2015 lc program guidelines-hbcuhsitcuccpwd final.pdf

DWIGHT DAVID EISENHOWER

TRANSPORTATION FELLOWSHIP PROGRAM

PROGRAM ADMINISTRATION GUIDELINES

FOR

LOCAL COMPETITIONS

AT INSTITUTIONS DESIGNATED AS

HISTORICALLY BLACK COLLEGES AND UNIVERSITIES

HISPANIC SERVING INSTITUTIONS

TRIBAL COLLEGES AND UNIVERSITIES

COMMUNITY COLLEGES

AND THOSE DESIGNATED TO SERVE

PEOPLE WITH DISABILITIES FELLOWSHIPS

MARCH 2015

These guidelines are in effect until further notice and were prepared for institutions designated as Historically Black Colleges and Universities, Hispanic Serving Institutions, Tribal Colleges and Universities, Community Colleges and those serving People with Disabilities participating in the Dwight David Eisenhower Transportation Fellowship Program. Additional copies may be obtained from the Universities and Grants Programs (U&GP), Technology Partnership Programs, Office of Technical

Services, Federal Highway Administration. Versions dated before March 2015 should be destroyed.

DWIGHT DAVID EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM

LOCAL COMPETITION FELLOWSHIP ADMINISTRATION GUIDELINES

DDETFP GUIDELINES - LC (March 2015 Update) 2

Table of Contents

BACKGROUND

PURPOSE

COLLEGE/UNIVERSITY PROGRAM PARTICIPATION REQUIREMENTS

STUDENT ELIGIBILITY REQUIREMENTS

PROGRAM ADMINISTRATION

CRITERIA FOR SELECTION PANEL EVALUATION

TENURE

FUNDING

TRANSPORTATION RESEARCH BOARD ANNUAL MEETING (TRB)

INTERNSHIPS

PROJECT REQUIREMENTS

RESTRICTIONS

U&GP STAFF RESPONSIBILITIES

U&GP CONTACT INFORMATION

2015 EISENHOWER TRANSPORTATION FELLOWSHIP PLAN .................................................................................................. i

Key Contacts / Institution Data ........................................................................................................................................................... i Eisenhower Selection Panel ................................................................................................................................................................ i Campus Recruitment Plan .................................................................................................................................................................. ii

2015 EISENHOWER TRANSPORTATION FELLOWSHIP APPLICATION (Part 1) ................................................................. iii 2015 EISENHOWER TRANSPORTATION FELLOWSHIP APPLICATION (Part 2) ................................................................. iv

Personal Statement ............................................................................................................................................................................ iv Proposed Plan of Study ...................................................................................................................................................................... v

Transportation Related Academic Disciplines* ............................................................................................................................... vi

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BACKGROUND

The Dwight David Eisenhower Transportation Fellowship Program (DDETFP) is currently authorized by Public Law 112-141, Moving Ahead for Progress in the 21st Century (MAP-21). The DDETFP is intermodal, interdisciplinary, and encompasses all modes of transportation. The DDETFP is managed and administered by the Universities and Grants Programs (U&GP). Since its inception over 2,000 DDETFP fellowships totaling over $30 million have been awarded to recipients.

The DDETFP seeks to attract the nation's brightest minds to the field of transportation; to enhance the careers of transportation professionals by encouraging them to seek advanced degrees; and to retain top talent in the transportation industry of the United States. To accomplish this, the DDETFP gives fellowship awards to students and transportation professionals pursuing transportation related disciplines. There are eight different fellowships within the DDETFP:

• Eisenhower Graduate (GRAD) Fellowship enables students to pursue master’s degrees or doctorates in transportation-related fields at the education institution of their choice.

• Eisenhower Grants for Research (GRF) Fellowship acquaints undergraduates and graduate students with transportation research, development, and technology transfer activities at U.S.

Department of Transportation facilities.

• Eisenhower Historically Black Colleges and Universities (HBCU) Fellowship provides HBCU students with additional opportunities to pursue transportation-related education preparing them to enter careers in transportation. HBCU Fellowships also serves as a feeder for other Eisenhower fellowships.

