2018001021 Personalized Halo SleepSack Wearable Blankets.pdf

COLORADO DEPARTMENT OF HUMAN SERVICES

Personalized Halo SleepSack Wearable Blankets

DQ # 2018001021

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

DOCUMENTED QUOTE (DQ) # 2018001021

QUOTE DUE DATE 5/14/2018 @ 2pm MT

QUOTE SUBMISSION VIA EMAIL

Submissions via email required

Email: roman.hernandez@state.co.us

PROCUREMENT CONTACT

The procurement contact is the primary contact for this DQ. Direct all inquiries to the procurement contact.

Roman Hernandez

PROCUREMENT PHONE NUMBER 303-866-3227

SECTION I - ADMINISTRATIVE INFORMATION

Quote Submission - Quotes will be received until the date and time indicated. Late Quotes may be accepted at the discretion of the Procurement Contact.

Pricing - All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Price Increases – Pricing shall remain firm for the term of the award, including option years, unless otherwise specified.

Quote Acceptability - The State will be the sole judge in determining the acceptability of a quote and in determining the most beneficial quote for the State. Evaluation of quotes will also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the DQ, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices.

Evaluation - The choice of vendor for goods and services must be based on which acceptable response is most advantageous to the state, price/cost being the primary consideration. Other factors to be considered include experience, delivery, and warranties (if applicable). The basis for the selection must be documented and will be final and conclusive unless determined to be arbitrary, capricious, or contrary to law.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) - SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov) , may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S.

Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Award - The state intends to issue a single vendor award, unless otherwise specified. Awards will be made on the basis of the quote most beneficial to the State. Vendor shall extend pricing to other Human Services divisions (i.e. Pueblo, Grand Junction).

Term of Award - The period of award made as a result of this DQ is 12 months.

Bid Results - After the award is made, bid tabulations or a summary can be made available.

Purchase Order or State Contract – As a result of the award, a Purchase Order or State Contract may be required. The awarded vendor may not perform or deliver goods or services until such time the Purchase Order or Contract is executed.

Terms and Conditions - The State Purchase Order Terms and Conditions and Solicitation Instructions apply to this DQ. If not attached, they can be made available upon request.

Quantity of Goods/Services – At the time of award and/or during the term of the resulting award, the State reserves the right to increase or decrease the quantity of goods/services based on available funding using the rates established in the Purchase Order or State Contract.

Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or United States.

SECTION II – SPECIFICATIONS/STATEMENT OF WORK

Background State statute at section 26-6-114 allows the Department to assess fines through a negative licensing action.

At section 26-6-114(5) requires that the fine money is continuously appropriated to the Department to fund activities related to the improvement of the quality of child care in the state of Colorado.

The Office of Early Childhood shall purchase and distribute Halo Infant SleepSacks Non-Swaddle Wearable Blankets (SleepSacks) with the Colorado Shines Logo to licensed child care facilities in conjunction with a statewide Safe Sleep Educational campaign. The purchase of SleepSacks shall be used to help reduce the risk of Sudden Unexpected Infant Death (SUID) in licensed child care facilities. SleepSacks are a “wearable” blanket that replaces loose blankets in the infant sleep environment, thereby reducing the risk of

SUID.

Halo SleepSacks are a trademarked brand that is nationally recognized as a safe product and includes the testing standards. The Halo Infant SleepSack Non-Swaddle Wearable Blanket meets all applicable children’s product safety rules in effect at the time of shipping. This includes the most recent legislation, Consumer Product Safety Improvement Act of 2008 (CPSIA).

The Department is seeking a vendor to purchase 2,000 Personalized Halo Infant SleepSacks Non-Swaddle Wearable Blankets that can be delivered by June 30, 2018.

SECTION III – INFORMATION REQUIRED ON QUOTE

Deliverables

• Deliver 2,000 Personalized Halo Infant SleepSacks Non-Swaddle Wearable Blankets by June 30, 2018 to:

Department of Human Services Office of Early Childhood 1575 Sherman Street 1st Floor Denver, CO 80203

Specifications

• All Infant SleepSacks shall be New

• All Infant SleepSacks shall be Halo brand.

• Material – 100% Cotton

• Colors – Combination of 2 solid colors (example: Heather Gray or Cream Color)

• Quantity by size

Size Age Height Weight Quantity

Small Birth to 6 months 23 to 26 inches 10 to 18 pounds 1000 Medium 6 to 12 months 26 to 30 inches 16 to 24 pounds 1000

Colorado Shines Logo Specifications:

Embroidered using Pantone Colors:

• Blue: 2746C

• Gold: 128C

• Orange: 158C

• Red: 7416C

Size: 3 inches x 1.53 inches

Placement Location: Upper left chest area, approximately 2 inches below shoulder seam and centered between zipper and arm

SIGNATURE PAGE

VENDOR INFORMATION

COMPANY NAME FEIN

ADDRESS

Name & title of authorized officer & agent:

NAME:

TITLE:

Name & number of contact person for inquiries on your Quote response:

NUMBER/EMAIL:

Name & number of contact person for orders if an award to your company is subsequently made:

NUMBER/EMAIL:

IMPORTANT: Vendor should read the entire DQ before submitting a Quote. Quotes shall be properly marked with DQ number. All Quotes shall be F.O.B. destination, unless otherwise specified.

PHONE #

Authorized Signature By Officer or Agent of Vendor

FAX #

Date Signed

REMIT ADDRESS:

E-MAIL:

PAYMENT TERMS:

Terms of less than 45 calendar days will not be considered.

SIGNATURE PAGE REQUIRED – RETURN THIS PAGE

SECTION III – INFORMATION REQUIRED ON QUOTE