2017 proposal instruction guidelines FINAL.pdf

North American Wetlands Conservation Act

United States Standard Grant

2017 Proposal Instructions

Proposal Deadlines = FEBRUARY 24, 2017 & JULY 14, 2017

PAPERWORK REDUCTION ACT STATEMENT: This information collection is authorized by the North American Wetlands Conservation Act (NAWCA) of 1989, as amended (16 U.S.C. 4401 et seq.). Your response is required to obtain or retain a benefit in the form of a grant. Completion times vary greatly depending upon the complexity of the project. We estimate that it will take an average of 203 hours to complete an application for a U.S. Standard Grant, including time to review instructions, gather and maintain data, and complete and review the proposal. An agency may not conduct or sponsor and a person is not required to respond to a collection of information unless it displays a currently valid Office of Management and Budget control number. OMB has reviewed and approved this information collection and assigned OMB Control Number 1018-0100, which expires 04/30/2018. You may submit comments on any aspect of this information collection, including the accuracy of the estimated burden hours and suggestions to reduce this burden. Send your comments to: Information Collection Officer, U.S. Fish and Wildlife Service, 1849 C Street, NW, Mailstop BPHC, Washington D.C. 20240.

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INTRODUCTION

Due to the implementation of the Department of Interior Financial and Business Management System (FBMS), all proposal SF 424 and SF 424D forms must be submitted through Grants.Gov.

For guidance on getting set up in Grants.gov, please click here. This site provides information about getting a DUNS number, SAM registration, and authorizing yourself as your organization’s representative (AOR). NONE of these steps will cost money. If you get routed to a site that is not the exact web address noted in the Grants.gov instructions, or if you are asked for credit card information, exit and start again. There is NO FEE to register or maintain your SAM.gov registration. If you get an email, text, or phone call from a company asking you to contact them right away about your SAM.gov registration, be cautious. If you are asked to pay money to complete or renew your SAM.gov registration, be cautious. These messages are not from the Federal Government. It is *FREE *to register in SAM.gov for any entity.

The remaining sections of the proposal (proposal narrative, GIS shapefiles, partner letters, etc.)

should be submitted to the Division of Bird Habitat Conservation (DBHC) via email (see below).

Due to code requirements within the FBMS, the term “Budget” cannot be used. “Financial Plan” must be used in its place to avoid data access errors. Federal agencies are exempt from the DUNS, CCR, EIN requirements, etc., and should submit their application directly to DBHC. Federal agencies do not need to submit SF 424 forms.

This document contains instructions for preparing a North American Wetlands Conservation Act (NAWCA) Standard Grant proposal. Consult other files on the website for guidance regarding eligibility requirements, format, costs, the NAWCA schedules, and processes: https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard

We recommend you read the information in all of these files BEFORE you write a proposal.

Coordinate with your Joint Venture before pursuing partners and writing your proposal. These instructions are applicable to Standard Grant proposals submitted through July 14, 2017. We further recommend that you prepare the Work Plan, Financial Plan Table and Tract Tables first. These will provide a reference point to ensure that the proposal data is consistent throughout the various sections. To aid you in completing a proposal, blank proposal outlines, and tables may be downloaded here: https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard

Proposals will be deemed ineligible if they do not adhere to eligibility and cost criteria in the preceding files and in these instructions. Your proposal will be automatically ineligible if the outline margins and font style/size are modified.

Instructions for submitting the proposal:

1. Please provide one electronic PDF of the narrative proposal, Financial Plan Table, Tract Table, maps, and partner letters. Shapefiles and easements can be separate files. Email all documents to dbhc@fws.gov

2. Grants.gov is now requiring a grants.gov project narrative form and budget form to be uploaded with the SF-424 and SF-424 D forms. Those two additional grants.gov forms are not required by NAWCA; however, if they do pertain to your organization please complete them and submit with your SF-424. If they do not pertain to your organization then leave both forms blank and submit with your SF-424 forms to make sure your application is process in grants.gov. Your application will not be processed or you will receive a grants.gov error if these forms are not attached with http://www.grants.gov/web/grants/applicants/organization-registration.html https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard mailto:dbhc@fws.gov

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3. Email your proposal and supporting documents to your Joint Venture

Coordinator: https://www.fws.gov/birds/management/bird-conservation-partnership-and-initiatives/migratory-bird-joint-ventures/joint-venture-directory.php

Proposal Deadlines:

Due dates for submission of complete proposals are February 24 and July 14, 2017. Any group or individual may submit proposals at any time before those dates. Proposals received after the February deadline will be processed, but will be considered for funding as a July deadline proposal. Proposals received after the July deadline will be ineligible unless the proposal is clearly labeled as an early 2018 submission (these will be subject to modifications depending on any changes in the submission guidelines that occur for 2018).

2017 NEW REQUIREMENTS:

• Project Officer Page now includes additional questions for the Project Officer information section.

There is now a designation between the Applicant Organization and Project Officer addresses.

Additional contact names and contact information question added. DUNS number question added (Page 2 of outline template).

• For the Project Office and Organization addresses avoid including P.O. Box address but include zip + 4 where available (Page 2 of outline template).

