2016-Youth-Intern-FOA.Revised.11.08.15.pdf

U.S. Department of the Interior Policy and Administration Bureau of Reclamation Denver, Colorado September 2015

Funding Opportunity Announcement No. R16-FOA-DO-001

Youth Program

Youth Intern Master Cooperative Agreement

Mission Statements

The U.S. Department of the Interior protects America’s natural resources and heritage, honors our cultures and tribal communities, and supplies the energy to power our future.

The mission of the Bureau of Reclamation is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public.

Synopsis iii

Synopsis

Federal Agency Name: Department of the Interior, Bureau of Reclamation

Funding Opportunity Title:

Youth Interns and Resource Assistants Master Cooperative Agreement

Announcement Type: Funding Opportunity Announcement (FOA)

Funding Opportunity Number:

R16-FOA-DO-001

Catalog of Federal Domestic Assistance (CFDA) Number:

15.546

Dates:

(See FOA Sec IV.B)

Application due date: November 12, 2015 at 4:00 p.m.

Mountain Standard Time (MST)

Eligible Applicants:

(See FOA Sec. III.A)

Non-profit organizations

Recipient Cost Share:

(See FOA Sec. III.D)

In subsequent task order agreements, 25 percent or more of the total costs of each participant in the Program who has been recruited and placed through the recipient organization

Federal Funding Amount:

(See FOA Sec. II.B)

None

Estimated Number of Agreements to be Entered Into:

Approximately 10-15 master cooperative agreements

Estimated Amount of Funding Available for Award:

(See FOA Sec. II.A)

Variable. Dependent on number of Youth Interns recruited and placed by recipient organizations.

Application Checklist v

Application Checklist The following table contains a summary of the information that you are required to submit with a Youth Intern Master Cooperative Agreement application.

√ What to Submit Required Content and Form or Format

When to Submit

Application for Federal Assistance

Form SF 424, available at:

<http://apply07.grants.gov/apply/FormLinks?family=15>

Assurances Page 23 Form SF 424B available at:

<http://apply07.grants.gov/apply/FormLinks?

family=15>

Title Page Page 23 * Table of Contents Page 23 * Technical Proposal:

• Executive Summary

• Background Data

• Evaluation Criteria

Pages 23-32

Pages 29-32

Project Budget:

• Budget proposal

• Budget narrative

• Budget form

Form SF 424A, available at:

<http://apply07.grants.gov/apply/FormLinks?family=15>

* Submit materials with your application by November 12, 2015.

http://apply07.grants.gov/apply/FormLinks?family=15

Acronyms and Abbreviations vii

Acronyms and Abbreviations

ARC Application Review Committee

ASAP Automated Standard Application for Payments

CFDA Catalog of Federal Domestic Assistance

CFR Code of Federal Regulations

DUNS Data Universal Number System

FEMA Federal Emergency Management Agency

FOA Funding Opportunity Announcement

FY Fiscal Year

GO Grants Officer

Interior U.S. Department of the Interior

MCA Master Cooperative Agreement

MST Mountain Standard Time

OMB Office of Management and Budget

P.L. Public Law

Reclamation Bureau of Reclamation

SAM System for Awards Management

U.S. United States

USC United States Code

Contents ix

Contents Page Synopsis .................................................................................................. iii Application Checklist ........................................................................................ v Acronyms and Abbreviations ......................................................................... vii Contents ............................................................................................................ ix Section I: Funding Opportunity Description

I.A Background I.B Objective of This FOA I.C Requirements for Youth Interns I.D Program Authority I.E Other Youth Program Funding Opportunities

Section II: Award Information II.A Total Project Funding II.B Funding Limitations II.C Reclamation Responsibilities II.D Award Date

Section III: Eligibility Information III.A Eligible Applicants III.B Cost-Sharing Requirement

III.B.1 Cost-Share Regulations III.B.2 In-Kind Contributions III.B.3 Pre-Award Costs

III.D Other Requirements III.D.1 Laws, Permits, and Approvals III.D.2 System for Award Management (SAM) and Automated Standard Application for

Payments (ASAP) Registration II.D.3 Endorsements

Section IV: Application and Submission Information IV.A Address to Request Application Package IV.B Application Submission

IV.B.1 Submission Date and Time IV.B.2 Application Delivery Instructions

IV.C Instructions for Submission of an Application IV.C.1 Applications Submitted by Mail or Express Delivery/Courier IV.C.2 Applications Submitted Electronically IV.C.3 Application Format and Length

IV.D Application Content IV.D.1 Mandatory Federal Forms

SF-424 Application for Federal Assistance SF-424 Assurances

IV.D.2 Title Page IV.D.3 Table of Contents IV.D.4 Technical Proposal and Evaluation Criteria

Executive Summary Background Data Evaluation Criteria

IV.D.5 Example Project Budget Budget Proposal Budget Narrative Format Budget Form

