 high school installations within last five years. Please also provide contact information/references.

(b) Please include resumes of installation crew for this project and list of their specific installations from the last 5 years.

section 00 31 13.16 Preliminary Construction Schedule 7 | P a g e

SECTION 00 31 13.16 PRELIMINARY CONSTRUCTION SCHEDULE

PART 1 PROJECT TIMELINE

A) Construction work is allowed to commence immediately after contracts are executed

B) All site work and paving to be complete by August 7, 2020. This will allow asphalt to cure for 30 days prior to surfacing.

C) BP-05 shall be complete by September 30, 2020.

Section 00 42 13 Proposal Form 8 | P a g e

SECTION 00 42 13 PROPOSAL FORM

Project: 2020 Track Reconstruction Project

Submitted By: ________________________________________________ (Bidder’s Company Name)

Address: ____________________________________________________

City / State / Zip: ______________________________________________

Phone: _____________________________________________________

Bid Proposal Deadline: on June 24, 10am

Deliver to: Alpena Public Schools

Central Office Gerry Ludwig Board Room Attn: Sealed Bid “2020 Track Reconstruction Project 2373 Gordon Road

Alpena, MI 49707

PART 1 BID PACKAGE #1 (BP-01)

A. Proposal to furnish all labor, material, equipment and services necessary to complete the Asphalt Removal project in accordance with the Bid Category descriptions, including all addenda, for the amount as follows:

$_________________ _____________________________________________ Dollars (In Numbers) (In Words)

Cost of Performance Bond for entire project, if requested by Owner:

PART 2 BID PACKAGE #2 (BP-02

A. Proposal to furnish all labor, material, equipment and services necessary to complete the Track Surfacing Removal project in accordance with the Bid Category descriptions, including all addenda, for the amount as follows:

Cost of Performance Bond for entire project, if requested by Owner:

$_________________ _____________________________________________ Dollars (In Numbers) (In Words)

ALTERNATE BP-02-A: Remove surfacing from West Asphalt High Jump Area

$_________________ _____________________________________________ Dollars

Circle One: ADD/DEDUCT

PART 3 BID PACKAGE #3 (BP-03)

A. Proposal to furnish all labor, material, equipment and services necessary to complete the Demolition, Grading and Restoration project in accordance with the Bid Category descriptions, including all addenda, for the amount as follows:

Section 00 42 13 Proposal Form 9 | P a g e

Cost of Performance Bond for entire project, if requested by Owner:

$_________________ _____________________________________________ Dollars (In Numbers) (In Words)

PART 4 BID PACKAGE #4 (BP-04)

A. Proposal to furnish all labor, material, equipment and services necessary to complete the Asphalt Paving project in accordance with the Bid Category descriptions, including all addenda, for the amount as follows:

Cost of Performance Bond for entire project, if requested by Owner:

$_________________ _____________________________________________ Dollars (In Numbers) (In Words)

PART 5 BID PACKAGE #5 (BP-05)

A. Proposal to furnish all labor, material, equipment and services necessary to complete the Track Surfacing and Striping project in accordance with the Bid Category descriptions, including all addenda, for the amount as follows:

$_________________ _____________________________________________ Dollars (In Numbers) (In Words)

Cost of Performance Bond for entire project, if requested by Owner:

$_________________ _____________________________________________ Dollars (In Numbers) (In Words)

ALTERNATE BP-05-A: Surface west asphalt high jump area $_________________ _____________________________________________ Dollars (In Numbers) (In Words)

Circle One: ADD/DEDUCT

Bidder shall submit manufacturer’s Technical Data on all materials specified in his/her proposal. Technical Data must be specified with the proposal in order to be considered for award.

Section 00 42 13 Proposal Form 10 | P a g e

PART 6 ELECTIVE ALTERNATES

VOLUNTARY ALTERNATES:

Bidder shall supply and install:

Provide Description of Voluntary Alternates - Required

Whenever any material or equipment is specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as if followed by the words “or acceptable equal”. The seller may offer material or equipment with equal or better qualities and performance in substitution for those specified which he considers would be in the Owner’s interest to accept. The seller shall include sufficient specification data that will, together with any other data the Owner may require, enable the Owner to assess the acceptability of the material or equipment.

I confirm that I have the authority and ability to bind the aforementioned entity and agree to abide by all of the terms of this request for proposal unless otherwise stated in my bid proposal.

