DRAFT - Statement of Work.pdf

Statement of Work Waste Pickup and Destruction Services

Department of Homeland Security U.S. Customs & Border Protection

1. Background

U.S. Customs and Border Protection (CBP) San Diego Field Office (SDFO), U.S. Department of Agriculture (USDA), and Animal and Plant Health Inspection Services (APHIS) requires the safe and regulatory compliant disposal of prohibited agricultural items seized during the inspections of aircrafts, vessels, and passengers at various ports of entries.

Prohibited items seized include but are not limited to fruits, vegetables, meat/meat products (with associated wrappers), dairy products, wood products, and plants (including soil). In accordance with USDA APHIS policy and agricultural regulations 7 CFR 330.400 – 330.403 and 9 CFR 94.5, CBP agriculture specialists dispose of pulpy or fleshy fruits and vegetables by grinding. Items that are fibrous, hard, or other plant material that cannot be disposed of by grinding must be incinerated or steam sterilized in accordance USDA and APHIS destruction guidelines. The average amount of APHIS-regulated garbage collected is 280 pounds per week by the Port of San Diego and 140 pounds per week by the Brown Field airport.

2. Scope of Work

The CBP San Diego Field Office has a requirement for an offsite service contract for the pickup and destruction of prohibited, seized agricultural items (hereto forth referred to as “APHIS-regulated garbage” or “waste”) at Terminal 2 of the San Diego International Airport (3225 North Harbor Drive, STE 1240, San Diego, CA 92101) and at the Brown Field Airport (1424 Continental St., San Diego, CA 92154).

The Contractor shall:

• Provide proper storage containers with lids, bags, and provide an equal amount of replacement containers for those that are removed (if done) from the site at each pickup as detailed in section 3.1 of this Statement of Work.

• Pick up/collect all containers which contain APHIS-regulated garbage and properly incinerate or steam-sterilize the waste three (3) times per week (Monday, Wednesday, and Friday).

• Possess a current compliance agreement approved by USDA APHIS Plant Protection and Quarantine (PPQ) and CBP (PPQ Form 519).

The pickup and offsite incineration/steam-sterilization services shall be provided three (3) times per week (Monday, Wednesday, and Friday) for the pickup and proper disposal of prohibited agricultural items confiscated at Federal Inspection Services facility of Terminal 2 at the San Diego International Airport and at the West Terminal Brown Field airport.

OPTIONAL LOCATION(S):

It may become necessary for other locations to require the same or similar services. The locations are:

Cross Border Express 2745 Otay Pacific Dr.

San Diego, CA 92154

Andrade Port of Entry 235 Andrade Rd.

Winterhaven, CA 92283

Area Port of Calexico 1 E 1st St.

Calexico, CA 92231

Otay Mesa Port of Entry 9777 Via de la Amistad

San Ysidro Port of Entry 720 E San Ysidro Blvd.

San Diego, CA 92173

Tecate Port of Entry 405 Tecate Rd Tecate, CA 91980

Shelter Island Harbor Police Dock 1401 Shelter Island Drive San Diego, CA 92106

If the contracting officer requests additional service locations, the contractor shall propose a separate cost for that location to match the same services as those provided at the San Diego International Airport location and Brown Field Airport. If optional locations are required, CBP will issue a written modification to add the additional location(s).

3. Specific Tasks

3.1 Task 1 – Containers

The contractor shall provide 5 containers with 95-gallon rated storage capacity, secure lid, and 3 mil bags to properly store all APHIS-regulated garbage collected between pickups. Any deviation from these container parameters shall be readily identified in the contractor’s quote and shall require CBP approval.

3.2 Task 2- Pickup of Contraband

The contractor shall provide all labor, materials, tools, and equipment to collect and remove the APHIS-regulated garbage.

The contractor will pick up/collect all containers which contain APHIS-regulated garbage, properly incinerate or steam-sterilize said waste three (3) times per week (Monday, Wednesday, and Friday), and provide an equal amount of replacement containers for those that are removed from the site at each pickup.

The following are the types of waste streams to be picked up from and disposed of at the service locations:

1. The incinerator or steam-sterilizer must be able to accommodate the following variable waste streams:

• Type 0: TRASH, a mixture of highly combustible waste: paper, cardboard cartons, wood boxes, and combustible floor sweepings, from commercial and industrial activities. Contains up to 10% by weight of plastic bags, coated paper, laminated paper, treated corrugated cardboard, and plastic or rubber scraps.

• Type 1: RUBBISH, a mixture of combustible waste: paper, cardboard cartons.

wood scrap, foliage and combustible floor sweepings, from domestic, commercial and industrial activities. Contains up to 20% by weight of restaurant or cafeteria waste, but little or no treated papers, plastic or rubber wastes.

• Type 2: REFUSE, consisting of an approximately even mixture of rubbish and garbage by weight, common to apartment and residential occupancy.

• Type 3: GARBAGE, consisting of animal and vegetable wastes from restaurants, cafeterias, hotels, hospitals, markets, and like installations.

