2015-2016_on-call_snow_and_material_hauling_services_final.pdf

2015-2016 ON-CALL SNOW AND MATERIAL HAULING SERVICES APPLICATION

10/21/15

TOWN OF NORTH ATTLEBOROUGH, MASSACHUSETTS

BOARD OF PUBLIC WORKS

MICHAEL S. THOMPSON, CHAIRMAN 49 Whiting Street, North Attleborough, MA DONALD CERRONE, VICE CHAIRMAN Telephone: (508) 695-9621 JOHN M. WALSH, MEMBER Fax: (508) 643-0568

MARK L. HOLLOWELL, DIRECTOR

www.north-attleboro.ma.us

TOWN OF NORTH ATTLEBOROUGH

ON-CALL SNOW AND MATERIAL HAULING SERVICES INVTATION TO BID

The Board of Public Works is soliciting sealed bids which will be received until 11:00 a.m.

prevailing time, on Thursday, November 5, 2015 by the Town of North Attleborough for the following:

On-Call Snow and Material Hauling Services

Proposals complying with the bid documents will be received for the On-call Snow and Material Hauling invitation for bid until the specified closing time. Bids shall be submitted on or before the specified closing time in a sealed envelope marked “Bid – On-Call Snow and Material Hauling Services Bid FY2016” on the outside and addressed to: Mark Hollowell, Director of Public Works, 49 Whiting Street, North Attleborough, MA 02760

Bids shall be publicly opened and read aloud at the Department of Public Works Public Meeting Room on November 5, 2015 at 11:00 a.m.

All Bidders must read Instructions and Terms before completing the Bid Form. The Town is soliciting bids for On-call Snow and Material Hauling services with Truck and Equipment rental per the bid specifications, drawings and general conditions. Any omission(s) or items(s) may void the bid. Successful vendor(s) will be required to furnish an insurance certificate naming the Town of North Attleborough as additionally insured.

All bidders must comply with the Massachusetts requirements regarding labor and bidding, including Equal Opportunity Laws.

Bidding documents will be on file and may be obtained from the Public Works Administration Offices at 49 Whiting Street, North Attleborough, MA 02760, or on the Department’s website: http://www.north-attleboro.ma.us/dpw/rfprfq.htm

Each Application shall include the following:

1. Fully Completed DPW Snow Hauling Application

2. Photocopy of Drivers License of Each Operator

3. Photocopy of Each Vehicle Registration

4. Insurance Certificate listing coverage for Hauling Operations

5. A copy of Worker’s Compensation as required by law and a State Workers’ Compensation

Insurance Affidavit.

Applications may be rejected if any of the required information is missing or out of date.

The Town will not accept any rates higher than those established in Appendix B. The Town will determine the baste rate for each piece of equipment based upon inspection. The Town reserves the right to reject any or all bids.

TOWN OF NORTH ATTLEBOROUGH, MASSACHUSETTS

MICHAEL S. THOMPSON, CHAIRMAN 49 Whiting Street, North Attleborough, MA DONALD CERRONE, VICE CHAIRMAN Telephone: (508) 695-9621 JOHN M. WALSH, MEMBER Fax: (508) 643-0568

MARK L. HOLLOWELL, DIRECTOR

www.north-attleboro.ma.us

APPLICATION

ON-CALL SNOW AND MATERIAL HAULING SERVICES

WINTER SEASON 2015-2016

This Application, made this ______day of __________, ___________, by and between the Town of North Attleborough, Massachusetts, through its Department of Public Works(DPW), hereinafter called TOWN, and

Name:

(Individual or Firm Name)

Address:

(Street Address and/or P.O. Box)

(TOWN, State and Zip Code)

Telephone: (______) _________________________________________________________ hereinafter called CONTRACTOR, is for the purpose of securing for the TOWN, contract services and equipment rental for snow and ice removal, hauling and/or disposal on/from TOWN streets (public and/or private ways), sidewalks and other TOWN properties and/or material hauling services from the TOWN’s salt supplier(s) located in Rhode Island and/or Massachusetts or other hauling services as needed under the snow and ice program, for a term commencing on the date of this Agreement and continuing through April 30, 2016.

