Tower_Apartment_Exterior_Security_Upgrades_2016_MRH.docx

Residential Security Exterior Upgrades At Ouday Tower Apartments Date: 23 August, 2016

The following are requirements for work to be performed for the American Embassy Bangui. Failure to comply with any of these requirements could jeopardize the contract and also the eligibility to the contractor to perform other work for the Embassy. Unless otherwise noted, bids are due by the close of business on the date specified in the Scope of Work. Embassy Bangui’s hours of operation are 0730 hours until 1715 hours Monday through Thursday 0730 until 1230 hours on Friday, except for legal American and Central African Republic holidays. The Scope of Work of this agreement has the basic elements and details of the project. Those details and the general requirements will be the basis of what the actual proposal is based upon.

GENERAL REQUIREMENTS:

1. The work is to start only after the contract has been awarded and a valid purchase order has been issued for the work. The Contracting Officer is the only person authorized to make any changes to the scope of work for the project. IF any detail or aspect of a project is found to have been overlooked or inadvertently omitted, that would otherwise be normally included; the contractor shall immediately bring it to the attention of the Contracting Officer Representative (COR) for clarification.

2. All work and funding is at the discretion of the US Congress and may be cancelled or altered as needed at any time. All bid prices submitted are to be good and valid for 120 days.

3. In Order to understand the scope of work and any restrictions or difficulties involved in the completion of the work, the contractor(s) or their representative(s) must make a physical inspection of the proposed job site including reviewing any plans or specifications available prior to submitting a proposal.

4. The bid shall include an estimate of time required to complete the project and the contractor shall be held accountable for adhering to the estimated time frame. Work shall commence within 10 working days of notification to proceed. Work shall be performed on the project daily and workmen shall be on site every normal work day until the project is completed. Workers should arrive ready for work by 09:00am and remain until 4:00pm each work day. The contractor will provide on the 1st day after notice to proceed the following:

a. A complete list of names of employee’s assigned to the project that will be entering the Residential Tower Apartment Compound to perform the work.

b. Provide a copy of a photo ID if available.

c. A list of all vehicles that will be entering the Residential Ouday Tower Apartment Compound to include license number, color, make, model of equipment, and the operator’s identification as listed in (a) and (b). This will be referred as a Visitor Access Request (VAR) for the duration of the project.

d. A materials list of all materials needed for the project.

5. All employees of the contractor performing work for the American Embassy must have a security background check completed by our Security Office prior to beginning any work at the Embassy. Appropriate identification papers and documents must be submitted for approval, including a copy of the National Identification card for each worker. Each worker must have a company issued ID.

6. The contractor is responsible to provide all safety equipment for their employees working on or for the US Embassy, Bangui CAR.

7. The contractor is responsible for restroom facilities for their employees working on or for the US Embassy, Bangui CAR.

QUALITY OF WORK

1. The contractor will provide a qualified supervisor for the job, capable of making decisions, knowing the scope of work; techniques and appropriate tradecraft shall be continuously on the job site throughout the duration of the project. The supervisor shall have a copy of the plans and specifications at the work site.

2. All work shall be performed in a professional manner, meeting all normally accepted standards of installation and performance. The Contracting Officer, Contracting Officer Representative (COR) or Regional Security Officer (RSO) or a designated representative, must approve all materials prior to their use. Any materials that have not been approved are subject to removal from the job with no additional compensation to the contractor.

3. The Contracting Officer, RSO or representatives, or COR shall perform the duties of project inspector for the Embassy. Any work deemed unsatisfactory or unacceptable shall be corrected to the satisfaction of the inspector and meet the criteria of the Scope of Work. If the work cannot be properly corrected in a reasonable amount of time, the Contracting Officer or COR will give notice that another contractor may be brought onto the job to rectify the situation. If such action becomes necessary, the cost of the corrections shall be deducted from the contract price of the original contractor.

4. An official stop work notice can be issued for the following items. Lack of safety equipment, improper installations and workmanship, and security related violations. If a stop work notice is issued, all work will cease and the contractor will leave the work site immediately in accordance with the federal acquisition regulation.

5. All surfaces, concrete sidewalks, walls, windows, grass, flowers, etc., shall be protected from any damage as a result of the work. Any damage caused as a result of the work will be corrected up to and including the possible replacement of the damaged item at the expense of the contractor.

6. There shall be a minimum of clutter at the work site. The area must remain safe and passable to the foot and vehicular traffic at all times. Caution tape, barrier materials provided by the contractor and installed by the contractor which will be used to identify the construction work area. The area shall be thoroughly cleaned of debris and left in an orderly manner at the end of each work day.