Section V: Application Review Information

Youth Intern Master Cooperative Agreement x

V.A Technical Proposal – Evaluation Criteria V.A.1 Evaluation Criterion A – Recruiting Qualifications: Knowledge, Experience and

Resources (25 points) V.A.2 Evaluation Criterion B – Benefits to Youth (25 points) V.A.3 Evaluation Criterion C – Past Performance (25 points) V.A.4 Evaluation Criterion D – Administrative Qualifications: Knowledge, Experience and Resources (15 points) V.A.5 Evaluation Criterion E – Planning, Collaboration and Evaluation (10 points)

V.B Review and Selection Process V.B.1 Initial Screening V.B.2. Application Review Committee (ARC) Review V.B.3 Red Flag Review V.B.4. Managerial Review

V.C. Pre-Award Clearances and Approvals Section VI: Award Administration Information

VI.A. Award Notices VI.B. Award Document VI.C. Releasing Applications VI.D. Reporting Requirements and Distribution

VI.D.1. Financial Reports VI.D.2. Program Performance Reports

Section VII: Agency Contacts

Section II: Award Information

Section I: Funding Opportunity Description

I.A Background The Bureau of Reclamation is the largest wholesaler of water in the country and the second largest producer of hydroelectric power in the western United States.

Our mission is to assist in meeting the increasing water demands of the West while protecting the environment and the public's investment in our 58 power plants. Reclamation also plays a major role in meeting the increasing public demands for water-based outdoor recreation facilities and opportunities. The 289 recreation areas developed as a result of Reclamation water projects are among the Nation’s most popular for water-based outdoor recreation. Reclamation projects include approximately 6.5 million acres of land and water that is, for the most part, available for public outdoor recreation.

Reclamation is committed to providing educational and work opportunities to youth so they can gain a better understanding of Reclamation’s role in conserving water and power resources. Additionally, Reclamation wants to provide opportunities for youth to be involved in conserving Reclamation’s natural and cultural resources and recreational opportunities.

Meaningful experiences such as these provide an opportunity for these youth to develop professional and life skills as well as an increased awareness of environmental ethics and stewardship.

For more information on the Youth Program, please contact CC Cooks at ccooks@usbr.gov or by phone at 303-445-2681 or Amy Sjerven at asjerven@usbr.gov or by phone at 303-445-2849.

I.B Objective of This FOA The objective of this FOA is to invite non-profit organizations to leverage their money and resources by cost-sharing the recruitment and placement of Youth Interns to: 1) build understanding and appreciation of natural and cultural resources; 2) further the development and maintenance of these resources by America’s youth; 3) prepare the next generation for the ultimate responsibility of maintaining and managing these resources for the American people; and provide relevant work experience in Reclamation’s mission-critical occupations.

Reclamation Youth Interns will gain on-the-job experience in environmental education, community service, or natural and cultural resource management through placements lasting from two weeks to one year. Youth Interns will http://www.usbr.gov/dataweb/powerplants/ http://www.usbr.gov/main/about/mission.html mailto:asjerven@usbr.gov engage in projects that address some of the most critical conservation issues on Reclamation land, including engineering, environmental education, ecological restoration, species preservation, fuels treatments, research and monitoring activities provide critical support to program/specialist capacities, and species preservation. Some projects may be technological or administrative, but will retain a clear and direct connection to natural and cultural resource conservation.

An award of one or more Master Cooperative Agreements (Youth Intern MCA) will be made as a result of this competitive FOA. Under a Youth Intern MCA, Reclamation and the recipient will cooperatively develop individual task agreements (Task Agreements) detailing job descriptions and the amount of funding to be provided by Reclamation.

Notification of a successful proposal does not constitute authority to incur costs.

Only a Task Agreement issued by Reclamation and signed by a Reclamation Grants Officer (GO) obligates Reclamation funds. Costs incurred prior to receipt of a signed MCA and subsequent Task Agreement may not be reimbursed. Once the MCA and Task Agreement are signed by a Reclamation GO, the recipient may incur costs as specified in the approved budget.

I.C Requirements for Youth Interns Youth Interns must be 16 years of age. Preference may be given to applicant organizations who demonstrate the ability to recruit individuals enrolled in an institution of higher education as well as women and participants from historically Black, Hispanic, and Native American schools.

I.D Program Authority This FOA is issued under the authority of the Public Land Corps Act of 1993 (16 U.S.C. §§ 1721-1730) and Youth Conservation Corps Act of 1970 (16 U.S.C.

§§ 1701-1707), as amended.

I.E Other Youth Program Funding Opportunities A separate FOA for Youth Conservation Master Cooperative Agreements R16- FOA-DO-002 will be posted on Grants.gov, www.grants.gov/, concurrently with this FOA. Subsequent task agreements issued under a Youth Conservation MCA will provide financial assistance on a 75/25 cost-share basis, to qualified youth conservation corps to carry out appropriate conservation projects on Reclamation lands. Conservation projects may include, but are not limited to, erecting fences, building accessible fishing docks and piers, trail construction and maintenance, http://www.grants.gov/ habitat restoration of native plant and aquatic species, site restoration, re-vegetation, and fuels reduction.

