2016-101_Video_RFQ.pdf

AO 367

(Rev. 06/11)

SECTION A SOLICITATION / OFFER / ACCEPTANCE

1. Solicitation No. 2. Date Issued 3. Award No.

2016-101 08/24/2016

4. Issued By: 5. Address Offer To (if other than Item 4):

U.S. Third Circuit Court of Appeals 22409 U.S. Courthouse, 601 Market St.

Phila., PA 19106 video_procure@ca3.uscourts.gov

SOLICITATION

6. Offers in original and 1 copies for furnishing the required services listed in Section B will be received at the place specified in Item 5, or if handcarried, in the depository located:

Rm 22409, U.S. Courthouse, 601 Market St, Phila., PA until 12:00 PM local time 09/02/2016

(hour) (date)

7. For Information call:

a. Name Mark Soltys b. Telephone No. 267-299-4225

TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I – THE SCHEDULE PART II – AGREEMENT CLAUSES

A SOLICITATION/OFFER/ACCEPTANCE I REQUIRED CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV – REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE

G AGREEMENT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

H SPECIAL AGREEMENT REQUIREMENTS M EVALUATION CRITERIA

OFFER

8. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (365 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

9. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS

10. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

AMENDMENT NO. DATE AMENDMENT NO. DATE

11. NAME

14. AWARD

AND

ADDRESS

OF

OFFEROR

Your offer on Solicitation Number , including the additions or changes made by you which additions or changes are set forth in full above, is hereby accepted as to the items listed above and on any continuation sheets.

12. Telephone No. (Include area code)

13A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME OF CONTRACTING OFFICER (Type or print)

Joel McHugh

15B. UNITED STATES OF AMERICA 15C. DATE SIGNED

13B. Signature 13C. Offer Date BY

(Signature Of Contracting Officer)

SOLICITATION NUMBER 2016-101 Page 1

TABLE OF CONTENTS

SECTION B – PRODUCTS OR SERVICES AND PRICES / COSTS

B.1. FIRM FIXED PRICE

B.1.1 BASE PRICE

B.1.2 OPTION PRICING

B2. COMMERCIAL ADVANCE PAYMENT

SECTION C – SPECIFICATIONS / STATEMENT OF WORK

C.1 BACKGROUND

C.2 GENERAL REQUIREMENTS

C.2.1 SCOPE OF WORK

C.2.2 MISC. REQUIREMENTS:

C.3 EQUIPMENT SPECIFICATIONS

C.3.1 REQUIREMENTS

C.3.2 CONTROL SYSTEM PROGRAMMING

SECTION D – PACKAGING AND MARKING

D.1 CLAUSES INCORPORATED BY REFERENCE

D.2 PAYMENT OF POSTAGE AND FEES

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

E.2 SYSTEM ACCEPTANCE TEST PLAN

SECTION F – DELIVERIES AND PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

F.2 STORAGE, AND HANDLING OF HARDWARE AND EQUIPMENT

F.3 SECURITY REQUIREMENTS FOR AND ACCESS TO SITE

F.4 DELIVERY SCHEDULE AND LOCATION

F.5 SCHEDULING OF TESTING, INSTALLATION, AND TRAINING

F.6 SUBMITTALS (POST-AWARD AND PRE-INSTALLATION)

F.7 DELIVERABLES

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CLAUSES INCORPORATED BY REFERENCE

SOLICITATION NUMBER 2016-101 Page 2

G.2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE 6-20, INSURANCE – WORK ON OR WITHIN JUDICIARY FACILITY (APR

2011)

CLAUSE 7-10, CONTRACTOR REPRESENTATIVE (JAN 2003)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CLAUSES INCORPORATED BY REFERENCE

H.2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE 2-65, KEY PERSONNEL (APR 2013)

H.3 COMPLIANCE WITH CODES AND STANDARDS

H.4 PERMITS

SECTION I – CONTRACT CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE

I-2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE B-5, CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

CLAUSE 2-20C, WARRANTY OF SERVICES (JAN 2003)

CLAUSE 2-90B, OPTION FOR INCREASED QUANTITY - SEPARATELY PRICED

LINE ITEM (APR 2013)