• Eisenhower Hispanic Serving Institution (HSI) Fellowship provides HSI students with additional opportunities to pursue transportation-related education preparing them to enter careers in transportation HIS Fellowships also serve as a feeder for other Eisenhower Fellowships.

• Eisenhower Tribal College and Universities (TCU) Fellowship provides TCU students with additional opportunities to pursue transportation-related education preparing them to enter careers in transportation. TCU Fellowships also serve as a feeder for other Eisenhower fellowships.

• Eisenhower People with Disabilities (PWD) Fellowship provides additional opportunities for people with disabilities to pursue education that prepares them to enter careers in transportation. The PDW Fellowships also serves as a feeder program for other Eisenhower fellowships.

• Eisenhower Intern (EIF) Fellowship provides students with opportunities to perform a wide range of significant transportation-related activities at public and private-sector transportation organizations.

• Eisenhower Community College (CC) Fellowship provides students at community colleges with opportunities to enter careers in transportation. This fellowship serves as a feeder for other Eisenhower fellowships.

The objective of the DDETFP Local Competition is to facilitate the administration of the DDETFP at institutions designated as Historically Black Colleges and Universities, Hispanic Serving Institutions, Tribal College & Universities, Community College, and those institutions designated to serve People with Disabilities Fellowships.

PURPOSE

The purpose of the Local Competition (LC) is to stimulate interest among students attending HBCUs, HSIs, TCUs, CCs and institutions designated to serve PWDs to conduct transportation-related research, pursue transportation-related degrees, to enter the transportation workforce and to serve as a feeder to the Eisenhower GRAD, GRF, and IF.

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PHASE I – SELECTIONS TO HOST A DDETEP LOCAL COMPETITION

COLLEGE/UNIVERSITY PROGRAM PARTICIPATION REQUIREMENTS

Each interested Institution is required to submit a complete DDETFP Local Competition application package that includes:

• Key Contact / Institution Data1 – This information is required to facilitate the award process. The Grantee must be registered in SAM.GOV.

• Eisenhower Selection Panel2 – Panel must consist of a minimum of three members with at least one individual who is a Federal employee from the local FHWA Division Office.

• Campus Recruitment Plan3 - Briefly describe how the Eisenhower Program will be advertised, announcements and application distributed, panels convened, and recipient selected and notified.

• Planned Timelines/Schedule4 - Dates associated with posting the announcement, application due dates, selection panel meeting, proposed recipient package, and accomplishment report

• Fellowship Local Competition Announcement5

• Fellowship Local Competition Application6

• SF-424B (from WWW.GRANTS.GOV)

• Grants.gov Lobbying Form (from WWW.GRANTS.GOV)

All institutions interested in hosting a DDETFP Local Competition must apply annually. Respond to the Notice of Funding Opportunity (NOFO) and submit a complete application package (the items listed above) by April 20, 2015 to the following address:

Universities and Grants Programs

Technology Partnership Programs, DTS-TP-20 1310 North Courthouse Road, Suite 300

Arlington, VA 22201

Attention: DDETFP LC Application

FHWA will review all submitted DDETFP Local Competition application packages for HBCUs, HSIs, TCUs, PWDs and CCs to determine their eligibility to participate and host the DDETFP Local Competition Program they are applying for. The plan will be evaluated to ensure program requirements are addressed.

FHWA will notify educational institutions of their acceptance or not to run a DDETFP local competition, no later than April 27, 2015. No educational institution will be permitted to run a local competition unless this step has been completed. To ensure consistency in program management requirements, there will be no exceptions.

