2014-N-16453_-_Solicitation_-_June_5_2014.docx

Solicitation #2014-N-16453

SOLICITATION, OFFER AND AWARDPAGES

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT NO.

3. SOLICITATION NO.

2014-N-16453

06/05/2014

6. REQUISITION/PURCHASE NO.

00HCUGCE-2014-69300

Centers for Disease Control and Prevention (PGO) Attention: Abby L. Martin 2920 Brandywine Rd, RM 3000 Atlanta, GA 30341-5539

Hard Copies of Proposal addressed and submitted to Block 7. Electronic copies submitted via email to Abby L. Martin, wzo7@cdc.gov, with Subject Line Reference: Solicitation #2014-N-16453

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

(Hour)

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Abby L Martin

A. TELEPHONE (NO COLLECT CALLS) 770-488-3221

AREA CODE NUMBER: EXT:

(770) 488-3221

B. E-MAIL ADDRESS

wzo7@cdc.gov

11. TABLE OF CONTENTS

(x)PAGE(S)

SEC.

SEC.

PAGE(S)

DESCRIPTION

(x)

DESCRIPTION

XK

REPRESENTATIONS, CERTIFICATIONS, AND

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 120 calendar days (60 calendar days unless a differentCALENDAR DAYS

(Type or Print)

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

18. OFFER DATE

AWARD (To be completed by Government)

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

Centers for Disease Control and Prevention (PGO) 2920 Brandywine Rd, RM 3000 Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO) PO Box 15580 404-718-8100 Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print) Vallerie M. Redd, Contracting Officer

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

Section B - Supplies Or Services And Prices/Costs

Period of Performance: September 8, 2014 through September 7, 2015

Period of Performance: September 8, 2015 through September 7, 2016

Period of Performance: September 8, 2016 through September 7, 2017

Period of Performance: September 8, 2017 through September 7, 2018

Period of Performance: September 8, 2018 through September 7, 2019

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the scope of the work specified in Section C for the project entitled, “Services to Support the Activities Conducted by the Office of the Director, Branches, and Program of Environmental Hazards and Health Effects” administered by the Centers for Diseases Control and Prevention (CDC), National Center for Environmental Health, Division of Environmental Hazards and Health Effects (NCEH/DEHHE). The Contracting Officer (CO) will request the work through the issuance of task orders during the ordering period as specified in Section F of the contract.

B.2 CONTRACT TYPE AND SERVICES

This is a competitive TOTAL SMALL BUSINESS SET-ASIDE procurement. This acquisition is being competed in accordance with FAR Part 15 - Contracting by Negotiation. The NAICS Code is 541990, All Other Professional, Scientific and Technical Services, with an average annual receipt of $14.0 million dollars size standard.

This is an Indefinite Delivery Indefinite Quantity contract (IDIQ) utilizing individual task orders to provide scientific and technical assistance services. As defined in FAR Part 16, Type of Contracts, the Government will issue task orders or contract line item numbers (CLIN) that are Firm-Fixed-Price (FFP) except when Section B.7 Travel Pricing (see below) is applicable.

Obligation of funds will be done by the issuance of individual task orders by the Contracting Officer in accordance with the clause titled “Award of Task Orders” in Section H and FAR clause 52.216-18 titled “Ordering” in Section I-2. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer.

In addition, the Contractor shall not commence work until a task order or other written notification for a specific assignment is issued by the Contracting Officer. Only a CDC Contracting Officer is authorized to issue a task order request to the Contractor or issue finalized task orders under this contract. The Government is not obligated to reimburse the Contractor for any costs that it incurs before issuance of a task order or other written notification by the Contracting Officer.

CDC/NCEH/DEHHE intends to issue several task orders (see Attachments 5, 6, 7 and 8 and Section L herein) upon award of this IDIQ. This is not a multiyear contract as defined in FAR Part 17.1. Task Orders will be issued with specific performance periods.

B.3 PERFORMANCE-BASED PREFERENCE

Pursuant to FAR 37.102(a) (1), the Contracting Officer will use performance-based acquisition methods to the maximum extent practicable. Pursuant to FAR 37.102(a)(2), a firm-fixed price performance-based contract and/or task order will be awarded.