10/21/15

In consideration of mutual promises between the parties and for other valuable considerations, it is agreed that:

1. The TOWN hereby agrees to hire the equipment described and listed in APPENDIX “A”-

CONTRACTOR EQUIPMENT FORM SUMMARY-PRIMARY, hereby incorporated into and made a part of this Agreement.

2. The TOWN agrees to pay for the use of said equipment listed as PRIMARY at the rates shown in APPENDIX “B”- RATES 2015-2016, hereby incorporated into and made a part of this Agreement, or to pay other rates as negotiated and set forth in APPENDIX “A”- CONTRACTOR EQUIPMENT FORM SUMMARY-ALTERNATIVE, also hereby incorporated into and made a part of this Agreement.

3. The CONTRACTOR agrees that the use of the equipment hired under this Agreement shall be devoted for the benefit of the TOWN for the full term of this Agreement, and the use and control of said equipment shall be as directed by the TOWN’s DPW Director or his/her designated representatives.

4. The CONTRACTOR warrants that the equipment hired under this Agreement is in first class condition and fit for its intended use, and shall be kept in such condition and fitness for the term of this Agreement. To that end, the TOWN shall have the right to inspect said equipment prior to entering into this Agreement and at any time during the term of this Agreement. The decision(s) of the TOWN’s DPW Director or his/her designated representatives as to the suitable condition and fitness of any equipment shall be final.

The CONTRACTOR hereby acknowledges and agrees that equipment hired under this Agreement shall comply with the requirements of APPENDIX “C”- EQUIPMENT SPECIFICATIONS, hereby incorporated into and made a part of this Agreement.

5. The CONTRACTOR agrees that the equipment hired under this Agreement shall be legally registered, and that such registration shall be kept current during the term of this Agreement. The CONTRACTOR further agrees and warrants that each of the operators shall have a valid and current Operators License for the equipment he or she will operate, and that such licenses shall be kept current during the term of this Agreement.

The CONTRACTOR hereby acknowledges and agrees to comply with the requirements of APPENDIX “D”-EQUIPMENT REGISTRATION/OPERATORS LICENSES, hereby incorporated into and made a part of this Agreement.

6. The CONTRACTOR agrees that the equipment hired under this Agreement shall be legally owned by the Contractor. Contractors shall not sublet vehicles without prior approval of the Town. Contractors shall provide proof of ownership of vehicles and the name and license of the driver of each proposed vehicle.

7. The CONTRACTOR shall indemnify and hold the TOWN harmless from any and all losses, damages or injuries incurred by or as a result of the operation of CONTRACTOR’s equipment or operators. The CONTRACTOR hereby acknowledges and agrees to comply with the requirements of APPENDIX “E”- INSURANCE REQUIREMENTS, hereby incorporated into and made a part of this Agreement.

8. The CONTRACTOR agrees that the work under this agreement shall be done in a proper manner and in a way satisfactory to the TOWN’s DPW Director or his/her designated representatives. The CONTRACTOR further agrees to comply with the requirements of

APPENDIX “F”-SNOW AND ICE OPERATIONS PROCEDURES AND SPECIFICATIONS

REQUIREMENTS hereby incorporated into and made a part of this Agreement.

9. In the event the equipment being used by the CONTRACTOR under this Agreement suffers a breakdown or fails at any time to meet the approval of the TOWN’s Highway Superintendent or designee, he shall have the right to order such equipment off the job.

10. Should the TOWN’s DPW Director notify the CONTRACTOR that any CONTRACTOR’s employee is in any way a detriment to the satisfactory performance of the services under this Agreement, the CONTRACTOR agrees that such employee(s) shall immediately be ordered off the job and thereafter shall not be permitted to engage in any part of such services. The CONTRACTOR shall have the opportunity to replace such employee(s) within a sixty (60) minute time period after such order.