SECTION J -LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

ATTACHMENT 1 – DEPARTMENT OF LABOR WAGE DETERMINATION

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

K.1 PROVISIONS INCORPORATED BY REFERENCE

K.2 PROVISIONS INCLUDED IN FULL TEXT

PROVISION 3-5, TAXPAYER IDENTIFICATION AND OTHER OFFEROR

INFORMATION (APR 2011

PROVISION 3-20, CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (APR 2011)

PROVISION 3-30, CERTIFICATE OF INDEPENDENT PRICE DETERMINATION

(JAN 2003)

PROVISION 3-130, AUTHORIZED NEGOTIATORS (JAN 2003)

SECTION L -INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

L.1 PROVISIONS INCORPORATED BY REFERENCE

SOLICITATION NUMBER 2016-101 Page 3

L.2 PROVISIONS INCORPORATED IN FULL TEXT

PROVISION B-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(SEP 2010)

PROVISION 4-1, TYPE OF CONTRACT (JAN 2003)

L.3 INQUIRIES

L.4 EXPENSES OF RESPONSE PREPARATION AND SUBMISSION

L.5 GENERAL INSTRUCTIONS FOR THE PREPARATION OF RESPONSES

L.6 CONTENT OF PROPOSALS

L.6.1 Signature Page

L.6.2 Price Proposal

L.6.3 Clauses/Provisions requiring Fill-In by Offeror

L.6.4 List of Past Performance Contracts

L.6.5 Technical Proposal. The Technical Proposal should consist of:

L.6.6 List of Assumptions/Conditions

L.7 AWARD WITHOUT DISCUSSIONS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 PROVISIONS INCORPORATED BY REFERENCE

M.2 BASIS FOR AWARD

M2.1. Factor 1 – Technical

M.2.3 Factor 3 – Price

M.3 AWARD ON INITIAL PROPOSAL/DISCUSSIONS

SOLICITATION NUMBER 2016-101 Page 2

SECTION B – PRODUCTS OR SERVICES AND PRICES / COSTS

B.1. FIRM FIXED PRICE

B.1.1 BASE PRICE. The firm fixed price for this contract shall be $______________. This is the total firm fixed price to be paid to the contractor for providing the equipment and services as described in the Statement of Work (SOW) included as Section C of this document, including the required one-year hardware and labor warranty. The firm fixed price shall be all inclusive (with the exception of the items specifically listed as option items in paragraph B.1.2 below). No payments will be made in addition to the stated firm fixed price for any efforts made by the contractor in accomplishing the SOW. No reimbursement will be made to the contractor for costs incurred in accomplishing the SOW, such as for travel, per diem expenses.

B.1.2 OPTION PRICING. The following are priced option items subject to the terms and conditions of Clause 2-90B, Option for Increased Quantity – Separately Priced Line Item. The Judiciary may choose to exercise any one, or none, of the options at the time of contract award.

ITEM PRICE

OPTION – extended warranty covering one year beyond initial 12-month warranty

OPTION – extended warranty covering two years beyond initial 12-month warranty

OPTION – extended warranty covering three years beyond initial 12-month warranty

OTPION – extended warranty covering four years beyond initial 12-month warranty

B2. COMMERCIAL ADVANCE PAYMENT

The contractor may propose commercial advance payment terms for consideration by the judiciary. See Clause 2-115, Terms for Commercial Advance Payment of Purchase, for further information.

SOLICITATION NUMBER 2016-101 Page 3

SECTION C – SPECIFICATIONS / STATEMENT OF WORK

C.1 BACKGROUND

The U.S. Court of Appeals for the Third Circuit (Court) requires the contractor to supply and install an upgraded video system in two appellate courtrooms located at 601 Market St., Phila., PA, to support high quality video of court proceedings.

C.2 GENERAL REQUIREMENTS

C.2.1 SCOPE OF WORK

The Contractor shall perform all tasks necessary to provide a fully operational courtroom audio video system, including, but not limited to the following:

C.2.1.1 Equipment Procurement. Contractor shall procure all items necessary for the installation of the system described in this document including connectors, cables and adaptors.

C.2.1.2 Project Installation. The Contractor will be responsible for all aspects of the installation of the complete audio and video system outlined in sec. C3, below. Contractor duties shall include:

A. Coordinate onsite with all related trades to ensure a quality installation

B. Adhere to all site regulations and job site cleanliness and safety standards

C. Obtaining written permission prior to drilling attaching items to any surface in the court room, due to the status of the site as a designated as a historic landmark.