II.A Total Project Funding Total available funding has not been determined. Project funding will be available on a Task Agreement basis as specific positions for youth interns are identified by Reclamation. See Section I.D. for more information.

II.B Funding Limitations The Federal share (Reclamation’s share in addition to any other sources of Federal funding) for any Youth Intern MCA Task Agreement shall not exceed 75% percent of the total costs. Generally, the non-Federal share of costs must be expended at the same or greater rate as the Federal share of costs.

II.C Reclamation Responsibilities Substantial involvement between Reclamation and successful applicants is anticipated during the performance of the resulting Youth Intern MCA and subsequent Task Agreements. Reclamation will collaborate and participate with recipients to create and manage educational and job training opportunities.

Reclamation and recipients will work together to develop position descriptions and qualifications, and recruit Youth Interns.

II.D Award Date Reclamation expects to notify potential Youth Intern MCA recipients and unsuccessful applicants in December 2015. Within approximately one to three months of that date, Youth Intern MCAs will be awarded to applicants who successfully pass all pre-award reviews and clearances.

Section III: Eligibility Information

Section III: Eligibility Information

III.A Eligible Applicants Applicants eligible to apply under this FOA include nonprofit organizations capable of recruiting qualified youth interns for positions located at Reclamation offices and facilities. Reclamation offices and facilities are generally located within Arizona, California, Colorado, Idaho, Kansas, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Wyoming, Utah, and Washington and Washington DC.

In accordance with 2 CFR §200.70, a nonprofit organization means any corporation, trust, association, cooperative, or other organization, not including institutions of higher education that:

(a) Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest;

(b) Is not organized primarily for profit; and

(c) Uses net proceeds to maintain, improve, or expand the operations of the organization.

III.B Cost-Sharing Requirement Applicants must be able to cost-share 25 percent or more of the total costs of any Task Agreement issued under a Youth Intern MCA (also referred to as Project Costs).

III.B.1 Cost-Share Regulations

All cost-share contributions must meet the applicable administrative and cost principles criteria established in 2 Code of Federal Regulations (CFR) Part 200, available at www.ecfr.gov.

III.B.2 In-Kind Contributions

In-kind contributions constitute the value of noncash contributions that benefit the federally assisted project (e.g. youth intern). These contributions may be in the form of real property, equipment, supplies, and other expendable property, as well as the value of goods and services directly benefiting and specifically identifiable to the project. Applicants should refer to 2 CFR §200.434 for regulations regarding the valuation of in-kind donations and contributions, available at www.ecfr.gov.

http://www.ecfr.gov/ http://www.ecfr.gov/

The cost or value of in-kind contributions that have been or will be relied on to satisfy a cost-sharing or matching requirement for another Federal financial assistance agreement, a Federal procurement contract, or any other award of Federal funds may not be relied on to satisfy the cost-share requirement for a Task Agreement entered into under a Youth Intern MCA.

III.B.3 Pre-Award Costs

A Youth Intern MCA does not guarantee an award of funding. Costs incurred prior to receipt of a signed Youth Intern MCA and Task Agreement may not be reimbursed. Once the Youth Intern MCA and subsequent Task Agreement are signed by a Reclamation GO, the recipient may incur costs as specified in the approved budget.

III.C Reporting Requirements Youth Intern MCA recipients are required to report on the status of the Project on a regular basis. Failure to comply with reporting requirements may result in the recipient being removed from consideration for funding under future funding opportunities. Please see Section VI.E.2 –Program Performance Reports for information on types and frequency of reports required.

III.D Other Requirements

III.D.1 Laws, Permits, and Approvals

Applicants shall adhere to Federal, State, tribal, territorial, and local laws, regulations, and codes, as applicable, and shall obtain all required approvals and permits.

III.D.2 System for Award Management (SAM) and Automated Standard Application for Payments (ASAP) Registration

All applicants must be registered in the SAM prior to award of a Youth Intern MCA under this FOA. Instructions for registering for SAM are located at www.sam.gov/portal/public/SAM. All applicants must maintain an active SAM registration with current information at all times while they have an active Federal award or an application under consideration.

http://www.sam.gov/portal/public/SAM

Section III: Eligibility Information

All applicants must also be registered with and willing to process all payments through the Department of Treasury ASAP system. All recipients with active financial assistance agreements with Reclamation must be enrolled in ASAP under the appropriate Agency Location Code(s) and the Data Universal Number System (DUNS) Number prior to the award of funds. If a recipient has multiple DUNS numbers they must separately enroll within ASAP for each unique DUNS Number and/or Agency. All of the information on the enrollment process for recipients, including the enrollment initiation form and the enrollment mailbox, can be found at www.usbr.gov/mso/aamd/asap.html. Note that if your entity is currently enrolled in the ASAP system with an agency other than Reclamation, you must enroll specifically with Reclamation in order to process payments.