• Applicants are required to include an overlap/duplication statement on the Project Officer Page (Page 2 of outline template).

• The Financial Table examples and template have been updated to include additional guidance for properly completing and calculating proposal activities.

• The Tract Table and Tract Table example have been updated to include an additional column for Public Access and Total Acres for wetland and upland acres. In the table under the new Public Access column include how many acres will be open or closed to public access (Page 11 of outline template).

• TAQ 7, Question E: Please explain the nature of the public access per tract. How much acreage will be open to public access? Explain what public access activities will occur on what acres. How much acreage will be closed to public access and why? (Page 10 of outline template)

• If you are using an MCP as part of this proposal, please include information on the location of the acquisition tract (Page 12 of outline template).

• Private landowner(s) partner contribution letter(s) need to be separate and not lumped to achieve the 10% match (Page 4 and 10 of outline template).

Please read each section of the 2017 instructions carefully. Also, see process changes in Eligibility Criteria & Processes https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard

In 2011, the Department of Interior (DOI) established a policy to ensure and maintain the integrity of scientific and scholarly activities used to inform management and public policy decisions: DOI Policy, 305 DM 3, "Integrity of Scientific and Scholarly Activities". The scientific-integrity policy applies to the department's employees as well as its contractors, grant recipients, and volunteers when they analyze or share scientific information with the public or use the department's information to make policy or regulatory decisions. This policy applies to all funding applications received by the North American Wetlands Conservation Act grant program. Essentially, the use of false data to leverage grant funds is a direct violation of DOI's scientific integrity policy and requires the refund of any associated federal assistance.

https://www.fws.gov/birds/management/bird-conservation-partnership-and-initiatives/migratory-bird-joint-ventures/joint-venture-directory.php https://www.fws.gov/birds/management/bird-conservation-partnership-and-initiatives/migratory-bird-joint-ventures/joint-venture-directory.php https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard http://elips.doi.gov/elips/DocView.aspx?id=4058&searchid=32a7e642-4ddc-4e51-abab-6d23e2ef56c5&dbid=0

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The following are not changes but are critical portions that must be completed accurately for a proposal to be eligible for evaluation:

1. We will only accept properly formatted Partner Contribution Statements as verification of partner match. Submitting partner letters that do not follow the format in the guidelines will adversely affect the timely review of a proposal and may result in the contribution being considered as non-match.

2. All applicants EXCEPT the U.S. Fish and Wildlife Service and other U.S. Federal Agencies must submit an SF-424 Application for Federal Assistance form and SF-424D Assurances for Construction Projects form with the proposal (all projects involving acquisition, restoration, enhancement, or establishment are considered construction projects).

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PROPOSAL PROJECT OFFICER’S PAGE

In the proposal outline template, do not change the font size or margins. Include all the questions on the Proposal Project Officer Page even if the question does not pertain to your proposal.

NOTE: Do NOT include a cover/transmittal letter with the proposal. The Project Officer’s page should be the first page of the proposal. The information below in italics is intended to assist you as you fill out the blank proposal outline.

What is the proposal title? Due to database limitations, it is critical that the title be limited to 80 characters (including spaces) and that phased proposals retain the original title with only the phase number changing. Enter a short, descriptive, and unique title, such as “Falcon Bottoms,” “Turtle Bog Marsh,” or “Great Bay.” If the proposal is a phase of an earlier funded proposal, use the same title as the earlier proposal and include the appropriate Roman numeral to denote that this is a subsequent proposal, such as “Falcon Bottoms II.”

What is the date you are submitting the proposal?

What are the geographical landmarks for the proposal?

List Counties and States that the tract(s) are included in; if tract(s) are unknown, then list all of the project area

1. State(s):

2. County(ies): List all counties in alphabetical order

3. Congressional District(s): Visit https://www.census.gov/geo/maps-data/maps/reference-cd114.html for the most up to date list of Congressional Districts or download the Congressional District GIS shapefile.

4. JV(s): Identify the Migratory Bird Joint Venture area(s). Visit the USFWS JV Directory website or download the JV GIS shapefile.

5. BCR(s): Identify the Bird Conservation Region BCR(s). Visit http://nabci-us.org/resources/bird-conservation-regions-map/ or download the BCR GIS shapefile.

Project Officer information:

1. Name: The Project Officer MUST be the primary point of contact for the project and must be affiliated with/employed by the grantee’s organization. List the person who will be managing the project activities, filing reports, and communicating with DBHC.

2. Title:

3. Organization: If the organization entered here is not the grantee organization, please explain. (See

2017 Eligibility Criteria and Processes)

4. Applicant Organization Address (No P.O. Box Address): City, State, Zip + 4 where available

5. Project Officer Address (No P.O. Box Address): City, State, Zip+ 4 where available

6. Telephone number: List the numbers at which the Project Officer can be reached, including work and cell numbers.

7. E-mail address:

8. Additional Contacts: We require a single Project Officer, but you may list anyone who may be communicating with us pre- or post- award about the project if the Project Officer is unavailable.

Provide name(s), email(s), and phone number(s).

