2019 Kent ISD Hydraulics Training System RFP.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL - 2019 Kent ISD Hydraulics Training System

1 | P a g e

Kent Intermediate School District (Kent ISD) is seeking bids for a Double-Sided Hydraulic Training System per specifications. Kent ISD uses these training systems to facilitate learning through our Diesel & Equipment Technology Program at our main campus in Grand Rapids, Michigan.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Bids are due by 1:00 pm on Tuesday, May 7, 2019 delivered in a sealed envelope/package with the wording “2019 Kent ISD Hydraulics Training System” clearly marked on the outside of the envelope/package addressed to:

Kent ISD Attn: AJ Gugliotta 1655 E Beltline NE Grand Rapids, MI 49525

Directions to Kent ISD Maintenance Building: 1655 E Beltline NE, Grand Rapids – Parking Lot 4 near glass greenhouse & wind turbine – Building E – Door E-1

Kent ISD will not consider or accept a bid received after the date and time specified for bid submission.

Bids will be opened publicly immediately following the close of receiving bids.

Questions regarding the specifics of the bid should be directed via e-mail to AJG@kentisd.org or through SigmaVSS, and answers will be responded to, and distributed through the same means.

It is the intention to award the bid once the Kent ISD Board approves the recommendation of award at the May 20, 2019 Board Meeting. Delivery and installation may take place between July 1, 2019 and August 9, 2019.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution. Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

mailto:AJG@kentisd.org

2 | P a g e

GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. All alternate equipment/material as specified herein, or suggested by bidder, will be made by a reputable experienced manufacturer and shall conform to the specifications in order to promote efficiency in its use, reduce maintenance cost, and to assure durability for which it is intended.

D. In some cases, where manufacturer names and model numbers are indicated, alternates are not acceptable to create a base bid. However, in most cases alternates are acceptable, but subject to review by the owner. It will be incumbent upon the bidder, when bidding an alternate, to provide proper documentation that the alternates are equal to the manufacturer names and model numbers listed in the base bid. Vendors are encouraged to provide more than one bid as well as alternate bids that they feel may meet the needs of the Kent ISD.

E. Kent ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits.

F. All proposals submitted shall remain firm for a period of ninety days after date of receiving bids.

G. The delivery of the product shall be coordinated with the Owner and delivery terms are fairly flexible. Bids must include all delivery charges, and unboxing costs; disposal of all waste must also be coordinated with owner prior to delivery.

H. In the case where installation is specific; installation must be complete, and all installation costs must be included.

I. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

J. Kent ISD shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

K. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

L. By submitting a bid, vendors acknowledge that their company will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. As an equal opportunity employer, vendor does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its employment or contracting.

3 | P a g e

SPECIFICATION INTENT

Kent ISD leads learning, and in order to facilitate more student learning our Diesel & Equipment Technology program requires a Double–Sided Hydraulic Training System as specified. Kent ISD students will use this system to learn functions related to industry needs, and training requirements to satisfy certifications in most cases. As an educational entity, we ask that any discounts related to such industries be applied to pricing submitted for this bid. If submitting additional bids, please fill out alternates 1 and 2, additional forms can also be submitted.

ACCEPTABLE MANUFACTURERS

Please submit a bid based on the information listed below, all alternate bids must be accompanied by documentation sufficient to allow Kent ISD to qualify the products as equal to the specifications listed below. Any bid without such documentation will be considered as incomplete.

SPECIFICATIONS

• Electrical Control Box includes all switches, relays and Driver Card and 24 volt power supply

• 2 Power Units: 120 volt 1 phase, 1.8 gpm fixed gear pump for single sided, double sided comes with additional 3 gpm pressure compensated pump to operate the other side

• 9 gal Reservoir W/ Filter and Sight Glass

• Electronically adjusted Propotional D03 size Directional Control Valve

• Joy Stick with Gain, Ramp, Controls

• 4 pcs. Subplates

• 1 pc. D03 Solenoid Valve 4 way

• 1 pc. Solenoid Valve 2 way

• 2 Manually Operated D03 Directional Control Valves

• Counterbalance Valve

• Temperature and Pressure Compensated Flow Control

• Relief Valve

• Pilot Operated Check Valve

• Sequence Valve

• Pressure Reducing Valve

• 1 Mounted Gauge

• Hydraulic Motor with Brake which Simulates Load

• 2 Flow Meters

• Rotary Actuator

• Roller Actuated 4 Way Directional Valve

• 3 pcs. Hydraulic Cylinders

• 2 pcs. Porting Block

4 | P a g e

BIDDERS RESPONSIBILITIES

Bids will be due by 1:00 pm on May 7, 2019.

Bid proposals shall include the following documentation:

• Proposal

• Familial Affidavit

• Iran Economic Sanctions Affidavit

• Warranty Information

• Additional documentation found necessary will be posted to SIGMA VSS as an addenda(s).

5 | P a g e

Bid Form Base Bid:

Manufacturer:___________________________Model:___________________Unit Price:____________

Description:

Alternate 1:

Manufacturer:___________________________Model:___________________Unit Price:____________

Description:

Alternate 2:

Manufacturer:___________________________Model:___________________Unit Price:____________

Description:

Accessories:

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

Manufacturer:___________________________Model:___________________Unit Price:____________

6 | P a g e

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2019 Kent ISD Hydraulic Training System Project, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2019, by

___________________________________, Notary Public

_____________________County, ___________________

My Commission Expires:________________

Acting in the County of:________________

7 | P a g e

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School

Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2019, by

___________________________________, Notary Public

_____________________County, ___________________

My Commission Expires:________________

Acting in the County of:________________