2015-N-16927_Solicitation_6_22_15.docx

2015-N-16927

SOLICITATION, OFFER AND AWARDPAGES

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT NO.

3. SOLICITATION NO.

2015-N-16927

06/24/2015

6. REQUISITION/PURCHASE NO.

000HCUGB-2015-80751

Centers for Disease Control and Prevention (CDC) Procurement and Grants Office (PGO) 2920 Brandywine Road Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

(Hour)

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Alma C. Barber

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2054

C. E-MAIL ADDRESS

vel3@cdc.gov

11. TABLE OF CONTENTS

(x)PAGE(S)

SEC.

SEC.

PAGE(S)

DESCRIPTION

(x)

DESCRIPTION

XK

REPRESENTATIONS, CERTIFICATIONS, AND

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a differentCALENDAR DAYS

(Type or Print)

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

18. OFFER DATE

AWARD (To be completed by Government)

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

Centers for Disease Control and Prevention (CDC) Procurement and Grants Office (PGO) 2920 Brandywine Road Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO) PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print) Vallerie M. Redd

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

Section B - Supplies Or Services And Prices/Costs

ITEM

SUPPLIES/SERVICES

QTY/UNIT

UNIT PRICE

EXTENDED PRICE

Period of Performance:

September 15, 2015 – September 14, 2020

B.1 Purpose The purpose of this contract is to provide services that fall within the scope of the work specified in Section C. The Contracting Officer (CO) will request the work through the issuance of task orders during the ordering period as specified in Section F of the contract.

B.2 Contract Type and Services This is a competitive TOTAL SMALL BUSINESS SET-ASIDE procurement. This acquisition is being competed in accordance with FAR Part 15 - Contracting by Negotiation. The NAICS Code is 541990, All Other Professional, Scientific and Technical Services, with a small business size standard of $15.0 million.

This is an Indefinite- Delivery Indefinite- Quantity contract (IDIQ) utilizing individual task orders to provide technical, scientific and professional services. The Government will issue task orders that are Firm-Fixed-Price (FFP) or Time-and-Materials (T&M) except when Section B.7 Travel Pricing (see below) is applicable.

Obligation of funds will be done by the issuance of individual task orders by the Contracting Officer in accordance with the clause titled “Award of Task Orders” in Section H and FAR clause 52.216-18 titled “Ordering” in Section I-2. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer.

In addition, the Contractor shall not commence work until a task order or other written notification for a specific assignment is issued by the Contracting Officer. Only a CDC Contracting Officer is authorized to issue a task order request to the Contractor or issue finalized task orders under this contract. The Government is not obligated to reimburse the Contractor for any costs that it incurs before issuance of a task order or other written notification by the Contracting Officer.

CDC/NCEH/DEEHS intends to issue several task orders (see Attachments 6 and 7 and Section L herein) upon award of this IDIQ. Task Orders will be issued with specific performance periods.

B.3 Performance-Based Preference Pursuant to FAR 37.102(a) (1), the Contracting Officer will use performance-based acquisition methods to the maximum extent practicable. Pursuant to FAR 37.102(a)(2), a firm-fixed price performance-based contract and/or task order will be awarded.

B.4 Minimum and Maximum Ordering Amounts Minimum Order Amount: $10,000 Maximum Order Amount: $4,000,000 The ceiling price for this IDIQ contract (i.e. cumulative value of all task orders) is $20,000,000. The maximum aggregate dollar value of the task orders awarded cannot exceed the contract ceiling.

B.5 Minimum Guarantee This contract guarantees that task order(s) amounting to a minimum of ten thousand dollars ($10,000) will be issued during the contract period. In the event the contractor receives obligations of less than this minimum, the Government will fund the difference between the actual obligation and the guaranteed minimum. Once a task order is issued for $10,000.00 or more, the government has satisfied its minimum guarantee.

B.6 Task Order Pricing Task orders issued under this contract may be Firm-Fixed-Price or Time-and-Materials.

Pursuant to FAR 15.4, Pricing, and FAR 16.2, Fixed-Price Contracts, the Firm-Fixed Price for each task order will be negotiated based on the price to complete the work. After acceptance of a fixed price task order by the Contractor, the task order price will only be adjusted to reflect changes in scope or conditions.