9. DUNS Number:

Please answer the following questions:

2010 Gulf of Mexico Deepwater Horizon Macondo Oil Spill Projects occurring in Florida, Alabama, Mississippi, Louisiana, and Texas, as well as those benefiting affected habitats and species may be funded with fines paid by British Petroleum (BP) to settle Migratory https://www.census.gov/geo/maps-data/maps/reference-cd114.html ftp://ftp2.census.gov/geo/tiger/TIGER2015/CD/ ftp://ftp2.census.gov/geo/tiger/TIGER2015/CD/ https://www.fws.gov/birds/management/bird-conservation-partnership-and-initiatives/migratory-bird-joint-ventures/joint-venture-directory.php http://catalog.data.gov/dataset/north-american-joint-ventures-2014-revision http://nabci-us.org/resources/bird-conservation-regions-map/ http://nabci-us.org/resources/bird-conservation-regions-map/ http://www.bsc-eoc.org/research/gislab/index.jsp?targetpg=bcr&lang=EN

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Bird Treaty Act violations. Projects must clearly demonstrate conservation benefits to affected habitats or populations of species listed in Attachment B (NAWCA Priority Bird Crosswalk List) and Attachment C (New Map: NAWCC Priority Gulf Spill Funding Zones map) that winter, breed, or migrate through areas affected by the spill. Additional guidance may be forthcoming.

Are you requesting that this proposal be considered for funding using BP Gulf Spill funds? Yes/No If yes, you must demonstrate a nexus between your project and the migratory bird species and other wildlife and habitat affected by the Gulf spill. Furthermore, provide the best available science-based information (banding information, telemetry, etc.) indicating that the population(s) of species targeted in this proposal also use habitats along the Gulf of Mexico that were affected by the Spill.

Limit your response to two pages and attach the response after the Project Officer page. The North American Wetlands Conservation Council (NAWCC) will use this information to make a final eligibility determination. If your proposal is deemed ineligible for Gulf Spill funds, it will still be considered under other NAWCA funding sources. A new Gulf Spill map has been developed and approved by Council (Attachment C). Under exceptional circumstances, Council will consider proposals that are out of the indicated priority areas.

Is an Optional Matching Contributions Plan (MCP) submitted with the proposal? Yes/No Or Does the proposal contain match associated with a previously submitted MCP? Yes/No

Are you requesting that this proposal be considered as a continuation of a previous grant agreement (a Programmatic Project Proposal)? Yes/No If yes, provide the title and grant agreement number of the previous grant agreement.

Do you expect this project to be the first phase of a Programmatic Project? Yes/No

How many more proposals are planned for the same proposal area?

Will any of the NAWCA funds requested as part of this proposal be received or spent by the U.S.

Fish and Wildlife Service or another Federal agency? Yes/No If yes, which agency(ies) will receive these funds and what is the fund amount:

Agency_______________________ Amount______________ (add additional lines as necessary and include accounting code if possible)

Does this proposal include acquisition activities that will add to the National Wildlife Refuge System (NWRS)? Yes/No If yes, please indicate which NWRS program the acquisition(s) will be added to: National Wildlife Refuge (NWR) and which one(s), Waterfowl Production Area (WPA) and which one(s), or Small Wetland Acquisition Program (SWAP).

Are carbon sequestration credits involved in your proposal? Yes/No If yes, please highlight and provide details in the appropriate financial plan narrative/work plan section.

Include information about whether the credits will generate program income (Described in Grant Administration Standards).

Will any portion of any tract or activities associated with any tract be used to satisfy wetland or habitat mitigation requirements under Clean Water Act, Rivers and Harbors Act, Fish and Wildlife Coordination Act, Water Resources Development Act, ecological service credits or other related statutes now or in the future? Yes/No If yes, please highlight and provide details in the appropriate financial plan narrative/work plan section.

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Have you confirmed that all partners, key personnel, and contractors are eligible to participate in Federal grants? Yes/No Project Officer must confirm that parties are eligible to participate in Federal grants by checking the Federal Excluded Parties List at: https://www.epls.gov/. If an ineligible party participates in a Federally funded project, all or a portion of the Federal funding may be terminated.

To ensure that the proposal complies with available guidelines and that partners are aware of their responsibilities, the Project Officer certifies to the following statement: I have read the 2017 Standard Grant proposal instructions, eligibility information, and applicable U.S. grant administration policies and informed partners or partners have read the material themselves. To the best of my knowledge, this proposal is eligible and complies with all NAWCA, North American Wetlands Conservation Council, and Federal grant guidelines and the information submitted herein is true and correct. The work in this proposal consists of allowable and eligible work and costs associated with long-term wetlands and migratory bird habitat conservation. If habitat or migratory bird benefits described in the proposal are found to be grossly exaggerated and/or intentionally misleading, the proposal may be declared ineligible or any resulting awards may be fully or partially terminated.

Audit reports. If the applicant organization expended more than $750,000 of federal funds during the last calendar year, please include a copy of your most recent of SF-FAC that was submitted to the Federal Audit Clearinghouse. If your organization did not expend more than $750,000 of federal funds last year, please certify that the Single Audit (formerly A-133) was not required.