II.D.3 Endorsements

Youth Intern MCA recipients shall not publicize or otherwise circulate promotional material (such as advertisements, sales brochures, press releases, speeches, still and motion pictures, articles, manuscripts or other publications) which states or implies governmental, Departmental, bureau, or government employee endorsement of a product, service, or position which the recipient represents. No release of information relating to a Youth Intern MCA or Task Agreement may state or imply that the Government approves of the recipient’s work products, or considers the recipient’s work product to be superior to other products.

All information submitted for publication or other public releases of information regarding this project shall carry the following disclaimer: “The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Government.

Mention of trade names or commercial products does not constitute their endorsement by the U.S. Government.”

Recipients must obtain prior Government approval for any public information releases concerning a Youth Intern MCA or Task Agreement which refer to the Department of the Interior or any bureau or employee (by name or title). The specific text, layout photographs, etc. of the proposed release must be submitted with the request for approval.

http://www.usbr.gov/mso/aamd/asap.html

Section IV: Application and Submission Information

Section IV: Application and Submission Information

IV.A Address to Request Application Package This document contains all information, forms, and electronic addresses required to obtain the information required for submission of an application.

If you are unable to access this information electronically, you can request paper copies of any of the documents referenced in this FOA by contacting:

By mail: Bureau of Reclamation Financial Assistance Services Attn: Ms. Irene M. Hoiby Mail Code: 84-27852 P.O. Box 25007 Denver, CO 80225

By e-mail: ihoiby@usbr.gov

By telephone: 303-445-2025

IV.B Application Submission

IV.B.1 Submission Date and Time

Application submission date deadline:

• November 12, 2015, 4:00 p.m. Mountain Standard Time

Proposals received after the application deadline will not be considered unless it can be determined that the delay was caused by Federal Government mishandling or by the Grants.gov application system.

Please note that any application submitted to Reclamation for a Youth Intern MCA may be subjected to a Freedom of Information Act request (5 USC Section 552, as amended by P.L. No. 110-175), and as a result, may be made publicly available.

In addition, Reclamation will post all successful applications on the Reclamation website,www.usbr.gov after redactions as determined by Reclamation to be necessary.

mailto:swilken@usbr.gov http://www.usbr.go/

IV.B.2 Application Delivery Instructions

Applications may be submitted electronically through http://www.grants.gov or hard copies may be submitted as follows. Under no circumstances will applications received through any other method (such as email or fax) be considered eligible for award.

By mail: Bureau of Reclamation Acquisition Operations Branch Attn: Ms. Irene M. Hoiby Mail Code: 84-27852 P.O. Box 25007 Denver, CO 80225

By express delivery/ courier:

Bureau of Reclamation Attn: Ms. Irene M. Hoiby Mail Code: 84-27852 Denver Federal Center, Bldg. 67, Rm. 152 6th Avenue and Kipling Street Denver, CO 80225

IV.C Instructions for Submission of an Application Each applicant shall submit an application in accordance with the instructions contained in this section.

IV.C.1 Applications Submitted by Mail or Express Delivery/Courier

Please follow these instructions to submit your application by mail or express delivery/courier.

• Applicants shall submit an original and one copy of all application documents for hardcopy submissions. Each document should be clearly identified as the “ORIGINAL” or as a “COPY.”

• Only binder clip documents submitted.

• Hard copy applications may be submitted by mail or express methods to the addresses listed in Section IV.C – Instructions for Submission of an Application, above.

http://www.grants.gov/

• Materials arriving separately will not be included in the application package and may result in the application being rejected or not funded.

Faxed and emailed copies of application documents will not be accepted.

• Do not include a cover letter or company literature/brochure with the application. All pertinent information must be included in the application package.

IV.C.2 Applications Submitted Electronically

If the applicant chooses to submit an electronic application, it must be submitted through Grants.gov at www.grants.gov. Reclamation encourages applicants to submit their applications for funding electronically through www.grants.gov/ applicants/apply_for_grants.jsp. Applicant resource documents and a full set of instructions for registering with Grants.gov and completing and submitting applications online are available at www.grants.gov/web/grants/applicants.html.

• Please note that submission of an application electronically requires prior registration through Grants.gov, which may take 7 to 21 days.

Please see registration instructions at www.grants.gov/applicants/ get.registered.jsp. If you have not resolved any issue with Grants.gov at least 7 days prior to the application deadline, it is recommended that you submit your application by mail or express delivery/courier.

• Applicants sometimes have experienced significant delays when attempting to submit applications through Grants.gov. If you plan to submit your application through Grants.gov, you are encouraged to submit your application several days prior to the application deadline.

