2019-05-13 RFP Access Cards.pdf

Bangor Public Schools

REQUEST FOR PROPOSAL (RFP)

Installation of Access Card Readers

ACCESS CARD READERS

Bangor Public Schools

801 W Arlington St Bangor, Michigan 49013

Phone: 2694276800

Jwindiate@bangorvikings.org

Prepared by: James Windiate

Date: May 13, 2019

REQUEST FOR PROPOSAL

ACCESS CARD READERS

Bangor - Michigan

SUBMISSION DEADLINE: June 3rd, 2019, 2:00 PM

BIDDERS' MEETING: May 20, 2019 3:00 PM – High School Office

QUESTION SUBMISSION DEADLINE: May 17, 2019

Questions can be submitted prior to the Bidders; Meeting on; however, no answers will be provided and/or circulated prior to that date.

Questions may be submitted in written form no later than May 17, 2019 to:

RFP Contact Name: James H Windiate

Contact Address:

833 Washington Bangor, Michigan 49013

Telephone Number: 2694276800 EX. 1301

Email Address: Jwindiate@bangorvikings.org

INTRODUCTION

Bangor Public Schools invites and welcomes proposals for their Access Card Readers project. Based on your previous work experience, your firm has been selected to receive this RFP and is invited to submit a proposal. Please take the time to carefully read and become familiar with the proposal requirements. All proposals submitted for consideration must be received by the time as specified above under the

"SUBMISSION DEADLINE."

BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED

SUBCONTRACTOR(S) – NO EXCEPTIONS.

PROJECT AND LOCATION

The bid proposal is being requested for Access Card Readers which is or shall be located at 801 W Arlington

St, Bangor, Michigan 49013.

PROJECT MANAGER CONTACT INFORMATION

The following individual(s) are the assigned contacts for the following:

For questions or information regarding Project, contact:

Name: James H Windiate

Title: Director of Facilities

Phone: 2694276800 EX 1301

Email: Jwindiate@bangorvikings.org

For questions or information regarding Accounting, contact:

Name: Kara Corniel

Title: Business Manager

Phone: 2694276800 EX 1104

Email: Kcorniel@bangorvikings.org

PROJECT OBJECTIVE

The objective and ultimate goal for this project is install S2 access control system with hid iClass R10 SE, readers in our Middle School, Elementary School, CEC building, and add 1 to high school. The system needs to be integrated with High School’s current system. Install 2 "Lock Down" panic buttons at Middle

School, Elementary School and CEC.

PROJECT SCOPE AND SPECIFICATIONS

The Project Scope and Specification are:

Bangor Schools is seeking bids for the installation of a S2 Security Access Control System at our Middle

School, Elementary School and CEC building. Bangor Schools is looking for a vendor who can satisfactory install HID iClass proximity card readers, HES electric door strikes, all necessary data cabling and patch cords. System must be integrated with our current High School system. Will need 15 Access Readers, 4 at our Middle School. 5 at our Elementary School, 5 at our CEC building, and 1 added to our High School.

Install 2 "Lock Down" panic buttons to Middle School, Elementary School and CEC. (6 total) The installation proposal should include all charges for design, installation, sever, access readers, cabling, programming and testing.

SCHEDULED TIMELINE

The following timeline has been established to ensure that our project objective is achieved; however, the following project timeline shall be subject to change when deemed necessary by management.

MILESTONE DATE

Completed by: August 30, 2019

PROPOSAL BIDDING REQUIREMENTS

PROJECT PROPOSAL EXPECTATIONS

Bangor Public Schools shall award the contract to the proposal that best accommodates the various project requirements. Bangor Public Schools reserves the right to award any contract prior to the proposal deadline stated within the "Scheduled Timeline" or prior to the receipt of all proposals, award the contract to more than one Bidder, and refuse any proposal or contract without obligation to either Bangor Public

Schools or to any Bidder offering or submitting a proposal.

DEADLINE TO SUBMIT PROPOSAL

All proposals must be received by Bangor Public Schools no later than 2:00 PM on June 3rd, 2019 for consideration in the project proposal selection process.