Authorized Signature Date

Name and Title (Please Print)

Section 00 51 00 Notice of Award 11 | P a g e

SECTION 00 51 00 NOTICE OF AWARD

TO:

RE: Bid Package #1 (BP-01)

The OWNER has considered the BID submitted by you for the above referenced PROJECT in response to its ADVERTISEMENT

FOR BIDS and INFORMATION FOR BIDDERS. You are hereby notified that your BID has been accepted for items as follows:

BP-01 ...................................................................................................................................$

Performance Bond

Total Contract .....................................................................................................................$

You are required to execute the Agreement and furnish the required Certificates of Insurance within 6 calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said documents within 6 days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your Bid Bond.

The OWNER will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of this NOTICE OF INTENT TO AWARD to the OWNER within three (3) days.

Electronic Transfer is acceptable.

Dated this ______ day of ______________, 2020.

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE OF INTENT

TO AWARD is hereby acknowledged.

Contractor Signature Company

Name Title

This the day of , 2020

Section 00 62 76 Applications for Payments 12 | P a g e

SECTION 00 62 76 APPLICATIONS FOR PAYMENTS

PART 1 APPLICATIONS FOR PAYMENTS

1.1 DESCRIPTION

A) One (1) original invoice must be received or mailed to Owner by the 20th of the month or as indicated in the contract.

B) All Applications for Payment will be submitted on “AIA Document G702 – Application and Certificate for Payment.”

1.2 SWORN STATEMENT / WAIVERS

A) Waivers will be distributed to contractors by the Owner prior to delivery of payment.

1.3 SCHEDULE OF VALUES

A) All billings are processed on the basis of approved Schedules of Values to be approved before the first Application for Payment. Absolutely NO CHANGES may be made to the approved Schedule of Values.

B) Approved Schedule of Values shall be submitted along with AIA Document G702 – Application and Certificate for Payment, on AIA Document G703 – Continuation Sheet.

1.4 CHANGE ORDERS

A) Increases or decreases in the Contract Amount shall be through Change Orders.

B) Each Change Order shall be listed as a new line item on the G703 – Continuation Sheet.

1.5 APPROVAL OR REJECTION OF APPLICATION FOR PAYMENT

A) Approved Applications for Payment will be submitted to the Owner for their approval and payment.

Following approval, the Owner will prepare checks and appropriate waivers and pay contractors.

B) Applications for Payment that are rejected will be returned to the Contractor, accompanied by an explanation, for resubmittal the following billing period.

PART 2 SWORN STATEMENTS - WAIVERS

2.1 DESCRIPTION

A) Sworn Statement shall be included with each Application for Payment.

B) A sample Sworn Statement follows.

C) Page 1 of the Sworn Statement shall contain all necessary Project information, including:

(1) Date of Sworn Statement

(2) County in which the deponent is at the time of the completion of the Sworn Statement.

(3) Deponent name.

(4) Contractor name on whose behalf the deponent is making statement.

(5) County in which the Project is situated.

(6) Project name and site location.

(7) Deponent signature and typewritten name.

(8) Notary name, signature, and commission expiration date.

D) Page 2 of the Sworn Statement shall contain all necessary Project information, including:

(1) Project name and site location.

(2) Subcontractor/Supplier listings as submitted for approval at the beginning of the Project with Schedule of Values.

(3) Description of work to be completed by each subcontractor/suppler.

Section 00 62 76 Applications for Payments 13 | P a g e

(4) Total contract amount for each subcontractor/supplier.

(5) Listings of amounts paid, amounts owing, retentions held, and balances to complete.

2.2 WAIVERS

A) Waivers will be supplied to contractor by Owner.

Section 00 62 76 Applications for Payments 14 | P a g e

PART 3 SAMPLE SWORN STATEMENT

STATE OF MICHIGAN

COUNTY OF _____________________

___________________________________________ Being duly sworn, deposes and says that __________________________________________ Is the Contractor for an improvement to the following described real property situated in __________________________ COUNTY, MICHIGAN, known as ___________________________. That the following is a statement of each subcontractor and supplier and laborer, for which laborer the payment of wages for fringe benefits and withholdings is due but unpaid, with whom the contractor has subcontracted for performance under the contract with the owner or lessee thereof, and that the amounts due to the persons as of the date hereof are correctly and fully set forth opposite their names, as follows on page 2.

That the contractor has not procured materials from, or subcontracted with, any other person other than those set forth and owes no money for the improvement other than the sums set forth.

Deponent further says that he or she makes the foregoing statement as the contractor for the purpose of representing to the owner or lessee of the above described premises and his or her agents that the above described property is free from claims of construction liens, or the possibility of construction liens, except as specifically set forth and except for claims of Construction Lien Act, Act No. 497 of the Public Acts of 1980, as amended, being Section 570.1109 of the Michigan Complied Laws.

