20150318_RFQ_ACM for campus testing oversight.pdf

RFQ (Rev. 7/2010)

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAMS

REQUEST FOR QUALIFICATIONS

FOR

INDUSTRIAL HYGIENISTS

CONSULTING SERVICES

For The

AURARIA HIGHER EDUCATION CENTER

For The

CAMPUS AIR MONITORING & TESTING

RFQ (Rev.7/2010)

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

TABLE OF CONTENTS

ADVERTISEMENTS

I. INTRODUCTION

A. Project Description/Minimum Requirements/Project Delivery B. Selection Process

1.

2. Architect/Engineer/Consultant Submittals

3. Screening Panel/ Short List

4. Oral Interviews

C. Schedule

II. SUBMITTAL REQUIREMENTS

A. Project Team B. Firm Capabilities C. Prior Experience D. Project Approach E. Work Location

APPENDICES

Appendix A: Architect/Engineer/Consultant Contract (Standard or CM/GC Format)

Appendix B: Certification and Affidavit Regarding Unauthorized Immigrants Appendix C: Acknowledgment and Attestation Form

CONSULTING SERVICES

I. INTRODUCTION

A. PROJECT DESCRIPTION

The Auraria Higher Education Center (AHEC) seeks a Firm to provide Asbestos and lead Design and

Monitoring Services to their Operations and Services Division. The Operations and Services Division provides the services necessary to manage asbestos containing materials (ACM) and lead containing materials within AHEC facilities. These services ensure that ACM and lead is managed in compliance with all regulatory requirements and to protect the health and well being of Faculty, Staff, Students and

Visitors in AHEC facilities.

2.0 Basic Services of the Asbestos and Lead Design and Monitoring Services Firm

These services include, but are not limited to, the following tasks:

2.1 Survey, bulk sampling, inspection, investigation, and report preparation for removal or design for removal of ACM and lead for various AHEC projects.

2.2 Assess hazards posed by the presence of ACM or lead and recommend appropriate response actions.

2.3 Plan, in conjunction with AHEC and representatives of the constituent institutions, the scope, timing, phasing, and remediation methods to be utilized on abatement projects

2.4 Oversee the scope, timing, phasing, and remediation methods to be utilized on abatement projects.

2.5 Provide comprehensive reports detailing monitoring activities at the conclusion of all abatement projects.

3.0 Qualification Statement and Technical Proposal Requirements

Firms (Joint-Venture, Sub-Consultant or Individual Firms) must demonstrate that they can meet or exceed the following experience requirements:

3.1 The Firm must, for the three (3) year period prior to this proposal submission, have been in the business of performing asbestos and lead survey inspections, asbestos and lead project design, air testing and project monitoring.

3.2 The Firm must demonstrate that it is capable of complying with the minimum staffing requirements set forth below. Resumes and license certifications of proposed personnel must be submitted. Firm associated shall be defined as either a joint venture or a sub consultant.

a. One (1) Firm Associate Project Manager, with a minimum of three (3) years experience in coordinating all phases of asbestos and lead survey, design, and monitoring services.

b. Three (3) Firm Associated Field Technicians, all of whom are certified as Colorado

Department of Public Health and Environment (CDPHE) Asbestos Air Monitoring

Specialists.

c. Three (3) Firm Associated Field Technicians, all of whom are certified as CDPHE

Asbestos and one (1) Lead Building Inspectors.

d. One (1) Firm Associate certified as a CDPHE Asbestos and Lead Project Designer.

Failure to comply with these requirements will result in the Firm being Declared “nonresponsive” and their technical proposal not rated.

The technical proposal should include, at a minimum, the following information:

3.3 Resumes of all personnel proposed for the various tasks associated with the basic services outlined in this RFP.

3.4 The Firm’s ability and proposed approach to provide the basic service tasks described in the RFP for the period of this proposed Agreement.

3.5 An organization chart of the proposed staffing to meet these requirements and the terms of the proposed Agreement must be submitted.

3.6 Provide three examples including references of similar services provided in the State of Colorado.

Preference will be given for experience within higher education.

4.0 Technical Proposal Evaluation Process

AHEC will evaluate the technical proposals based upon the following criteria:

4.1 Experience of the Firm in assignments of similar scope, size and complexity as per the terms of this proposed agreement (Twenty five [25%] of technical rating).

4.2 Experience of key personnel in assignments of similar scope, size and complexity as per the terms of this proposed agreement (Twenty [20%] of technical rating).

4.3 The Firm’s proposed project organization, understanding and technical approach for dealing with difficulties on asbestos and lead related projects (Twenty [20%] of technical rating).

4.4 The Firm’s previous experience with Higher Education and K-12 educational clients (Fifteen

[15%] of technical rating).

4.5 The Firm’s ability to schedule various tasks and availability of key personnel to meet schedules

(Ten [10%] of technical rating).

4.6 Office Location (Five [5%] of the technical rating). Firms having an established main office or a significant branch office within 125 miles of the City and County of Denver.

4.7 Indicate with a yes or no whether the firm, joint venture or any staff members or proposed sub consultants appear on the Asbestos Enforcement Cases listing as maintained and published by the

CDPHE, Air Pollution Control Division. If a yes answer is given please provide the case number(s) and describe the current status as pending or guilty. Also describe the specific circumstances that lead to the enforcement action and what changes have been initiated to prevent any reoccurrence (Five [5%] of technical rating).