11. The decision as to when to call for a Snow and Material Hauling Operation rests entirely with the TOWN, and the TOWN will determine when conditions warrant calling such an operation. The CONTRACTOR therefore acknowledges that the extent to which he/she will be called is dependent upon the severity of the winter weather and the continued quality and timeliness of his or her work as evaluated by the TOWN’s DPW Director.

12. This Agreement may be terminated upon one (1) day’s notice by the TOWN to the

CONTRACTOR, and will in no case continue for any stated period other than the term set forth in this Agreement. Grounds for such termination by the TOWN are set forth, but not limited to, those identified in APPENDIX “G”-RIGHTS OF THE TOWN, hereby incorporated into and made a part of this Agreement.

13. Payment shall be made in accordance with the provisions of the TOWN Charter relating to the payment of municipal obligations. This Agreement is subject to appropriation and is subject to and governed by M.G.L. Chapter 44, Section 33. APPENDIX “H”- PAYMENT/BILLING POLICIES AND PROCEDURES, hereby incorporated into and made a part of this Agreement, addresses payment policies and procedures.

14. APPENDIX “I”- ON-CALL SNOW AND MATERIAL HAULING SERVICES APPLICATION, hereby incorporated into and made a part of this Agreement, shall be completed by the

CONTRACTOR.

APPENDIX “A”

CONTRACTOR EQUIPMENT FORM SUMMARY

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APPENDIX "B"

SNOW and ICE CONTRACTOR RATES 2015-2016

North Attleborough

Snow Rates 2015-2016

Equipment Type Snow Plowing Description Hourly Rates

3/4 TON 4-WD PICKUP 4WD PICKUP-POWER ANGLE PLOW (MIN. 8 FOOT) $70.00

1 TON W/8' PLOW 1-TON DUMP-POWER ANGLE PLOW (MIN. 8 FOOT) $80.00

6 WHL SMALL 6 WHEELERS UNDER 25,800GVW-POWER ANGLE PLOW (MIN.10 FT) $90.00

6 WHL LG 6 WHEELERS GREATER 25,800GVW-POWER ANGLE PLOW (MIN.10 FT) $100.00

10 WHL DUMP 10 WHEELERS/TRI-AXLE-POWER ANGLE PLOW (MIN. 10 FOOT) $110.00

BACKHOE BACKHOE-POWER ANGLE PLOW (MIN. 10 FOOT) $105.00

SMALL LOADER UP TO 3 YDS., POWER ANGLE PLOW (MIN. 10 FOOT) $125.00

LARGE LOADER 3 YDS OR GREATER, POWER ANGLE PLOW (MIN. 10 FOOT) $150.00

SKID STEER WITH BLOWER for SIDEWALKS $110.00

PUSHER, ADD'L EQUIP $30.00

Equipment Type Sanding Description(Town Supplied Sand) Hourly

6 WHL SANDER & PLOW 6 WHEEL DUMP WITH SPREADER BODY $115.00

Equipment Type Snow Removal Description Hourly

HAULING TRAILER DUMP $110.00

HAULING TRI AXLE $100.00

HAULING 6 WHL 6 WHEELERS GREATER 25,800GVW $85.00

HAULING 10 WHL $95.00

SMALL LOADER UP TO 3 YDS $110.00

LARGE LOADER OVER 3 YDS. $150.00

SIDEWALK REMOVAL-SKID $110.00

SKID LOADER $85.00

APPENDIX “C”

EQUIPMENT SPECIFICATIONS

The equipment furnished under the Agreement shall be in accordance with the TOWN’s specifications for its type and intended use and shall fully comply with any and all applicable Motor Vehicle Laws of the State of Massachusetts. All vehicles must be registered and insured. No dealer or farm plates.