If you are a properly registered Grants.gov applicant and encounter problems with the Grants.gov application submission process, you must contact the Grants.gov Help Desk to obtain a case number. This case number will provide evidence of your attempt to submit an application prior to the submission deadline.

Regardless of the delivery method used, you must ensure that your proposal arrives by the date and time deadline stated in Section IV.B., above. Late applications will not be accepted unless it is determined that the delay was caused by Federal Government mishandling or by a problem with the Grants.gov application system.

IV.C.3 Application Format and Length

The total application package shall be no more than 80 pages and shall be single spaced. If an application exceeds 80 pages, only the first 80 pages will be evaluated. The font shall be at least 12 points in size and easily readable. The http://www.grants.gov/ http://www.grants.gov/applicants/apply_for_grants.jsp http://www.grants.gov/applicants/apply_for_grants.jsp http://www.grants.gov/web/grants/applicants.html http://www.grants.gov/applicants/get.registered.jsp http://www.grants.gov/applicants/get.registered.jsp http://www.grants.gov/web/grants/support.html technical proposal and evaluation criteria shall be limited to a maximum of 70 pages. Page size shall be 8½ by 11 inches, including any attachments. Oversized pages will not be accepted. The SF-424 forms will not be considered in the total page count.

Applications will be prescreened for compliance to the page number limitations.

IV.D Application Content The application must include the following elements in order to be considered complete:

• Mandatory Federal Forms o Application for Federal Assistance, form SF-424 o Assurances–Non-Construction Programs, form SF-424B

• Title page

• Table of contents

• Technical proposal and evaluation criteria (limited to 20 pages) o Executive summary o Background data o Evaluation criteria

• Example Project budget o Example Budget o Budget narrative

• Budget information – Non-Construction Programs, form SF-424A

SF-424, SF-424A, and SF-424B forms may be obtained at http://apply07.grants.

gov/apply/FormLinks?family=15.

IV.D.1 Mandatory Federal Forms

SF-424 Application for Federal Assistance This fully completed application for Federal assistance form must be signed by a person legally authorized to commit the applicant to a Youth Intern MCA.

Failure to submit a properly signed SF-424 form may result in the elimination of the application from further consideration.

SF-424 Assurances A SF-424B – Assurances–Nonconstruction Programs, signed by a person legally authorized to commit the applicant to performance of the Youth Intern MCA shall be included. Failure to submit a properly signed SF-424B form may result in the elimination of the application from further consideration.

IV.D.2 Title Page

Provide a brief, descriptive title that indicates the nature of the proposal and geographic area served by the applicant. Include the name and address of the applicant, and the name and address, e-mail address, telephone, and fax numbers of the Youth Intern project manager.

IV.D.3 Table of Contents

List all major sections of the technical proposal in the table of contents.

IV.D.4 Technical Proposal and Evaluation Criteria

The technical proposal (70 pages maximum) includes: (1) the Executive Summary; (2) Background Data; and (3) Evaluation Criteria.

Executive Summary The executive summary should include:

• The date, applicant name, city, county, and state.

• A one paragraph summary of the purpose of the organization.

• A description of the geographic area served by the organization

Background Data

Describe the mission and history of your organization, including when the organization was established, why it was formed, membership, and any significant accomplishments.

Provide a map of the area(s) served by your organization showing the geographic boundaries of the service area. If your service area is nationwide, a map does not need to be provided.

Identify any past working relationships with Reclamation, other Federal Agencies or non-Federal partner. This should include the date(s), description of prior relationships, and a description of the project(s), facility(s), or activity(s)

Evaluation Criteria (See Section V – Application Review Information for additional details, including a detailed description of each criterion and subcriterion and points associated with each.)

The evaluation criteria portion of your application should thoroughly address each criterion and subcriterion in the order presented to assist in the complete and accurate evaluation of your proposal. It is suggested that applicants copy and paste the evaluation criteria and sub-criteria immediately below into their applications to ensure that all necessary information is adequately addressed.

IV.D.5 Example Project Budget

The project budget includes:

• Example Budget

• Budget narrative

• Budget form

Budget Proposal

General Requirements Include an example Project budget that estimates all Project costs (not just costs to be borne by Reclamation). Include the value of in-kind contributions of goods and services provided to recruit, place and manage a Reclamation Youth Intern.

Example Budget Content The example Project budget shall identify the costs to your organization for providing youth interns. The budget shall identify costs such as stipend or insurance, materials and supplies, travel costs, lodging and any other costs.

Example Budget Format The example Project budget shall include detailed information on the categories listed below and must clearly identify all Project costs. Unit costs shall be provided for all budget items including the cost of work to be provided by contractors. Additionally, applicants shall include a narrative description of the items included in the budget. It is strongly advised that applicants use the budget proposal format shown in table 1 or a similar format that provides this information.

