2017 GRAD Attachment A Final July.pdf

Attachment A Federal Highway Administration (FHWA)

Office of Innovative Program Delivery Center for Transportation Workforce Development

Dwight David Eisenhower Transportation Fellowship Program (DDETFP) 2017 DDETFP Graduate Fellowship Announcement

CONTENTS

Section 1. Important Information and Revision Notes Section 2. Questions Section 3. Submission Section 4. Objectives of the Program Section 5. Disciplines / Fields of Study Section 6. Eligibility Requirements Section 7. Selection Section 8. Criteria for Evaluation Section 9. Stipend, Tuition and Taxes Section 10. Tuition Cap Section 11. Funding Section 12. Conditions of Acceptance Section 13. Submission Dates and Times Section 14. Notice of Selection Section 15. How to Apply Section 16. Application Components Section 17. Responsibility Section 18. Return of Material Section 19. Privacy Act Statement

SECTION 1: IMPORTANT INFORMATION AND REVISION NOTES

• The Dwight David Eisenhower Transportation Fellowship Program (DDETFP) Graduate

Fellowship requires online submission. Paper applications will not be accepted.

• Letters of recommendation must be submitted through TFICS. Those submitted via mail (or other courier services) or email will not be accepted.

• Refer to Section 5 for transportation-related disciplines and fields of study.

• Paper transcripts must be official and submitted by the college or university “UNOPENED” to

Federal Highway Administration (FHWA) Universities and Grants Programs.

• Applicants must certify that they have read the FY 2017 DDETFP Graduate Fellowship

Announcement and meet eligibility criteria defined in this Notice of Funding Opportunity (NOFO) before submission.

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• Applicants should print a copy of their application and the NOFO for their files. The institution may request these items if awarded.

SECTION 2: QUESTIONS

Contact the FHWA Universities and Grants Programs at 703-235-0538 or

TRANSPORTATIONEDU@DOT.GOV.

SECTION 3: SUBMISSION

All applications for the DDETFP Graduate Fellowship must be submitted via the FHWA Transportation Fellowship Internship and Contractor System (TFICS) at:

HTTPS://FHWAAPPS.FHWA.DOT.GOV/TFICSP/SIGNIN.ASPX. We strongly recommend that you complete or verify your registration at least two weeks before the application deadline. This will ensure that you have time to address any registration challenges.

The maximum length of the Personal Statement and Research Plan Statement is 8,000 characters. This limit includes all references, citations, charts, figures, images, and lists of publications and presentations.

Applicants should not submit extraneous information or materials such as manuscripts, or news clippings. These items will not be reviewed with an application. No additional information may be provided by links to web pages within the application, except as part of citations. Review of the application and reference letters is based solely on materials received by the application and supporting documentation deadlines.

Do not submit application or supporting documentation via Grants.gov. Only applications submitted following the 2017 requirements will be considered.

SECTION 4: OBJECTIVES OF THE PROGRAM

The DDETFP Graduate Fellowship provides funding for students to pursue master’s or doctoral degrees in transportation-related disciplines. The program objectives are: 1) to attract the Nation's brightest minds to the field of transportation; 2) to enhance the careers of transportation professionals by encouraging them to seek advanced degrees; and 3) to retain top talent in the transportation industry of the United States. The DDETFP is intended to bring innovation and enhance the breadth and scope of knowledge of the entire transportation community in the United States. The DDETFP Graduate Fellowship encompasses all modes of transportation.

mailto:transportationedu@dot.gov https://fhwaapps.fhwa.dot.gov/tficsp/signin.aspx

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The Department of Transportation encourages students from Historically Black Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs), and Tribal Colleges and Universities (TCUs) to apply for the DDETFP Graduate Fellowships.

Individual students apply for the DDETFP Graduate Fellowship. The FHWA makes awards to the university on behalf of the student. If a student is selected to receive a fellowship, the student, their faculty advisor and the university (“university” is defined as an accredited institution of higher education located in the United States or its territories) will be responsible for completing and submitting all required paperwork to execute the fellowship. Students must be prepared to submit a copy of their application package and the NOFO to the university. The university will be responsible for allocating funds to the student designee as outlined in the budget. The university will also be responsible for submitting all required federal financial reports to FHWA.

