2017_Transcription_Solicitiation_FBO.doc

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

2. CONTRACT NO.

3. SOLICITATION NO.

2017-N-18130

4. TYPE OF SOLICITATION

X

NEGOTIATED (RFP)

5. DATE ISSUED

03/17/2017

6. REQUISITION/PURCHASE NO.

0000HCCN-2017-06961

Centers for Disease Control and Prevention (PGO)

Acquisition & Assistance Field Branch

4676 Columbia Parkway

Cincinnati, OH 45226-1922

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in Taft North, 1090 Tusculum Ave., Cincinnati, OH 45226 until 2:00p local time 04/17/2017 CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Dwight D. Favors

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(513) 533-8137

C. E-MAIL ADDRESS

Dyf3@cdc.gov

11. TABLE OF CONTENTS

(x)

DESCRIPTION

(x)

DESCRIPTION

X

REPRESENTATIONS, CERTIFICATIONS, AND

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CODE

FACILITY

16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

Centers for Disease Control and Prevention (PGO)

Acquisition & Assistance Field Branch

4676 Columbia Parkway Cincinnati, OH 45226-1922

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-498-4050

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE

Prescribed by GSA

FAR (48 CFR) 53.214©

Section B - Supplies Or Services And Prices/Costs B.1 Line Items Base Period 08/01/2017 – 07/31/2018

3 Each

This meeting typically last 2 to 4 hours 3 Each

This meeting typically last 1 to 4 hours 24 Each

8 Each

8 Each

Optional line item

This meeting typically last 1.5 days

08/01/2017 – 07/31/2018

1 - 4 Each

1 - 4 Each

1 - 15 Each

This meeting typically last 4 to 7 hours

1 - 15 Each

8 Each

Option 6 to increase the quantity of travel

3 Each

Option Period One 08/01/2018 – 07/31/2019

3 Each

3 Each

24 Each

8 Each

8 Each

1 - 4 Each

1 - 4 Each

1 - 15 Each

1 - 15 Each

8 Each

08/01/2018– 07/31/2019

3 Each

Option Period Two

08/01/2019 – 07/31/2020

3 Each

3 Each

24 Each

8 Each

8 Each

1 - 4 Each

1 - 4 Each

1 - 15 Each

1 - 15 Each

8 Each

08/01/2019– 07/31/2020

3 Each

Option Period Three

08/01/2020 – 07/31/2021

3 Each

3 Each

24 Each

8 Each

8 Each

1 - 4 Each

1 - 4 Each

1 - 15 Each

1 - 15 Each

8 Each

08/01/2020– 07/31/2021

3 Each

Option Period Four

08/01/2021 – 07/31/2022

3 Each

3 Each

24 Each

8 Each

8 Each

1 - 4 Each

1 - 4 Each

1 - 15 Each

1 - 15 Each

8 Each

08/01/2020– 07/31/2021

3 Each

*Transcribed reports can range up to but not limited to 500 pages. To review an actual board meeting report and working group report, please visit website:

www.cdc.gov/niosh/ocas/ocasadv.html#meetings

Section C - Description/Specification/Work Statement

C.1 Statement of Work (Jul 1999)

Statement of Work

Title: Transcription and Writer-Editor Services for the Advisory Board on Radiation and Worker Health

Background

In FY 2000 Congress passed the Energy Employees Occupational Illness Compensation Program Act (EEOICPA). The Act authorized compensation and payment of medical expenses to former Department of Energy workers and contractors with specific illnesses (cancer, chronic beryllium disease, etc.) as a result of their work in the development of the nation’s nuclear program. Under Executive Order 13179, the President authorized the establishment of the Advisory Board on Radiation and Worker Health (ABRWH). The Board is charged with advising the Secretary of Health and Human Services (HHS) on the development of dose reconstruction guidelines. The Board is also to advise the Secretary on the scientific validity and quality of dose reconstruction, and also advise the Secretary on whether additional classes of employees should be added to the Special Exposure Cohort. Under the Executive Order, the National Institute for Occupational Safety and Health (NIOSH) was charged with providing procedural and coordination support to the Board. The Advisory Board operates under the provisions of the Federal Advisory Committee Act (FACA). As such, the Board is required to maintain verbatim transcripts of all Board and workgroup meetings. These transcripts must be made available to the general public.