B.4 MINIMUM AND MAXIMUM ORDERING AMOUNTS

Minimum Order Amount: $10,000 Maximum Order Amount: $4,000,000 The ceiling price for this IDIQ contract (i.e. cumulative value of all task ordres) is $20,000,000. The maximum aggregate dollar value of the task orders awarded cannot exceed the contract ceiling.

B.5 MINIMUM GUARANTEE

This contract guarantees that task order(s) amounting to a minimum of ten thousand dollars ($10,000) will be issued during the base period ONLY. In the event that during the base period, the contractor receives obligations of less than this minimum, the Government will fund the difference between the actual obligation and the guaranteed minimum. There is NO guaranteed minimum for the option periods.

B.6 TASK ORDER PRICING

Pursuant to FAR 15.4, Pricing, and FAR 16.2, Fixed-Price Contracts, the Firm-Fixed Price for each task order will be negotiated based on the price to complete the work. After acceptance of a fixed price task order by the Contractor, the task order price will only be adjusted to reflect changes in scope or conditions.

B.7 TRAVEL PRICING

Travel will be reimbursed at actual cost in accordance with the limitations set forth in FAR 31.205-46. Profit shall not be applied to travel costs. Contractors may apply G&A to travel in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2. Travel expenses will be identified under a separate CLIN which will be cost reimbursable CLIN on the specific task order with the rest of the items being priced as firm-fixed price.

B.8 PLACE OF WORK AND GOVERNMENT-FURNISHED EQUIPMENT

Work under the contract may be performed on-site at CDC locations in Atlanta, Georgia OR may be conducted off-site at Contractor locations. On-site meetings with CDC staff may be required. Each task order will specify the location requirements.

If the work is to be performed primarily on-site at a CDC location, due to the nature of the work, CDC will provide IT equipment (i.e., desktop computer), telephone, and other office equipment and supplies as needed for the Contractor to perform required tasks. If the work is to be performed primarily off-site at the Contractor’s locations, where the Contractor needs to access CDC’s network, the CDC will not provide IT equipment. The computers used by Contractor personnel shall meet CDC’s standard software and security configuration before logging onto CDC’s network.

B.9 NON-PERSONAL SERVICES CONTRACT STATEMENT

This is a non-personal services contract as defined in Federal Acquisition Regulation (FAR) 37.101. The Government will evaluate the quality of support services provided but the Contractor retains control over its employees or agents. The Contractor is solely responsible and liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees.

Section C - Description/Specification/Work Statement

Title of Project: Services to Support the Activities Conducted by the Office of the Director, Branches, and Program of the Division of Environmental Hazards and Health Effects

C.1 Background and Need. The Centers for Disease Control and Prevention, National Center for Environmental Health, Division of Environmental Hazards and Health Effects (CDC/NCEH/DEHHE) promotes health and quality of life by preventing or controlling diseases or deaths associated with exposure to air pollution, radiation, and other toxicants, as well as health problems resulting from natural, technological, or terrorist disasters. This mission is supported in part by epidemiologic studies and surveillance activities conducted by the four Branches and one Program that comprise CDC/NCEH/DEHHE (“DEHHE”): Health Studies Branch (HSB), Air Pollution and Respiratory Health Branch (APRHB), Radiation Studies Branch (RSB), Environmental Public Health Tracking Branch (EPHTB) and the Climate and Health Program (CHP). The results of activities the DEHHE conducts are used to develop or improve national public health programs and policies for preventing disease.

It is the nature of DEHHE to continually design, implement, analyze, interpret and disseminate epidemiology studies and surveillance activities. It is one of the primary functions of DEHHE to engage in these activities to some extent every year. Rather than initiate multiple contracts throughout the year to address needs and requirements that arise many times each year, DEHHE proposes establishing an IDIQ task order contract to facilitate procurement of regularly and repeatedly needed services.

