2018 Kent ISD Audiology Equipment RFP.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL - 2018 Kent ISD Audiology Equipment

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Kent Intermediate School District (Kent ISD) is seeking bids for audiology equipment per attached specifications. Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Questions regarding the specifics of the bid should be directed through SigmaVSS,(State of Michigan Vendor Self Service) or emailed to cindymeyer@kentisd.org. All questions and answers will be distributed to all bidders thru SigmaVSS.

Bids are due by 1:00 pm on Wednesday, September 26, 2018 delivered in a sealed envelope/package with the wording “2018 Kent ISD Audiology Equipment” clearly marked on the outside of the envelope/package addressed to:

Kent ISD Attn: Cindy Meyer 1655 E Beltline NE Grand Rapids, MI 49525

Bids can be hand delivered to the Kent ISD Maintenance Building; 1655 East Beltline NE, Grand Rapids, MI 49505, located in parking lot #4 across from the greenhouse and wind turbine. The Maintenance Building front door is labeled E-1. Kent ISD will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids.

It is the intention to award the bid once the Kent ISD Board approves the recommendation of award at the October 15, 2018 Board Meeting.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution. Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

mailto:cindymeyer@kentisd.org

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GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. All alternate equipment/material as specified herein, or suggested by bidder, will be made by a reputable experienced manufacturer and shall conform to the specifications in order to promote efficiency in its use, reduce maintenance cost, and to assure durability for which it is intended.

D. In some cases, where manufacturer names and model numbers are indicated, alternates are not acceptable to create a base bid. However, in most cases alternates are acceptable, but subject to review by the owner. It will be incumbent upon the bidder, when bidding an alternate, to provide proper and adequate documentation that the alternates are equal to the manufacturer names and model numbers listed in the base bid. Vendors are encouraged to provide more than one base bid as well as alternate bids that they feel meet the needs of the Kent ISD. Any alternate bid must be accompanied by the base bid as specified herein.

E. Kent ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits.

F. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

G. The delivery of the product shall be coordinated with the Project coordinator and delivery terms are fairly flexible. Bids must include all delivery charges, and unboxing costs; disposal of all waste must also be coordinated with owner prior to delivery, bulk-packing materials may or may not be able to be disposed by the owner, or owner’s receptacles.

H. In the case where installation is specific; installation must be complete, and all installation costs must be included.

I. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

J. Kent ISD shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

K. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

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PRICING SHEET – Please use alternate pricing sheet if suggesting a manufacturer other than listed, but accompany any alternate with pricing on items below.

Qty Description Cost S&H and

Installation

2 Year Warranty with Service Contract Total

Otocam - PC based video otoscope with specula - OTO Suite integration

Zodiac Diagnotic Tympanometer - Immittance with AR diagnostics- a diagnostic tympanometer including 226 and 1 kHz probe tone tympanometry, acoustic reflexes and acoustic decay options.

Wand like probe for screening. Stand alone or PC version with OTOsuite platform integration.

Sentiero OAE - desktop with tymp and Air/bone/ speech-Distortion Product diagnostic and limited testing protocol option. PC version with OTOsuite platform integration.

Astera 2 Diagnostic Audiometer System works with VRA Soundfield speakers, and monitor- Computer based operation with touch screen monitor for audiometric control form either exam room or tester side of soundbooth. PC version with OTOsuite Integration and NOAH 4 compatibility.

Astera 2 Diagnostic Audiometer System compatible with existing VRA system already installed- Computer based operation for audiometric control form either exam room or tester side of soundbooth. PC based OTOsuite and has Integration with NOAH 4 compatibility.

Behavioral Audiometry Reinforcement System - VRA Animations – 2 soundfield test speakers including toy boxes + centering with RF operation remote controls

Behavioral Audiometry Reinforcement Lights - VRA Animations - toy boxes with RF operation for remote controls

Aurical Probe Microphone Measurement System and Hearing Instrument Test Box Portable options for electroacoustic speechmapping - PC based and integrates with OTOsuite + NOAH 4 compatibility

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ALTERNATE PRICING SHEET– if suggesting an alternate manufacturer, please list and supply a description

Qty Description Manufacturer Cost S&H and

Installation

2 Year Warranty with Service

Contract Total

Otocam –

Diagnotic Tympanometer –

OAE –

Diagnostic Audiometer System

Diagnostic Audiometer System

Behavioral Audiometry Reinforcement System –

Behavioral Audiometry Reinforcement Lights –

Probe Microphone Measurement System and Hearing Instrument Test Box –

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012 The undersigned, the owner or authorized officer of _______________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2018 Kent ISD Audiology Equipment, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No.

517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School

Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________