PHASE II - HOSTING A DDETEP LOCAL COMPETITION

For institutions selected and notified by FHWA in writing of their acceptance to hold and manage a DDETEP local competition, the following apply:

1 Key Contact / Institution Data – Forms / Template found in Appendix A of this document, page i.

2 Eisenhower Selection Panel Sheet – Forms / Template found in Appendix of this document, page i.

3 Campus Recruitment Plan – Forms / Template found in Appendix A of this document, page ii.

4 Planned Timelines/Schedule – Forms / Template found in Appendix A of this document, page ii.

5 Basic Application – Template found in Appendix A of this document, pages iii-v 6 Sample Announcement – Found in Appendix A of this document, page vi http://www.grants.gov/ http://www.grants.gov/

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STUDENT ELIGIBILITY REQUIREMENTS

Eisenhower Fellowship Applicants must:

• Possess a baccalaureate degree from a U.S. accredited institution or be a confirmed graduating senior at an U.S. accredited institution7;

• Be enrolled full time in an accredited U.S. institution of higher education no later than the Fall 2015 academic year;

• Be pursuing a degree in a full-time program in a transportation-related discipline;

• Have at least one full academic year remaining in program of study;

• Conduct ongoing research in one or more transportation-related disciplines; and

• Plan to enter the transportation profession after completing their higher level education.

Non-U.S. citizens must attach a valid copy of their Student and Exchange Visitor Information System (SEVIS) Form I-20 issued by the educational institution you attend or I-20 or Permanent Resident Card Form I-551 issued by the U.S. Citizenship & Immigration Service (USCIS). Applications without this information will be considered incomplete.

A list of acceptable transportation-related disciplines can be found in Appendix A (page vii) of this document or on the U&GP website (http://www.fhwa.dot.gov/tpp/ddetfp.htm#FellowshipsDiscip).

HBCU, HSI, PWD Fellowships are intended for:

• Undergraduate students (juniors and seniors) pursuing transportation-related undergraduate degrees who plan to enter the transportation profession upon completing their higher education.

• Graduate students (Masters or Doctorate) pursuing transportation-related graduate degrees who plan to enter a transportation profession upon completing their higher education.

TCU Fellowships are intended for:

• Undergraduate students (sophomores, juniors, and seniors) pursuing transportation-related undergraduate degrees who plan to enter the transportation profession upon completing their higher education.

• Graduate students (Masters or Doctorate) pursuing transportation-related graduate degrees who plan to enter a transportation profession upon completing their higher education.

CC Fellowships are intended for:

• Students pursuing transportation-related degrees at a community college who plan to enter the transportation workforce as a technician; or

• Students who plan to continue their educational pursuits at a 4-year institution and enter the transportation profession upon completing their higher education.

PROGRAM ADMINISTRATION

Each participating Institution shall designate an Eisenhower Campus Program Manager and a backup Campus Manager. Eisenhower Campus Manager responsibilities are to:

• Prepare, print, and distribute announcements to all potential applicants as soon as possible.

• Prepare and distribute applications. The application template8, to be customized with the institution’s name and logo, is provided in Appendix A – page vi - page v. Institutional applications may include, in addition to the data elements from the application template, any educational and employment history, names of references, accomplishments and other information the college or university seeks for student evaluation. It is mandatory that the Institution use the application template provided in this document. To ensure we have all required data to process 2015 awards, 7 This eligibility requirement is not applicable for Community College Fellowship Applicants.

8 The template corresponds with the information collected in the U&GP database.

http://www.fhwa.dot.gov/tpp/ddetfp.htm#FellowshipsDiscip

DDETFP GUIDELINES - LC (March 2015 Update) 6 prior year applications will not be accepted. All applications must be typed. Handwritten applications will not be accepted. Fellowship application deadline should be on or before May 20, 2015.

• Designate and convene a panel to evaluate and rank Fellowship applications. The panel shall be named the Eisenhower Fellowship Selection Panel @ Insert Institution Name Here and shall be composed of a minimum of three members, at least one of who is a Federal FHWA employee from the FHWA Division Office in your State. The Panel should be convened no later than May 31, 2015.

• Submit a Proposed Recipient Package inclusive of Selection Panel Members, ranked and rated list of proposed recipients along with their completed application files to the Program Manager, U&GP, no later than June 4, 2015. 9 The list of proposed recipients submitted after June 4, 2015 may not be considered for fellowship funding. The following items must be submitted with the ranked list:

o Names and titles of the Eisenhower Selection Panelists including the date, time, and location of the Panel meeting.

o A complete applicant report providing the total number of student applications reviewed.