Scope of Work The purpose of this contract is to provide transcription and court reporting services for the Advisory Board on Radiation and Worker Health. Specific tasks include:

1. Board Meetings

a. Verbatim Recordings -- Contractor is to provide verbatim voice writing recorders who are state licensed/certified by a State as court reporters or certified by the National Voice Reporter Association. Verbatim recordings will be done for all meetings of the Advisory Board on Radiation and Worker Health. Contractor is to use a speech recognition system to record these meetings. As back-up to the speech recognition recordings, each meeting must also be recorded on audiotape. A copy of the audio tape shall be made available to the NIOSH Project Officer upon request. In-person Board meetings typically last one-and-a- half days, the first day being up to 12 hours and the second 4 hours. Meetings location for in-person meetings can’t be specified, frequent locations are Santa Fe, NM, Augusta, GA, Cincinnati, OH, Los Angeles, CA, Richland, WA, and Idaho Falls, ID. Teleconference Board meetings typically last 2 hours. The Contractor is required to be present for the entirety of each Board meeting. Equipment is to be set-up and ready for the start of each meeting. Meetings are held at locations across the United States, usually in close proximity to Department of Energy (DOE) sites that are covered under the Act. There are typically 3 board meetings in person and 3 teleconference meetings annually. (NOTE: Travel included in fixed price .) On rare occasion, emergency teleconference meetings may be scheduled within 48-hours of meeting time. Contractor must be available to attend these teleconferences on short-notice.

b. Written Transcripts – Written electronic transcripts of the verbatim voice recordings are to be provided to the Project Officer within 30 calendar days of completion of the meeting. To ensure that information contained in the transcripts is verbatim, the information should be verified against the audio tapes. Transcriber will need to ensure that proper names and technical/scientific terms are spelled correctly. Individual will need to obtain copies of attendees list and public speakers list to add to the transcripts. At any time, prior to the submission of the transcripts, the contractor may be called upon to provide verbatim excerpts of information contained in the transcripts to the Project Officer. On occasion, draft transcripts will be requested on an expedited basis. These do not have to be finished products (i.e., they are not required to be error-free and with indexing and attendance rolls). Drafts of transcript or excerpts of transcripts shall be delivered within 15 calendar days of the meeting. The contractor is to provide 1 electronic version (both as Word and PDF files) of all final transcripts to the Project Officer. Electronic copies will also be distributed to an electronic mailing list provided by the Project Officer. Transcripts provided on an expedited basis shall be provided electronically to the Project Officer.

c. Special Consideration – Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) requires Federal agencies to purchase electronic and information technologies (EIT) that meet specific accessibility standards. All final deliverables must comply with applicable Section 508 accessibility standards, and CDC reserves the right to reject deliverables that fail to meet the standards. Remediation of any materials that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the SOW or PWS, shall be the responsibility of the contractor or consultant retained to produce the Web-suitable content or communications material. Regardless of format, all electronic documents - including text, audio or video - must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

The following Section 508 provisions apply to the content or communications material identified in this SOW or PWS:

36 CFR 1194.22, .31, and .41

Documents must be in unlocked form. Acceptance checklists for various file formats are available at http://www.hhs.gov/web/508/index.html.