Pursuant to FAR 15.4, Pricing, and FAR 16.6, Time-and-Materials Contracts, the ceiling price for each task order will be negotiated. The time-and-materials task order includes a ceiling price that the contractor exceeds at its own risk. After acceptance of a time-and-materials task order by the Contractor, only the Contracting Officer can change the ceiling price.

B.7 Travel Pricing Travel will be reimbursed at actual cost in accordance with the limitations set forth in FAR 31.205-46. Profit shall not be applied to travel costs. Contractors may apply G&A to travel in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2. Travel expenses will be identified under a separate CLIN which will be cost reimbursable CLIN on the specific task order with the rest of the items being priced as firm-fixed price.

B.8 Place of Work and Government-Furnished Equipment Work under the contract may be performed on-site at CDC locations in Atlanta, Georgia OR may be conducted off-site at Contractor locations. On-site meetings with CDC staff may be required. Each task order will specify the location requirements.

If the work is to be performed primarily on-site at a CDC location, due to the nature of the work, CDC will provide IT equipment (i.e., desktop computer), telephone, and other office equipment and supplies as needed for the Contractor to perform required tasks.

If the work is to be performed primarily off-site at the Contractor’s locations, where the Contractor needs to access CDC’s network, the CDC will not provide IT equipment. The computers used by Contractor personnel shall meet CDC’s standard software and security configuration before logging onto CDC’s network.

B.9 Non-Personal Services Contract Statement This is a non-personal services contract as defined in Federal Acquisition Regulation (FAR) 37.101. The Government will evaluate the quality of support services provided but the Contractor retains control over its employees or agents. The Contractor is solely responsible and liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees.

Section C - Description/Specification/Work Statement

Title of Project: Services to Support the Activities Conducted by the Division of Emergency and Environmental Health Services (DEEHS) Statement of Work

C.1 Background and Need:

The National Center for Environmental Health (NCEH), Division of Emergency and Environmental Health Services (DEEHS) has the mission to prevent and control disease, disability, and death that result from interactions between people and the environment. The Division also responds to national and international emergency and recovery assistance situations, especially Bioterrorism, natural and technologic disasters; and provides technical support for public health activities during emergencies such as biological and/or chemical disasters, civil strife, and famines.

DEEHS projects and programs are often a result of internal decisions and external directives, frequently with short deadlines for implementation. This contract will fill a critical DEEHS need for a flexible external source of expertise to assist in responding to these requirements by assisting with the work of staff in achieving Division program objectives. It is essential that the Contractor has an appreciation of environmental public health program complexities and extensive knowledge and experience with epidemiology studies and surveillance methods, surveys, environmental, chemical and safety engineering practices and programs, operational planning, training, program management and response actions, communication methods, and access to a wide range of consultants with a diversity of skills and experience that DEEHS requires for domestic and international activities.

C.2 Project Objective The objective of this procurement is to provide DEEHS with a ready source of technical and scientific expertise in the areas of epidemiologic studies, surveillance, surveys, data collection and analysis, environmental, chemical and safety engineering, industrial hygiene, sampling, program analysis and evaluation, field training, information dissemination, and response to disaster events both domestically internationally in support of the environmental public health programs it conducts.

C.3 Scope of Work DEEHS requires technical, professional, and scientific services in support of implementing strategies and approaches to accomplish its environmental health goals and priorities. The requirements encompass a number of task areas that are identified in Section C.4.

C.4 Technical Requirements The contractor, as an independent organization and not an agent of the Government, shall furnish all required personnel, consultants, materials, equipment and supplies to provide various work and services as specified in the individual task orders.

The paragraphs below contain a general description of the tasks required. Each individual task order will identify specific requirements within the scope of the general Tasks Area(s).

Task Area 1: Scientific/Technical Assistance and Consultation

1. Conduct literature reviews and synthesize information to address research questions pertaining to environmental health.

2. Conduct economic analyses.

3. Scientific consultants, (should be PhD., MS level or equivalent with 5-10 years’ experience working in various scientific disciplines including but not limited to Epidemiologist, Environmental Engineer, Chemical or Safety Engineer, and Toxicologist ), provide expertise, direction, consultation and training to increase awareness and support of environmental health practices.

4. Develop and implement training and materials to enhance knowledge and competencies of public health professionals, particularly those in environmental health.