Names of all applicants must be provided. Applicants who were not selected as recipients should be included in the list proceeded by the statement: “The following is a list of applicants who were not qualified and therefore, not ranked by the Selection Panel.”

o Applicants who are selected as recipients shall be ranked according to merit and included on one list with no distinction based on educational level.

o Complete files shall be submitted with the ranked list for all selected recipients. These files shall include:

Typed and signed application form;

• All information is required unless designated as optional.

• Signatures for Applicant, Faculty Advisor, and Campus Manager are required.

Personal Statement;

Plan of Study;

Official Transcripts; and Four Recommendation Letters.

FHWA will review all submitted materials for completion. Campus Managers should note that all application packages must be complete when rankings for the Local Competition are submitted to FHWA. Incomplete application packets will be designated as ineligible and will not be considered for award.

• Notify Eisenhower recipients of their selection for the fellowship within two (2) weeks of receipt of U&GP Program Manager’s written notification. Ensure that all recipients meet enrollment criteria and complete all acceptance forms. Acceptance forms must be received by the U&GP staff on or before June 30th.

9 The list of proposed recipients submitted after April 4th may not be considered for fellowship funding.

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• FHWA will process DDETFP Local Competition Grants between July 1, 2015 and August 15, 2015.

To ensure we meet deadlines, forms received after June 30, 2015 will not be accepted. FHWA will work directly with the Grant Official or designee to ensure documents are signed and returned in a timely manner.

• The Eisenhower HBCU, HSI, TCU, PWD and CC Fellowships will be awarded no later than August 15th. If this action is not completed by the deadline there will be no funding provided, no exceptions will be made after the deadline. This deadline has been established to support end of the year Program Closeout and to ensure funding is applied by the beginning of the academic year. If your institution begins prior to September 1, 2015, please notify the Program Manager in advance so that the schedule can be adjusted accordingly.

• Serve as liaison to the U&GP staff, and ensure adherence of all DDETFP requirements.

• Meet with students at least two times per quarter/semester to discuss academic progress, Transportation Research Board (TRB) Annual Meeting participation and opportunities for broader exposure in the transportation field.

• Establish a system to manage DDETFP to include:

o Reviewing Recipient accounts with the appropriate College / University financial office at the end of each quarter/semester;

o Sending year-end reports to U&GP on or before June 30th;

o Ensuring that all unused funds are returned to the U&GP office within 90 days of completion of the Fellowships.

• Ensure that all modifications and changes are approved by the Program Manager, U&GP.

• Ensure that the Program Manager, U&GP, is notified of any changes in the recipient’s academic and/or enrollment status.

• Submit an institutional annual accomplishments report to the Program Manager, U&GP, for the preceding year no later than June 30th. The report should provide summaries of the academic achievements of the fellowship recipients, summaries of student research projects conducted by the recipients, and a financial accounting of funds received and report of any unused funds to be returned.

o Future awards are contingent upon the timely receipt of the required accomplishment report.

• Copies of recipients’ completed research projects should be submitted no later than June 30th.

CRITERIA FOR SELECTION PANEL EVALUATION

Fellowships will be awarded on the basis of merit. Evidence of merit will include:

• Academic Record (25 Points)

• Potential for Outstanding Career in Transportation (25 Points)

• Proposed Research Plan / Plan of Study (25 Points)

• Quality of Recommendation Letters – 4 Letters required (20 Points)

• Overall Quality of Application (5 Points)

DDETFP GUIDELINES - LC (March 2015 Update) 8

TENURE

• The duration of the fellowship will be 9 to 12 months for each academic year.

• Fellowship recipients are eligible for funding only during the months of full-time enrollment in undergraduate or graduate degree programs, or during on-site research projects or internships with approved transportation agencies.

• Recipients are only allowed to receive the fellowship for a maximum of two consecutive year from the same institution.

• During the tenure of the award, the recipient must maintain satisfactory academic performance as established by the college or university.

FUNDING

The fellowship, if applicable will cover tuition, fees, and/or program-related expenses. All recipients may not receive a full award (i.e. tuition, stipend, and travel to the Transportation Research Board (TRB) Annual Meeting.) Recipient awards will be based on the ranking given and available funding.