C.2.1.3 Project Management. The Contractor shall provide a project manager to provide project oversight, with responsibilities to include, but not be limited to:

A. Developing a project schedule in coordination with the Contracting Officer Representative (COR)

B. Documenting and communicating delays to project schedule to the COR

C. Coordinating delivery of all equipment to the site

D. On-time project completion

C.2.1.4 Court personnel training. The Contractor shall perform Court personnel training in which they will demonstrate the system functionality. During this training COA will perform a mock use scenario which will verify the system functions as intended. All testing and on-site commissioning will be complete before scheduling of Court personnel training will occur.

C.2.1.5 Project Warranty. The Contractor shall provide a warranty covering hardware and labor for correction of system defects/malfunctions for a period of one (1) year. Warranty

SOLICITATION NUMBER 2016-101 Page 4 period will not begin until the COR has given written notice to the Contractor that the fully installed system has been accepted by the Court.

C.2.2 MISC. REQUIREMENTS:

C.2.2.1 All equipment shall be labeled by UL, CSA, or any other certified testing laboratory accepted by local code

C.2.2.2 All products provided by contractor shall be new and free of defects

C.2.2.3 Design documents are diagrammatic in nature and are intended to indicate design intent and approximate location. It is the responsibility of the Contractor to coordinate the final design/equipment functionality and locations with the COR

C.2.2.4 All submitted documentation will be the sole property of the Court and may be used by the Court as it deems necessary for this project or future projects.

C.3 EQUIPMENT SPECIFICATIONS

The installed audio video system must support courtroom video functions in the COA courtrooms. The two systems must Each courtroom must include microphones for voice amplification and recording. In addition, the system must provide the ability for the clerk, prosecution and defense to share audio and video content with other courtroom areas or to a remote location via a video conferencing codec. Specific requirements and controls for each area are outlined below. [Note – to the extent any brand name equipment is identified in the specifications below, contractors may propose products form other manufacturers having comparable functional capabilities to the named item; however, all items proposed must be capable of being integrated into one comprehensive audio visual system to be installed by the Contract.]

C.3.1 REQUIREMENTS

C.3.1.1. Design a production-quality video solution for two courtrooms that includes control from a location within each courtroom.

C.3.1.2. Installation of the two systems, including any necessary wiring.

C.3.1.3. The systems must support both live-streaming and recording of video.

C.3.1.4. The systems must interface with the Court of Appeal’s existing Sony BRC H-900 (HD-SDI) cameras, two in one courtroom, three in the larger courtroom.

C.3.1.5. Provide software customization to support ease of use, adjustment of camera shots, etc.

SOLICITATION NUMBER 2016-101 Page 5

C.3.1.6. The systems should be identical, with the exception that the larger courtroom may require additional presets or customization to support use of the third camera.

C.3.1.7. Recorded files must be in a standard format and editable using commercial off-the-shelf video editing software.

C.3.1.8. Provide service and support for the two systems, with maximum response time of two (2) hours.

C.3.2 CONTROL SYSTEM PROGRAMMING

Contractor will be responsible for programming the control system in accordance with the detailed control system functionality scope to be provided the Court. Below is a summary of required controls by location.

Courtroom Deputy:

The controls for the courtroom deputy touch panel include:

1. Detailed control of audio conferencing, video conferencing and all audio sources

2. Global Microphone Mute

3. Power control for monitors (No control for audience monitor on stand)

4. Selection of camera and standard presets

5. For en banc courtroom, an icon-based interface for manual selection of speaking judge

6. System Shutdown

SOLICITATION NUMBER 2016-101 Page 6

SECTION D – PACKAGING AND MARKING

D.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

2-45 Packing and Marking AUG 2004

D.2 PAYMENT OF POSTAGE AND FEES

All postage and fees required for the submission of deliverables, return of government resources, property, and items, and/or otherwise required for the performance and completion of the contract shall be paid by the contractor.

