5_-_J.4__Special_Audit_RFTOP.docx

Sample RFTOP 4 Request for Task order Proposal Special Audit of the Institute of Human Virology of Chad (IHVC) and the Center for Clinical Care and Clinical Research (CCCR) - Chad Background and Need:

CDC works with several Host government agencies and Non-governmental organizations in Chad to implement the President’s Emergency Plan for AIDS Relief (PEPFAR) activities. These efforts include interaction via acquisition and assistance funding mechanisms with international government agencies, small local recipients, academic institutions and private businesses at the CDC field office in Chad. CDC must exercise proper oversight in the business services areas of acquisition and assistance, and sometimes additional resources are required to facilitate special oversight and internal controls over grants and cooperative agreements in the international arena.

Foreign grant recipients are subject to the same audit requirements as for-profit organizations, which are specified in the Code of Federal Regulations (CFR) at 45 CFR 74.26(d). 45 CFR 74.26(d) requires an audit if the recipient expended a total of $500,000 or more under one or more HHS awards (either as a direct recipient or as a sub-recipient) during their fiscal year. 45 CFR 74.26(d) requires a special audit as defined in the Government Auditing Standards, at http://www.gao.gov/yellowbook, where the recipient receives awards under only one HHS program, or a special audit of all HHS awards if awards are received under multiple HHS programs. The terms and conditions of the official Notice of Award (NoA) contain this requirement. These audits should assure that CDC-awarded funds are spent in accordance with the terms and conditions of the grant and that all charges made to the grant conform to US Government standards for cost allowability and allocability.

Scope and Requirements:

The contractor shall provide necessary supplies, expertise and staff to fulfill the requirements of a special audit for each of the grantees listed below.

Tasks:

The Office of the Global AIDS Coordinator (OGAC) and CDC’s Center for Global Health, Division of Global HIV/AIDS (CDC/CGH/DGHA) management have requested special audits to be conducted on Chad University School of Public Health with PEPFAR-funded cooperative agreements in the CDC/Chad portfolio. This grantee has previously been audited and a copy of the financial audit will be provided to the successful offeror.

Most of CDC’s foreign grantees have adhered to the terms and conditions of the cooperative agreement, have obtained audits, and have subsequently agreed to corrective action if audit findings demanded corrective action. However, there is concern that the MOH supported by CDC/Chad may not have fully adhered to this requirement. The following grantees were awarded cooperative agreement which is to be reviewed as part of this acquisition for work in the Republic of Chad under PEPFAR.

District Health Office of Chad Chad University School of Medicine Virus Research Institute of Chad Chad Ministry of Health Chad University School of Public Health CDC’s ongoing oversight of the cooperative agreements listed above identified several concerns that require further review. Reports of weak procurement procedures, internal control system, and compliance with cost principles have been received. Additionally, an assessment is needed to determine whether CDC-Chad cooperative agreement staff members are in compliance with the substantial involvement requirement inherent in all CDC cooperative agreements. Each of the aforementioned Cooperative Agreements requires substantial involvement as referenced in the AAGAM Chapter 2.02.102.

In light of these concerns, the purpose of this contract is to obtain special audits for this entities and its respective CDC Cooperative Agreement for the last three budget periods (2010-present).

The resulting special audit for each grantee should:

1. Conform to Generally Accepted Government Auditing Standards (GAGAS).

2. Supply information to provide assurances that PEPFAR funding is being used exclusively to support the purposes of the grant and is not being misapplied, misused, or unaccounted for.

3. Report on the grantee’s:

4. Provide additional, relevant information pertaining to grantee performance

Audit conclusions and recommendations shall logically flow from all of these elements and provide an assessment of the audit findings and their implications, including recommendations for corrective actions.

Draft reports are to be provided to the CDC COR for review and comment based on the deliverables schedule shown below in Section 4. After receipt of CDC comments, final versions of each report will be due as specified in the deliverables list.

Before completing the draft audits, the Contractor shall consult with the Cooperative Agreement Management staff in Chad for information on grantee performance before submitting a report to the CDC Contracting Officer’s Representative (COR). Significant findings shall be disclosed in the draft reports and discussed in the staff consultations.

The entire scope of work would be completed within a twelve month period. This would include preparation days, in-country work in the selected countries and regions, and report writing and finalization. The timeline being anticipated is October 1, 2014 through September 30, 2015.

Deliverable Schedule:

Draft and final reports shall be submitted to the Contracting Officer Representative (COR) upon completion, according to the schedule below.

Delivery or Performance-period Requirements:

The period of performance is twelve (12) months from the date of award.

Place of Performance:

Ndjamena, Chad Performance-Based Matrix:

Surveillance "Incentives" Positive or Negative

Submission of the following CDC Chad-

· Draft Specifiable Audit Report

· Final Specifiable Audit Report with recommendations for corrective actions

Negative: Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services.

FAR 52.246-4 – Inspection of Services – Fixed Price