Deponent Signature

Deponent Name – Typewritten

_______________________________________ County, Michigan

Subscribed and sworn before me this _________ day of __________________________, 20_________.

Notary Public Signature

Notary Public Name – Typewritten

My commission expires:

Warning to the Owner: an owner or lessee of the above described property may not rely on this sworn statement to avoid the claim of a subcontractor, supplier, or laborer who had provided a notice of furnishing or a laborer who may provide a notice of furnishing pursuant to Section109 of the Construction Lien Act to the designee or the owner of lessee if the designee is not named or has died.

Warning to the deponent: a person, who with intent to defraud, gives a false sworn statement is subject to criminal penalties as provided in Section 110 of the Construction Lien Act, Act No. 497 of the Public Acts of 1980, as amended, being Section 50.1110 of the Michigan Complied Laws.

Section 00 62 76 Applications for Payments 15 | P a g e

SUB/SUPPLIER

DESCRIPTION

TOTAL

CONTRACT

AMOUNT

PAID

AMOUNT

OWING

RETENTION

HELD

BALANCE TO

COMPLETE

Section 00 72 26 General Conditions of Contract 16 | P a g e

SECTION 00 72 26 GENERAL CONDITIONS OF CONTRACT

PART 1 LETTER OF COMPLIANCE

Owner: _________________________________________________________________

Contractor: _________________________________________________________________

Project: _________________________________________________________________

This letter is to acknowledge that I/We am/are the Insurance Agent(s) for the above named Contractor and furthermore, that we have reviewed the insurance coverage required under this Contract with the Owner:

Glen Lake Community Schools

We hereby certify that said Contractor is in compliance with all insurance coverage required under this Contract with the owner referenced above.

We hereby certify that said Contractor is in compliance with all insurance requirements, whether or not so evidenced in the attached certificate of insurance.

Signed:

Agency: _________________________________________________________________

Address:

Agent:

Witness: _________________________________________________________________

Date:

Notary: _________________________________________________________________

My Commission Expires:______ ____________________________________________________

For: _________________________________________________________________

Contractor: _________________________________________________________________

Address: _________________________________________________________________

Bid Division: _________________________________________________________________

17 | P a g e

PART 2 SAMPLE INSURANCE

(1)

(2)

Phone No.

Fax No.

(3) (4)

) (5 a

b) (5 c) (5

( ) d 5

(6 b) (6 c)

(7 a ) (7 b) c) (7

(6 a) (6 d )

0 2 , 0 , $1,000,00

$1,000,00 d ) (7

(8 a)

(8 b ) (8 c )

(9)

(10) List the OWNER, OWNER’S REP, and CONSTRUCTION MANAGER as ADDITIONAL INSURED

(11) Insert Owner’s name here

NOTE: Have your Insurance Company mail this document to the Construction Manager

(12)

(13)

Section 00 73 19 Safety 18 | P a g e

SECTION 00 73 19 SAFETY

PART 1 GENERAL

1.1 DESCRIPTION

A) Safety is of the utmost importance on this project and is the responsibility of Contractor.

Contractor shall comply with all local safety ordinances and OSHA regulations and requirements while performing the Work.

B) Contractor is required to submit bound Material Safety Data Sheets (MSDS) to the Owner, to be used for reference only, prior to transporting the material/chemical on site. In addition, it is the responsibility of each Contractor to maintain an accessible MSDS file for their employees, subcontractors, sub-subcontractors, and suppliers that are on site.

C) Contractor shall submit evidence of an Employer Safety Program that complies with current OSHA regulations and requirements prior to beginning any Contract Work.

D) Contractor and their Subcontractor(s), Sub-Subcontractor(s), and Suppliers shall take all necessary precautions to ensure the safety of the public and/or workers on the job, and to prevent accidents or injury to any persons, on, about, or adjacent to the premises where the Work is being performed. The Contractor and their Subcontractor(s), Sub-Subcontractor(s), and Suppliers shall comply with Federal or State OSHA regulations and all other laws, codes, ordinances, and regulations relative to safety and the prevention of accidents.

E) The Contractor shall designate a responsible representative at the jobsite as Safety Representative who shall be responsible for the promotion of safety and prevention of accidents, and shall enforce all applicable laws, ordinances, codes, rules, regulations, and standards pertaining to safety and prevention of accidents.

F) Any and all accidents and injuries that occur on site are to be reported immediately to the Owner.

A written report of accident/injury, necessary medical treatment, and how accident will be prevented from occurring again is to be submitted to the Owner within three (3) calendar days of the incident.