DEHHE’s scientific activities are often far-reaching, long-term, and require resources outside the scope or capacity of the DEHHE. To address the DEHHE’s limitations in specific areas of function or expertise, DEHHE will procure services to support its mission and goals.

C.2 Project Objective. The primary objective of this contract is to obtain services and deliverables that support the full range of activities related to epidemiology science, studies, and surveillance for DEHHE’s Office of the Director, its four Branches and a Program. Such procurement assistance will result in faster execution and implementation of scientific efforts that are likely to improve the public’s health.

C.3 Scope of Work. DEHHE requires support for the planning and implementation of epidemiology studies and surveillance, and for the dissemination and translation of study/surveillance results. DEHHE has identified several areas of support requirements. These requirements range from scientific expertise for study design and protocol development to dissemination of results to participating study populations, public health professionals, and the scientific community.

C.4 Technical Requirements. The paragraphs below contain a general description of the tasks required. Each individual task order will identify specific requirements within the scope of the general Task Area(s).

CDC/NCEH/DEHHE requires the following task areas to be addressed. Specific tasks that the Contractor(s) shall perform include those listed in each task area:

TASK AREA 1: Strategic Development and Operational Support

a. Develop corporate strategies that improve business processes.

b. Develop action plans that will effectively support organizational goals.

c. Identify expertise to develop, implement, monitor and/or evaluate work in support of DEHHE OD/Branch/Program activities.

d. Assist in the analysis and provision of recommendations related to the adequacy of organizational structure and its capacity to carry out new and ongoing responsibilities.

e. Provide assistance in carrying out organization’s broad extramural agenda.

f. Assist in conceptualizing, organizing and helping with the actual conduct of various public health projects and tasks in support of DEHHE OD/Program/Branch programs.

g. Provide advice and assistance in developing position descriptions, staffing plans, and in establishing consistency in personnel matters within programs.

h. Provide expert consultants who can advise and assist on the preparation of material about particular programs for briefings, testimony, educational presentations, and responding to routine questions from within and beyond the agency.

TASK AREA 2: Training Support

a. Develop training programs to integrate into existing or planned training.

b. Coordinate training programs based on approved teaching/educational techniques.

c. Act as liaison for programs offered outside of Government facilities.

d. Support programs in managing and assisting in the effective and efficient training and ongoing re-training of public officials, public health personnel, emergency responders, and other health personnel professionals.

e. Develop materials to support training of local public health professionals, emergency responders, aid workers, and federal USPHS staff on using surveillance instruments in the post-disaster setting.

f. Develop training format and structure to provide optimal learning for a range of skill sets.

g. Facilitate training sessions.

TASK AREA 3: Identity Support

TASK AREA 4: Research-to-Practice Translation Support

a. Provide expertise in researching behavioral, social, and interpersonal factors to understand the effect of a population’s knowledge, attitude and practices (KAP), and health status.

b. Assist with the translation of research results into useable (including non-English language) deliverables for professionals, managers and the general public.

c. Provide experts to assist in evaluating the dissemination and impact of research products.

d. Translation of technical and scientific information into language for a lay audience.

TASK AREA 5: Scientific Consultation Expert consultation for a variety of topic areas such as:

a. Epidemiology principles, concepts, and methods to assist with study design, sampling strategies, and analytical plans.

b. Conducting studies to assess risk of adverse health effects to human populations from exposure to environmental contaminants such as chemicals, heavy metals, biologic agents, radioactive materials, medical exposures, and natural or man-made toxins.

c. Environmental chemicals and toxins, in particular those associated with aquatic environments or that could be used as terrorist agents.

TASK AREA 6: Project Coordination

a. Oversight and direction of epidemiologic studies, with particular experience implementing studies in the field.

b. Ensure study materials (e.g., recruiting material, questionnaires, consent forms, newsletters, results packages) are accurate and available for study teams.

c. Coordinate logistics with study team leads, including providing maps, directions, itineraries, and contact information.

d. Coordinate with the NCEH or other laboratory to ensure correct and appropriate sample collection materials are available for teams in the field.