Required Overlap/Duplication Statement: Applicants must provide a statement that address if there is any overlap between the proposed project and any other active anticipated projects in terms of activities, costs, or time commitment of key personnel. If any overlap exists, applicants must provide a description of the overlap in their application. Applicants must also state if the proposal submitted for consideration under the program is/is not in any way duplicative of any proposal that was/will be submitted for funding consideration to any other potential funding source (Federal or non-Federal). If such a circumstance exists, applicants must detail when the other duplicative proposal(s) were submitted, to whom (entity name and program), and when funding decisions are expected to be announced. If at any time a proposal is awarded funds that would be duplicative of the funding requested from the Service, applicants must notify the Service point of contact for this funding opportunity immediately. This new requirement can be a few short sentences explaining whether there is any overlap between or among proposed projects. For instance, you will need to include a statement if you submitted a tract(s) for funding consideration in a small grants proposal but not sure if it will be funded so you submitted a similar tract(s) from that small grants proposal for consideration under the US Standard Grant Program.

Do you have any comments about, or suggestions for, the NAWCA program?

You may provide comments with this proposal, or send them at any time.

• By mail to: Coordinator, North American Wetlands Conservation

U.S. Fish and Wildlife Service Headquarters Division of Bird Habitat Conservation Mail Stop: MB 5275 Leesburg Pike Falls Church, VA 22041-3803

• Via phone to: 703-358-1748

• Via e-mail(preferred) to: dbhc@fws.gov http://www.epls.gov/ http://www.epls.gov/ mailto:dbhc@fws.gov

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PROPOSAL SUMMARY

The Proposal Summary is the only narrative material provided to the North American Wetlands Conservation Council and Migratory Bird Conservation Commission, so it must be descriptive and succinct. Consider developing the Summary after you have written the rest of the proposal, as this will help to ensure that information in the Summary is the same as in the rest of the proposal. The Proposal Summary must follow the format provided in the blank proposal outline exactly, including margins, spacing, font size, etc. Click here for the Proposal Summary Example: Proposal Summary Example

General Requirements

1. The Proposal Summary will be used as a stand-alone document and will be subject to editing by the

U.S. Fish and Wildlife Service. Start the Proposal Summary on a new page (i.e., do not begin the Proposal Summary on the same page as the Project Officer’s page), and enter a page break at the end of the Proposal Summary. Save the Summary Page in a separate file for ease of editing.

2. Do not number Proposal Summary pages. Starting with the Financial Plan Table as page 1, number all remaining pages.

3. The Proposal Summary, which includes tabular and narrative information, MUST NOT EXCEED

THREE PAGES.

4. Margins: All margins must be 1 inch. Failure to adhere to margin requirements may affect eligibility of your proposal.

5. Format must be a PDF version

6. Font size: 11 point. Failure to adhere to font size requirements may affect the eligibility of your proposal.

7. Font typeface: Times New Roman.

8. The information in the summary table must exactly match the information provided elsewhere in the proposal.

Specific Requirements (see Proposal Summary Example).

1. Center “NORTH AMERICAN WETLANDS CONSERVATION ACT PROPOSAL SUMMARY” in all capital letters at the top of the page, and center the project title and state with initial capital letters beneath it. If the proposal is a phase of an earlier funded proposal, use the title of the earlier proposal with an appropriate Roman numeral denoting the phase number.

2. All other information is left justified, without indentation, except for financial totals on the right side of the page, which are right justified.

3. Type the header for each paragraph category in all capital letters (e.g. COUNTY (IES), STATE(S), CONGRESSIONAL DISTRICT(S); GRANT AMOUNT; MATCHING PARTNERS; etc.).

4. Using the prescribed format shown in the example, provide the requested information for each category. However, do not include categories shown in the example if no information for that category exists. For instance, if there is no restoration work being done, do not include a “Restored” line in the “ACTIVITIES, COSTS AND ACRES” section.

5. Enter the total grant amount on the right side of the page, right justified, on the same line as the header “GRANT AMOUNT.” Under “Grant Amount”, type “Allocation:” Enter the name of the organization(s) that will be allocated grant funds (normally, this will be the Grantee organization, which administers the funding as planned in the proposal; however, in certain circumstances, other organizations may be receiving grant funds directly). Enter the allocation amount after the organization(s) name. Enter the total for MATCHING PARTNERS, and the total for ACTIVITIES, COSTS AND ACRES each on the same line as their respective headers, in alignment with the total grant amount.

6. MATCHING PARTNERS: Enter the grantee organization and contribution (if applicable) immediately underneath the category header. List the matching partners and their contributions under the grantee. Provide the full partner name; do not abbreviate. List the individual match contributions

9 | P a g e in tabular format (see example). For the grantee or partner associated with a Matching Contributions Plan (MCP), list the amount associated with the MCP phase as the contribution amount on a separate line.

7. GRANT AND MATCH - ACTIVITIES, COSTS AND ACRES: Insert the total costs and acreage associated with the grant and match funds to the right on the same line as the header (right justified).