SOLICITATION NUMBER 2016-101 Page 7

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

2-5A Inspection of Products APR 2013 2-5B Inspection of Services APR 2013 2-10 Responsibility for Products JAN 2010

E.2 SYSTEM ACCEPTANCE TEST PLAN

The contractor is required to submit with a commissioning check list to the Court that validates that all audio/video sources, monitors, inputs and outputs have been tested and verified to be functioning as intended. After check list is submitted, an on-site commissioning visit will be scheduled with the Contractor and the COR to verify that the intended functionality is met.

SOLICITATION NUMBER 2016-101 Page 8

SECTION F – DELIVERIES AND PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER

TITLE DATE

2-25A Delivery Terms and Contractor’s

JAN 2003

2-30A Time of Delivery APR 2013 2-35 F.O.B. Destination, Within Judiciary’s

2-60 Stop-Work Order JAN 2010 7-200 Judiciary Delay of Work JAN 2003

F.2 STORAGE, AND HANDLING OF HARDWARE AND EQUIPMENT

F.2.1 The contractor is required to control handling and installation of hardware and equipment items that are not immediately replaceable, so that completion of the work will not be delayed by hardware or equipment losses, both before and after installation. Prior to installation, the contractor shall protect exposed surfaces with material that is easily removed without marring finishes.

F.2.2 The Court will not provide additional space to the contractor for the purpose of pre-assembly and testing. Any required pre-assembly and testing (including rack) must be conducted at the contractor’s facility.

F.3 SECURITY REQUIREMENTS FOR AND ACCESS TO SITE

F.3.1 Within five (5) business days after award, the contractor shall submit to the Court, for the purpose of background checks and preparation of identification cards, certain information regarding each employee who will be assigned to work at the Courthouse. This information shall include full legal name, date of birth, place of birth, current address, and social security number.

F.3.2 The courtroom shall be available on a daily basis during the installation period from 8:00 am to 4:30 p.m., Monday through Friday. Afterhours access, if needed, to be discussed with the Court but should not be relied upon nor expected for installation deadline compliance.

F.4 DELIVERY SCHEDULE AND LOCATION

Installation must be completed no later than November 4, 2016.

F.5 SCHEDULING OF TESTING, INSTALLATION, AND TRAINING

The contractor shall coordinate with the COR in scheduling the installation of the systems to be compatible with the courtroom schedule, the work of the COR, and the overall construction completion schedule. The contractor shall attend regular progress meetings to be scheduled not less frequently than weekly. Contractor must notify COR immediately if installation complications arise which could delay scheduled completion.

F.6 SUBMITTALS (POST-AWARD AND PRE-INSTALLATION)

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Post-award and pre-installation, Contractor must submit:

F.6.1 Engineering documents, to include but not be limited to the following:

F.6.1.1 Electrical and pathway requirements

F.6.1.2 Detailed CAD drawings including manufacture and model, all necessary wiring and connectors.

F.6.1.3 Line-Item Bill of Materials (BOM)

F.6.2 Project Submittals:

F.6.2.1 Completed Bill of Materials (BOM)

F.6.2.2 Equipment information sheets (cut sheets) for all items listed in the BOM. Sheets that include multiple models will be clearly indicated which model is referenced

F.6.2.3. A spreadsheet with all items that are considered to be long lead time with approximated time required to receive items

F.6.2.4 Electrical and pathway requirements shall be detailed for each equipment location

F.7 DELIVERABLES

F.6.1 Upon substantial completion of the project, Contractor must provide one (1) digital copy via FTP or email of the user manuals for all equipment included in the AV system

F.6.2 Upon completion of the project including all punch list items, Contractor must provide the following:

F.6.2.1 One (1) digital copy in .dwg and .pdf format via email and (1) hard copy of the AS- BUILT project documents, which include wiring schematics, elevations and pathway.

F.6.2.2 A one page touch panel guide for each touch panel in the court room. Touch panel pages to be provided on day of Court personnel Training.

F.6.2.3 A copy of the source code for all control systems and DSP's used in the system. An archived copy of .smw control system file and the .vtp files for all touch panels.

SOLICITATION NUMBER 2016-101 Page 10

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

7-1 Contract Administration JAN 2003 7-5 Contracting Officer’s Representative APR 2013

7-125 Invoices APR 2011

G.2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE 6-20, INSURANCE – WORK ON OR WITHIN JUDICIARY FACILITY (APR 2011)

(a) The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the following kinds and minimum amounts of insurance:

(1) Workman’s Compensation and Employee’s Liability Insurance The contractor shall comply with applicable federal and state workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy.