Table 1.—Sample Budget Proposal Format

Budget Item Description Computation Quantity Type

(hours/days) Total Cost $/Unit Quantity

Salaries and Wages

Fringe Benefits

Travel

Materials/Supplies

Contractual/Construction

Contractor A $ - Contractor B $ -

Other

Total Direct Costs $ -

Indirect Costs - __% $ - Total Project Costs $ -

This is only a sample budget proposal format. You may use this format or submit the information in a different format which provides a detailed break-down of costs and need justification for budgets presented in the SF-424A.

Contracts should be broken out into specific line items. You may attach a separate, detailed budget for each contract to adequately address all contractor budget items.

Budget Narrative Format Submission of a budget narrative is mandatory. An award will not be made to any applicant who fails to fully disclose this information. The budget narrative provides a discussion of, or explanation for, items included in the budget proposal. The types of information to describe in the narrative include, but are not limited to, those listed in the following subsections.

Salaries and Wages Indicate program manager and other key personnel by name and title. Other personnel may be indicated by title alone. For all positions, indicate salaries and wages, estimated hours or percent of time, and rate of compensation. The labor rates should identify the direct labor rate separate from the fringe rate or fringe cost for each category. All labor estimates, including any proposed subcontractors, shall be allocated to specific tasks as outlined in the recipient’s technical study description. Labor rates and proposed hours shall be displayed for each task.

Clearly identify any proposed salary increases and the effective date.

Generally, salaries of administrative and/or clerical personnel will be included as a portion of the stated indirect costs. If these salaries can be adequately documented as direct costs, they should be included in this section; however, a justification should be included in the budget narrative.

Fringe Benefits Indicate rates/amounts, what costs are included in this category, and the basis of the rate computations. Indicate whether these rates are used for application purposes only or whether they are fixed or provisional rates for billing purposes.

Federally approved rate agreements are acceptable for compliance with this item.

Travel Include the purpose of the trip, destination, number of persons traveling, length of stay, and all travel costs, including: airfare (basis for rate used), per diem, lodging, and miscellaneous travel expenses. For local travel, include mileage and rate of compensation.

Materials and Supplies Itemize supplies by major category, unit price, quantity, and purpose, such as whether the items are needed for office use, research, or construction. Identify how these costs were estimated (i.e., quotes, past experience, engineering estimates, or other methodology).

Contractual Identify all work that will be accomplished by subrecipients, consultants, or contractors, including a breakdown of all tasks to be completed and a detailed budget estimate of time, rates, supplies, and materials that will be required for each task. If a subrecipient, consultant, or contractor is proposed and approved at time of award, no other approvals will be required. Any changes or additions will require a request for approval. Identify how the budgeted costs for subrecipients, consultants, or contractors were determined to be fair and reasonable.

Other Any other expenses not included in the above categories shall be listed in this category, along with a description of the item and the purpose of its use. No profit or fee will be allowed.

Indirect Costs Show the proposed rate, cost base, and proposed amount for allowable indirect costs based on the applicable Office of Management and Budget circular cost principles (see Section III.E – Cost-Sharing Requirement) for the recipient’s organization. It is not acceptable to simply incorporate indirect rates within other direct cost line items.

If the recipient has separate rates for recovery of labor overhead and general and administrative costs, each rate shall be shown. The applicant should propose rates for evaluation purposes, which will be used as fixed or ceiling rates in any resulting award. Include a copy of any federally approved indirect cost rate agreement. If a federally approved indirect rate agreement is not available, provide supporting documentation for the rate. This can include a recent recommendation by a qualified certified public accountant along with support for the rate calculation.

If you do not have a federally approved indirect cost rate agreement, or if unapproved rates are used, explain why and include the computational basis for the indirect expense pool and corresponding allocation base for each rate.

Information on preparing and submitting indirect cost proposals is available from the Interior Business Center, and Indirect Cost Services Section, at www.doi.gov/ ibc/services/Indirect_Cost_Services/index.cfm.

http://www.doi.gov/ibc/services/Indirect_Cost_Services/index.cfm http://www.doi.gov/ibc/services/Indirect_Cost_Services/index.cfm

Total Cost Indicate the total amount of Project costs, including the Federal and non-Federal cost-share amounts.

Budget Form In addition to the above-described budget information, the applicant must complete an SF-424A, Budget Information—Non-construction Programs.

This form is available at http://apply07.grants.gov/apply/FormLinks?family=15.

Section V: Application Review Information

Section V: Application Review Information

V.A Technical Proposal – Evaluation Criteria The evaluation criteria portion of the application should thoroughly address each criterion and sub-criterion in the order presented below in this FOA to assist in the complete and accurate evaluation of the proposal. Applications will be evaluated against the evaluation criteria (listed below), which comprise a total of 100 points. Please note that proposals may be prioritized to ensure balance among the geographic areas served by Reclamation and to ensure that the applicants selected address the goals of the Youth Intern Program.