Under the header, list one or more appropriate activities, costs, and acreages from the following activity categories: Fee Acquired; Fee Donated; Easement(s) Acquired; Easement(s) Donated;

Lease(s) Acquired; Lease(s) Donated; Restored; Enhanced; Wetland Established; Other; Indirect Costs. List the activities in that order, but do not list categories in which no activity will take place. After each category listed, indicate the amount being expended in tabular format, and then type a slash (/) and the total acreage involved. If building envelope acres are involved with any activities, ensure that these acres are not included in the acreage totals for the proposal.

• Include only those activities, costs, and acres associated with grant or match funds. See the instructions for the Financial Plan Table below for contributions from non-match funds.

• If acquired acreage also will be restored or enhanced in the current proposal, place parentheses around the restored or enhanced acreage to show that they have already been accounted for under the acquired category.

In the following simplified example, 300 new acres are to be acquired in Fee Title using grant and/or match funds.

200 new acres are to be restored using grant and/or match funds; 150 of the 300 acres acquired in fee in this project are also restored – (150); an additional 200 acres acquired in a previous NAWCA project will also be restored – (200).

100 new acres are to be enhanced using grant and/or match funds; 100 of the 300 acres acquired in fee are also enhanced – (100); an additional 300 acres acquired in a previous phase will also be enhanced – (300).

GRANT AND MATCH - ACTIVITIES, COSTS AND ACRES $2,050,000/600 (750) acres Fee Acquired $1,000,000/300 acres Restored $500,000/200 (350) acres Enhanced $500,000/100 (400) acres Other $50,000

8. NON-MATCHING PARTNERS: List all non-matching partners and contributions in the same format as for matching partners. Just list contributions, do not include acres or activities.

9. MATCHING CONTRIBUTIONS PLAN: If a partner’s match amount is associated with a MCP

(either a new MCP submitted with the proposal or a follow-on phase for a MCP previously approved by the Council), list only the match amount that is being applied to the current proposal. Matching contribution plans can only be submitted for excess match associated with the acquisition of a single tract.

All of the acres associated with a new MCP are listed with the appropriate activity. Acreage associated with a previously approved/used MCP does not appear in subsequent proposals; list the MCP amount attributed to the current proposal as “Previously Approved MCP Funds”.

In the following simplified examples, costs and acres are listed along with the correct format for a new MCP (example 1) and the second phase of a previously approved MCP (example 2):

Example 1.

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400 new acres are to be acquired in Fee Title using grant and/or match funds (total cost = $2,000,000).

100 additional match acquisition acres are the basis for a new MCP (total appraised value = $3,000,000).

GRANT AND MATCH - ACTIVITIES, COSTS AND ACRES $3,000,000/500 acres Fee Acquired $3,000,000/500 acres [this includes all of the MCP acres and $1,000,000 of the value of the

MCP]

Example 2.

In this example, the MCP is the second phase of the previously approved MCP ($2,000,000 remains after the initial phase). No acres are listed because these have been accounted for in the initial phase.

Only the $2,000,000 cost associated with this phase of the MCP is listed.

300 new acres are to be acquired in Fee Title using grant and/or match funds ($1,000,000).

GRANT AND MATCH - ACTIVITIES, COSTS AND ACRES $3,000,000/300 acres Fee Acquired $1,000,000/300 acres Previously approved MCP funds $2,000,000

This phase would close out the MCP.

10. PROPOSAL PURPOSE AND DESCRIPTION: Describe the proposed project’s goals and objectives;

why the work is proposed; who will be doing what activity (ies); where they will be doing the activity (ies) (for example, on a Refuge, on private land, near a conservation area); how they will accomplish the work (building dikes, installing water-control structures, etc.); what, if any, joint venture is involved or benefiting.

11. HABITAT TYPES AND WILDLIFE BENEFITTING: Describe the habitat types involved in the proposed proposal activities; provide examples of the species (Blue-winged Teal, American Bittern, etc.) benefiting and their uses of the habitats (breeding, feeding, resting, etc.).

12. PUBLIC BENEFITS/PUBLIC ACCESS: Describe the benefits of the proposal to the public (hiking, hunting, birding, education, water quality, etc.); describe whether any of the grant/match tracts will allow public access, and if so, what type of access.

13. NEW PARTNERS: Identify partners who have never previously participated in any NAWCA grant.

14. RELATIONSHIP TO PREVIOUSLY FUNDED NAWCA PROPOSALS: If applicable, summarize the relationship of the current proposal with previously funded NAWCA proposals in the region and show how the current proposal adds to progress (if any) towards regional conservation goals for habitats and/or birds. If this is a phased NAWCA proposal and/or if your organization has received other NAWCA Standard grants in the same general area specifically identify the cumulative habitat achievements of previous phases and how the landscape and the bird populations of that landscape have changed.

15. THREATS AND SPECIAL CIRCUMSTANCES: Describe any threats to habitats in the proposal area or other circumstances that make funding at this time particularly important.

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PROPOSAL FINANCIAL TABLE AND WORK PLAN

FINANCIAL PLAN TABLE

NOTE: Landowner and tract names must be consistent throughout the proposal

Insert the Financial Plan Table as page 1, after the Summary Pages.

