2018 Moving bid - scope of work 2 of 4.pdf

2018 Moving Bid April 9, 2018

For questions contact;

Michelle Kerns at

Lecole Planners, LLC

(248) 921 – 3929

Northville Public Schools 2018 Moving Bid

This moving bid has three separate projects. It is anticipated 1 vendor will be awarded all three of the projects. The projects are as follows;

1. 70 classrooms to be moved out June 28/29 and back the beginning of August.

2. Moving of the Operations Department from Main Street to Hillside in week of June 4th or June 11th.

3. Moving of Administration and early childhood contents from Main Street to Old Village School week of

August 13, 2018.

I. GENERAL SCOPE of WORK – Project 1 – Elementary Schools Moving

A. This quotation should include the cost to re-locate furnishings, equipment and boxes at 6 elementary schools. Note: this does not include the whole school – only K-2 rooms. There are 70 rooms total.

Each room will be tagged as follows;

Green sticky label – furniture and equipment to be disposed of include 10% of the total for that school.

Red sticky label – furniture that will stay in that school. This will be moved to the cafeteria or gymnasium to allow for classroom cleaning – this will be approximately 25% of the total for that school. Furniture stored in the cafeteria/gym will be moved back at the end of the summer.

Yellow sticky label – furniture or equipment to be removed from the classroom and stored in the cafeteria or gymnasium (varies by school) – this will be approximately 65% of the room. At end of summer Contractor may be called back to dispose of unused furniture. Note this furniture to be staged in the cafeteria or gym by type in aisles so it can be reviewed and is accessible.

Blue sticky label – furniture or equipment to be moved to another room at another school. Assume 6 rooms total.

Boxes and speedpaks – these will have white paper labels and will be moved and then stored in the cafeteria, media center or gymnasium (varies by school).

The exception to this is Thornton Creek Elementary School – All yellow tagged items at this school will go to Moraine or Amerman.

It is the intent of the Owner to have all the items ready to be moved by the dates shown on the schedule. Contents of the boxes will be labeled with the room/ location where the box should be returned to and number of boxes leaving the room. (Exp. 1 of 20). Furniture will have a label with the room number on it OR have a green label noting it to be moved off-site for disposal. Labels for all boxes will be provided by District. Labels for furniture and computers will be provided by Moving

Contractor.

Northville Public Schools 2018 Moving Bid

B. Move out day will be 3 schools - June 28, 2018 7:00am to 5:00pm – staff accordingly. 3 schools -

June 29, 2018 7:00am to 5:00pm – staff accordingly. Move back days will be dispersed over the weeks of July 30 and August 6, 2017 – 2 or 3 days. Exact days to be determined.

C. It is the Contractors responsibility to move the items as indicated and return the items and set up all furnishings. A classroom diagram for each room will be furnished to the Contractor for set-up.

D. Furniture or equipment marked with a green label is to be removed from building to off-site location for disposal. Contractor will load green tagged furniture onto a closed truck and transport to off-site location for legal disposal or recycling. Garbage marked as such will be taken out and put in NPS dumpster.

E. It is the Owner’s responsibility to disconnect, pack and move all of the computers.

F. Rolling carts will remain full. Take every precaution to protect these while moving.

G. Speed packs will be required. Include in your bid a quantity of 100. Provide a unit cost for additional speed packs. Moving contractor will deliver these at owner’s direction during the last two weeks of school. Note this is in addition to any speedpaks you may need on the day of the move.

H. General packing boxes will be purchased directly by the District.

I. Moving company will not be moving casework permanently attached to the building.

II. GENERAL SCOPE of WORK – Project 2 – Operations Department Move

A. During the week of June 4 or 11, 2018 you will provide 8 movers and 2 trucks for a 9 hour day (on-site) to move contents of the Operations Department from Main Street to Hillside Middle School. The extent of the move is not fully determined. As such, include 2 days as part of your base bid and provide a per day cost for up to 3 more days (same staffing and hours) to complete the move.

II. GENERAL SCOPE of WORK – Project 3 – Main Street Move

A. This quotation should include the cost to re-locate furnishings, equipment and boxes from the

Northville Public Schools Administration Offices along with Early Childhood equipment and boxes from Main Street Building to Old Village School (next door). Note: this includes all contents of the building. Note; furniture plans are included to illustrate the new and moved equipment. It is anticipated less than 10% of all the furniture will move to the new location. Each room will be tagged

Northville Public Schools 2018 Moving Bid as follows;

Green sticky label – furniture and equipment to be disposed of legally off site.

Colored labels – each of the floors and areas will be color coded (see plan and legend). Moving company to provide all labels.

Blue sticky label – furniture or equipment to be moved to another room at another school.

B. It is the intent of the Owner to have all the items ready to be moved by the week of August 13, 2018.

Contents of the boxes will be labeled with the room/ location where the box should be returned to and number of boxes leaving the room. (Exp. 1 of 20). Furniture will have a label with the room number on it OR have a green label noting it to be moved off-site for disposal. Labels for all boxes will be provided by District. Labels for furniture and computers will be provided by Moving Contractor.

C. Furniture or equipment marked with a green label is to be removed from building to off-site location for disposal. Contractor will load green tagged furniture onto a closed truck and transport to off-site location for legal disposal or recycling. Garbage marked as such will be taken out and put in NPS dumpster.