Employer’s liability coverage of at least $100,000 per incident is required.

(2) Automobile Liability Insurance The contractor shall have coverage at a minimum of $200,000 per person; $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

(3) General Liability Insurance The contractor shall have coverage at a minimum of $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage.

(4) Self-Insurance If the contractor has been approved to provide a qualified program of self-insurance, the contractor must submit any proposed changes to the program to the contracting officer for approval.

(b) Prior to beginning performance under this contract, the contractor shall provide the insurance carrier certification of the above minimum amounts.

(c) The maintenance of insurance coverage as required by the clause is a continuing obligation, and the lapse or termination of insurance coverage without replacement coverage being obtained will be grounds for termination for default.

(d) The certification evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the judiciary’s interest shall not be effective:

(1) for such period as the laws of the state in which this contract is to be performed prescribe;

or

SOLICITATION NUMBER 2016-101 Page 11

(2) until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

(e) The contractor shall insert the substance of this clause, including this paragraph (e), in subcontracts under this contract that require work in a judiciary facility and shall require subcontractors to provide and maintain the required insurance. The contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the contracting officer upon request.

CLAUSE 7-10, CONTRACTOR REPRESENTATIVE (JAN 2003)

The contractor’s representative to be contacted for all contract administration matters is as follows

(contractor completes the information):

1. Name:

2. Address:

3. Telephone:

4. E-mail:

5. Fax:

The contractor’s representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

SOLICITATION NUMBER 2016-101 Page 12

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

1-1 Employment by the Government JAN 2003 7-55 Contractor Use of Judiciary Networks JUN 2014

H.2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE 2-65, KEY PERSONNEL (APR 2013)

(a) Individuals identified below as Key Personnel and accepted for this contract are expected to remain dedicated to this contract. However, in the event that it becomes necessary for the contractor to replace any of the individuals designated as key personnel, the contractor shall request such substitutions in accordance with this clause. Substitution of Key Personnel will be considered under the following circumstances only:

(1) All substitutes shall have qualifications at least equal to those of the person being replaced.

(2) All appointments of Key Personnel shall be approved in writing by the CO, and no substitutions of such personnel shall be made without the advance written approval of the

CO.

(3) Except as provided in paragraph (4) of this clause, at least 30 days (60 days if security clearance is required) in advance of the proposed substitution, all proposed substitutions of Key Personnel shall be submitted in writing to the CO, including the information required in paragraph (5) of this provision.

(4) The following identifies the requirements for situations where individuals proposed as Key Personnel become unavailable because of sudden illness, death or termination of employment. The contractor shall within (5) workdays after the event, notify the CO in writing of such unavailability. If the event happens after award, the CO will determine if there is an immediate need for a temporary substitute and a continuing requirement for a permanent substitute for the Key Personnel position. The CO will promptly inform the contractor of this determination. If the CO specifies that a temporary substitute is required, the contractor shall as soon as is practical identify who will be performing the work as a temporary substitute. The temporary substitute will then start performance on a date mutually acceptable to the CO and the contractor. Within (15) work days following the event, if the CO specifies that a permanent substitute is required, the contractor shall submit, in writing, for the CO’s approval, the information required in (5) and (6) below, for a proposed permanent substitute for the unavailable individual. The approval process will be the same as

(7) below.

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(5) Request for substitution of Key Personnel shall provide a detailed explanation of the circumstances necessitating substitution, a resume of the proposed substitute, and any other information requested by the contracting officer to make a determination as to the appropriateness of the proposed substitute’s qualifications. All resumes shall be signed by the proposed substitute and his/her formal (per company accepted organizational chart) direct supervisor or higher authority.

(6) As a minimum (or as otherwise specified in the solicitation), resumes shall include the following:

(a) name of person;

(b) functional responsibility;

(c) education (including, in reverse chronological order, colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours);

(d) citizenship status;

(e) experience including, in reverse chronological order for up to (10) years, area(s) or work in which a person is qualified, company and title of position, approximate starting and ending dates (month/year), concise descriptions of experience for each position held including specific experience related to the requirements of this contract; and

(f) certification that the information contained in the resume is correct and accurate (signature of key person and date signed, and signature of the supervisor or higher authority and date signed will be accepted as certification).