1. Complete the Financial Plan Table provided in the Word proposal outline and insert it as page 1.

Click here for the Financial Plan Table Example: Financial Plan Table. You may submit additional tables if those will help explain the financial plan, but keep to a minimum. The Word Proposal Outline https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard contains blank Financial Plan Tables or you may use the table in the file “Excel Financial Plan Table”

2. Identify each tract (or logical groupings of tracts) using a consistent method on all maps and throughout the proposal. Show all costs covered by the grant, each matching partner, and each non-matching partner for all grant/match tracts. Non-match should not be listed in the table unless it has been pooled with grant/match dollars to accomplish grant/match acres. Entirely non-match tracts and activities should not be included in the table.

3. For all grant expenditures, list the partner that will be spending grant funds.

4. You may show grant and one partner’s contribution on one line for the same tract, but do not combine different partner contributions on the same line. For example, if there are 10 separate partners contributing to fee acquisition for a particular tract, then there should be 10 separate partner entries for that tract. Add lines to the table as needed. In the example, multiple lines were added under Land Costs: Fee Acquired because partners should not be shown on one line. Also in the example lines were added under Land Costs: Fee Acquired because different tracts are affected and they should not be lumped.

5. Separate match funds into "Old" (spent prior to proposal submission) and "New" (to occur after proposal is submitted and during the Grant Agreement period).

6. If you are submitting a Matching Contributions Plan, be sure the Financial Plan Table only includes funds for the current proposal and not the entire contribution in the Match Plan. Costs from the first phase of an MCP should appear with the activity and partner in the appropriate direct cost category.

For subsequent phases of an MCP, enter the MCP match costs in line L. PREVIOUSLY APPROVED MCP, which is above line M. GRAND TOTAL DIRECT costs, and list the appropriate amount as old match.

Previously Approved MCP example (showing final portion of Financial Plan Table only):

ACTIVITIES GRANT $

ABBREVIATED

PARTNER NAME

OLD

MATCH $

NEW

MATCH $

TOTAL

GRANT + MATCH $ TRACT ID

NON-

MATCH $

L. PREVIOUSLY APPROVED MCP PARTNER A $3,000,000 $3,000,000

M. GRAND TOTAL DIRECT

(Sum of G and H, I, J, K, L) $1,000,000 $4,000,000 $3,500,000 $8,500,000 $500,000

N. TOTAL INDIRECT PARTNER B $5,000 $5,000 4

GRAND TOTAL

(Sum of M and N) $1,000,000 $4,000,000 $3,505,000 $8,505,000 $500,000

7. Show each private landowner by name, contribution amount, and tract if they are contributing to grant/match acres.

8. For acres being acquired, restored, or enhanced by pooling both grant/match funds and non-match funds, and in which NAWCA will acquire an undivided interest in those acres, list the total costs in either grant or match in the table, as appropriate. Do not pro-rate acres between grant or match (See item 2 for clarification on when to include non-match).

9. All cost categories are shown in the example. Do not include categories that do not apply to your proposal (e.g., if there is no enhancement in your proposal, then delete those activity rows).

https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard

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10. You may use a landscape, versus portrait, orientation for the printed page if needed.

11. You may abbreviate partner names in the table, but be sure to spell them out in the Partner

Information section in the bottom portion of the Financial Plan Table.

12. In the Financial Plan Table outline, cells that are shaded dark grey should not have anything written in them.

13. Below the Financial Plan Table in the Partner Information section, list each sub-grantee who will receive, because of this proposal, any of the following:

• Federal grant funds or “new” matching funds,

• Property (e.g., land structures, dikes, levees, earthen dams, equipment, supplies) that will be purchased with Federal grant or matching funds or

• Property committed as “new” match.

Contractors or vendors who will be paid for goods, construction, planting or services purchased for the proposal and individuals are NOT considered sub-grantees.

Explain any abbreviations in the Financial Plan Table.

Proposal requests exceeding $1,000,000 must include an explanation of the extraordinary circumstances justifying the request. The Council will evaluate the request and approve/disapprove based on factors such as opportunity, resource values involved, threat level, loss of match and/or the amount of available funding.

If any match was previously approved by the Council via an Optional Matching Contributions Plan, include a copy of the email approving the Matching Contributions Plan and give the following information: tracts affected, how much of each partner’s match has been used in previous proposals, how much is being used in this proposal, and how much will remain after the current proposal is funded (see example of an MCP table at end of these guidelines).

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WORK PLAN (FINANCIAL PLAN JUSTIFICATION)

Construct the work plan as series of discrete, stand-alone activities (e.g., fee acquisition, easement donation, restoration, enhancement, etc.) associated with specific tracts (Click here for the Work Plan Example: Work Plan Example). The work plan should include only grant/match tracts.

Eligible non-match dollars pooled with grant/match dollars to accomplish grant/match acres may be listed in the work plan, but acres and dollars that are entirely funded by or attributed to non-match should NOT be included in the work plan. Acquisition, restoration, enhancement, and establishment costs need to be separated.

For the first phase of an MCP, list associated activities/costs with the appropriate tract(s). MCP costs in subsequent proposals should be shown under “Other Direct Grant/Match Activities”, with the name and phase of the MCP listed under “Item & Work”.