The following criteria will be used by the Application Review Committee to rank proposals to provide qualified youth interns submitted under this FOA. It is suggested that applicants copy and paste the evaluation criteria and sub-criteria immediately below into their applications to ensure that all necessary information is adequately addressed.

V.A.1 Evaluation Criterion A – Recruiting Qualifications:

Knowledge, Experience and Resources (25 points)

Up to 25 points may be awarded based on the extent to which the applicant demonstrates its knowledge, experience and resources to recruit youth interns.

Describe your organization’s knowledge and experience recruiting youth interns for scientific, engineering, and/or cultural and natural resource conservation positions. Please address the following:

• How is your organization qualified to develop and implement strategic marketing plans and recruitment strategies to advertise internship programs to highly qualified students at multiple colleges and universities within its geographic service area? What print and web publications are used to support your marketing plans and recruitment strategies?

• How does your organization build and maintain relationships with colleges and universities within its geographic service area, particularly from Minority Serving Institutions?

• How does your organization assess marketing and recruiting successes?

How does it apply the results of the assessments and adjust its strategies?

How often are the assessments performed?

• How does your organization coordinate an application, interviewing and hiring process for students from different colleges and universities in a clear and timely manner?

• What is your organization’s past work experience related to program recruitment?

• What are the timeframes and processes used by your organization for resume review, interview notification, and interview scheduling?

• How does your organization engage diverse, socially and economically disadvantaged youth?

Describe the human capital, technical resources and skills of your organization to accomplish the listed recruiting needs. Include an estimate of the amount of personnel time your organization would devote to this task.

• Identify staff with appropriate technical expertise and describe their qualifications.

V.A.2 Evaluation Criterion B – Benefits to Youth (25 points)

Up to 25 points may be awarded based on the extent that the proposal demonstrates the applicant’s ability to provide benefits and services to participating youth.

Describe your organization’s ability to teach and develop relevant job seeking skills such as preparing resumes and interviewing for positions.

• How does your organization assist youth with the preparation of resumes and other relevant documents necessary to apply for youth intern positions? Is there a documented curriculum for youth participants?

• How does your organization help youth prepare for interviews with prospective employers? Is there a formalized training process or documented curriculum? How does your organization provide feedback to participants after interviews so that they can learn how to improve their performance?

Describe any additional benefits your organization provides youth participants, such as higher than average stipends, assistance with travel arrangements, or any other support or benefits.

V.A.3 Evaluation Criterion C – Past Performance (25 points)

Up to 25 points may be awarded based on the extent to which the applicant’s past performance met program requirements:

Describe the past work experience with Reclamation, other land management/conservation agencies, and/or other federal or state government entities.

Describe your experience in recruiting interns or recent graduates, especially in occupations where underrepresentation exists within the Federal workforce.

Describe your experience in governance of youth initiative internship programs.

V.A.4 Evaluation Criterion D – Administrative Qualifications: Knowledge, Experience and Resources (15 points)

Up to 15 points may be awarded based on the extent to which the proposal demonstrates the organization’s ability to administer a youth internship program.

Describe your organization’s knowledge and experience administering youth internships. Please address the following:

• How is your organization qualified to manage the administrative logistics of an internship program including intern correspondence, budgeting, payroll, management, and travel coordination?

• What is your organization’s past work experience related to program administration, stipend payment to program participants, and expense reimbursement?

Describe your organization’s human capital, technical resources, and skills to accomplish the administrative tasks described above. Include an estimate of the amount of personnel time your organization would devote to this task.

• Identify staff with appropriate technical expertise and describe their qualifications.

V.A.5 Evaluation Criterion E – Planning, Collaboration and Evaluation (10 points)

Up to 10 points may be awarded based on the extent that the proposal demonstrates the applicant’s ability to plan and collaborate with Reclamation and evaluate the Youth Intern program.

Describe your organization’s knowledge and experience planning and collaborating with federal agencies and/or other partner organizations and evaluating internship programs. Please address the following:

• How will your organization collaborate to the fullest extent possible to assure that the efforts of each party are coordinated and result in the fulfillment of the principal purpose of the Youth Intern MCA and any Task Agreement?

• How will your organization work with Reclamation to develop a set of evaluative tools to enhance the internship program?

V.B Review and Selection Process The Government reserves the right to reject any and all applications which do not meet the requirements of this FOA or which are outside the scope of the Youth Program. Youth Intern MCAs will be made with applicants most advantageous to the Government. Selection may be made to maintain balance among the location of Reclamation offices and facilities and the geographic areas served by applicants. The evaluation process will be comprised of the steps described in the following subsections.

V.B.1 Initial Screening

All applications will be screened to ensure that:

• The application meets the requirements of the FOA package, including submission of technical and budget proposals, and related forms.

• The application contains a properly executed SF-424 Application for Federal Assistance, a form SF-424A, Budget Information—Non-construction Programs, and a form SF-424B, Assurances—Non-construction Programs.

• The applicant meets the eligibility requirements stated in this document.