TASK AREA 7: Data and Sample Collection

a. Develop paper or electronic data collection forms such as screening and enrollment forms, consent forms, surveys, interviews, telephone scripts, etc.

b. Locate, purchase, and ship as needed laboratory supplies for the collection of environmental or biologic samples.

c. Provide licensed staff as needed to facilitate sample collection, preparation, and shipment (e.g., medical technologist, phlebotomist, laboratory technician).

TASK AREA 8: Data Analysis

a. Analysis of epidemiologic survey, laboratory, and other collected data using advanced statistical packages and computer models (e.g., SAS and SUDAAN).

b. Expertise in the statistical theory underlying applied statistical methodology, particularly as it is used in the field of epidemiology, and ability to apply those methodologies on collected data.

c. Substantial experience in modeling longitudinal cohort analysis, matched and unmatched case-control analysis, survival analysis, mixed linear models, etc.

TASK AREA 9: Sample Analysis

a. Analysis of biologic samples for chemicals, organisms, toxins, toxicants, etc. currently not being analyzed by the CDC/NCEH Division of Laboratory Sciences.

b. Analysis of environmental samples (e.g., water, air, soil, dust, animal tissue) for metals, pesticides, other persistent organic pollutants, phytoestrogens, and other chemicals.

TASK AREA 10: Publication Development and Assistance

a. Support for developing format, including graphics, layout, and content of public health materials such as manuscripts for peer-reviewed journals, brochures, pamphlets, social media, etc.

b. Conduct background research, including a search of the peer-reviewed and popular literature.

c. Providing content editing, copyediting, and proofreading documents.

d. Knowledge of and experience with specific style requirements (GPO, Chicago, AMA, etc.) and required formats of peer-reviewed public health journals.

TASK AREA 11: Public Dissemination/Health Communication Develop and disseminate public health education messages through a variety of mechanisms (e.g., public service announcements, smartphone application, etc.) to prevent or mitigate the effects of exposure to environmental contaminants on human health, such as disseminating health risk information, based on the results of epidemiologic studies to educating consumers about accessing public health information.

TASK AREA 12: Program/Project Evaluation

a. Identify appropriate evaluation methodologies for evaluating environmental public health programs.

b. Develop and implement program and project evaluation plans.

c. Apply evaluation principles, concepts, and techniques to 1) describe a project or program's concept and design to show potential short- and long-term effects; 2) evaluate how the program is being implemented and whether objectives are being met; 3) determine the causal effects of the program; or 4) apply cost-benefit or cost-effectiveness analysis to assess the efficiency of a program.

TASK AREA 13: Scientific Project Development

a. Assist with all phases of study development, including hypothesis generation, study design, and development of epidemiology methods and statistical analysis plans.

b. Develop required scientific and/or administrative packages, such as for CDC and other Human Subjects Review boards, Institutional Review Boards, and for US Office of Budget and Management Paperwork Reduction Act review.

C.5 Reporting Schedule. The final reporting schedule will be determined at the task order level.

a. A final report describing the funded activities is required within 90 days of the end of the task order performance period unless otherwise stipulated in the task order.

b. Depending on the nature of each task order, regularly scheduled meetings, conference calls, and/or written project updates may be required.

C.6 Special Considerations.

a. Generally:

i. CDC will obtain all appropriate regulatory approvals and/or clearances prior to executing a task order.

ii. All data generated under the contract/task orders are the property of CDC.

iii. The contractor must protect the confidentiality of proprietary, sensitive, and Personally Identifiable Information (PII).

b. Travel: The Contractor shall coordinate all travel requirements with the CDC Contracting Officer’s Representative (COR) and obtain written approval from the COR prior to beginning such travel. The Contractor shall comply with FAR 31.205-46 Travel Costs. Accordingly, travel costs shall not exceed the maximum per diem rates set forth in the Federal Travel Regulation (FTR) unless written approval is obtained from the Contracting Officer before incurring travel costs in accordance with FAR 31.205-46 procedures. The FTR per diem rates and regulations are available at the following web site:

http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=17943&contentType=GSA_BASIC Unless the task order stipulates otherwise, travel will be included in a separate CLIN and will be cost reimbursable (i.e. actual costs, no profit). Accordingly, the Contractor shall submit receipts for airfare, lodging, car rentals, and other incidental expenses as applicable when submitting invoices which include travel costs.

c. Security: To perform the work specified herein, the Contractor’s personnel may require access to sensitive data, regular access to HHS-controlled facilities, and/or access to HHS information systems.