5.0 Scope Agreement Conditions

5.1 Inspection:

a. The Firm shall survey, investigate, identify, and assess the condition of asbestos containing materials (ACM) and lead based building materials.

b. The Firm shall collect bulk samples of suspected ACM / Lead for laboratory analysis.

c. The Firm shall provide such records and reports encompassing the materials inspected, sampled and tested. The records and reports shall be furnished upon the completion of each activity.

5.2 Design:

a. The Firm shall plan the scope, timing, phasing and remediation methods to be utilized on abatement projects.

b. The Firm shall prepare the technical documents (drawings and specifications) which describe the scope and requirements of the project, and such documents shall be prepared by a CDPHE

Certified Asbestos Project Designer.

c. The Firm shall prepare cost estimates for the proposed abatement activities.

d. The Firm shall meet and confer with representatives of AHEC as required to address all issues associated with abatement project(s).

5.3 Project Monitoring:

a. The Firm shall oversee the scope, timing, phasing and remediation methods being utilized on the abatement projects and shall ensure that the design is properly implemented.

b. The Firm shall attend construction meetings with the abatement Contractor’s representative(s) in order to provide AHEC with schedules for completion of abatement activities, and resolve any problems encountered during abatement activities.

c. The Firm shall perform air sampling within and outside the abatement work areas prior to, during, and after the abatement activities, as required.

d. The Firm shall prepare comprehensive reports detailing the results of the abatement activities, air monitoring and sample analysis, including test and analysis results.

e. The Firm shall advise AHEC as to the effectiveness of the Contractor’s work practices.

5.4 Management Services:

Project Manager Responsible for survey and reports; review of contractor documents; design of projects; final compliance reports; and management of field staff.

5.5 Cad Designer

Responsible for updating drawings supplied by AHEC for either inspection reports or Asbestos

Project design.

6.0 Independent laboratory Conditions

The independent laboratory used for analysis of samples in this quote shall be totally independent and should not have a conflict of interest with the abatement contractor or the air monitoring contractor.

Conflict of interest shall be described for purposes in this solicitation as a consultant or abatement contractor with employment relationship, ownership in, control of, professional association with, or a laboratory that provides environmental consultation and services similar to that of the proposer. The

Laboratory shall meet and the Consultant shall submit the following minimum standards of accreditation, qualifications, certifications and requirements:

*National Voluntary Laboratory Accreditation (NVLAP) for appropriate analysis.

*American Industrial Hygiene Association (AIHA) accreditation for appropriate analyses.

*Participation in the American Industrial Hygiene Association (AIHA) Environmental

Microbiology Laboratory Accreditation Program (EMLAP).

*All analytical procedures must be performed by the Laboratory. Subcontracting or other means of alternative analysis is not permitted.

*The Laboratory must have a routine availability to perform the services specified within the time frame allotted to complete analysis.

*Submit the Laboratory’s chain of custody form and a sample of a final report of airborne asbestos content.

B. SELECTION PROCESS

The selection of a consultant will be conducted in accordance with the Colorado Revised Statutes, 24-

30-1401 et. seq. The process will involve two stages: submittals will be screened and scored. A limited number of firms will be short listed and invited to participate in oral interviews if needed. The

Auraria Higher Education Center will attempt to negotiate a contract with the highest ranked firms following the interview segment. Following is additional information relative to the selection process:

1. Consultant’s Submittals: Specific requirements for submittals and scoring criteria are detailed in II. SUBMITTAL REQUIREMENTS. In order to facilitate review, Six( 6 ) copies of submittals, One (1) electronic copy must be provided. Submittals must be received at:

Auraria Higher Education Center, Administration Building, Attn: Bruce Burgess, 1201 5 th

St., Ste 370, Denver, CO 80204

Deadline for receipt (whether mailed or hand delivered) is: May 7, 2015 by 2:00 pm local time

Late submittals will be rejected without consideration. The Auraria Higher Education Center and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

Screening Panel/Short List: Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview, if needed. It is anticipated that the campus would like to have up to three firms selected from this process.

2. Oral Interviews. If needed, It is anticipated that oral interviews will be conducted during the week of _May. 25, 2015. Interviews will be conducted at: _Administration Building, 1201 5 th St., Ste 370, Denver, CO 80204]. The time for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will, in particular, be interested in knowing about the project approach proposed and in meeting the individuals who will act as the primary contacts with the

Auraria Higher Education Center.

C. SCHEDULE

Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project.

Advertisement _4/7/15_________

RFQ Document Available _4/7/15_________

Date Fax/Email Questions Due _4/21/15 2:00 pm__

Date Answers Due _4/23/15______

RFQ Submittal Due _5/7/14 2:00 pm___

Submittal Screening __________________

A/E Interview List Released, if needed _5/17/15__________

A/E Oral Interviews (as scheduled) _5/28/15__________

Negotiation of A/E Contract __________________

APPENDIX A

ARCHITECT/ENGINEER/CONSULTANT CONTRACT

(STANDARD OR CM/GC FORMAT)

http://www.colorado.gov/cs/Satellite/DPA-EO/DEO/1251575323557

APPENDIX B

CERTIFICATION AND AFFIDAVIT REGARDING UNAUTHORIZED IMMIGRANTS

APPENDIX C

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to these guidelines, the respondent(s) certify that he/she has reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

I certify and declare that the foregoing is true and correct.

Subscribed on ________________________ at _________________________, Date City ____________________________, State of ____________________________, County State

Applicant or Corporate Officer Signature Date

Witness Date

NOTE: Use full corporate name and affix corporate seal (if available).

(Seal)