5. Analyze, interpret, and disseminate data from surveys, surveillance activities, and/or epidemiologic studies.

6. Design and evaluate evidence-based approaches, studies, and interventions for broad application and implementation.

7. Develop, translate and disseminate public health guidelines, recommendations, and other key communications for the Division.

8. Assist with development and clearance of scientific publications.

9. Evaluate health impact of policies, programs, and best practices.

10. Coordinate and collaborate with other Federal agencies, national and international organizations, and other partners to strengthen and extend science, surveillance and public health practice.

11. Plan, coordinate, and conduct surveillance activities and maintain systems.

12. Provide data entry into CDC-established systems and monitor program projections and expenditures.

13. Assist with program planning and accountability.

14. Provide technical, scientific and analytical support to state and local health departments to advance the goals and objectives of DEEHS organizational units. This includes assistance in conducting epidemiologic studies and surveys, strategic and operational planning, developing organizational capacity, strengthening programmatic and administrative data systems, analysis of data, and training of employees.

Task Area 2: Project Improvement and Program Management

1. Coordinate logistics with study team leads, including providing maps, directions, itineraries, and contact information.

2. Oversight and direction of epidemiologic studies, with particular emphasis on implementing studies in the field.

3. Ensure study materials (e.g., recruiting material, questionnaires, and consent forms, newsletters, and results reports) are accurate and available for study teams.

4. Coordinate with the NCEH Division of Laboratory Sciences to ensure correct and appropriate sample collection materials are available for teams in the field.

5. Analyze current organizational processes.

6. Provide assessments, guidance and recommendations to enhance program and organizational effectiveness.

7. Develop and train staff on program improvement processes and tools.

8. Identify and define metrics to manage, monitor, analyze and report organizational performance.

9. Train leadership and staff on using tools.

10. Analyze and provide recommendations to strengthen budget structures, accounting systems, and other administrative systems that support program activities.

11. Prepare a variety of documents to assist the Center in carrying out its broad extramural agenda. These include:

a. the development of research studies and evaluation plans;

b. the development of guidance documents and program announcements;

c. pre-award assessments of applicant financial and program capacity;

d. periodic assessments of recipient performance.

12. Advice and assistance on the preparation of material about the particular CDC program for briefings, testimony, educational presentations, and responding to routine questions from within and beyond CDC.

13. Advice and assistance in developing position descriptions, staffing plans, and in establishing consistency in personnel matters within a particular CDC program. The contractor shall not be responsible for approving position descriptions or performance standards for CDC employees.

Task Area 3: Data, sample collection, and analyses

1. Develop paper or electronic data collection forms such as screening and enrollment forms, consent forms, surveys, interviews, telephone scripts, etc.

2. Provide licensed staff as needed to facilitate sample collection and preparation (e.g., medical technologist, phlebotomist, laboratory technician).

3. Analyses of biologic samples for chemicals, organisms, toxins, toxicants, etc. currently not being analyzed by the CDC/NCEH Division of Laboratory Sciences.

4. Analyses of environmental samples (water, air, soil, dust, animal tissue) for metals, pesticides, other persistent organic pollutants, and other chemicals.

Task Area 4: Program/Project evaluation

1. Knowledge of evaluation principles, concepts, and techniques to:

a. Describe a project or program’s concept and design to show potential short and long term effects;

b. evaluate how the program is being implemented and whether objectives are being met;

c. determine the causal effects of the program; or

d. apply cost-benefit or cost-effectiveness analyses to assess the efficiency of a program.

2. Conceptualizing and/or organizing and helping with the actual conduct of various public health projects and tasks in support of DEEHS programs.

Task Area 5: Training

1. Develop materials to support training of local public health professionals, environmental health specialists, emergency responders, aid workers, water sampling, and United States Public Health Service (USPHS) staff on using data collections, surveillance instruments, and interview techniques in the post-disaster setting.

2. Develop training format and structure to provide optimal learning for a range of skill sets.

3. Facilitate training sessions and meetings including conference/meeting support and participant travel.

4. Advice and assistance on the provision of effective and efficient training and ongoing re-training of public officials, public health personnel, emergency responders, and other health personnel professionals as may be indicated by the mission, goals, and objectives of DEEHS programs.