Eisenhower Campus Program Managers will determine stipends based on the local cost of living figures and shall be calculated as follows:

Monthly Stipend Associate’s Level Up to $1,000 Bachelor’s Level Up to $1,450 Master’s Level Up to $1,700 Doctoral Level Up to $2,000

• Recipients shall be advised that the stipend portion of the award is taxable.10

• All program-related expenses must be supported by receipts/invoices.

• All unused funds must be returned to the Federal Highway Administration (FHWA) within

90 days of the conclusion of the fellowship, early departure, or graduation.

TRANSPORTATION RESEARCH BOARD ANNUAL MEETING (TRB)

Recipients will be provided a one-time expenditure (up to $1,500) for travel to Washington, D.C. to attend the TRB Annual meeting held January 10-14, 2016.

The recipients are responsible for logging on to www.trb.org and registering themselves and for arranging travel and hotel accommodations through the College / University to obtain the most cost-efficient rates.

Discounted registration is provided for all Eisenhower recipients. Since funding is provided, attendance at TRB is mandatory. In addition to attendance at TRB, it is also required that students attend ALL Eisenhower Events. All Students should plan to arrive by Sunday, and leave after the Networking Reception on Tuesday evening. If students have other commitments (i.e., presentations or poster sessions) during TRB they must notify the U&GP Program Manager in advance and get approval in advance. Campus Managers are responsible for students securing per diem for their trip by December 15, 2015.

10 Refer to the Internal Revenue Service Publication 970 – Tax Benefits For Education http://www.trb.org/

DDETFP GUIDELINES - LC (March 2015 Update) 9

Recipients are also required, regardless of funding level, to submit an abstract of their research (or proposed research) for review and consideration for presentation at TRB. The abstract will not exceed a maximum of 300 words. Selected recipients will be required to deliver a 10 – 15 minute presentation describing their research project at the meeting.

The following contact information shall be provided with each abstract:

a. Name of Recipient;

b. Name of Eisenhower Campus Manager;

c. Name of Faculty Advisor;

d. University / College;

e. Research Title;

f. Major of Recipient; and

g. Name as it is to appear on the TRB Badge.

The abstract should be submitted electronically by email to the Campus Manager. The Campus Manager shall consolidate all submittals and submit to U&GP no later than September 16th. Please send directly to Gerald Hill at gerald.hill.ctr@dot.gov.

Note: Campus Managers should ensure student travel arrangements (registration, lodging, per diem and airfare) for TRB should be completed by December 15, 2015.

INTERNSHIPS

Recipients may study or participate in research at transportation organizations during their tenure if, in the judgment of the faculty advisor and the Eisenhower Campus Program Manager, such study will enhance their knowledge in transportation. The Program Manager, U&GP must approve all internships.

The stipend rate will remain the same.

PROJECT REQUIREMENTS

• All Fellowship Recipients shall prepare a thesis/dissertation, or research paper on a topic directly related to a relevant transportation problem or issue. The Faculty Advisor must approve student research topics.

• Recipients are required to attend TRB held in January in Washington, D.C. and be prepared to present on their research project.

• The results of all research will be the property of FHWA and a copy must be made available to FHWA on an unlimited, royalty-free basis.

• Upon completion of the fellowship, a copy of each student’s thesis/dissertation, or research paper and any other related research must be submitted to the Program Manager, U&GP, along with the educational institutions year end DDETFP report.

RESTRICTIONS

• Reimbursements of College / University administrative or overhead costs are prohibited.

• Recipients are eligible for funding only during the months of full-time enrollment in a degree program, or during on-site research projects or internships at federal, state, or local government agencies.

• All unused funds must be returned to the Federal Highway Administration within 90 days mailto:gerald.hill.ctr@dot.gov

DDETFP GUIDELINES - LC (March 2015 Update) 10 of the conclusion of the fellowship, early departure or graduation.

• Fellowships do not cover dependents of DDETFP recipients.

• Recipients must notify the Program Manager immediately on the acceptance of any additional

Federal funded fellowships or similar scholarships. Receipt of additional funding may impact funding provided via the Eisenhower Fellowship Program.