SECTION 5: DISCIPLINES / FIELDS OF STUDY

Transportation-related Academic Disciplines / Fields of Study

Sciences Architecture Biology Chemistry Communication Computer Science Criminal Justice Environmental Science Information Systems Mathematics Physics

Business Accounting Business Administration Finance Economics Management

Human Development Human Factors Human Resources Psychology

Engineering Chemical Engineering Civil Engineering Construction Engineering Electrical Engineering Electronic Engineering Environmental Engineering Geotechnical Engineering Manufacturing Engineering Mechanical Engineering Structural Engineering Transportation Engineering

Law Environmental Transportation

Public Policy and Planning Public Policy and Analysis Public Administration Political Science/Government Urban and Regional Planning Urban Studies

Aviation Aeronautical Studies Airway Science Aviation Flight Management Science

Transportation Logistics Management Planning Policy

SECTION 6: ELIGIBILITY REQUIREMENTS

Fellowship applications must be submitted by the prospective Fellow. Applicants must be registered in the FHWA TFICS system (HTTPS://FHWAAPPS.FHWA.DOT.GOV/TFICSP/SIGNIN.ASPX) to submit an application. Confirmation of acceptance in a graduate degree program in a transportation related major supported by DDETFP (see Section 5: Disciplines / Fields of Study) is required at the time of Fellowship acceptance, no later than July 13, 2017.

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All Fellows from the date of Acceptance through Completion or Termination of the Fellowship must be affiliated with a degree-granting institution accredited in, and having a campus located in, the United States.

Eisenhower Graduate Fellowship Applicants must:

• Possess a baccalaureate degree from a U.S. accredited institution or be a confirmed graduating senior at an U.S. accredited institution;

• Be enrolled full time in an accredited U.S. institution of higher education no later than the start of the Fall 2017 academic year;

• Be pursuing a degree in a full-time program in a transportation-related discipline;

• Have at least one full academic year remaining in program of study;

• Conduct ongoing research in one or more transportation-related disciplines; and

• Plan to enter the transportation profession after completing their higher level education.

• Non-U.S. citizens must provide a valid copy of their current Student and Exchange Visitor

Information System (SEVIS) Form I-20 issued by the educational institution you attend, or Form I-20 “Certificate of Eligibility for Nonimmigrant Status", or Form I-551 “Permanent Resident Card” issued by the U.S. Citizenship & Immigration Service (USCIS).

Categories of applicants that are ineligible:

• Undergraduate seniors that will not have completed baccalaureate degree requirements by

June 30, 2017.

• Those non-U.S. Citizens that do not possess a Student and Exchange Visitor Information

System (SEVIS) Form I-20 issued by the educational institution you attend or I-20 or Permanent Resident Card Form I-551 issued by the U.S. Citizenship & Immigration Service (USCIS) by the application deadline. Failure to submit required documentation will result in an incomplete application.

• Those who have declined the offer of the DDETFP and who did not notify FHWA Universities & Grants Programs by the published deadline for accepting the Fellowship.

• Current FHWA employees.

SECTION 7: SELECTION

Applications will be evaluated by the Eisenhower National Selection Panel. This National Selection Panel will be composed of prominent national transportation professionals, including academia and the public sector, who will review, rate and rank each applicant. The panel’s recommendations for selection will be forwarded to the FHWA Program Manager, Universities and Grants Programs. The Program Manager will make final selections. It is imperative that applicants provide an accurate and current email address for themselves and their faculty advisor. Applicants will be notified of their status via email sent to the identified Faculty Advisor.

It is the applicant’s responsibility to provide an accurate email address for the Faculty Advisor.