5. Ability to develop virtual learning modules related to the various Branches and Programs within the DEEHS.

Task Area 6: Publication development and assistance

1. Support for developing format and content of public health materials such as manuscripts for peer-reviewed journals, brochures, pamphlets, etc.

2. Conduct background research, including a search of the peer-reviewed and popular literature.

3. Translation of technical and scientific information into language for a lay audience.

4. Providing content editing, copyediting, and proofreading documents.

5. Knowledge of and experience with specific style requirements (GPO, Chicago, AMA, etc.) and required formats of peer-reviewed public health journals.

6. Develop and disseminate public health messages to prevent or mitigate the effects of exposure to environmental contaminants on human health, such as disseminating health risk information, based on the results of epidemiologic studies to educating consumers about accessing public health information.

7. Advice and assistance in web page design and maintenance.

Task Area 7: Partnership/Stakeholder Management and Communication

1. Conduct stakeholder assessments.

2. Design stakeholder management plans.

3. Develop communication plans, materials, and tools.

4. Facilitate stakeholder outreach and partnership collaboration.

5. Evaluate effectiveness of health communications messages and tools.

6. Provide technical assistance to public health partners to help them develop and manage programs of national and global significance.

7. Advice and assistance in conducting Advisory Committee activities.

8. Advice and assistance in dealing with issues and roles with other federal agencies and with the management of cross-cutting responsibilities with such agencies.

9. Provide technical and analytical support to public and private non-profit and for-profit organizations, governments and their agencies, universities, colleges, research institutions, hospitals, State and local governments or their bonafide agents, and faith-based organizations to advance the domestic and international goals and objectives of a particular DEEHS organizational unit.

Task Area 8: Strategic Planning and Implementation

1. Organizational assessment

2. Data synthesis and recommendations

3. Development of organizational and operational plans

4. Analyze and provide recommendations related to the adequacy of organizational structures and organizational capacity to carry out new and ongoing Division responsibilities.

Task Area 9: Leadership and Workforce Development

1. Develop and implement leadership and workforce planning activities including but not limited to leadership development, collaboration and morale initiatives.

This task may include the following activities:

a. Design, develop and deliver leadership development efforts.

b. Design and develop succession and knowledge transfer plans.

c. Recommend and support initiatives to improve collaboration and communication across the organization.

d. Conduct organizational assessments.

C.5 Reporting Schedule The reporting schedule will be determined at the task order level.

Depending on the nature of each task order, regularly scheduled meetings, conference calls, and/or written project updates may be required.

C.6 Special Consideration

a. CDC will obtain all appropriate regulatory approvals (e.g. IRB, OMB) prior to executing a task order.

b. The contractor must protect the confidentiality of proprietary, sensitive, and Personally Identifiable Information (PII).

c. Use of any third-party / social media sites must be approved, and compliant with HHS and CDC policies, procedures and best practices (including security and privacy) such as those found at: http://www.hhs.gov/ocio/policy/implementation_of_omb_m-10-22_and_m-10-23.html and http://www.cdc.gov/SocialMedia/Tools/guidelines/.

d. Travel: The Contractor shall coordinate all travel requirements with the CDC Contracting Officer’s Representative (COR) and obtain written approval from the COR prior to beginning such travel. The Contractor shall comply with FAR 31.205-46 Travel Costs. Accordingly, travel costs shall not exceed the maximum per diem rates set forth in the Federal Travel Regulation (FTR) unless written approval is obtained from the Contracting Officer before incurring travel costs in accordance with FAR 31.205-46 procedures. The FTR per diem rates and regulations are available at the following web site:

http://www.gsa.gov/portal/category/100120

Unless the task order stipulates otherwise, travel will be included in a separate CLIN and will be cost reimbursable. Accordingly, the contractor shall submit receipts for airfare, lodging, car rentals, and other incidental expenses as applicable when submitting invoices which include travel costs.

e. Security: To perform the work specified herein, the Contractor’s personnel may require access to sensitive data, regular access to HHS-controlled facilities, and/or access to HHS information systems.

In order to gain access to any sensitive data, HHS-controlled facilities and/or HHS information systems, the Contractor shall comply with Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, and with the personal identity verification and investigation procured contained in HHS Information Security Program Policy, http:/www.hhs.gov.read/irmpolicy/121504.html and HHS Office of Security and Drug Testing, Personnel Security/Suitability Handbook dated February 1, 2005 as may be revised or replaced, http://www.hhs.gov/ohr/manual/pssh.pdf.