• Any changes to the grant agreement must be approved, in writing, by the Program Manager/Agreement Officer, U&GP.

• If a recipient declines or departs early from the DDETFP fellowship award, only the Program Manager, U&GP, has the discretion to approve selection of the next applicant on the ranked list.

PRIVACY ACT STATEMENT

The information is required under the authority of the Privacy Act of 1974, as amended and Title 49 U.S.C. 332(b) (3) (4) (5). Your request cannot be processed unless the data below is complete.

Disclosure of your race and ethnicity are optional. Refusal to furnish your race and/or ethnicity will not result in the denial of any right, benefit or privilege provided by law. Records maintained in the system are routinely used to determine eligibility/qualifications for fellowships, and for program evaluation and analysis purposes.

U&GP STAFF RESPONSIBILITIES

U&GP staff will provide all participating Institutions with Program Guidelines when the institutions enter the program and when new guidelines are issued. U&GP staff is available to respond to programmatic questions and schedule site visits when requested. The Program Manager, U&GP, will make final decisions on any requests for program changes.

Recipient Selection: The Program Manager, U&GP, will make the final selection of recipients.

Participating institutions will be notified of the selection and funding decisions by June 1st.

Fellowship Awards: U&GP staff will send all recipient forms to the Eisenhower Campus Program Manager for processing. Grant agreements will be sent to the campus grant official upon receipt of the completed recipient forms.

DDETFP GUIDELINES - LC (March 2015 Update) 11

U&GP CONTACT INFORMATION

Fawn Thompson - Program Manager

(703) 235-0538

Fawn.Thompson@dot.gov

Camron Ranje – Team Leader & Systems Analyst

(703) 235-0537

Camron.Ranje.CTR@dot.gov

Gerald Hill – Senior Program Analyst

(703) 235-0591

Gerald.Hill.CTR@dot.gov

Universities and Grants Programs (DTS-TP-20) Technology Partnership Programs Federal Highway Administration

1310 North Courthouse Road, Suite 300 Arlington, VA 22201

(703) 235-0593 Fax

Web Site: http://www.fhwa.dot.gov/tpp/ugp.htm

E-mail: transportationedu@fhwa.dot.gov mailto:Fawn.Thompson@dot.gov mailto:camron.ranje.CTR@dot.gov mailto::gerald.hill.CTR@dot.gov http://www.fhwa.dot.gov/tpp/ugp.htm mailto:transportationedu@fhwa.dot.gov

APPENDIX A

DDETFP GUIDELINES - LC (March 2015 Update) i

2015 DDETFP LOCAL COMPETITION FELLOWSHIP PROGRAM PLAN

Key Contacts / Institution Data (This information is required to facilitate the award process. Recipient must be registered in SAM.GOV.)

Eisenhower Selection Panel (A minimum of three members, at least one of who is employed by the local division of FHWA.)

Panel Member #1 Name ______________________________________________________________________________

Organization____________________________________________________ Title _______________________________

Panel Member #2 Name ______________________________________________________________________________

Organization____________________________________________________ Title _______________________________

Panel Member #3 Name ______________________________________________________________________________

Organization____________________________________________________ Title _______________________________

Panel Member #4 Name ______________________________________________________________________________

Organization____________________________________________________ Title _______________________________

Panel Member #5 Name ______________________________________________________________________________

Organization____________________________________________________ Title _______________________________

Institution Name ____________________________________________________________________________________

Campus Manager__________________________________________________ Department________________________

Email ___________________________________________________________ Phone ____________________________

Chairperson _______________________________________________ Department_______________________________

Email ___________________________________________________________ Phone____________________________

Grant Official - Individual with legal authority to enter into a grant agreement with the Federal Highway Administration

Name _______________________________________________________ Title _________________________________

Email ___________________________________________________________ Phone____________________________

Grantee Name (As it appears in SAM.GOV) ______________________________________________________

Address (As it appears in SAM.GOV) ___________________________________________________________

Grantee DUNS Number +4 __________________________________________

Tax Identification Number (TIN) _____________________________________

DDETFP GUIDELINES - LC (March 2015 Update) ii

2015 DDETFP LOCAL COMPETITION FELLOWSHIP PROGRAM PLAN

Campus Recruitment Plan (Briefly describe how the Eisenhower Program will be advertised, announcements and application distributed, panels convened, and recipient selected and notified. Please attach additional sheet if necessary.)