SECTION 8: CRITERIA FOR EVALUATION

The Eisenhower Graduate Fellowship will be awarded on the basis of merit. Merit includes:

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• Academic Record1 (25 Points)

• Potential for Outstanding Career in Transportation (25 Points)

• Proposed Research Plan / Plan of Study (25 Points)

• Quality of Recommendation Letters (20 Points)

• Overall Quality of Application (5 Points)

SECTION 9: STIPEND, TUITION AND TAXES

All recipients may not receive a full award (i.e. tuition, stipend, and travel to Transportation Research Board (TRB) Annual Meeting). Recipient awards will be based on the rankings from the National Selection Panel and the availability of funding.

Fellowship recipients should be advised that the stipend portion of the fellowship is subject to taxation in accordance with the U.S. Internal Revenue Service (IRS) regulations (Publication 970, dated Jan 18, 2017 available at HTTPS://WWW.IRS.GOV/PUB/IRS-PDF/P970.PDF. The stipends for the DDETFP Graduate Fellowship are capped as follows:

• Master's Level - $1,700/month

• Doctoral Level - $2,000/month

Actual stipend level may vary based upon available funding. Additional stipend amounts may be added by the University or other sources.

SECTION 10: FUNDING

The duration of funding for the Eisenhower Graduate Fellowship is one year and will be based upon the availability of funds.

SECTION 11: TUITION CAP

Annually the Eisenhower Graduate Transportation Fellowships will cover up to a maximum of $10,000 in tuition. Restrictions on the use of fellowship funds are as follows:

• No dependency allowances;

• Fellowship recipients are eligible for funding only during months of enrollment in full-time programs leading to graduate degrees;

• The recipient's university has the responsibility of administering the funds and for making periodic payments to the recipient; and

• Unused funds must be returned to the FHWA within 90 days of the termination date of the fellowship.

SECTION 12: CONDITIONS OF ACCEPTANCE

All fellowship recipients must conduct original research and prepare a paper or report suitable for publication on the topic for which they are selected. Recipients must make the results of

1 Includes Class standing and GPA. Transcripts must be sent from all institutions in which a degree was obtained. If you are applying for a Doctoral Fellowship, official transcripts must be sent from the institution where you obtained your Master’s Degree and your current institution. If you are applying for the Master’s Fellowship, official transcripts must be sent from the institution where you obtained your Bachelor’s Degree and your current institution.

https://www.irs.gov/pub/irs-pdf/p970.pdf

July 2017 Page 6 their research available to the U.S. Department of Transportation (DOT) and the Department will retain an unlimited royalty-free privilege to use the results of the research.

Student’s academic programs may include a reasonable amount of teaching as deemed appropriate by the institution as contributing to the Fellowship recipient's academic progress.

Fellowship recipients may only accept remuneration for tuition from another source for funding the difference above the actual tuition award amount.

Once an award is made, the proposed Research Plan may be changed only after consultation between the fellowship recipient's Faculty Advisor and the Program Manager, Universities & Grants Programs and documented with a written agreement amendment. Award funding is contingent upon the recipient's satisfactory academic progress as determined by the receiving academic institutions policies.

SECTION 13: SUBMISSION DATES AND TIMES

Application Deadline: The Eisenhower Graduate Transportation Fellowship application must be submitted in the FHWA TFICS system by the date and time listed on page 1 of the DDETFP Graduate Fellowship NOFO.

Supporting Documentation: All supporting material - official transcripts and certified citizenship documentation (if applicable) - must be received via mail at the address in Section 15 - How to Apply by the date and time listed on page 1 of the DDETFP Graduate Fellowship NOFO.

SECTION 14: NOTIFICATION OF SELECTION

Selected Fellowship recipient’s Faculty Advisor will be contacted by FHWA Universities and Grants Programs via email to notify of award selection. It is the applicant’s responsibility to provide an accurate email address for the Faculty Advisor.

SECTION 15: HOW TO APPLY

The DDETFP Graduate Fellowship application and required documents must be submitted in the Transportation Fellowship Interns and Contractor System (TFICS). No paper applications will be accepted.

STEP 1. TRANSPORTATION FELLOWSHIP INTERNS AND CONTRACTOR SYSTEM (TFICS)

REGISTRATION

You must register for a Transportation Fellowship Interns and Contractor System (TFICS) to apply.