(7) The CO will promptly notify the contractor in writing of his/her approval or disapproval of all requests for substitution of Key Personnel. All disapprovals will require re-submission of another proposed substitution within (15) days by the contractor.

(b) The following individuals are designated as key personnel under this contract:

Project Manager: ___________________________

H.3 COMPLIANCE WITH CODES AND STANDARDS

All services performed under the terms of the awarded contract shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act of 1970 (Public Law 91-596), as well as with other applicable Federal, State, and local codes. All components included in the system shall comply with all national, state and local codes. They include but are not limited to:

A. National Electric Code (NEC)

B. International Building Code (IBC)

C. Underwriters Laboratory (UL)

D. Occupational Health and Safety Association (OSHA)

E. EIA/TIA

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F.ANSI

G. Americans with Disabilities Act (ADA)

H. BICSI

H.4 PERMITS

The contractor shall, without additional expense to the Judiciary, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, state, and municipal laws, codes, and regulations, and any applicable freight work permits, authorizations, etc. and/or visas in connection with the performance of the contract.

Required permits include, but are not limited to, a Low-Voltage Permit.

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SECTION I – CONTRACT CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, included in full text at I.2 below for further information about clauses incorporated by reference):

CLAUSE NUMBE TITLE DATE

1-5 Conflict of Interest AUG 2004 1-10 Gratuities or Gifts JAN 2010 1-15 Disclosure of Contractor Information to the

Public

AUG 2004

2-20A Incorporation of Warranty JAN 2003 2-20B Contractor Warranty (Products) JAN 2010 2-95 Material Requirements JAN 2003 2-115 Terms for Commercial Advance Payment of

Purchases

APR 2013

2-125 Security for Advance Payment APR 2013 2-130 Energy Efficiency in Energy Consuming

Products

APR 2013

3-25 Protecting the Judiciary’s Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment

JUN 2014

3-35 Covenant Against Contingent Fees JAN 2003 3-40 Restrictions on Subcontractor Sales to the

Government

JUN 2014

3-45 Anti-Kickback Procedures JUN 2012 3-50 Cancellation, Rescission and Recovery of

Funds for Illegal or Improper Activity

JUN 2012

3-55 Price or Fee Adjustment for Illegal or Improper Activity

JUN 2012

3-105 Audit and Records – Negotiations APR 2011 3-120 Order of Precedence JAN 2003 3-140 Notice to the Judiciary of Labor Disputes JAN 2003 3-160 Service Contract Act of 1965 JUN 2012 3-180 Fair Labor Standards Acts and Service

Contract Act – Price Adjustment

APR 2011

3-205 Protest After Award JAN 2003 7-15 Observance of Regulations/Standards of

Conduct

JAN 2003

7-20 Security Requirements APR 22013 7-25 Indemnification AUG 2004

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7-30 Public Use of the Name of the Federal Judiciary

JUN 2014

7-35 Disclosure or Use of Information APR 2013 7-65 Protection of Judiciary Buildings, Equipment, and Vegetation

APR 2013

7-85 Examination of Records JAN 2003 7-100A Limitation of Liability (Products) JAN 2003 7‐100B Limitation of Liability (Services) JAN 2003 7-110 Bankruptcy JAN 2003 7‐130 Interest (Prompt Payment) JAN 2003 7-135 Payments APR 2013 7‐140 Discounts for Prompt Payment JAN 2003 7-150 Extras JAN 2003 7‐185 Changes APR 2013 7-210 Payment for Emergency Closures APR 2013 7‐215 Notification of Ownership Changes JAN 2003 7-220 Termination for Convenience of the

Judiciary (Fixed Price)

JAN 2003

7-230 Termination for Default (Fixed Price – Products and Services)

7-235 Disputes JAN 2003

I-2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE B-5, CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

CLAUSE 2-20C, WARRANTY OF SERVICES (JAN 2003)

(a) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the judiciary by which the judiciary assumes for itself, or as an agent of another, approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the judiciary or any provision concerning the conclusiveness thereof, the contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The contracting officer will give written notice of any defect or nonconformance to the contractor within 30 days from the date of acceptance by the judiciary.