Web link to course catalog HTTP://_______________________________________________________

What Academic Programs Exist at the Institution?

____Sciences ____Business ____Engineering ____Human Development ____Law

____Planning ____Public Policy ____Aviation ____Transportation

Plan Timeline / Schedule

• Planned Announcement Posting Date: ______________________ (Attach a copy of campus announcement or provide web address)

• Institutional Application Due Date:_________________________ (Attach a copy of application)

• Eisenhower Selection Panel Meeting Date:__________________

• Submission of Proposed Recipient Due Date:______________________

• Submission of Annual Accomplishments Report Due Date: ____________________

DDETFP GUIDELINES - LC (March 2015 Update) iii

2015 EISENHOWER TRANSPORTATION FELLOWSHIP APPLICATION (Part 1)

Application MUST be typed and complete. Printed / Handwritten and incomplete applications will not be considered.

Page

College / University

Academic Department

Applicant’s Major (i.e. Civil Engineering, Urban Planning)

Applicant’s Field of Study (i.e. Traffic Studies, Physical Planning)

Faculty Advisor

Name:

Title:

Campus Mailing Address:

Telephone No.:

E-mail Address:

*Signature of Faculty Advisor (Required) Date

Campus Program Manager

Name:

Title:

Campus Mailing Address:

Telephone No.:

*Signature of Campus Program Manager (Required) Date

Name

* Signature of Applicant (Required)

Current Address

Phone Number:

Permanent Address

Phone Number:

Check one box and circle year to indicate your status as of 9/1/2015:

Associates Bachelors Masters Doctoral ___ 1st Year __ Junior ___ 1st yr ___ 1st yr ___ 2nd yr ___ 2nd Year __ Senior ___ 2nd yr ___ 3rd yr

RACE (optional) American Indian Alaskan Native Asian African/African American Native Hawaiian/Other Pacific Islander White Other

ETHNICITY (optional) Hispanic or Latino Not Hispanic or Latino Hispanic or Latino in Puerto Rico Not Hispanic or Latino in Puerto Rico

U.S. Citizen Yes No

If no, please attach a CERTIFIED copy of Certificate of Eligibility (SEVIS I-20) or Permanent Resident Card (Form I-551) issued by the C.I.S..

Gender:

Male Female

Experience in Other Transportation Educations Programs

ENO Fellow-Yr____ NSTI - Yr____ DDETFP Yr ____

UTC Award Yr ____ STIPDG Yr ____

DDETFP GUIDELINES - LC (March 2015 Update) iv

2015 EISENHOWER TRANSPORTATION FELLOWSHIP APPLICATION (Part 2)

Must be typed

Personal Statement The Personal Statement should include relevant background and future goals. Please outline your educational and professional development plans and career goals. Describe how your education will prepare you for a career in transportation. (Limit 8000 characters)

DDETFP GUIDELINES - LC (March 2015 Update) v

2015 EISENHOWER TRANSPORTATION FELLOWSHIP APPLICATION (Part 2)

Must be typed

Proposed Plan of Study The Research Plan should summarize both your plan of study and research plan. Describe how your research will impact and enhance the field of transportation; contribute to an understanding of transportation, and provide societal benefits. The proposed research must be conducted in one of the identified transportation-related academic disciplines / fields of study listed in Appendix A page vii. (Limit 8000 characters)

DDETFP GUIDELINES - LC (March 2015 Update) vi

SAMPLE ANNOUNCEMENT INFORMATION

When announcing your Fellowship on campus the information below may be helpful in constructing your announcement on your campus.

CONTENTS

Objectives of the Program, Disciplines, Eligibility Requirements, Selection, Criteria for Evaluation, Stipend, Tuition and Taxes, Tuition Cap, Funding, Conditions of Acceptance, Schedule, How to Apply, Application Forms

OBJECTIVES OF THE PROGRAM

The EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM provides funding for the pursuit of Associates, Bachelors (junior and senior), Masters or Doctoral Degrees in transportation related fields. The program objectives are to attract the nation's brightest minds to the field of transportation; to enhance the careers of transportation professionals by encouraging them to seek advanced degrees; and to retain top talent in the transportation industry of the United States. The Dwight David Eisenhower Transportation Fellowship Program encompasses all modes of transportation.