In order to gain access to any sensitive data, HHS-controlled facilities and/or HHS information systems, the Contractor shall comply with Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, and with the personal identity verification and investigation procured contained in HHS Information Security Program Policy, http:/www.hhs.gov.read/irmpolicy/121504.html and HHS Office of Security and Drug Testing, Personnel Security/Suitability Handbook dated February 1, 2005 as may be revised or replaced, http://www.hhs.gov/ohr/manual/pssh.pdf.

The minimum Government investigation for a non-sensitive position is a National Agency Check and Inquiries (with fingerprinting), which consists of searches of records covering specific areas of a person’s background during the past five years. Those inquiries are sent to current and past employers, schools attended, references and local law enforcement authorities. More restricted positions, above non-sensitive, require more extensive documentation and investigation.

Contractors should ensure that the employees whose names they submit have a reasonable chance for access approval. Delays associated with rejections and consequent reinvestigations may not be excusable.

Typically, the Government investigates personnel at no cost to the Contractor, but the expense of multiple investigations for the same position is difficult to justify. Consequently, multiple investigations for the same position may, at the Contracting Officer’s discretion, justify reduction(s) in the contract price of no more than the cost of the extra investigation(s).

Language similar to this Security section and any applicable clauses in the contract shall be included in any subcontracts which require subcontractor personnel to have access to an information system, access to sensitive data, regular or prolonged access to an HHS-controlled facility, or any combination of these items.

Inquiries, including requests for forms and assistance, should be directed to the Contracting Officer or her designee, listed in Section G of this contract.

Upon final acceptance of the work specified herein and as a condition precedent to final payment, the Contractor shall return all identification badges to the Contracting Officer or her designee.

d. Severability. Severability will be determined at the task order level.

e. Section 508 Compliance. Section 508 compliance will be determined at the task order level.

C.7 Government Furnished Property. The determination of whether there will be Government-furnished property will be made at the task order level. The Government will furnish property (e.g., office space, computer hardware and software, etc.) as required to accomplish the task order requirements when performance on-site at CDC is required.

C.8 References. References will be provided at the task order level.

C.9 Deliverables. Deliverables will be determined at the task order level and will vary with each task order. They will usually include a monthly progress report and final report describing the implementation and results of the task.

C.10 Quality Assurance Surveillance Plan (QASP). The QASP will be used to ensure that systemic quality assurance methods are used in the administration of the Performance-Based Service Contract (PBSC) standards included in this contract. The QASP will be defined at the task order level. The Contractor is responsible for management and quality control actions necessary to meet the quality standards set forth in the task order. The Performance Standards and Surveillance Activity Checks defined in the QASP at the task order level shall be used by the COR in the technical administration of this QASP.

C.11 Contractor’s Assessment Performance Reporting System (CPARS). The Government will evaluate the Contractor’s performance at least annually, if not more frequently, in the Contractor’s Assessment Performance Reporting System (CPARS), www.cpars.gov, with such evaluation being entered on the contract level. The Contractor must provide the Government with a point of contact for CPARS and ensure that its contact information is kept up-to-date. (See Section K provision “CDC42.0001 Contractor Performance Assessment Reporting System (CPARS) Requirements (April 2003)”).

C.12 Schedule of Milestones for Performance-Based Payments. In accordance with FAR 52.232.32, Performance-Based Payments (April 2012), upon successful completion of an event, the Contractor may request performance-based payments. The determination of eligibility for receipt of payment will be made by the Contracting Officer upon written certification from the COR that the performance milestone has been met. It is anticipated that each milestone payment will approximate the estimated timeline included in the individual task order but variation is anticipated and eligibility for payment could occur sooner or later depending upon the time of completion of the designated milestone. Milestone payments are subject to the terms of FAR 52.232-32 as incorporated in Section I of this contract.