This notice will state either

(1) that the contractor shall correct or re-perform any defective or nonconforming services; or http://www.uscourts.gov/procurement.aspx

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(2) that the judiciary does not require correction or re-performance.

(c) If the contractor is required to correct or re-perform, it shall be at no cost to the judiciary, and any services corrected or re-performed by the contractor shall be subject to this clause to the same extent as work initially performed. If the contractor fails or refuses to correct or re-perform, the contracting officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost occasioned to the judiciary thereby, or make an equitable adjustment in the contract price.

(d) If the judiciary does not require correction or re-performance, the contracting officer will make an equitable adjustment in the contract price.

CLAUSE 2-90B, OPTION FOR INCREASED QUANTITY - SEPARATELY PRICED LINE ITEM

(APR 2013)

The judiciary may require the delivery of the numbered line item, identified as an option item, in the quantity and at the price stated in the line item. The contracting officer may exercise the option by written notice to the contractor within at the time of contract award. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

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SECTION J -LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

ATTACHMENT 1 – DEPARTMENT OF LABOR WAGE DETERMINATION

(Attached at end of document)

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SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

K.1 PROVISIONS INCORPORATED BY REFERENCE

This Section incorporates the following provisions by reference (see Clause B-1, Solicitation Provisions Incorporated by Reference, included in full text in Section L below, for further information about provisions incorporated by reference):

PROVISION

NUMBER TITLE DATE

3-15 Place of Performance JAN 2003

K.2 PROVISIONS INCLUDED IN FULL TEXT

PROVISION 3-5, TAXPAYER IDENTIFICATION AND OTHER OFFEROR INFORMATION

(APR 2011)

(a) Definitions.

"Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. § 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN): ______________________________

[ ] TIN has been applied for.

[ ] TIN is not required, because:

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ]Offeror is an agency or instrumentality of a foreign government;

[ ]Offeror is an agency or instrumentality of the federal government.

(e) Type of Organization:

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[] sole proprietorship;

[ ] partnership;

[ ] corporate entity (not tax-exempt);

[ ] corporate entity (tax-exempt);

[ ] government entity (federal, state or local);

[ ] foreign government;

[ ] international organization per 26 CFR 1.6049-4;

[ ] other

(f) Contractor representations.

The offeror represents as part of its offer that it is [_], is not [_] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[ ] Women Owned Business

[ ] Minority Owned Business (if selected then one sub-type is required)[]Black American Owned

[ ] Hispanic American Owned

[ ] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians)

[ ] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru)

[ ] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal)

[ ] Individual/concern, other than one of the preceding.

PROVISION 3-20, CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (APR 2011)

(a) (1) The offeror certifies, to the best of its knowledge and belief, that:

(i) the offeror and/or any of its principals:

(A) are ___ are not ___ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency;

(B) have ___ have not ___, within the three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a

SOLICITATION NUMBER 2016-101 Page 21 public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property;

(C) are ___ are not ___ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) have ___, have not ___, within a three-year period preceding this offer, been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency.

This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

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(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C.

§6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. §362 (the Bankruptcy Code).

(ii) The offeror ___ has ___ has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

(2) "Principal," for the purposes of this certification, means an officer; director; owner; partner or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division, or business segment, and similar positions).

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. § 1001.

(b) The offeror shall provide immediate written notice to the contracting officer if, at any time prior to contract award, the offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the offeror's responsibility. Failure of the offeror to furnish a certification or provide such additional information as requested by the contracting officer may render the offeror nonresponsible.

(d) Nothing contained in the foregoing will be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the offeror knowingly rendered an erroneous certification, in addition to other remedies available to the judiciary, the contracting officer may terminate the contract resulting from this solicitation for default.