ELIGIBILITY REQUIREMENTS

Include the all requirements that are applicable to the program you are announcing.

All Fellowships: Applicants must be enrolled in an accredited U.S. institution of higher education, must be pursuing a degree in a full-time program and be enrolled for the entire academic year, must be in a transportation-related discipline, must conduct ongoing research in one or more transportation-related disciplines, and should be planning to enter the transportation profession after completing their higher level education.

HBCU, HSI, and PWD Fellowships: Applicants applying for the Eisenhower HBCU, HSI, and PWD Fellowships must be at least an undergraduate junior or higher at the start of the upcoming Fall Semester.

TCU Fellowships: Applicants applying for the Eisenhower TCU Fellowship must be at least an undergraduate sophomore or higher at the start of the upcoming Fall Semester.

CC Fellowships: Applicants, applying for the Eisenhower Community College Fellowships must be enrolled in an accredited United States institution of higher education, must be pursuing a degree in a full-time program, must be in a transportation-related discipline, must conduct ongoing research in one or more transportation-related disciplines, and should be planning to enter the transportation profession after completing their education.

ALL Fellowships: Foreign students who are not U.S. citizens must provide a certified copy of their student I-20 ID from the College / University or I-551 Permanent Resident Card that is issued by the U.S. Citizenship and Immigration Service (CIS)11. Applications without this information will not be considered complete.

CRITERIA FOR EVALUATION

The Eisenhower Fellowships will be awarded on the basis of merit. Merit includes:

• Academic Record12 (25 Points)

• Potential for Outstanding Career in Transportation (25 Points)

• Proposed Research Plan / Plan of Study (25 Points)

• Quality of Recommendation Letters – 4 required (20 Points)

• Overall Quality of Application (5 Points)

11 A Permanent Resident Card (Form I-551), commonly known as a Green Card, is evidence of your status as a lawful permanent resident with a right to live and work permanently in the United States. It also is evidence of your registration in accordance with United States immigration laws. Once students are accepted by the school, the University / College provides students a form known as a Certificate of Eligibility (SEVIS I-20).

12 Transcripts must be sent from all institutions in which a degree was obtained. If you are applying as a Doctoral Fellowship, official transcripts must be sent from the institution where you obtained your Master’s Degree and your current institution. If you are applying for the Masters Fellowship, official transcripts must be sent from the institution where you obtained your Bachelors transcripts and your current institution.

DDETFP GUIDELINES - LC (March 2015 Update) vii

TUITION CAP

Annually a maximum of $10,000 in tuition and mandatory fees will be covered. All recipients may not receive a full award (i.e. tuition, stipend, and travel to Transportation Research Board (TRB) Annual Meeting).

Recipient award will be based on the rankings from the local Selection Panel. Recipients will receive a minimum of $1,500, for attendance at the Transportation Research Board’s Annual Meeting.

Sciences Architecture Biology Chemistry Communication Computer Science Criminal Justice Environmental Science Information Systems Mathematics Physics

Business Accounting Business Administration Finance Economics Management

Human Development Human Factors Human Resources Psychology

Aviation Aeronautical Studies Airway Science Aviation Flight Management Science

Engineering Chemical Engineering Civil Engineering Construction Engineering Electrical Engineering Electronic Engineering Environmental Engineering Geotechnical Engineering Manufacturing Engineering Mechanical Engineering Structural Engineering Transportation Engineering

Law Environmental Transportation

Public Policy and Planning Public Policy and Analysis Public Administration Political Science/Government Urban and Regional Planning Urban Studies

Transportation Logistics Management Planning Policy

* Other Transportation-Related disciplines may be approved on a case by case basis by the Universities and Grants Programs, Program Manager.

Transportation Related Academic Disciplines*

Transportation Related Academic Disciplines*