2019 LED Signs.pdf

North Branch Area Schools

2019 Outdoor LED Signage Project

North Branch High School - North Branch Elementary

Bid Documents

Notice to Bidders

The North Branch Area Schools, 6655 Jefferson, North Branch, Ml 48461 will receive proposals from qualified LED Signage Companies for new LED display signs at North

Branch High School located at 6598 Brush Street and North Branch Elementary School located at 4055 Elm Creek Road in North Branch, Ml.

All sealed bids must be received at the North Branch Educational Services Center, Superintendents Office, at 6655 Jefferson Road, North Branch, Ml 48461 on or before

Thursday, May 30, 2019 at 1:00 pm (local time). All bids must be in plain envelopes marked "LED Signage Bid". Proposals received after the designated date and time shall not be accepted or considered. Evaluation of the proposals and awards by the

North Branch Area Schools Board of Education will be at a later date.

North Branch Area Schools reserves the right to accept or reject any or all bids and to waive all irregularities in Proposals. Proposals shall remain firm for forty-five (45) days from the date of Bid Opening. A 5% Bid Bond must accompany each bid submitted. Each bid shall be accompanied by a sworn and notarized Familial Relationship Affidavit in addition to the Iran Business Relationship Affidavit. 100% Performance, labor and

Material Bond will be required of the winning bidder.

Questions regarding school procedures should be directed Mr. Jeff Drayton, Director of Operations & Technology, at 810.523.6040.

INVITATION TO BID

North Branch Area Schools will accept sealed bids for new LED display signs at North Branch High

School located at 6598 Brush Street and North Branch Elementary School located at 4055 Elm

Creek Road in North Branch, Ml. as described in the attached specifications. Bids will be accepted until 1:00p.m. on Thursday, May 30, 2019, at which time they will be publicly opened. No oral, telephonic, E-Mail, telegraphic or facsimile proposals will be accepted. No proposals will be accepted after the time of closing of bids.

Owner reserves the right to reject any and all bids and to waive omissions, irregularities or clerical errors not affecting the compliance with the plans and specifications.

Prices quoted are to be F.O.B. (North Branch, Michigan). All purchases are to be exempt from all taxes, including state and federal taxes. Exemption certificates will be furnished upon request.

Bids shall be firm for forty-five (45) days from the date of the bid opening.

Bids must be submitted on the attached bid form and be signed by the bidder. Two (2) signed copies of the bid form should be addressed to the attention of:

Jeff Drayton

North Branch Area Schools

6655 Jefferson Rd.

PO Box 3620

North Branch, Ml, 48461

"LED Signage Bid"

Questions should be referred to Jeff Drayton, Director of Operations & Technology, at

810.523.6040.

NORTH BRANCH AREA SCHOOLS

LED Signage Bid

1.0 – SPECIFICATIONS

1.1 Specifications and plans are the minimum accepted standard. Alternates will be accepted for evaluation only. The primary bid shall be as specified in these documents.

1.2 The Board of Education reserves the right to accept or reject any or all bids, to waive any informalities therein, or to award the contract to other than the lowest bidder, which is in the best interest of the District. We reserve the right to delay the opening of bids.

1.3 Contractor shall maintain and furnish certificates of insurance naming North Branch

Area Schools as additionally insured under the policy with policy limits of $500,000 for property and bodily injury. Copies shall be provided prior to commencing work on said project. Additionally, said contractor shall furnish a policy certifying that he carries and has in effect worker's compensation insurance on all those required to be covered under

Michigan law. Said Contractor shall hold the school district harmless in any incident involving the contractor, his employees, his equipment, and vehicles.

1.4 Bidders shall visit the building area and familiarize themselves with the scope of the project. Project locations are:

North Branch High School, 6598 Brush Street, North Branch MI 48461

North Branch Elementary, 4055 Elm Creek Road, North Branch MI 48461

1.5 Contract bid shall be "lump sum" for completion of each individual sign. Please note any discounts available if both signs are purchased.

1.6 The contractor shall submit a list of three (3) references complete with names, address, phone number and a contact person which will allow the Owner to verify ability to meet the terms of this document.

1.7 The contractor shall provide items not specifically noted in these specification, so as to provide a complete, operable and Owner acceptable installation.

1.8 Following award of the contract, work may commence on or after June 15, 2019 and must be completed before August 9, 2019.

1.9 The contractor shall clean their job area daily and dispose of all trash and debris leaving the area broom clean.

1.10 Contractor shall be responsible for compliance with all local, state and federal codes and for the storage, handling and disposing of materials.

1.11 Contractor shall provide detailed warranty information on fabricated sign and LED message boards.

2.0 - SCOPE OF WORK - ELEMENTARY

2.1 Remove existing Watchfire LED message board. Deliver old message board to maintenance building for storage.

2.2 New double face color message board with at least 16mm pixel pitch. RF communication and software must be included. Feel free to bid an alternate with a higher resolution.

2.3 Verify measurements for precise fit. The current message board is a Watchfire 10x3 matrix of 1 foot tiles with an outside border approximately 10’3”X3’5”.

2.4 Install new message board into existing cement block sign. Connect power and communications.

3.0 – SCOPE OF WORK – HIGH SCHOOL

3.1 Remove existing sign cabinet and dispose off-site. The concrete base and center pole may be reused.

3.2 New aluminum cabinet with double Lexan faces and digitally printed vinyl graphics.

Minimum cabinet dimensions 2’x9’6”X16”.

3.3 New double face color message board with at least 16mm pixel pitch. Minimum LED message board dimensions 9’6”x2’10”. 48x168 matrix. RF communication and software must be included. Feel free to bid an alternate with a higher resolution

3.4 New aluminum pole cover with printed graphic.

3.5 Install cabinet and message board. Connect power and communications.

NORTH BRANCH AREA SCHOOLS

LED SIGNAGE BID

SUBMISSION FORM BID

*NORTH BRANCH ELEMENTARY*

Lump Sum to complete project

*NORTH BRANCH HIGH SCHOOL*

Lump Sum to complete project

Number of days to complete project:

Company Name

City State Zip

Telephone number Fax Number

Terms

The undersigned, representing the bidding firm, does by his/her signature affirm that he/she has read, understands and will comply with all the terms and conditions of this LED Signage Bid Document. Further, that he/she will abide by these terms and all applicable state, federal and local laws and regulations.

Signature of Representative

Title

Date of submission

Please list comments, conditions or exceptions to the bid:

Familial Relationships

As required by Michigan Law (P.A. 232 of 2004), all proposals/bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or employee of the bidder and any member of the North Branch

Area Schools or North Branch Area Schools School Board. The Board will not accept a bid that does not include this sworn and notarized statement.

FAMILIAL RELATIONSHIP DISCLOSURE FORM

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of the Bidder pursuant to the familial disclosure requirements provided in the Advertisement for Bid, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of (the Bidder) and any member of the Board of Education of the School District or the Superintendent of North Branch Area

Schools.

BIDDER:

Its

STATE OF

COUNTY OF

Subscribed and sworn to before me on the day of 2019, By

(Notary Public)

County, Michigan

My Commission Expires:_____________________

Acting in County of: ________________________

Iran Business Relationship Affidavit

Effective April 1, 2018 all bids, proposals, and/or qualification statements received in the State of Michigan must comply with the "Iran Economic Sanctions Acts". The following certification is to be signed and included at the time of submittal.

Certifications

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an "Iran linked business" as the term is defined in the Act.

Signature Title

Company Date