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PROVISION 3-30, CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (JAN

2003)

(a) The offeror certifies that:

(1) the prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement, with any other offeror or with any competitor relating to:

(A) those prices;

(B) the intention to submit an offer; or

(C) the methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or contract award unless otherwise required by law;

and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory –

(1) is the person in the offeror's organization responsible for determining the prices in this offer, and that the signatory has not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; or

(2)

(i) has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ________________________ (insert full name of person(s) in the offeror's organization responsible for determining the prices in this offer, and the title of his or her position in the offeror's organization);

(ii) as an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision; have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and

(iii) as an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror shall furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

PROVISION 3-130, AUTHORIZED NEGOTIATORS (JAN 2003)

The offeror represents that the following persons are authorized to negotiate on its behalf with the judiciary in connection with this solicitation (offeror lists names, titles, and telephone numbers of the authorized negotiators).

Name: _________________________

Titles: _________________________

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Telephone: _____________________

Fax: __________________________

E-mail: ________________________

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SECTION L -INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

L.1 PROVISIONS INCORPORATED BY REFERENCE

This Section incorporates the following provisions by reference (see Provision B-1, Solicitation Provisions Incorporated by Reference, included in full text below, for further information about provisions incorporated by reference.

PROVISION

NUMBER

TITLE DATE

2-15 Warranty Information JAN 2003 2-70 Site Visit JAN 2003 3-85 Explanation to Prospective Offerors AUG 2004 3-95 Preparation of Offers APR 2013 3-100 Instructions to Offerors APR 2013 3-210 Protests JUN 2014 7-60 Judiciary Furnished Property or Services JAN 2003

L.2 PROVISIONS INCORPORATED IN FULL TEXT

PROVISION B-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (SEP

2010) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

PROVISION 4-1, TYPE OF CONTRACT (JAN 2003)

The judiciary plans to award a firm fixed price contract under this solicitation, and all offers shall be submitted on this basis. Alternate offers based on other contract types will not be considered.

L.3 INQUIRIES

Clarifications, responses to questions and/or amendments to this solicitation will be available on the internet at www.fbo.gov. Questions about, or requests for clarification or correct of, the solicitation requirements must be submitted in writing (e-mail is acceptable) to the Contracting Officer at the address shown on the cover page of this solicitation no later than seen (7) days after issuance of the solicitation.

L.4 EXPENSES OF RESPONSE PREPARATION AND SUBMISSION

The Offeror is responsible for any and all expenses related to the preparation and submission of a response to this solicitation. The Court shall incur no obligation except pursuant to the execution of a contract by the Court and the successful Offeror (Contractor).

http://www.uscourts.gov/procurement.aspx

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L.5 GENERAL INSTRUCTIONS FOR THE PREPARATION OF RESPONSES

This section provides general instructions on how to prepare and submit a response to this solicitation. The Offeror’s response shall provide all of the information requested below. A cover letter may accompany the response to set forth any additional information that the Offeror wishes to bring to the attention of the Court, including any assumptions, and/or conditions, upon which the Offeror’s proposal is based.

L.6.1 The Offeror shall submit a single response (e.g., offer) to this Solicitation. Multiple and/or alternate responses from the same Offeror will not be accepted.

L.6.2 The Offeror shall furnish one (1) original and two (2) copies of the response in paper, hard copy form. One (1) electronic copy of the response also shall be provided. The electronic copy shall be provided in Adobe Acrobat format with the Pricing Form and a CD or as an attachment to an e-mail to the contracting officer.

L.6.3 All responses must be in writing, signed by a representative of the Offeror who is authorized to submit an offer.

L.6.4 All responses must be delivered sealed and marked as specified herein. Failure to properly address the outside of the response envelope could cause an offer to be misdirected.

L.6 CONTENT OF PROPOSALS

The proposal must contain the following:

L.6.1 Signature Page. Section A (SF33) with Blocks 17 and 18 signed and dated to show that the Offeror has read, understands, accepts, and agrees to comply with all the conditions and instructions provided in the solicitation document, including all requirements, specifications and provisions.

L.6.2 Price Proposal. Completed Section B. The firm fixed price offered shall be stated in Section B. The offered price shall all inclusive, and no extra charges shall be payable by the Court for any additional items or services, including without limitation, equipment, accessories, cables, connectors, interface units, and other related items, necessary for the contractor to provide a fully installed and operational audio video system, as described in this solicitation, ready for operation by the Court.

L.6.3 Clauses/Provisions requiring Fill-In by Offeror. Completed Clauses 7-10, Contractor Representative (in Section G), and 2-65, Key Personnel (in Section H), and all of Section K with the…