The minimum Government investigation for a non-sensitive position is a National Agency Check and Inquiries (with fingerprinting), which consists of searches of records covering specific areas of a person’s background during the past five years. Those inquiries are sent to current and past employers, schools attended, references and local law enforcement authorities. More restricted positions, above non-sensitive, require more extensive documentation and investigation.

Contractors should ensure that the employees whose names they submit have a reasonable chance for access approval. Delays associated with rejections and consequent reinvestigations may not be excusable.

Typically, the Government investigates personnel at no cost to the Contractor, but the expense of multiple investigations for the same position is difficult to justify. Consequently, multiple investigations for the same position may, at the Contracting Officer’s discretion, justify reduction(s) in the contract price of no more than the cost of the extra investigation(s).

Language similar to this Security section and any applicable clauses in the contract shall be included in any subcontracts which require subcontractor personnel to have access to an information system, access to sensitive data, regular or prolonged access to an HHS-controlled facility, or any combination of these items.

Inquiries, including requests for forms and assistance, should be directed to the Contracting Officer or her designee, listed in Section G of this contract.

Upon final acceptance of the work specified herein and as a condition precedent to final payment, the Contractor shall return all identification badges to the Contracting Officer or her designee.

f. Section 508 Compliance will be determined at the task order level.

C.7 Government Furnished Property The determination of whether there will be Government-furnished property will be made at the task order level.

C.8 References References will be provided at the task order level.

C.9 Deliverables Specific deliverables will be determined at the task order level. They will usually include a monthly progress report and final report describing the implementation and results of the task.

C.10 Quality Assurance Surveillance Plan (QASP) The QASP will be used to ensure that systematic quality assurance methods are used in the administration of the Performance-Based Service Contract (PBSC) standards included in this contract. The QASP will be defined at the task order level.

The contractor is responsible for management and quality control actions necessary to meet the quality standards set forth in the task order. The Performance Standards and Surveillance Activity Checks defined in the QASP at the task order level shall be used by the COR in the technical administration of the QASP.

C.11 Schedule of Milestones for Performance-Based Payments In accordance with FAR 52.232.32, Performance-Based Payments (April 2012), upon successful completion of an event, the Contractor may request performance-based payments. The determination of eligibility for receipt of payment will be made by the Contracting Officer upon written certification from the COR that the performance milestone has been met. It is anticipated that each milestone payment will approximate the estimated timeline included in the individual task order but variation is anticipated and eligibility for payment could occur sooner or later depending upon the time of completion of the designated milestone. Milestone payments are subject to the terms of FAR 52.232-32 as incorporated in Section I of this contract.

The Contractor will be asked to propose a Milestone Payment Schedule for each task order. As part of the negotiated process, however, the CDC may provide a different Milestone Schedule for the task order. The final Milestone Payment Schedule will be negotiated between the parties and included in the task order award.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov http://farsite.hill.af.mil/

(End of Clause)

E.2 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Contracting Officer’s Representative) at the destination of the articles, services or documentation.

Section F - Deliveries Or Performance

F.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov http://farsite.hill.af.mil/

(End of Clause)

F.2 Period of Performance (Jul 1999)

Contract The period of performance of the Basic contract shall be for sixty (60) months from the effective date of the contract. The anticipated period of performance is 09/15/2015 – 09/14/2020.

Task Order The period of performance for each task order shall be determined under each individual task order. Task orders under this contract may be awarded by the Contracting Officer at any time within the contract period

F.3 Place(s) of Performance (Jul 1999)

The Contractor shall perform all work under this contract as specified in each task order issued. The work may be performed either at the Contractor’s facility, CDC facilities in Atlanta, Georgia, other location(s) or a combination of locations.

Section G - Contract Administration Data

G.1 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.2 CDC0_G008 Contracting Officers Representative (COR) Technical Guidance (Sep 2009)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.3 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

[End of Clause]

G.4 Payment (Performance-Based Services) (Jul 1999)

(a) General

It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements of this contract. The procedures set forth in the clause entitled Criteria for Deductions will be used by the Government in determining monetary deductions for nonperformance of work under this contract, or for deficiencies in the performance of work, and supplements the Inspection of Services clause contained in Section E of this contract.