PROPOSAL SELECTION CRITERIA

Only those proposals received by the stated deadline will be considered. All proposals, submitted by the deadline, will be reviewed and evaluated based upon information provided in the submitted proposal. In addition, consideration will be given to cost and performance projections. Furthermore, the following criteria will be given considerable weight in the proposal selection process:

• Proposals received by the stipulated deadline must be in the correct format.

• Bidder's alleged performance effectiveness of their proposal's solution regarding the Project

Objective of Bangor Public Schools.

• Bidder's performance history and alleged ability to timely deliver proposed services.

• Bidder's ability to provide and deliver qualified personnel having the knowledge and skills required to effectively and efficiently execute proposed services.

• Overall cost effectiveness of the proposal.

Bangor Public Schools shall reserve the right to cancel, suspend, and/or discontinue any proposal at any time they deem necessary or fit without obligation or notice to the proposing bidder/contractor.

PROPOSAL SUBMISSION FORMAT

The following is a list of information that the Bidder should include in their proposal submission:

Summary of Bidder Background

• Bidder's Name(s)

• Bidder's Address

• Bidder's Contact Information (and preferred method of communication)

• Legal Form of Bidder (e.g. sole proprietor, partnership, corporation)

• Date Bidder's Company Formed

• Description of Bidder's company in terms of size, range and types of services offered and clientele.

• Bidder's principal officers (e.g. President, Chairman, Vice President(s), Secretary, Chief Operating Officer, Chief Financial Officer, General Managers) and length of time each officer has performed in his/her field of expertise.

• Bidder's Federal Employee Identification Number (FEIN)

• Evidence of legal authority to conduct business in Michigan (e.g. business license number).

• Evidence of established track record for providing services and/or deliverables that are the subject of this proposal.

• Organization chart showing key personnel that would provide services to Bangor Public Schools

Financial Information

• State whether the Bidder or its parent company (if any) has ever filed for bankruptcy or any form of Reorganization under the Bankruptcy Code.

• State whether the Bidder or its parent company (if any) has ever received any sanctions or is currently under investigation by any regulatory or governmental body.

• Signed affidavits of Familial Disclosure and Iran Sanctions

Proposed Outcome

• Summary of timeline and work to be completed.

Equipment or Service

• List any and all equipment or services required for this proposed project and the number of each.

• Detailed estimated cost for each piece of equipment or service.

• List any or equipment or services required of a subcontractor, along with a brief explanation.

• List any accommodation, services, or space required from Bangor Public Schools, along with a brief explanation.

Cost Proposal Summary and Breakdown

• A detailed list of any and all expected costs or expenses related to the proposed project.

• Summary and explanation of any other contributing expenses to the total cost.

• Brief summary of the total cost of the proposal.

Licensing and Bonding

• Provide details of licenses and bonds (if any) for any proposed services that the bidder/contractor may plan on providing for this project.

Insurance

• Before commencement of any work, a Certificate of Insurance must be provided by the award bidder’s insurance agent or carrier showing required insurance coverage as follows:

• -Commercial Liability Insurance written on an occurrence policy form with limits of liability not less than $1,000,000 each occurrence, $1,000,000 aggregate, combined single limit, that includes coverage for your operations, personal injury, XCU (explosion, collapse and underground), independent contractors, contractual, and products-completed operations.

• -Workers’ compensation, including Employer’s Liability Coverage, of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

• Failure to provide the certificate may be considered material breach of the agreement and may be grounds for terminating the agreement.

References

• Provide 3 references

Bidder agrees that Bangor Public Schools may contact all submitted references to obtain any and all information regarding Bidder's performance.

Access Card Readers

South Walnut Elementary

309 S. Walnut

BANGOR MIDDLE

SCHOOL

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Bangor Public Schools District (the “School District”) Request For Bids For ______________________________ (the “RFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder

(Company name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF BIDDER

FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Bangor Public Schools District Board of Education or the Bangor Public Schools District Superintendent must be accompanied with the bid. Bids without this affidavit will not be accepted.

The members of the Bangor Public Schools Board of Education are: Derek Babcock, Joyce Adams, Sarah Gray, Jennifer Zordan, Betsy Finch, Dick Watkins, and Abbi Grimes-Abbot.

The Bangor Public School District Superintendent is: Lynn Johnson

� The following are the familial relationships:

� There are none.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder

(Company name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________