To register for an account, visit the TFICS website:

HTTPS://FHWAAPPS.FHWA.DOT.GOV/TFICSP/SIGNIN.ASPX

Screen: TFICS Programs

• Click on the Dwight David Eisenhower Transportation Fellowship Program link

• Enter your email address into the “New User” box. Click the button.

Screen: FHWA Information Systems - Rules Of Behavior

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• All users of Federal applications are required to acknowledge and accept security mandated "Rules of Behavior." Rules of Behavior outline what you are expected to do with regards to "Security" while using any FHWA Application. Please read the “Terms and Conditions” of Use and the “Rules of Behavior for a User” in their entirety.

• Upon completion, you are prompted to acknowledge that you understand, agree, and comply with the “Terms and Conditions” of Use and the “Rules of Behavior for a User”.

• If you agree, check the box at the bottom of the page and click to create an account in TFICS.

• If you do not agree, click the button. You will not be able to move forward in the application process in TFICS.

Screen: TFICS New User Registration

• Here you will add your personal contact information and create your password.

Password Rules: Must be 12 to 25 characters in length and must include: one upper case letter, one lower case letter, one numeric digit, and a special character.

• You are required to complete all fields that have a red asterisk. Once complete, click the button at the bottom of the page.

• You should receive notification that you have successfully registered.

• Your TFICS User ID is also included in this message. Please make a note of your User ID and

Password. This is required for any subsequent logins to TFICS.

STEP 2: DWIGHT DAVID EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM (DDETFP)

GRADUATE FELLOWSHIP APPLICATION

To access the DDETFP Graduate Fellowship Application, enter TFICS and click “DDETFP” the button. You are now in the DDETFP electronic application.

BEFORE YOU APPLY

• You must read the NOFO.

• Make sure you meet the eligibility requirements listed in the NOFO.

WHAT YOU WILL NEED

• Permanent address and contact information.

• Information about your education (i.e. transcripts, study plan, research topic).

• Information about your employment experience (i.e. resume).

• Letters of recommendation (total of 4 must be uploaded by endorsers)

HOW LONG IT TAKES

• The time frame will vary from applicant to applicant.

• If at any point you need to quit, you can save your information and exit.

• You will need your TFICS USER ID and password to update your application.

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SUPPORTING DOCUMENTATION

• Official transcripts and citizenship documentation (if applicable) are required to complete the application process.

• Documents must be received by the date and time listed on page 1 of the DDETFP Graduate

Fellowship NOFO at the following address:

Universities & Grants Programs

Center for Transportation Workforce Development, HIN-CWD 1310 North Courthouse Road, Suite 300

Arlington, VA 22201

TEL: (703) 235-0538

Attention: U&GP Graduate Fellowship

• No hand delivery of application materials will be accepted. Applicants are encouraged to use a trackable delivery method.

ARE YOU READY TO BEGIN?

• To proceed to the application, select “DDETFP”.

Look for the Federal Funding Opportunity / Requestor Applications (NOFO) Section.

The DDETFP Graduate Fellowship should be listed.

Click the button.

You don't need to complete all pages or sections during one sitting. You have the option to SAVE the information you have entered into TFICS and return later to complete the application. You will need your USER ID and PASSWORD to reenter TFICS. Once you SUBMIT your application, you may NOT make any changes.

At the bottom of each page, you may have the option of clicking one of the following buttons:

You directly to the page.

Saves your information.

Takes you to the next page.

Submits your application. Once done, no changes can be made.

Application – Page 1: Personal & Current Education Information

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Here the applicant will submit their personal and current information. All fields with (*) denotes a required field. It is the applicant’s responsibility to provide accurate information. If your email address is not accurate you will NOT be notified of your application submission or if your application was accepted for award.

Please ensure the information you have for your Faculty Advisor is correct. At the end of the application you will be required to confirm that the Faculty Advisor’s email address you provided on the first page of application form is accurate and your application information will be shared with your Faculty Advisor.

Non-U.S. citizens must submit a valid copy of their Form I-20 “Certificate of Eligibility for Nonimmigrant Status", or Form I-551 “Permanent Resident Card”.