D. It is the Owner’s responsibility to disconnect, pack and move all of the computers

E. Speed packs will be required. Include in your bid a quantity of 30. Provide a unit cost for additional speed packs. Moving contractor will deliver these at owners direction during the first week of August.

Note this is in addition to any speedpaks you may need on the day of the move.

F. General packing boxes will be purchased directly by the District.

QUOTATION REQUIREMENTS - INSTRUCTIONS TO BIDDERS

A. Contractor will assign ample staff to complete the moves in the timeline indicated.

B. Contractor will assign one person to coordinate with the NPS staff.

C. Contractor will furnish the Owner a contact person and telephone number to be available to answer questions from the staff, or handle after hours concerns.

D. The Owner shall not be responsible for any cost or expense the Bidder incurs during the preparation of this quote.

Northville Public Schools 2018 Moving Bid

E. Contractor will list at least three references from governmental agencies of similar moves within the last three years.

F. Contractors will explain in detail their insurance coverage and claims procedures.

G. After a contract agreement has been executed, the Bidder shall not be allowed any sum over and above the price(s) specified in the contract agreement. Additional requests will be negotiated based on price structure provided on the quotation forms.

H. The owner has every intention to move on the specified dates however: please note on your quotation the number of days that an advanced notice must be issued prior to changing the dates.

I. It is the Bidder’s responsibility to note any detail or specification that, in his/her opinion is not practical or functional.

J. Include in your bid a $3,500 allowance for unforeseen work. Note additional work must be pre-approved. If no additional work is done this allowance will be deducted from your final contract amount.

DAMAGES

A. Contractors will provide necessary protections to eliminate any damage to the furnishing in both move and storage containers. The Owner will judge the damage. The Owner will identify damage claims within four (4) weeks of the move. Within one week of receiving list contractor will visit site.

Contractor will have 30 days to remedy all issues.

SMOKING

A. There shall be no tolerance for non-compliance of any local/state/federal rules. This includes no smoking in school buildings or their grounds.

OWNERS RESPONSIBILITIES

A. The owner shall reserve the authority to stop work on a given segment of work or item to ensure proper interpretation and execution of the requirements of this specification.

B. The Owner shall conduct a final inspection of all furnishings re-located to assess any damage.

Northville Public Schools 2018 Moving Bid

DUMPSTER LOCATIONS

The owner will have garbage dumpsters for the contractor to dispose of boxes/items marked

“GARBAGE”. Note this does not include furniture or equipment.

GENERAL CONDITIONS

The following will be considered as it relates to the award of the contract;

A. The selected bidder must have the financial resources to complete the project. If requested the bidder will provide a certified financial statement for the past two years.

B. The selected bidder must show evidence that the company and staff for this project are experienced and competent to perform the work on the project.

C. This is not a prevailing wage project.

LABEL EXAMPLE – Boxes

A. White Paper B. Green Paper

General items Garbage

C. Blue Paper

Boxes to be moved to another school

School __________

Teacher _________

Room __________

Box # __ of __ Boxes

GARBAGE

School __________

Teacher _________

Room __________

Box # __ of __ Boxes

Northville Public Schools 2018 Moving Bid

BID PROPOSAL FORM –

My signature certifies that the Proposal as submitted complies with all of the terms and conditions set forth in the Request for Proposal unless specifically enumerated as an exception as part of our Proposal.

Include bond cost in each school.

COMPANY NAME: ______________________________________________________

ADDRESS: ____________________________________________________________

AUTHORIZED SIGNATURE/DATE: _________________________________________

AUTHORIZED NAME/TITLE (please print): ___________________________________

PHONE #: _______________________ CELL PHONE #: _______________________

E-MAIL:_______________________________________________________________

Project 1 ___________________

Project 2 ___________________ part a (2 days) ___________________ part b (additional days each)

Project 3 ___________________

TOTAL ALL 3 Projects _______________________

Bid Questions:

Acknowledge receipt of Addendums: ____________________________________

Can you complete this project in the time line specified? Yes No

Bid Bond included? Yes No

Familial Disclosure Affidavit included? Yes No

Iran Linked Business Affidavit included? Yes No

Please state your warranty: ______________________________________________

Do you conduct background checks on your employees? Yes No

Northville Public Schools 2018 Moving Bid

Are you on the Excluded Parties List, which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404?

Yes No Unknown

Provide your DUNS number, if you have one: ____________________________

At least three (3) references with contact person:

Contact: _________________________________ Phone: _______________________

Unit Pricing

Speedpak $ ____________

Labor hour Weekday $ ____________

Labor hour Weekend $ ____________

Truck (panel) $ ____________ per ___________

Northville Public Schools 2018 Moving Bid

CONSTRUCTION BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Northville Public Schools Board or the Northville Public

Schools Superintendent must be accompanied with the bid. Proposal without this disclosure statement will not be accepted.

The members of the Northville Public Schools Board are: Sarah Prescott, Jim Mazurek, Cyndy Jankowski, Ann Kalass, Rowland Hwang, Laurie Doner, Matthew Wilk.

The Northville Public Schools Superintendent is: Mary K. Gallagher

The Following are the familial relationships:

There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

______________________________ Signature of Bidder Representative

______________________________Print Name

______________________________Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

Northville Public Schools 2018 Moving Bid

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Northville Public Schools (the “School District”)

Request For Proposals For Furniture and Equipment Moving 2018 (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR: ___________________

Name of Contractor

By: __________________

Its: __________________

Date: ________________

STATE OF )

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :__________