Use the following format for identifying tracts. Each tract should be numbered sequentially starting with “1” and given an identifying name (e.g., Tract 1 – Howard Farms, Tract 2 - Brancheau Wetland, Tract 3 – McIntyre). Describe the work to be done using the format in the example. The tract name should exactly match that used in other sections throughout the proposal. Include the following information:

1. Tract name, overall number of acres affected on the tract (for instance, if there are 300 acres acquired and 100 of those acres will be restored, the overall acreage affected is 300; the restoration acres would be listed as (100)), tract location (central latitude/longitude in decimal degrees format.

Example: 38.752906, -77.1084432), and a list of state or Federal government agencies (if any) with a legal interest in the property (such as those with Notices of Funding or Grant Restrictions on fee deeds or easements).

2. For each tract, list the acreages for each of the activities associated with the tract. Identify non-add acres (acres already accounted for in a previous activity: 100 acres acquired and restored – the 100 restored acres are non-add) in parentheses.

3. Under each tract listed, type the applicable Work Plan activity category titles in all capital letters and list the total cost and acreage for that activity category within that tract. Identify non-add acres for a tract in parentheses. For example, “ACQUISITION FINANCIAL PLAN JUSTIFICATION - $3,000,000 AND 10,000 acres”. On the next line, separately enter the amount of grant, match, and non-match funding for that activity category within that tract. All costs (“Total $” column in each table below) must be described and equal the figures in the activity category headers. Identify an actual or estimated timeframe for completion of that activity.

4. Describe all grant and match activities that will occur on each tract. If multiple activities take place on the same tract, describe them separately but identify if acres overlap between activities. For example, if a proposal includes land acquisition with restoration work done on the same site, this would be described as two separate activities.

5. For each activity, include a clear description of the work to be done and briefly justify why that activity is being included as part of this proposal.

a. Acquisition activities: Describe how they enable better management or create a restoration opportunity or if they are needed because the site is currently valuable habitat vulnerable to development. Fee acquisition of lands already protected by a conservation easement must be justified.

b. Habitat restoration, enhancement, and establishment activities: Identify specific habitat types and plant communities affected by project activities. Those habitat types should be identified in Joint Venture implementation plans or similar documents.

6. Explain any unusually high costs or large differences between per acre value of match and grant tracts. Refer to the Eligibility Criteria & Processes https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard for information on https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard https://www.fws.gov/birds/grants/north-american-wetland-conservation-act/how-to-apply-for-a-nawca-grant.php#us-standard

14 | P a g e eligible and ineligible direct and indirect costs and negotiated indirect cost rate agreements. If a cost estimate is different from the fair market/reasonable value, please explain.

7. Itemize costs shown in the Financial Plan Table for each activity and identify the source (grant or the partner providing the match and non-match dollars). Use only the portions of the table that are applicable to each activity.

8. For each easement or fee acquisition activity included in the proposal, including old match, whether purchased or donated, complete the NAWCA Land Acquisition Disclosure section as part of the Work Plan. If the acquisition activity for that tract does not involve an easement or lease, do not include those portions of the Disclosure in the Work Plan. Attach to the proposal copies of all easements being used as old match. If available, provide draft language of easements to be acquired with grant or match funds during the project period. Grant funds will not be released for easement acquisition until the easement language has been reviewed and approved by FWS.

9. Do not include any activity categories in the Financial Plan Justification that are not applicable to a tract. For example, if no portion of a tract is being acquired as part of the project, then the Work Plan for that tract would not include an acquisition section. This also applies for non-match. If the non-match contribution does not directly affect the project area, then do not include it in the proposal.

10. Group indirect costs by tract (with the exception of any associated with “Other Grant/Match Activities”). Separate direct cost(s) in the financial plan in the indirect cost tables. Each direct cost line should appear exactly as it did in the direct cost table so that direct and indirect tables can be compared. Indirect costs are eligible as grant or match cost only if you have a previously negotiated and approved rate agreement with the Federal government that establishes the activities on which your organization may charge an indirect rate. Attach your current organization’s approved negotiated indirect cost rate agreement, application for rate, or other proof that the indirect costs you have claimed are compliant with applicable Federal regulations. If more than one negotiated indirect cost rate applies, attach all applicable agreements. If you do not provide the information in the Financial Plan Table and Work Plan and include copies of applicable agreements, indirect costs will be considered ineligible. Each line entry shown should identify only one source (either grant amount or match amount). For more on indirect costs, go to Eligibility Criteria & Processes, Eligible Grant Costs I, and second paragraph. Unless your agreement specifically allows it, indirect costs calculated on the following are ineligible:

a. Subgrants (subawards), major subcontracts, any in-kind match provided by a party other than the applicant;

b. Non-match, in-kind match from partners other than the partner with the negotiated indirect cost rate agreement, contributions from Federal agencies, and other items that “distort” the cost base;

c. The acquisition costs of interests in real property; and

d. The purchase price of equipment with an acquisition cost of $5,000 or more per unit and a useful life of more than one year (consistent with recipient policy, lower limits may be established).

11. If some tracts are not yet identified, explain why and the method to be used to select tracts during proposal implementation.