3.3 Task 3- Disposal of Contraband

The contractor shall be responsible for proper legal disposal of the APHIS-regulated garbage via an offsite incinerator or steam sterilizer. The contractor will be required to provide documentation confirming the proper disposal of the waste upon request by CBP or their representatives.

3.4 Task 4– Provide Documentation

The contactor shall provide documentation confirming pickup and disposal of the APHIS-regulated garbage as required by CBP or their representatives.

4. Inventory of Equipment/Materials

The contractor is responsible for maintaining an inventory of equipment/materials to conduct business as required ensuring that regular pickups are made, and that all APHIS-regulated garbage is removed as required in a timely fashion.

An area of approximately 75 square feet will be made available at each location for the placement of a contractor supplied storage unit(s).

5. Reports and Worksheets

The contractor shall submit the following reports at the incidents and times as noted below.

Each report shall be emailed to the contracting officer (CO), contracting officer’s representative (COR) and to all individuals designated by the CO.

5.1 The contractor shall develop and submit to the COR a checklist showing all the required actions with room for verification that each action has been completed.

The completed checklist shall be submitted to the COR for review and approval each week following the actions for that week.

5.2 A monthly written report shall be submitted to the COR that verifies the required daily/weekly actions have been provided as required and lists the pickups and disposals, including dates and weights, made at the locations.

6. Place of Performance

The following are the places of performance:

Federal Inspection Services Facility, Terminal 2 San Diego International Airport 3225 North Harbor Drive, STE 1240, San Diego, CA 92101

Brown Field Airport West side Terminal 1424 Continental St., OPTIONAL FUTURE LOCATION(S)

Cross Border Express 2745 Otay Pacific Dr.

San Diego, CA 92154

Andrade Port of Entry 235 Andrade Rd.

Winterhaven, CA 92283

Area Port of Calexico 1 E 1st St.

Calexico, CA 92231

Otay Mesa Port of Entry 9777 Via de la Amistad San Diego, CA 92154

San Ysidro Port of Entry 720 E San Ysidro Blvd.

San Diego, CA 92173

Tecate Port of Entry 405 Tecate Rd Tecate, CA 91980

Shelter Island Harbor Police Dock 1401 Shelter Island Drive San Diego, CA 92106

7. Period of Performance

The period performance shall be:

Base Year: 09/15/2025 -9/14/2026 Option Year 1: 09/15/2026 -9/14/2027 Option Year 2: 09/15/2027 -9/14/2028 Option Year 3: 09/15/2028 -9/14/2029 Option Year 4: 09/15/2029 -9/14/2030

8. Local Background Check

Contractor employees are not permitted to work at the site until they have successfully passed a local NCIC background check conducted by CBP. All contractor personnel that will be working on-site will need to submit a copy of their driver’s license to the local CBP supervisor prior to being granted access to the port. All contractor personnel must possess and maintain a CBP sponsored airport SIDA badge with appropriate endorsements for tarmac access and complete San Diego International Airport badge training. Additional requirements include an audited, clean, local law enforcement records check, be non-drug users, and be bondable. CBP may, at its discretion, request removal of an employee, revoke access, or perform a more extensive background check on contractor employees.

9. Performance Requirements

9.1 The contractor shall not start work on this project until a written notice to proceed is provided by the CO or a signed contract is issued.

9.2 All work must be performed according to industry standards and adhere to USDA APHIS policy, 7 CFR 330.400 – 330.403, and 9 CFR 94.5.

9.3 The contractor shall contact the CBP point of contact each time the contractor arrives to the site to discuss the day’s activities and any issues that may arise.

9.4 CBP has a “privy of contract” for the project with the contractor and not subcontractors.

The contractor shall be responsible for the performance and safety of all subcontractors.

9.5 The contractor will develop a checklist for the daily, weekly, etc., actions to be conducted by the employees. Before the contractor leaves the work site, the checklist will be discussed with the CBP point of contact. The CBP point of contact will accept the work by signing the checklist. A copy will be given to the representative and submitted to the COR for the file.

10. Deliverables

10.1 The contractor must submit all deliverables by the due date set forth in the parameters listed below:

Item

Deliverable (D)

Due Date After Meeting

1. Current Compliance Agreement with

Port of San Diego 14 days from Award

2. Weekly Checklist 14 days from Pickup

10.2 Work Hours

Standard work hours are defined as 6:00 a.m. to 6:00 p.m. Monday through Friday.

10.3 Weekly Schedule

Work must be performed every Monday, Wednesday, and Friday regardless of holiday or non-traditional workday. If the day of service is a holiday or other non-traditional workday, the service schedule must be adhered to.

11. Other/Meetings

11.1 No changes to this SOW or cost shall be incurred without prior approval of the Contracting

Officer (CO) and coordinated by the Contracting Officer’s Representative (COR). The CO is the only individual with the authority to amend this contract. Any changes or cost increases will not take effect until the CO executes a written modification. Only the CO has the authority to represent the Government in cases where the task order requires a change in the terms and conditions, delivery schedule, scope of work and/or price of the products and/or services under this task order.