7. At the completion of the project, all debris shall be removed, the site shall be thoroughly and professionally cleaned, with all excess materials, debris, trash, litter, shall be removed and disposed of properly and the job site left in a clean and pristine condition. All excess materials will be turned over the U.S. Embassy, Bangui, Central African Republic.

SAFETY

1. All appropriate safety measures shall be taken. All workers shall wear shoes that cover their feet. They shall wear shirts and also wear eye protection, work gloves, safety shoes, when appropriate. All equipment used on the job shall be in a good condition and appropriate for the work for which it is being used. Electrical cords shall be in good condition with no exposed wiring and have proper plugs and connectors attached. Ladders and scaffolding shall be properly braced and constructed.

2. Materials used in the residential security upgrades will be supplied by the contractor. The materials will be inspected and approved by the COR or RSO representative prior to using. The US Embassy will not provide materials or tools for the installation of the security upgrades.

3. The contractor shall provide all tools necessary at all times for the satisfactory and safe completion of the job. This includes but is not limited to ladders, hand tools, extension cords, scaffolding, and all safety equipment. The tools shall be in good and safe working condition.

4. The work and materials shall be free from defects or failure for a period of one year, warranted by the contractor.

PAYMENT

1. Payment for the completed job will be available approximately 30 days following the submission of the invoice and acceptance of the completed project.

2. Partial payment request may also be submitted for any work or projects that last longer than 30 days.

3. Payment will only be made by electronic funds transfer. If the contractor opts to receive electronic funds transfer, please submit all bank and account routing information with the invoice. Under no circumstances will an advance payment be made nor will petty cash/impress funds be used for payment.

SCOPE OF WORK

The scope of work for the security upgrade at the Ouday Tower Apartments Bangui, Central African Republic and consist of the below items. This scope of work identifies the basic elements of the project that will be used to submit a proposal to perform the work and are the actual requirements of the upgrades.

1. All activities shall be performed in a workman like manner.

2. Maximum of 10 days following the start date which is 7 days upon issuance of notice to proceed.

3. Contractor shall provide all materials and labor necessary for the security upgrades to the apartment residence.

4. Thoroughly inspect the job site to include the wall Support structures for the additional razor wire installation. Contractor shall notify the contracting officer in writing of any unforeseen conditions impacting either cost or schedule within 24 hours of identifying the condition.

5. Identify avenues to protect existing structures, windows, sidewalks, etc. Establish a secured work area in coordination with the contracting officer. Minimally, a barrier separating the work area from pedestrian traffic while not interfering with pedestrian traffic or vehicle traffic.

6. Measure and record the materials needs to install new triple strand razor wire provided by the contractor attached to a substantial support beam firmly affixed to the top of the wall. The support beam must be made of steel, angle iron or equivalent, measuring 1 meter vertical and 61cm at 45 degrees. Augment wire along and adjacent to the utility roof with a third strand of razor wire.

7. Install gate bars at the main gate.

8. Install parabolic mirrors at all gated entry points, hall ways leading into apartments, emergency exit staircases leading from each apartment.

9. Construct one (1) guard shack that matches the Tower Color appearance. This guard shack will have windows on all sides, an entry door that seals, electric, lighting, and air conditioning. The shack shall be sealed from water and other foreign matter from entering into the structure. The structure will be 1.5 meters square. The guard shack shall be portable and moveable with a fork lift.

10. Construct Perimeter Wall approximately 85 meters long that matches existing wall. This wall will be located on the shopping center side and adjacent to the apartment building. The wall is to be painted to match the existing color scheme. A double entry pedestrian gate will be installed with movable bars. One bar will be located 1 meter off the bottom of the gate and the other bar will be located 1 meter from the top of the gate.

11. Construct a secondary emergency vehicle exit gate at the rear of the compound in the existing perimeter wall. Gate will be painted to match the existing color scheme.

12. Install parabolic mirrors at the main entry gate, rear emergency exit gate, pedestrian entry gates.

13. At the completion of the project, all debris shall be removed, the site shall be thoroughly and professionally cleaned, with all debris, trash, litter etc., removed and disposed of properly and the job site left in a clean and pristine condition. All excess materials will be inspected by US personnel and turned over to the US Embassy, Bangui CAR. Contractor will transport excess materials to the US Embassy or to a location determined by the COR.

I have read and understood the requirements and the Scope of Work and agree to adhere to them in the execution of this contract.

Contractor or Representative Signature:______________________________________Date:_________ image1.wmf oleObject1.bin