Prior to submission, you will be prompted to certify that you have personally have completed this application and that the information you are providing is complete and accurate.

Information is subject to verification.

Application – Page 2: Activity History

Colleges/Universities Attended

• Applicants are required to submit transcripts for all institutions in which a degree was obtained.

o Applying for a Doctoral Fellowship: Official transcripts must be sent from the institution where you obtained your Master’s Degree, Bachelor’s Degree, and your current institution.

o Applying for a Master’s Fellowship: Official transcripts must be sent from the institution where you obtained your Bachelors transcripts and your current institution.

Employers

• Please highlight all transportation related experience.

o List only those internships/employers where a transportation function was performed.

• Later, you will be required to upload a professional resume or curriculum vitae to the TFICS system as directed. You can only upload pdf or docx files. This file cannot exceed 2 pages.

Academic Honors, Scholarships, Offices Held in Student / Professional Organizations, etc.

• Self-explanatory

Community Activities/Organizations

• Self-explanatory

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Experience in Transportation Education Programs

• Self-explanatory

Application – Page 3A: Personal Statement

The Personal Statement should include relevant background and future goals. Please outline your educational and professional development plans and career goals. Describe how graduate school will prepare you for a career in transportation. (Limit 8000 characters)

Application – Page 3B: Proposed Research Plan

The Research Plan should summarize both your plan of study and research plan. Describe how your research will impact and enhance the field of transportation; contribute to an understanding of transportation, and provide societal benefits. The proposed research must be conducted in one of the transportation-related academic disciplines / fields of study identified in Section 5. (Limit 8000 characters)

Application – Page 4: Recommendations

• During the application process, applicants will be prompted to provide the names and email addressed of four (4) individuals that will provide a recommendation letter on their behalf. If you provide an incorrect email address, you will not receive notification. You must follow up with your endorser to ensure they have received communication from the TFICS System requesting they submit a letter of recommendation on your behalf.

• TFICS provides six (6) spaces for applicants to provide the names and email addresses, however only four (4) letters are required for the application to be complete.

• It is imperative the email address you provide is correct. TFICS will send an email message to the individuals you identify. If the email address is not correct, applicants could jeopardize their application because they may not have the required number of applications by the identified deadline.

• It is up to the applicant to follow up with their endorsers to ensure they submit the letter of recommendation. Applicants should notify endorsers of the deadlines and electronic submission requirements.

• If four original letters of reference are not received by the identified deadline, the application will not be considered for review.

• Please do not have your endorser submit recommendations via U.S. Mail or email. They must be submitted to the TFICS system.

• TFICS will not send email to your endorsers until application is submitted to system.

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Application – Page 5 Documents

Upload Files as directed in TFICS. Please be sure to label files as directed in the Section 15 – How to Apply. All uploaded files must be legible. You can select up to total size of 5MB and can only upload .pdf or .docx files to TFICS.

Transcripts

• Upload a copy of your transcripts to the TFICS system as directed. All uploaded files must be legible. You can only upload .pdf or .docx files.

• To complete your application, you will also need to send UNOPENED official transcripts from all institutions in which a degree was obtained, to the address on page 8. Unofficial, copies, or unsealed official copies will not be accepted and the application will be considered incomplete.

• Please ensure that you provide enough time for the college or university to process your transcript request to ensure the transcripts are by the deadline. It is the applicant’s responsibility to ensure that transcripts are received by the identified deadline in order for application to be complete and eligible for review.

Resume / Curriculum Vitae

• Must be eligible and cannot exceed two pages.

Citizenship Documentation

• Upload a copy of their Form I-20 “Certificate of Eligibility for Nonimmigrant Status", or Form

I-551 “Permanent Resident Card”.

• Please do not upload other documentation (i.e. Social Security Card, Driver’s License) as it will not be considered.

Select the Upload Type. Locate the file you are uploading. Click the button.

As you upload files, they will appear in the list at the bottom of the page. If you do not see your files, the upload process was not successful.

Before you proceed, please review and confirm that all files are uploaded. All uploaded files must be legible. You can select up to total size of 5MB and can only upload .pdf or .doc files to

TFICS.