12. You may group large numbers of tracts with similar activities and per unit costs for the purposes of financial plan justification. Line item costs must be applicable to most tracts in order for those tracts to be grouped in the justification (For instance, 50 grassland easements are held by a single partner and planned enhancement on 40 of those easements will cost approximately the same per acre on all of those easements). Do not group acquisitions that will be held by different partners.

13. All dollar figures should add up to those in the Financial Plan Table.

14. Note that all questions are in the future tense, but they also apply to past (match) work and costs.

15. Include any grant/match cost items that cannot be captured under a specific tract (for instance, grant administration) in a section entitled “OTHER DIRECT GRANT/MATCH ACTIVITIES” at the end of the Work Plan. Describe and itemize those costs (including indirect costs) below that heading.

16. Note that examples of how to answer the questions are given to enable and encourage you to provide the requested information in the most efficient manner possible, therefore follow this format. Use

15 | P a g e tables, bulleted lists, or short statements instead of full sentences and paragraphs to provide the information. When tables are given as examples, that indicates that answers should be presented in columns, however it is not required that a table be developed. Include information and descriptions that only pertain to the proposed project area(s). Additional information, such as a very detailed land-use history of the area/landscape, will not necessarily benefit the proposal.

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WORK PLAN

TRACT #- Name

OVERALL ACRES AFFECTED:

CENTRAL LOCATION: (in decimal degrees) STATE/FEDERAL AGENCIES HOLDING INTERESTS: (List agencies and describe interest; if none type NA)

Acreage Summary of Grant/Match Activities on the Tract:

Acquisition Restoration Enhancement Establishment

Describe all grant/match activities occurring on the tract here:

Tract #-Name: Acquisition Financial Plan Justification - $_______ and _____ acres Grant - $_________ Match - $_________ Non-Match - $_________ Completion:

LAND ACQUISITION DISCLOSURE

Type of acquisition: (fee title, easement, lease, etc.)

Holder of NAWCA conservation interest: (fee title, easement, lease, etc.)

Grantor/Seller of conservation interest: (if Grantor/Seller is conservation organization, explain below how sale/transfer increases conservation value) Tenure of conservation interest: (10 years, perpetuity) All funding sources for acquisition: (include landowner if acquisition involved a donation or bargain sale) Are mineral rights severed or included? If severed, explain.

Are water rights severed or included? If severed, explain.

EASEMENTS:

What organization will monitor the easement?

Should the easement holder cease to exist, to what organization will the easement revert?

Has the easement holder adopted the “Land Trust Standards and Practices” developed by the Land Trust Alliance? If so, provide the date of that action. If not, describe the standards used to ensure adequate easement management and monitoring.

Is there a stewardship endowment dedicated to maintaining and managing the easement? If so, what is the amount?

Is subdivision of the easement property permitted? If so, with what limits?

List all other allowed activities, allowed structures, or reserved rights not described above.

LEASES:

What is the nature of the lease?

What activities are allowed/prohibited?

How does this contribute to long-term conservation of the property?

Item & Work Units $/unit Total $

Schedule (month, year)

Funding Source (Grant or Partner name) APPRAISALS and OTHER ACQUISITION COSTS

Subtotal Appraisals and Other Acquisition Costs $ NON-CONTRACT PERSONNEL and TRAVEL

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Subtotal Non-Contract Personnel and Travel $

TOTAL ACQUISITION DIRECT COSTS $

Tract #-Name: Restoration Financial Plan Justification - $_________ and ______ acres Grant - $________ Match - $________ Non-Match - $________ Completion:

Schedule

(month, year) Funding Source

(Grant or Partner

CONTRACTS

Subtotal Contracts $ MATERIALS and EQUIPMENT

Subtotal Materials and Equipment $

Subtotal Non-Contract Personnel $

TOTAL RESTORATION DIRECT COSTS $

Tract #-Name: Enhancement Financial Plan Justification - $_________ and _______ acres

Schedule

(month, year) Funding Source

(Grant or Partner

TOTAL ENHANCEMENT DIRECT COSTS $

Tract #-Name: Establishment Financial Plan Justification – $_______ and ______ acres

Schedule

(month, year) Funding Source

(Grant or Partner

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TOTAL ESTABLISHMENT DIRECT COSTS $

Tract #-Name: Indirect Costs Financial Plan Justification - $_________ Grant $________ Match $________ Non-match $_________

Complete the table below and attach applicable agreements to the proposal. The indirect costs shown in this table should match the indirect costs shown in the Financial Plan Table. Identify the specific financial plan line items to which you are applying a negotiated indirect cost rate in column two. Do not lump different types of base costs. Each line entry should identify only one source (either grant or match amount). For more on indirect costs, go to Eligibility Criteria & Processes, Eligible Grant Costs I, second paragraph.

Allowable Category from I.C Rate Agreement

Specific Financial Plan Line Items to Which Indirect Cost is Applied

Direct Cost Base Amount

Approved Rate (%)*/ Agreement Date

Partner to which I.C.

Rate Applies

I.C. Grant Amount

I.C. Match Amount

Total Indirect Cost

OTHER DIRECT GRANT/MATCH ACTIVITIES…