2. Subcommittee/Workgroup Meetings/Conference Calls

a. Verbatim Recordings -- Contractor is to provide verbatim voice writing recorders who are state licensed/certified by a State as court reporters or certified by the National Voice Reporter Association. Verbatim recordings will be made for all workgroup meetings of the Board. Individual is to use a speech recognition system to record these meetings. As back-up to the speech recognition recordings, each meeting must also be recorded on audiotape. A copy of the audio tape shall be made available to the NIOSH Project Officer upon request. Subcommittee/Workgroup meetings in person last an average of 5 hours and conference calls last an average of 2 hours. Equipment is to be set-up and ready for the start of each meetings. Meetings are held in the vicinity of Cincinnati Ohio. The court reporter must attend all in person work group meetings in person. A minimum of approximately 6 in-person workgroup meetings and a minimum of approximately 15 conference calls will be held each year. The in- person meetings are held in Hebron, KY (NOTE: Travel included in fixed price .) On occasion, workgroup meetings and conference calls are scheduled within 48-hours of meeting. Individual must be available to attend these meetings on short-notice

b. Written Transcripts – Written electronic transcripts of the verbatim voice recordings are to be provided to the Project Officer within 30 calendar days of completion of the meeting. To ensure that information contained in the transcripts is verbatim, the information should be verified against the audio tapes. Transcriber will need to ensure that proper names and technical/scientific terms are spelled correctly. Individual will need to obtain copies of attendees list and public speakers list to add to the transcripts. As required, prior to the submission of the transcripts, individual may be called upon to provide verbatim information contained in the transcripts to the Project Officer. On occasion, draft transcripts will be requested on an expedited basis. These do not have to be finished products (i.e., they are not required to be error-free and with indexing and attendance rolls). Drafts of transcript or excerpts of transcripts shall be delivered within 15 calendar days of the meeting. The contractor is to provide electronic version (both as Word and PDF files) of all final transcripts to the Project Officer. Electronic copies will also be distributed to an electronic mailing list provided by the Project Officer. Transcripts provided on an expedited basis shall also be provided electronically to the Project Officer.

c. Special Consideration – Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) requires Federal agencies to purchase electronic and information technologies (EIT) that meet specific accessibility standards. All final deliverables must comply with applicable Section 508 accessibility standards, and CDC reserves the right to reject deliverables that fail to meet the standards. Remediation of any materials that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the SOW or PWS, shall be the responsibility of the contractor or consultant retained to produce the Web-suitable content or communications material. Regardless of format, all electronic documents - including text, audio or video - must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. The following Section 508 provisions apply to the content or communications material identified in this SOW or PWS:

36 CFR 1194.22, .31, and .41

Documents must be in unlocked form. Acceptance checklists for various file formats are available at http://www.hhs.gov/web/508/index.html.

Travel Requirement:

Meetings are held in the vicinity of Cincinnati Ohio. The court reporter must attend all in person work group meetings in person. A minimum of approximately 6 in-person workgroup meetings and a minimum of approximately 15 conference calls will be held each year. The in- person meetings are held in Hebron, KY (NOTE: Travel should be fixed price.) On occasion, workgroup meetings and conference calls are scheduled within 48-hours of meeting. Individual must be available to attend these meetings on short-notice. All travel costs will be paid on a cost reimbursement basis, for actual travel costs incurred.Travel and hotel rates should be in accordance with Federal Travel Regulations (FTR).

Final Documents

Board Meetings/Work Groups & Conference Calls

All meetings shall be transcribed verbatim by the contractor. All final products shall be delivered to the project officer in both electronic and hard copy. All documents shall be delivered proofread and free of typographical, grammatical and numerical errors, and must accurately represent the content of the meeting.

Education/Experience Qualifications

At a minimum, individual must be state licensed/certified voice recorder by the state where the contractor resides OR certified by the National Verbatim Recorders Association with a minimum of 5 years’ experience. Familiarity with scientific terminology used by the Health Physics profession is essential to work performed under this contract.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance Section E - Inspection And Acceptance

E.1 CDC0.E002 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Contracting Officer’s Representative) at the destination of the articles, services or documentation.