Prior to award of contracts, each vehicle, with plow, shall be inspected by the North Attleborough Fleet Maintenance Division’s Chief Mechanic. Inspections shall be arranged by the Highway Division and shall be performed at the Highway Garage, 240 Smith Street, between the hours of 7:00 am and 3:00 pm, Monday through Thursday. Please contact Fleet Maintenance at 508-643-9088 to schedule an appointment. The TOWN reserves the right to reject any proposed bid if the vehicle does not meet the TOWN’s inspection requirements. All equipment shall be in excellent condition, smooth running at operating levels, clean inside, outside and under the hood, with evidence of proper maintenance. The TOWN reserves the right to reject any equipment older than model year 1990. The TOWN further reserves the right to reject any piece of equipment that does not pass TOWN inspection and road tests and comply fully with these equipment specifications at any time during the term of the Agreement. All determinations of the condition and/or the suitability of equipment for use under the Agreement shall be made solely by the Director of Public Works or his/her representatives.

All vehicles/drivers must be equipped with cellular phones. Phone numbers must be provided on Contract Application, to the best of the Contractor’s knowledge. Any changes in operators or cell phone numbers must be reported to the Highway Division immediately.

All successful applicants are expected to have their equipment ready at the beginning of each season. The TOWN reserves the right to inspect vehicles prior to an operations event, and refuse to allow a vehicle to participate in an operation if the vehicle does not meet the inspection requirements.

If contractor equipment breaks down while engaged in snow and material hauling operations for the TOWN, the Public Works may, at its discretion and with the owner’s approval, assist in efforts to get the equipment back on the job. Any parts or staff time which may be used towards repairing a contractor’s vehicle shall be charged back to the contractor by deducting the cost of same from any remuneration which he may receive.

NO PAYMENT WILL BE MADE TO THE CONTRACTOR FOR DOWN TIME. The Contractor shall punch out for all time that their vehicle is inoperable beyond thirty (30) minutes.

It is also required that all contractors report with a full tank of fuel, full reservoir of hydraulic fluid, full reservoir of windshield washer fluid, etc. Contractors are expected to bring additional supplies of fluids, oils, etc. The TOWN will not supply these items.

10/21/15

APPENDIX “C”

(Continued)

It is the contractor’s responsibility to check, and if needed replace, all bulbs and windshield wiper blades. It is recommended that new wiper blades be installed prior to the start of any operation.

When arriving for a snow and material hauling operation, all equipment must be in excellent condition, prepared for work as determined by the Director of Public Works or his/her representatives.

The rate for each piece of equipment shall include the CONTRACTOR providing the equipment, operator, insurance, repairs, fuel, oil, lubricants and all other costs related to the operation of the equipment.

The TOWN will issue a magnetic placard and/or decal for each piece of hired equipment.

These placards/decals will be numbered and identify the CONTRACTOR’s equipment as TOWN-hired equipment. These placards/decals shall be affixed to all equipment as specified by the TOWN, and shall remain so-affixed at all times while the equipment is in the employ of the TOWN. CONTRACTOR’s are responsible for any damaged or lost placards.

If a CONTRACTOR proposes to replace a previously approved vehicle, 24 hour notice is required to be given to the Highway Superintendent. Any rate change must be approved by the Highway Superintendent and the proposed equipment must be inspected by the Chief Mechanic. Vehicle alternates will not be approved post storm.

APPENDIX “D”

EQUIPMENT REGISTRATION/OPERATOR LICENSES

The CONTRACTOR shall provide a photocopy to the TOWN of a current Massachusetts State Registration for each piece of equipment hired under the Agreement. Failure to keep equipment so registered will terminate the Agreement relative to that unregistered equipment.

The CONTRACTOR shall provide a photocopy to the TOWN of a current Operator’s License issued by a duly authorized governmental entity for each and every operator of equipment hired under the Agreement. The CONTRACTOR shall be responsible for insuring that each operator has the appropriate license for the type and class of equipment he/she will be operating. Failure to insure that operators’ licenses are current and appropriate for the equipment being operated will be grounds for automatic termination of the Agreement.

