RFQ__2019-01_Fujitsu_or_Equal_Scanners.pdf

Sample Request for Quotations (Products) Open Market

Lowest Price, Technically Acceptable

Request for Quotation

RFQ Number: 2019-01 Request Date: 09-16-2019 To: Any vendor who is able to provide the requested scanner(s) meeting the technical aspects, quantity request, and delivery time.

Special Notes:

This is a request for Open Market Pricing.

All items should be quoted F.o.b. Destination.

Quotes may be faxed or e-mailed to the below listed address by September 20, 2019 at 5:00 PM CST. Hand-carried quotes must be delivered by the same time to:

U.S. Probation & Pretrial Services Office, ED/AR Attn: Chad Holderfield 600 W. Capitol Ave., Ste. A-226 Little Rock, Arkansas 72201

Submit a quotation by using the attached quote sheet.

A fixed price award from this RFQ will be made based on the lowest priced, technically acceptable offer.

Delivery is desired within 60 days after receipt of order (ARO).

Quotes and questions concerning this RFQ should be addressed to Chad Holderfield, IT Manager at U.S.

Probation & Pretrial Services Office, ED/AR, 600 W. Capitol Ave., Ste. A-226, Little Rock, Arkansas 72201, Phone: (501) 604-5246, Fax: (501) 324-5641, E-Mail: Chad_Holderfield@arep.uscourts.gov.

The Delivery Address for this purchase will be the same as above.

Sincerely, Chad Holderfield Contracting Officer

Attachment

Quote Sheet for RFQ Number: 2019-01

Item No.

Description Quantity Unit Unit Price

Extended Price

1 Fujitsu ScanSnap iX 1500 Scanner, or equal meeting the following specifications:

1. Duplex scanning

2. Color scanning

3. 30ppm or above

4. 300dpi or above

5. Advance Document Feeder

6. Compatible with the ScanSnap

Manager, or equal software suite to integrate with established case management system.

65 Each

2 Shipping & Handling 1 Order

TOTAL

Vendor’s Name Vendor’s Phone Number/fax number/e-mail address

Vendor’s Street Address Vendor’s City, State, and Zip Code

Signature of Person Authorized to Sign Quote Date

Printed or Typed Name of Signator DUNS Number

Discount Terms or Net 30? Delivery Date (if other than stated ARO period)

Quantity Discount or Trade-in amount (delete if not applicable)

APPLICABLE JUDICIARY TERMS AND CONDITIONS

1. Clause B-5, Clauses Incorporated by Reference (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx

(end)

2. The contractor shall comply with the clauses in this paragraph that the contracting officer has indicated as being incorporated in this contract:

__X__ Clause 2-35 F.o.b. Destination, Within Judiciary’s Premises (JAN 2003)

____ Clause 2-130 Energy Efficiency in Energy-Consuming Products (APR 2013)

____ Clause 2-135 IEEE Standard for Environmental Assessment of Personal Computer Products (APR 2013)

_X__ Clause 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases (APR 2013)

____ Clause 6-85 Commercial Computer Software License (APR 2013)

____ Clause 6-105 California E-Waste Fee (APR 2013)

____ Clause 7-115 Availability of Funds (JAN 2003)

Additional Solicitation Provisions

____ Clause 2-30A Time of Delivery (APR 2013)

(a) The judiciary requires all items to be delivered by no later than sixty (60) days after the effective date of the contract award. The offeror proposes delivery of all items by no later than __________.

(b) The judiciary will evaluate equally, as regards time of delivery, offers that propose delivery within the period specified above. Offers that propose delivery that will not clearly fall within the required delivery period will be deemed unacceptable. The judiciary reserves the right to award on the basis of either the required delivery schedule or the proposed delivery schedule when an offeror proposes an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

(c) The required delivery schedule may be stated in terms of days after the effective date of the contract award or specific dates.

(end)

____ Clause 2-90A Option for Increased Quantity (APR 2013)

The judiciary may increase the quantity of products called for in this contract by requiring the delivery of the numbered line item(s) identified as an option item, in the quantity and at the price set forth in the line item(s).

The contracting officer may exercise this option, at any time within the period specified in the contract, by giving written notice to the contractor. Delivery of the items added by the exercise of this option will continue immediately after, and at the same rate as, delivery of like items called for under this contract, unless the parties otherwise agree.

(end)

SUBMISSION OF QUOTE AND EVALUATION OF OFFERS

1. The following judiciary provisions, that the contracting officer has indicated are applicable, are incorporated in this solicitation:

__X__ Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

(end)

Solicitation Provisions Incorporated by Reference

_X___ Provision 2-100, Brand Name or Equal (APR 2013)

____ Provision 3-135, Single or Multiple Awards (JAN 2003)

____ Provision 2-85C, Evaluation of Options Exercised at Time of Contract Award (JAN 2003)

Additional Solicitation Provisions

__X__ Provision 4-1, Type of Contract (JAN 2003)

The judiciary plans to award a fixed-price type of contract under this solicitation, and all offers shall be submitted on this basis. Alternate offers based on other contract types will not be considered.

(end)

__X__ Provision 3-5, Taxpayer Identification and Other Offeror Information (APR 2011)

(a) Definitions.

“Taxpayer Identification (TIN),” as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror’s relationship with the government (31 U.S.C. 7701(c)(3). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror’s TIN.

(d) Taxpayer Identification Number (TIN):_________________________

[ ] TIN has been applied for.

[ ] TIN is not required, because:

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ] Offeror is an agency or instrumentality of a foreign government;

[ ] Offeror is an agency or instrumentality of the federal government.

(e) Type of organization:

[ ] sole proprietorship;

[ ] partnership;

[ ] corporate entity (not tax-exempt);

[ ] corporate entity (tax-exempt);

[ ] government entity (federal, state or local);

[ ] foreign government;

[ ] international organization per 26 CFR 1.6049-4;

[ ] other _______________.

(f) Contractor representations.

The offeror represents as part of its offer that it is [ ], is not, [ ] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[ ] Women Owned Business [ ] Minority Owned Business (if selected, then one sub-type is required)

[ ] Black American [ ] Hispanic American [ ] Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians) [ ] Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru)

[ ] Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal)

[ ] Individual/concern, other than one of the preceding.

(end)