G) The Owner’s Rep is not responsible for the jobsite safety.

H) All contractor personnel shall wear orange or yellow safety vest while on site. This vest will NOT be provided by the Owner, it must be provided by the contractor.

Section 01 32 19 Submittals 19 | P a g e

SECTION 01 32 19 SUBMITTALS

PART 1 GENERAL

1.1 CONSTRUCTION SCHEDULES

A) Contractor shall review the Preliminary Project Schedule, including durations, as prepared by the Owner’s Rep or prior to the Pre-Construction Meeting. Comments shall be submitted to the Owner’s Rep at the time announced and will be incorporated in a Final Construction Schedule.

1.2 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES

A) Contractors shall submit all shop drawings, product data, and samples required by the Construction Documents.

B) Submittals shall be transmitted to the Owner’s Rep’s office in accordance with procedures and dates required by the Construction Documents.

C) In submitting shop drawings, product data and samples, each Contractor represents that they have checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents. All submittals must be stamped and signed by the Contractor responsible for submitting, to attest to their review. Unstamped submittals will be rejected.

D) The Contractor shall not be relieved of responsibility for any deviation from the Contract Documents, or any errors and omissions in shop drawings, product data or samples by the Owner’s Rep’s approval thereof.

E) No portion of the Work requiring submission of shop drawings, product data or samples shall be commenced until the submission has been approved by the Owner’s Rep.

F) Four (4) copies of all shop drawings and product data must be submitted. One (1) copy will be returned upon review. If more than one (1) copy is needed, Contractor will submit additional sets over and above the four (4) required.

G) A minimum of two (2) copies of all samples and color charts must be submitted.

H) A time allowance of fifteen (15) working days shall be allowed for the Owner-Owner’s Rep submittal review and processing.

1.3 PRE CONTRACT AWARD SUBMITTALS

A) (Refer to Sections 00 21 13, 00 62 76 and 00 73 16.)

1.4 CONTRACT CLOSEOUT SUBMITTALS

A) (Refer to Sections 01 74 13, 01 77 19 and 01 78 36.)

Section 01 35 53 Security Procedures 20 | P a g e

SECTION 01 35 53 SECURITY PROCEDURES

PART 1 GENERAL

1.1 SECURITY

A) Contractor shall bear full responsibility for protecting their own equipment, materials, and tools from damage, loss and vandalism.

B) In no way will the Owner’s Rep or Owner be held responsible for vandalism, loss or damage incurred on this project.

C) This project will not be secured or fenced in by the Owner.

D) No watchman will be employed for this project.

Section 01 78 36 Warranties 21 | P a g e

SECTION 01 78 36 WARRANTIES

PART 1 GENERAL

1.1 DESCRIPTION

A) The Contractor shall provide a written guarantee for all labor, material, equipment and workmanship for a minimum period of one (1) year for the date of Substantial Completion of the project (or longer period of time if stipulated in the specifications) covering the work of their entire Bid Division(s).

B) The Contractor shall also provide a written warranty covering all work for a minimum period of one

(1) year from the date of final project completion (or longer period of time if stipulated in the specifications).

1.2 REQUIREMENTS

A) The Contractor shall provide a quantity of two (2) original written guarantees and warranties to the Owner.

B) The Contractor shall review all guarantees and warranties to assure of their compliance with all conditions of the contract.

C) The Contractor shall assemble all guarantees and warranties, fully executed by each representative contractor, supplier, manufacturer and subcontractor, in three ring binders and submit to the Construction manager within ten (10) days of the date of Substantial Completion of the Project.

D) If the Owner elects to permit equipment and component parts of equipment into service during the progress of construction and issues such permission in writing, all such guarantees and warranties must be submitted to the Construction Manager within ten (10) days after inspection and acceptance.

E) For items of work where acceptance is delayed materially beyond the Date of Substantial Completion, the Contractor shall provide revised guarantees and warranties listing the acceptance date as the start of the guarantee and warranty period.

Section 02 41 00 Demolition 22 | P a g e

SECTION 02 41 00 DEMOLITION

PART 1 GENERAL

1.1 RELATED SECTIONS

A) Soil Materials: Section 31 20 00 “Earth Moving

B) Dewatering: Section 31 20 00 “Earth Moving

C) Excavation Support and Protection: Section 31 20 00 “Earth Moving

1.2 REFERENCES

A) ANSI (American National Standards Institute)

(1) A10.6 “Safety Requirements for Construction and Demolition”

B) NFPA (National Fire Protection Association)

(1) 13 “Standard for the…