(End of Clause)

Section F - Deliveries Or Performance

F.1 CDCA.F001 Deliverable(s) Schedule (Jul 1999)

1. Board Meeting Written Transcript Reports – Written transcripts of the verbatim voice recordings are to be provided to the project officer within one month of completion of the meeting. Individual is to provide 1 electronic version of the transcripts to the contracting officer’s representative.

2. Workgroup Meetings/Conference Call Written Transcript Reports - Written transcripts of the verbatim voice recordings are to be provided to the project officer within one month of completion of the meeting. Individual is to provide 1 electronic version of the transcripts to the contracting officer’s representative.

(End of Clause)

F.2 Period of Performance (Jul 1999)

The period of performance shall be a base period of 12 months with four option periods for 12 months each.

F.3 Place(s) of Performance (Jul 1999)

The Contractor shall perform all work under this contract at: the cities listed in the statement of work but not limited to those cities only.

(End of Clause)

Section G - Contract Administration Data

G.1 CDCA.G020 Applicable Service Contract Act Wages (Jul 1999)

The attached Wage Determination, No. 2015-4719 (Rev 2) dated 12/30/2016 specifies hourly rates of wages that shall be paid to all employees performing work required under this contract. These rates have been determined by the Secretary of Labor in accordance with the provisions of the Service Contract Act of 1965, as amended. (See FAR 52.222-41, incorporated by reference in Section I.)

G.2 CDCP.G009 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.3 CDCP.C010 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.4 CDC0.G018 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention

Financial Management Office (FMO)

P.O. Box 15580

Atlanta, GA 30333

Or – Fax copy to: 404-638-5342

G.5 CDCA.G001 Invoice Submission - part 1 (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 3033

Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

(c) The Contractor is FORMCHECKBOX , is not x required to submit a copy of each invoice directly to the Contracting Officer’s Representative concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

(End of Clause)

G.6 CDCH.G017 Criminal Liability (Jan 2000)

It is understood that disclosures of information relating to the work or services hereunder to any person not entitled to receive it, or failure to safeguard any classified information as defined in Executive Order 11652 that may come to the Contractor or any person under the Contractor’s control in connection with the work under this contract, may subject the Contractor, his agents or employees to criminal liability under Title 18, Section 793, 794 and 798 of the United States Code.

G.7 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS).

The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

[End of Clause] Section H - Special Contract Requirements

H.1 FAR CDC0.H019 Security Clearances (Sep 2009)

(a) Definitions.

“Employees” means both contractor and subcontractor employees unless otherwise noted:

The phrase “CDC owned or leased facilities” includes ATSDR, NIOSH/PRC/Pittsburgh, Pa.; NIOSH/Morgantown, W.V.; NIOSH/SRC/Spokane, WA; NIOSH/Cincinnati, OH; NCHS/Research Triangle Park, NC; NCHS/Hyattsville, MD, NCID/Fort Collins, CO; NCID/Anchorage, AK, and NCID/San Juan, PR.

(b) General

All contract employees who will be performing work under this contract on-site (i.e., in a CDC owned or leased facility) for a period exceeding 90 days in duration (45 days if employee is designated to work in Building 10, 15, or 17 at 1600 Clifton Road, Atlanta, GA, or at CDC’s Lawrenceville, GA facility) shall receive a favorable suitability determination prior to reporting to work at an on-site facility. Any contract employee(s) who cannot obtain a favorable suitability determination will not be permitted to work at an on-site facility (see paragraph B below on temporary determinations.)

The Contractor shall be responsible for managing its workforce to ensure that sufficient contract employees who meet all suitability requirements are available to perform the duties required under the contract. New or replacement contract employees must have previously received a favorable suitability determination in sufficient time to perform work at an on-site facility under the contract. If it has been over one (1) year since a contract employee has worked in a position on a Federal contract for which a security clearance was required, a new National Agency Check and Inquiry (NACI) must be obtained.