(b) Adjusting Payments

(1) Under the Inspection of Services clause of this contract, payments may be adjusted if any service does not conform with contract requirements. The Contracting Officer or a designated representative will inform the Contractor, in writing, of the type and dollar amount of proposed deductions by the l0th workday of the month following the performance period for which the deductions are to be made.

(2) The Contractor may, within 10 working days of receipt of the notification of the proposed deduction, present to the Contracting officer specific reasons why any or all of the proposed deductions are not justified. Reasons must be solidly based and must provide specific facts that justify reconsideration and/or adjustment of the amount to be deducted. Failure to respond within the 10 day period will be interpreted to mean that the Contractor accepts the deductions proposed.

(3) All or a portion of the final payment may be delayed or withheld until the Contracting Officer makes a final decision on the proposed deduction. If the Contracting Officer determines that any or all of the proposed deductions are warranted, the Contracting officer shall so notify the Contractor, and adjust payments under the contract accordingly.

G.5 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

(End of Clause)

G.6 Research Records, Inspection and Consultation (Jul 1999)

(a) The Contractor agrees to maintain books, records, and supporting documentation in such detail as will properly reflect all work done and results achieved in the performance of this contract, and agrees to retain and preserve the same until three (3) years after final payment, together with all research notes, charts, graphs, comments, computations, analysis, and other graphic or written data generated in connection with performance hereunder and agrees to permit the Contracting Officer or his authorized representatives to examine and review the same at all reasonable times during said period.

(b) The Contracting Officer or any of his authorized representatives shall have the right to inspect the work of the Contractor and subcontractors, if any, and the plant, laboratories, shops, offices, or other premises where the work is being performed, and the Contractor shall provide and shall require his subcontractors to provide all reasonable facilities and assistance for the safety and convenience of such representatives in the performance of their duties. Personnel engaged in the performance of the contract shall be available at all reasonable times for consultation with such representatives. All inspections and review shall be performed in such a manner as will not unduly delay or interfere with the work.

G.7 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to System for Award Management registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Office of the Chief Financial Officer at (404) 718-8100.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

CDC

P.O. Box 15580 Atlanta, GA 30333

Or – Fax copy to: 404-638-5324

G.8 CDCAG001 – Invoice Submission (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

CDC

P.O. Box 15580 Atlanta, GA 30333

Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contract Specialist.

1. The Contractor is |X|, is not |_| required to submit a copy of each invoice directly to the Contract Officer’s Representative concurrently with submission to the Contract Specialist.

1. In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Office of the Chief Financial Officer is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

1. The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

1. Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

1. Shipping and Payment Terms

1. Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (e)(1).

1. DUNS + 4 Number

Section H - Special Contract Requirements

H.1 HHSAR 352.224-70, Privacy Act (January 2006) This contract requires the Contractor to perform one or more of the following:

(a) design; (b) develop; or (c) operate a federal agency system of records to accomplish an agency function in accordance with the Privacy Act of 1974 (Act) [5 U.S.C. 552a(m)(1)] and applicable agency regulations. The term ‘‘system of records’’ means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Violations of the Act by the Contractor and/or its employees may result in the imposition of criminal penalties [5 U.S.C. 552a(i)]. The Contractor shall ensure that each of its employees knows the prescribed rules of conduct and that each employee is aware that he/she is subject to criminal penalties for violation of the Act to the same extent as Department of Health and Human Services employees. These provisions also apply to all subcontracts the Contractor awards under this contract which require the design, development or operation of the designated system(s) of records [5 U.S.C. 552a(m)(1)]. The contract work statement: (a) identifies the system(s) of records and the design, development, or operation work the Contractor is to perform; and (b) specifies the disposition to be made of such records upon completion of contract performance.

(End of Clause)

H.2 HHSAR 352.239-70 Standard for Security Configurations (Jan 2010)

(a) The Contractor shall configure its computers that contain HHS data with the applicable Federal Desktop Core Configuration (FDCC) (see http://nvd.nist.gov/fdcc/index.cfm) and ensure that its computers have and maintain the latest operating system patch level and anti-virus software level. (Note: FDCC is applicable to all computing systems using Windows XP™ and Windows Vista™, including desktops and laptops—regardless of function—but not including servers.)

