Bar_Code_Instructions.doc

ATTN: NIH SUPPLY CENTER (CENTRAL STOCKROOM) VENDORS

In addition to the Purchase Order Terms and Conditions, the following are special provisions applicable to all orders for delivery to the NIH Supply Center.

1. Deliveries should be made to the NIH Supply Center located at 16050 Industrial Drive, Suite 300, Gaithersburg, MD 20877 (301-496-9156 or 301-496-9157) between the hours of 7:30 am to 3:30 pm., Monday through Friday except Federal Holidays and when special arrangements are made with the NIH Supply Center in advance. Chemical deliveries should be made to Chemical Section and delivery ticket marked “ATTN: CHEMICAL SECTION”. All shipments shall be clearly marked with the order number visible on the packing/delivery ticket as well as the out package/container.

2. All items delivered under this order must be in accordance with the item description(s), standard packaging and packing requirements.

3. All shipments have the manufacturer UPC code or be bar coded. The bar code shall be 3-of-9 code as per the current Fed. Std. No. 123 and Military Standard, MIL-STD-I-189. The 13 digit National Stock Number for the specific item shall be marked below the bar code symbol. VENDORS MUST INCLUDE THEIR COMPANIES NAME ABOVE OR BELOW THE BAR CODE FOR EACH LABEL.

** NOTE: THE BAR CODE WHEN SCANNED SHOULD READ THE 13 DIGIT NATIONAL STOCK NUMBERS ONLY. NOMENCLATURE, HYPENS, DASHES, ASTICKS, ETC. SHOULD NOT BE INCLUDED IN THE BAR CODE. A BRIEF ITEM DESCRIPTION CAN BE INCLUDED ON THE LABEL ABOVE OR BELOW THE BAR CODE FOR EACH LABEL.

4. The standard pallet size for deliveries to the main warehouse are shall be 40x48” or 42x48” (4 way pallet) stacked not more that 55” high and for the Chemical warehouse pallet size shall be 36x40” (4 way pallet) stocked not more than 40” high.

A Report of Discrepancy (ROD) Standard Form 364 will be prepared for each item not conforming to item description, quantity, packaging or other special provision of the order. The vendor will be notified of any discrepancy and will be given 10 days to correct any discrepancy of notifying this office of a proposed alternate corrective action plan.

Should there be a problem regarding a delivery as required by the terms and conditions or special provisions of the order, the vendor must contact the Purchasing Agent listed on the BPA Call or Purchase Order in Block 17(b). If you are unable to reach the Purchasing Agent or need additional information, contact OLAO, SMD, Supply Management Branch at 301-496-3395. Failing to comply with the terms and conditions or special provisions of the order will result in delays in receiving, acceptance, payment and may hinder future opportunities to provide supplies to the NIH Supply Center.