(c) Temporary Determinations/Clearances

The Contracting Officer may, as appropriate, authorize and grant temporary suitability determinations to contract employees. However, the granting of a temporary determination shall not be considered as assurance that full clearance will follow. The granting of a temporary determination shall not prevent, preclude or bar the withdrawal or termination of any temporary determination. Prior to the Government's issuance of a temporary determination, the Contractor shall obtain and provide to the Contracting Officer a state-wide criminal records check for all on-site contract employees. The Contractor shall also obtain and provide to the Contracting Officer a state-wide motor vehicle violations check for any contract employee required to operate a motor vehicle as part of their duties under the contract at an on-site facility. All criminal record checks and motor vehicle violation checks shall cover a twelve (12) month period beginning twelve (12) months prior to the date of the contract award. Criminal record checks and motor vehicle violation checks may be obtained through local state, county or city law enforcement agencies at contract employees’ place of residence. Where state-wide criminal record and motor vehicle violation systems are not available, county-wide or city-wide checks may be substituted. All substitutions shall be certified by the law enforcement agency that a state-wide criminal record system is not available.

(d) Required Information for NACI Clearance:

Unless otherwise specified, the Contractor shall submit the completed forms specified below to the appropriate office as directed by the Contracting Officer not later than 5 calendar days from the effective date of the contract. Items (1) through (6) must be completed by contract employees who require access to on-site facilities in the performance of the contract. Additionally, the contractor shall furnish, on a monthly basis, item (7) (if the information requested in Item (7) is provided as part of the Contractor’s standard invoice, no additional submission is required). The Government will furnish the necessary forms to the Contractor.

(1) Two (2) completed Forms FD-258, "FBI Fingerprint Charts"***

(2) One (1) completed Standard Form 85, "Questionnaire for Non-Sensitive Positions"

(3) One (1) completed "Declaration for Enrollment"

(4) One (1) resume or curriculum vitae or completed job application form

(5) One (1) copy of the state-wide criminal records check

(6) One (1) copy of the motor vehicle violations check (when applicable)

(7) A complete listing of all current Contractor and Subcontractor on-site employees by name, work location and employer.

The CDC, Human Resource Management Offices (HRMO) have the necessary equipment to complete fingerprint charts (FD-258). The Contractor may contact the Contracting Officer for arrangements regarding utilization of the HRMO fingerprinting equipment. The fingerprint charts may also be completed through a local state, county or city law enforcement agency at the employee's place of residence.

Using the required information specified above, a National Agency Check and Inquiry (NACI) will be processed by the CDC through the Office of Personnel Management and the Federal Bureau of Investigations (OPM/FBI) on each contract employee who will be performing duties on-site.

(d) Removal of Contractor Employees

The Contracting Officer may request the Contractor to immediately remove any contract employee from the on-site facility who has failed to receive a suitability determination and whose continued employment is deemed contrary to the public interest, inconsistent with the best interests of security, or is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the on-site facility and its population. The Contracting Officer may also request the Contractor to immediately remove any contract employee from the on-site facility should it be determined that the individuals are being assigned to duty who have been disqualified for suitability reasons, or who are found to be unfit for performing duties during their tour(s) of duty. Contract employees who are requested to be removed from the on-site facility are required to leave the work site immediately.

The Contracting Officer will make all determinations regarding the removal of any contract employee from the on-site facility, except under certain conditions. When a Contracting Officer is not available, either during the day or after normal business hours, or in situations where a delay would not be in the best interest of the Government, or a potential threat to the health, safety, security, general wellbeing or operational mission of the facility and its population, the Project Officer will have the authority to direct immediate removal of the contractor employee from the on-site facility. The Contracting Officer shall subsequently provide the official notification to the Contractor for removal of a contract employee from the CDC facility. When removal is directed due to a non-suitability determination as a result of the NACI, no further information will be provided. If removal is directed for other reasons relating to specific conduct of the employee during performance of the work, the Contracting Officer’s official notification will provide information as to these reasons.