(b) The Contractor shall apply approved security configurations to information technology (IT) that is used to process information on behalf of HHS. The following security configuration requirements apply: See the requirements contained in Section C - Performance Work Statement, Section C.6, Special Requirements issued for the Basic contract and at the task order level.

(c) The Contractor shall ensure IT applications operated on behalf of HHS are fully functional and operate correctly on systems configured in accordance with the above configuration requirements. The Contractor shall use Security Content Automation Protocol (SCAP)-validated tools with FDCC Scanner capability to ensure its products operate correctly with FDCC configurations and do not alter FDCC settings – see http://scap.nist.gov/validation/. The Contractor shall test applicable product versions with all relevant and current updates and patches installed. The Contractor shall ensure currently supported versions of information technology products meet the latest FDCC major version and subsequent major versions.

(d) The Contractor shall ensure IT applications designed for end users run in the standard user context without requiring elevated administrative privileges.

(e) The Contractor shall ensure hardware and software installation, operation, maintenance, update, and patching will not alter the configuration settings or requirements specified above.

(f) The Contractor shall (1) include Federal Information Processing Standard (FIPS) 201-compliant (see http://csrc.nist.gov/publications/fips/fips201-1/FIPS-201-1-chng1.pdf), Homeland Security Presidential Directive 12 (HSPD-12) card readers with the purchase of servers, desktops, and laptops; and (2) comply with FAR Subpart 4.13, Personal Identity Verification.

(g) The Contractor shall ensure that its subcontractors (at all tiers) which perform work under this contract comply with the requirements contained in this clause.

(End of Clause) H.3 HHSAR 352.239-71 Standard for Encryption Language (Jan 2010)

(a) The Contractor shall use Federal Information Processing Standard (FIPS) 140-2-(PDF) compliant encryption (Security Requirements for Cryptographic Module, as amended) to protect all instances of HHS sensitive information during storage and transmission. (Note: The Government has determined that HHS information under this contract is considered “sensitive” in accordance with FIPS 199, Standards for Security Categorization of Federal Information and Information Systems, dated February 2004.)

(b) The Contractor shall verify that the selected encryption product has been validated under the Cryptographic Module Validation Program (see http://csrc.nist.gov/cryptval/) to confirm compliance with FIPS 140-2 (as amended). The Contractor shall provide a written copy of the validation documentation to the Contracting Officer and the Contracting Officer’s Representative.

(c) The Contractor shall use the Key Management Key (see FIPS 201, Chapter 4, as amended) on the HHS personal identification verification (PIV) card; or alternatively, the Contractor shall establish and use a key recovery mechanism to ensure the ability for authorized personnel to decrypt and recover all encrypted information (see http://csrc.nist.gov/drivers/documents/ombencryption-guidance.pdf). The Contractor shall notify the Contracting Officer and the Contracting Officer’s Representative of personnel authorized to decrypt and recover all encrypted information.

(d) The Contractor shall securely generate and manage encryption keys to prevent unauthorized decryption of information in accordance with FIPS 140-2 (as amended).

(e) The Contractor shall ensure that this standard is incorporated into the Contractor’s property management/control system or establish a separate procedure to account for all laptop computers, desktop computers, and other mobile devices and portable media that store or process sensitive HHS information.

(f) The Contractor shall ensure that its subcontractors (at all tiers) which perform work under this contract comply with the requirements contained in this clause.

(End of Clause)

H.4 HHSAR 352.239-72 Security Requirements for Federal Information Technology Resources (Jan 2010)

(a) Applicability. This clause applies whether the entire contract or order (hereafter “contract”), or portion thereof, includes information technology resources or services in which the Contractor has physical or logical (electronic) access to, or operates a Department of Health and Human Services (HHS) system containing, information that directly supports HHS’ mission. The term “information technology (IT)”, as used in this clause, includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services) and related resources. This clause does not apply to national security systems as defined in FISMA.

(b) Contractor responsibilities. The Contractor is responsible for the following:

(1) Protecting federal information and federal information systems in order to ensure their—

(i) Integrity, which means guarding against improper information modification or destruction, and includes ensuring information non-repudiation and authenticity;

(ii) Confidentiality, which means preserving authorized restrictions on access and disclosure, including means for protecting personal privacy and proprietary information; and.

(iii) Availability, which means ensuring timely and reliable access to and use of information.

(2) Providing…