Reclamation reserves the right to remove an application from funding consideration if it does not pass all Initial Screening criteria listed above. An applicant that has submitted an application that is determined to be ineligible for funding will be notified along with other applicants, or sooner if possible

V.B.2. Application Review Committee (ARC) Review

Evaluation criteria will comprise 100 points of the total evaluation weight as stated in Section V.A – Applications will be scored against the evaluation criteria by an ARC, made up of experts in relevant disciplines selected from across Reclamation.

During ARC review, Reclamation may contact applicants to request clarifications to the information provided, if necessary.

V.B.3 Red Flag Review

Following the results of the ARC review, Reclamation will review the top-ranking applications and will identify any reasons why a Youth Intern MCA with an applicant would not be feasible or otherwise advisable, including legal issues, or financial position. Positive or negative past performance by the applicant and any partners in previous working relationships with Reclamation may be considered, including whether the applicant is making significant progress toward the completion of outstanding financial assistance agreements and whether the applicant is in compliance with all reporting requirements associated with previously funded projects.

In addition, during this review Reclamation will address any specific concerns or questions raised by members of the ARC, conduct a preliminary budget review, and evaluate the applicant’s ability to meet cost-share as required.

V.B.4. Managerial Review

Reclamation management will prioritize applicants who demonstrate the ability to recruit individuals enrolled in an institution of higher education as well as women and participants from historically Black, Hispanic, Asian American Pacific Islander, and Native American schools. Management will also ensure that applicants meet the scope, priorities, and requirements of the Youth Program.

Management may also prioritize applicants to ensure that all Reclamation offices and facilities can be served.

V.C. Pre-Award Clearances and Approvals After completion of the Managerial Review, Reclamation will notify applicants whose proposals have been selected for a Youth Intern MCA. Reclamation will also complete a business evaluation and determination of responsibility. During these evaluations, the Grants Officer (GO) also will consider several factors that are important, but not quantified, such as:

• Pre-award clearances, determinations, reviews, and approvals

• Financial strength and stability of the organization

• Past performance, including satisfactory compliance with all terms and conditions of previous awards, such as environmental compliance issues, reporting requirements, proper procurement of supplies and services, and audit compliance

• Adequacy of personnel practices, procurement procedures, and accounting policies and procedures—as established by 2 CFR Part 200

If the results of all pre-award reviews and clearances are satisfactory, a Youth Intern MCA will be awarded (approximately one to two months from date of initial selection). If the results of pre-award reviews and clearances are unsatisfactory, consideration of award of a Youth Intern MCA may be withdrawn.

Section VI: Award Administration Information

Section VI: Award Administration Information

VI.A. Award Notices Successful applicants will receive, by electronic or regular mail, a notice of award.

VI.B. Award Document If the applicant is awarded a Youth Intern MCA as a result of this FOA, relevant information from the application will be referenced in the agreement. The agreement document must be signed by a Reclamation GO before it becomes effective.

VI.C. Releasing Applications Following awards of funding, Reclamation will post all successful applications on the Reclamation website after conducting any redactions determined necessary by Reclamation, in consultation with the Recipient.

VI.D. Reporting Requirements and Distribution There are no reporting requirements for a Youth Intern MCA. If the applicant is awarded a Youth Intern MCA as a result of this FOA, the applicant will be required to submit the following types of reports for any Task Agreement entered into under a Youth Intern MCA.

VI.D.1. Financial Reports

Form SF-425 – must be submitted on at least a semiannual basis and with the final performance report.

VI.D.2. Program Performance Reports

Specific terms and conditions pertaining to performance reporting requirements will be included in the Task Agreement. Performance reporting requirements include:

• Interim reports submitted on at least a semi-annual basis, which must include:

o A comparison of actual accomplishments to the milestones established for the period o The reasons why established milestones were not met, if applicable o The status of milestones from the previous reporting period that were not met, if applicable o Whether the project is on schedule and within the original cost estimate o Any additional pertinent information or issues related to the status of the project

• Final report, including, but not limited to, the following information:

o Whether the objectives and goals were met

Section VII: Agency Contacts

Section VII: Agency Contacts

A pre-application webinar regarding the Youth Intern MCA and Youth Conservation MCA will be held on October 16, 2015 from 12:00 p.m. to 1:00 p.m. Mountain Standard Time. If you would like to attend the webinar, please contact Amy Sjerven at asjerven@usbr.gov or 303-445-2849.

Organizations or individuals interested in submitting applications in response to this FOA may direct questions to Reclamation in writing. Questions may be submitted to the attention of Ms. Irene M. Hoiby, GO, as follows:

By mail: Bureau of Reclamation Financial Assistance Management Branch Attn: Ms. Irene M. Hoiby Mail Code: 84-27852 P.O. Box 25007 Denver, CO 80225

By email: ihoiby@usbr.gov

By telephone: 303-445-2025 mailto:ihoiby@usbr.gov

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