Application – Page 6 User Agreements / Confirmations You are required to:

• Confirm that you have read and understand the Federal Funding Opportunity / Notice of

Funding Availability (NOFO);

• Confirm that you have read and understand the information related to required documents;

• Certify that you personally have completed this application and that the information you are providing is complete and accurate. Information is subject to verification;

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• Acknowledge that you understand that the application information will be shared with the Faculty Advisor when you SUBMIT the application, and that the Faculty Advisor email address you provided in the first page of application form is accurate and up to date; and

• Certify that you have attached an electronic transcript with your Application Package in TFICS and have had the college/university send official transcripts to FHWA Universities and Grants Programs, 1310 North Courthouse Road, Suite 300, Arlington, VA 22201. If your official transcript is not timely submitted/received, your application will be incomplete and rejected.

Print the final application for your records, and then click the button.

Once you submit your application, you will see a box that indicates “your application was successfully submitted.” You will receive an email that provides you the Applicant Number and a summary. Keep the application number as a reference and within the following months you will be notified of your application status.

If an applicant is selected to receive a fellowship, the applicant, their faculty advisor and the institution will be responsible for completing and submitting all required paperwork to execute the fellowship. Students must be prepared to submit a copy of their application package and the Notice of Funding Opportunity to the university.

SUPPORTING DOCUMENTATION

The following documents must be sent to the address identified on Page 8.

1. Official (UNOPENED & SEALED) transcripts (as described here and in current NOFO).

2. Citizenship Documentation (if applicable) must be submitted if you are not a U.S. citizen

(as described here and in current NOFO).

All supporting documentation for DDETFP Graduate Fellowship must be received by the date and time listed on page 1 of the DDETFP Graduate Fellowship NOFO. Mail or courier packages are not received at the aforementioned address after 5:00 pm. Please ensure that you provide enough time for the university to process and mail the official transcripts to be received by the deadline. Unofficial transcripts will not be considered in lieu of official transcripts.

Only online TFICS applications will be considered. Supporting documentation should be sent to the address listed on page 8. The complete application requires TFICS submission and supporting documentation as listed here and in NOFO 693JJ317NF0007.

SECTION 16: APPLICATION COMPONENTS

A complete application package includes the following:

• TFICS Application submission (Pages 1-6 must be completed with required documentation uploaded);

o Personal Statement (Relevant Background and Future Goals) o Proposed Research Plan (Research Plan and Plan of Study)

• Official sealed transcripts. Your academic record is the evaluators' opportunity to view the courses you have taken, allowing them to determine your level of preparation for your

July 2017 Page 13 proposed plan of research. Thus, it is a significant component of a complete application.

Please be sure to upload legible files.

• Four (4) letters of recommendation must have been uploaded to the TFICS by the identified individuals on or before the identified deadline (No exceptions).

• Resume / Curriculum Vitae (Not to exceed two pages).

SECTION 17: RESPONSIBILITY

It is the responsibility of the applicant to ensure the online application is submitted by the deadline. It is the responsibility of the applicant to ensure the delivery of supporting documentation by the deadline identified in Section 15: How To Apply. Applicants are encouraged to use trackable shipping methods. The FHWA Universities and Grants Programs will not reply to individual request regarding material submission. If the applicant has materials sent directly from an academic institution, they are encouraged to keep the receipt from the academic institution as part of their documentation for tracking purposes.

SECTION 18: RETURN OF MATERIAL

Applications and supporting documentation becomes the property of FHWA Universities and Grants Programs and will not be returned to applicants.

SECTION 19: PRIVACY ACT STATEMENT

The information is required under the authority of the Privacy Act of 1974, as amended and Title 49 U.S.C. 332(b) (3) (4) (5). Your application cannot be processed unless all required data is submitted. Disclosure of your race and ethnicity are optional. Refusal to furnish your race and/or ethnicity will not result in the denial of any right, benefit or privilege provided by law.

Records maintained in the Transportation Fellowship Interns and Contractor System (TFICS) are routinely used to determine eligibility/qualifications for fellowships, and for program evaluation and analysis purposes.