CONTRACTOR is hereby advised that the Federal Highway Administration has recently passed regulations requiring an alcohol and drug testing program. The regulations require employers with 50 or more drivers of commercial vehicles to institute the program by January 1, 1995. Those employers with fewer than 50 drivers must institute the program by January 1, 1996. The specific provisions of the regulations are highly detailed and legally complex. The TOWN strongly urges you to review the regulations which are cited as 49 Code of Federal Regulations Part 382.

All equipment shall have Commercial registration and tags!

APPENDIX “E”

INSURANCE REQUIREMENTS

Prior to execution of the Agreement, and within ten (10) days of any policy renewal, the CONTRACTOR shall furnish the TOWN with a Certificate(s) of Insurance, issued by a company satisfactory to the TOWN, specifying the types and limits of insurance required herein. Insurance coverage shall be required for the entire term of the Agreement.

Successful Contractors shall provide a Certificate of Insurance listing the Town of North Attleborough as additional insured and noting that coverage is Snow and Material Hauling Operations and a State Workers’ Compensation Insurance Affidavit.

The minimum amount of insurance is as follows:

Automobile Liability Bodily Injury per Person $250,000 Bodily Injury per Accident $500,000 Property Damage per Accident $100,000 Worker’s Compensation Massachusetts Statutory Limits (per M.G.L. see below) Employers Liability 100/500/100

All employers in Massachusetts are required to carry Workers' Compensation insurance covering their employees, including themselves if they are an employee of their company. This requirement applies regardless of the number of hours worked in any given week, except that domestic service employees must work a minimum of 16 hours per week in order to require coverage.

Members of a Limited Liability Company (LLC), partners of a Limited Liability Partnership (LLP), and partnerships or sole proprietors of an unincorporated business are not required to carry workers' compensation insurance for themselves. However, such members, partners and sole proprietors may now choose to purchase Workers' Compensation insurance coverage for themselves. To obtain coverage, the member or partner should contact an insurance broker and request to purchase a policy. Please be advised that optional coverage applies ONLY to such members, partners or sole proprietors. Any employee of such an entity, who is not a member or partner in the business, MUST be covered by Workers' Compensation insurance.

Said coverages shall be provided for all equipment and employees included in the Agreement.

The CONTRACTOR agrees to be responsible for the repair or replacement for any damages done by his/her equipment to any lawn, fence, curbing, berm, street signage or any other public or personal property damage as a result of operation of his/her equipment under the Agreement if there is negligence involved in the damages. Such repair or replacement shall be done to the satisfaction of the TOWN.

Certificates of Insurance must name the Town of North Attleborough, Massachusetts as an additional insured.

APPENDIX “F”

SNOW AND MATERIAL HAULING OPERATIONS PROCEDURES AND SPECIFICATIONS

The TOWN of North Attleborough, Board of Public Works requires all Contractors to conform to the Department’s policies regarding snow operations.

All contractors are required to report to Highway Garage within one hour from the time of call. Repeated failure of the contractor to report within one hour after the initial call may result in the contractor being removed from the contractor list.

All vehicles/drivers must be equipped with cellular phones. Phone numbers must be provided on the Contract Application, to the best of the Contractor’s knowledge. Any changes in operators or cell phone numbers must be reported to the Highway Division immediately.

All Contractors must first report to the Highway Superintendent. A time card will be issued to each contractor and directions shall be given. The contractor shall punch in the time card at the beginning of a storm and punch the same time card out at the end of the storm, or upon a breakdown that will be longer than 30 minutes. One (1) card will be issued for each piece of equipment with the driver’s signature at the bottom of the card. Failure to punch in/out may result in loss of payments. Payment for services shall begin upon time of reporting and punching of time card.

Any driver involved in an accident which causes personal injury, damage to another vehicle, or property damages shall report the accident to the Highway Superintendent and the Police Department immediately. The Police Department must complete an accident report at the scene of the accident. The TOWN is not responsible for damages to property, personal injury, or truck and plow damages. The contractor shall report all accidental damages to public and private property that occur during the operation.