(e) Identification Badges/Cardkey Access:

(1) Identification Badges:

The Contractor shall require each contract employee who has been authorized unescorted access to an on-site facility, either through the temporary clearance process or the formal NACI process, to display an identification badge as required and furnished by the CDC. The Contractor shall submit to the Project Officer a completed Identification Badge Request Form (CDC Form 0.1137) for each contract employee who has been authorized unescorted access to an on-site facility. Contact the Project Officer for details on additional procedures, specific addresses and hours of business for issuance of Identification Badges for all other CDC locations.

(2) Cardkey Access:

Unescorted access to certain on-site facilities at CDC may only be gained through the use of a Cardkey. If a contract employee has been determined to need regular unescorted access to one of the Cardkey access designated areas, a Cardkey Request Form (CDC Form 0.834) must be completed and submitted to the Project Officer for written approval. Contact the Project Officer for details of procedures and specific addresses and hours of business for issuance of Cardkey Access.

(3) Return of Identification Badges/Cardkeys

The Contractor shall arrange for the return of any employee identification badges and/or cardkeys immediately upon their separation of the duties at the on-site facility. Contact the Project Officer for location of the depositories for the return of badges. Cardkeys shall be returned to the appropriate Physical Security Activity Office.

(End of Clause) H.2 352.237-75 Key Personnel (DEC 2015) The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

(End of clause)

H.3 CDCA.H009 Key Personnel (Dec 2002)

The key personnel cited below are considered essential to the work performed under the contract. If these individuals leave the Contractor’s employ or are reassigned to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. The Contractor shall not replace or divert any key personnel without the written consent of the Contracting Officer. If a suitability determination of the approved substituted key personnel is required, the contractor shall comply with the instructions in clause titled “Suitability Determination Requirements (Nov 2002)” to obtain the determination.

H.4 CDC0.H049 Non-Disclosure Agreement for Contractor and Contractor Employees (May 2009)

(a) The contractor shall prepare and submit a Non-Disclosure Agreement (NDA) to the Contracting Officer prior to access of government information or the commencement of work at CDC.

(b) The NDA made part of this clause, exhibit I and II, is required in service contracts where positions and/or functions proposed to be filled by contractor’s employees will have access to non-public and procurement-sensitive information. The NDA also requires contractor’s employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities (when communication or interaction relates to the contractor’s work with the CDC), and members of the public. The Federal Acquisition Regulation (FAR) 37.114 (c), states “All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.”

(c) The Contractor shall inform employees of the identification requirements by which they must abide and monitor employee compliance with the identification requirements.

(d) During the contract performance period, the Contractor is responsible to ensure that all additional or replacement contractors’ employees sign a NDA and it is submitted to the Contracting Officer prior to commencement of their work with the CDC.

(e)Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meeting where sensitive information may be discussed.

(f) The Contractor shall prepare and maintain a current list of employees working under NDA's and submit to the Contracting Officer upon request during the contract period of performance. The list should at a minimum include: contract number, employee’s name, position, date of hire and NDA requirement.

EXHIBIT I

Centers for Disease Control and Prevention (CDC) Contractor Non-Disclosure Agreement

I. Non-public Information

[Name of contractor] understands that in order to fulfill the responsibilities pursuant to [Contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which can

HYPERLINK "http://www.hyperdictionary.com/dictionary/not"not be disclosed without the prior written consent of the CDC.

In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all employees will sign a Non-Disclosure Agreement (NDA) provided by the CDC prior to beginning work for the CDC. Contractor agrees to submit to the contracting official the original signed copies of NDAs signed by the contractor’s employees in accordance with the instructions provided by the contracting official. Failure to provide signed NDAs in accordance with this agreement and instructions provided by the contracting official could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the contracting official.

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee any non-public information that the employee may obtain in connection with the performance of the employee’s responsibilities to the CDC.

II. Procurement-Sensitive Information

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee’s responsibilities at the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors’ identities; technical and cost data; the identity of government personal involved in the solicitation; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.

Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information during the course of performing duties at the…