2017-05-12-JA_for_Canadian_Flooding.pdf

Memorandum to the File

To: Prince Boateng, Contracting Officer

From: Rob Sepe, Technical Officer Representative

SUBJECT: Contracting Officer’s Determination Regarding the Absence of Competition

1. This document sets forth the facts and rationale justifying the contracting officer’s determination that only one source is reasonably available to perform this Government requirement in accordance with FAR 13.106-1(b)(1).

2. The nature and/or description of the action being approved: The Office of Foreign Disaster This is a request to approve the award of a sole source purchase order to Precise Kit Promotions, Inc.

in order to procure Disaster Management Clean-Up Kits for the current Canada flooding emergency.

These kits were designed specifically for the Canadian Red Cross and this procurement is for the Canadian Red Cross, a partner of the United States government for responding to this emergency in Canada.

3. Description of the supplies or services required, including an estimated value:

Precise Kit Promotions, Inc. will provide 1,747 Disaster Management Clean-Up Kits procured by the United States Government. The contents of the kits are listed below:

Disaster Management clean-up kit specifications Quantity Description Details

1 5 gallon bucket with re-useable lid heavy duty plastic construction 1 20 oz. cotton wet mop head 1 14 “ palmyra push broom head 1 14” floor squeegee head 2 54” four-section metal handles for broom & mop heads 1 9” palmyra capped sweep head 1 7” scrub brush 2 cellulose sponges

1 pair leather palm work gloves 2 pairs household rubber gloves

3 N95 respirator mask packaged, not loose 10 heavy duty garbage bags minimum size 1 litre bleach‐based all‐purpose cleaner

This purchase order award is estimated at $50,000.

4. Statutory authority permitting other than full and open competition:

In accordance with FAR Part 13.106-1(b)(1), for purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available due to the urgency of the requirement.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition that requires use of the authority cited:

DHCA/OFDA is soliciting form a single source; Precise Kit Promotions, Inc. due to their ability to provide the product that meet’s all the requirements of the Canadian Red Cross, the United States Governement partner in the Canada flooding response efforts. Additionally, Precise Kit Promotions, Inc. has the urgently needed kits available in their warehouse. Further, this procurement is to meet an urgent and compelling need for people affected by the Candian flooding emergency.

Precise Kit Promotions is also a supplier to the American Red Cross and the Salvation Army.

6. Description of the efforts made to ensure that offers are solicited from as many potential sources as practicable, including whether a notice was or will be publicized as required by Federal Acquisition Regulation (FAR) 5.202 [AIDAR 705.002].

The need for assistance is urgent and the United States Government requires a vendor with the specific product – Disaster Management Clean –Up Kit – available in stock that meets the needs of the partner, the Canadian Red Cross.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable:

The cost to the government for the items to be provided is based on the current contract price that the Candaian Red Cross established with Precise Kit Promotions, Inc. Further, the proposal will be reviewed by the Contracting Officer and the Contracting Officer will make the determination that the anticipated costs to the Government will be fair and reasonable.

8. Description of the market research conducted, and the results or a statement of the reasons market research was not conducted:

DCHA/OFDA consulted with their partner, Canadian Red Cross, for their recommendation in a vendor providing this specific item. Due to the immediate need, DCHA/OFDA chose the recommended vendor, Precise Kit Promotions, Inc., in order to meet the urgent need for procuring the Disaster Management Clean-Up Kits.

9. Other facts supporting the use of other than full and open competition:

None.

10. Sources, if any, that expressed an interest, in writing, in the acquisition:

No other sources were contacted due to the urgency of this requirement.

11. The actions the Agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required:

We do not anticipate any future need beyond this contract. However, if a subsequent need arises, it will be subject to full and open competition.

12. Technical or requirement personnel certification: In accordance with FAR 6.303.2(b), I hereby certify that the technical statements included above and which form a basis for the justification are complement and accurate.

Robert M. Sepe May 12th, 2017 Technical Office Representative Date

13. Contracting Officer Certifications:

I hereby certify that the justification is accurate and complete to the best of my knowledge and belief.

May 12th, 2017 Prince Boateng Date Contracting Officer

USAID