Upon completion of your assignment, you shall report to the Highway Superintendent or back to the Highway garage for possible re-assignments. No person shall leave the operation without notifying the Highway Superintendent.

Contractors shall note that repeated damage to private and public property (including mailboxes, lawns, etc.) may be cause for termination of the contract.

During the course of snow plowing, the CONTRACTOR shall immediately notify the TOWN when any of the following occurs:

o An injury to any person or damage to other vehicles or property.

o A breakdown of equipment.

APPENDIX “G”

RIGHTS OF THE TOWN

The TOWN shall have the right to terminate the Agreement under the provisions of Item 11 of the Agreement for any of, but not limited to, the following circumstances:

The CONTRACTOR has:

1) Abandoned the work to be performed under this Agreement.

2) Assigned this Agreement to another without TOWN consent.

3) Unnecessarily or unreasonably delayed any of the work to be performed under this Agreement.

4) Failed to furnish licensed operators.

5) Disregarded the instructions of the TOWN’s DPW Director or his/her designated representatives.

6) Failed to perform properly on any assignment as determined by the TOWN’s designated representatives.

7) Habitual tardiness.

8) Otherwise been guilty of any substantial violation of any provision of this

Agreement.

APPENDIX “H”

PAYMENT/BILING POLICIES AND PROCEDURES

Payment will be made for each piece of equipment listed in APPENDIX “A”-CONTRACTOR EQUIPMENT FORM at the rates listed as PRIMARY at the rates shown in APPENDIX “B”- RATES 2015-2016, or other rates as negotiated and set forth in APPENDIX “A”- CONTRACTOR EQUIPMENT FORM SUMMARY-ALTERNATIVE, whichever is applicable.

The TOWN will pay the CONTRACTOR from the time he/she punches the time clock.

It shall be the responsibility of the CONTRACTOR to insure that each piece of his/her equipment is logged in and logged out at the DPW Operations Center, that he/she has signed a Contractor Time Sheet and that this sheet has been approved and signed by a TOWN representative. The Contractor Time Sheet shall be the sole official log of the hours for which the CONTRACTOR will be paid.

Following the storm event, (next working day) each contractor should call the Highway Office at 508-695-9621 to confirm their time for submittal of invoices.

Important: Make sure you call to verify the number of hours worked before sending an invoice. We want to make sure our numbers are in agreement. Times will be rounded off to the closest 15 minutes.

CONTRACTORS shall invoice the TOWN at the North Attleborough Department of Public Works, 49 Whiting Street, North Attleborough, MA 02760, within ten (10) working days of the completion of a given Snow and Ice Control Operation. Upon receipt of a correct invoice, payment will normally be made within thirty (30) days of such receipt.

CONTRACTORS shall only be paid at the rate of the approved vehicle.

10/21/15

APPENDIX “I”

TOWN OF NORTH ATTLEBOROUGH

ON-CALL SNOW AND MATERIAL HAULING SERVICES APPLICATION

2015-2016

(One application for each proposed vehicle)

Applicant: _________________________________________________________________

Address: _______________________________________________________________

Telephone: _____________________ Cell Phone: ____________________________

Email: ____________________________________________

Owner Operated: Yes: _________ No: ________ (Please Check One) If not:

Drivers Name: ______________________________________ Cell Phone: ________________________________________

VEHICLE

Vehicle Year: ____________ Make: _____________ Model: __________________

Type of Vehicle: ______________________________________________________________

Registration: _____________ State: _____________ Weight: _________________ (Attach Copy)

Certificate of Insurance (Attach Copy) Issued: ____________ Expires: _______________

Insurance Company: ___________________ Federal ID or Social Security Number: ______

ACCESSORIES

The Town of North Attleborough reserves the right to inspect all vehicles for equipment requirements, weight, and to insure that all accessories are as represented. The Town will schedule such an inspection for applicants following receipt of applications.

Applicants must make their vehicles available for inspection on the date and time scheduled.

Signature: _______________________________________ Date: ___________________