The Contractor will be asked to propose a Milestone Payment Schedule for each task order. As part of the negotiated process, however, the CDC may provide a different Milestone Schedule for the task order. The final Milestone Payment Schedule will be negotiated between the parties and included in the task order award.

Solicitation #2014-N-16453

Section D - Packaging And Marking

D.1 Preservation, Packaging, Packing, Marking Preservation, packaging, packing and marking of all deliverables must conform to normal commercial packing standards to assure safe delivery at destination.

(End of Provision)

Section E - Inspection And Acceptance

INCORPORATED BY REFERENCE

E.1 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Contracting Officer’s Representative (COR)) at the destination of the articles, services or documentation.

(End of Clause) E.2 Quality Assurance Surveillance Plan (QASP)

a. Since this is a performance-based IDIQ contract, CDC must effectively validate in a timely manner the performance of the Contractor in meeting the services required. This QASP provides a systematic surveillance method for the services and describes the methodology by which the Contractor’s performance will be monitored.

b. Each task order will be surveilled in accordance with the QASP as outlined in the task order. Additional surveillance may be added as needed by CDC.

c. Please note that if the work products for a profile are not accepted by CDC, they shall be considered as having been of unacceptable quality. Furthermore, any rejected deliverables will be considered as having missed their due date, and will be so noted in the Contractor’s performance report.

(End of Clause)

Section F - Deliveries Or Performance

INCORPORATED BY REFERENCE

F.1 Deliverable(s) Schedule (Jul 1999)

a. The delivery schedule will be specified at the task order level. The delivery schedule shall be mutually agreed upon prior to the issuance of the task order. Task orders under this contract may be awarded by the Contracting Officer at any time within the contract period.

b. The Contractor shall deliver via electronic format (electronic download or delivery on CD ROM) to the COR with a copy to the Contracting Officer and within the time frames specified, the items listed in Section C, Performance-Based Work Statement, C. 9 Deliverables & Reporting Schedule of the task order.

(End of Clause)

F.2 Period of Performance (Jul 1999) Contract: The period of performance of the Basic contract shall be a one (1) base period of twelve (12) months and four (4) 12-month option periods for a total performance period not to exceed sixty (60) months from the effective date of the contract. The effective date of the contract is shown on the face page of the contract.

Task Order: The time for completion for each task order shall be determined under each individual task order. The delivery schedule shall be mutually agreed upon prior to the issuance of the task order. Task orders under this contract may be awarded by the Contracting Officer at any time within the contract period. The actual performance of the work may extend eighteen (18) months beyond the contract period.

(End of Clause) F.3 Place(s) of Performance (Jul 1999)

The Contractor shall perform all work under this contract as specified in the specific task order. The work will be either at the Contractor’s facility, CDC facilities in Atlanta, Georgia, or a combination of both of these places.

(End of Clause) F.4 Place of Delivery (May 1998)

Deliveries shall be made F.O.B. Destination as specified in the specific task order.

(End of Clause) F.5 Performance Standards

a. Evaluation of the Contractor's performance in accordance with the performance requirements set forth in task orders will be conducted annually and jointly by the COR and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract. The evaluations will be generated, stored and processed electronically in the Government’s Contractors’ Performance Assessment Reporting System (CPARS) at http://www.cpars.gov. The Contractor will have thirty (30) days in which to review and comment or approve the evaluation.

b. Information, access and training regarding how to use CPARS is available at http://www.cpars.gov. It will be a condition of performance in this contract and any task orders issued with respect to it that the Contractor be able to access, review, comment and participate in the CPARS process. No hard copy documents will be transmitted or processed outside of CPARS.

Section G - Contract Administration Data

G.1 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(c) The Contracting Officer for this contract is identified below:

Vallerie M. Redd Contracting Officer Centers for Disease Control and Prevention (CDC) Procurement and Grants Office (PGO), Office of Acquisition Services Team Leader, Branch 2, Team 4 2920 Brandywine Road (MS-F28) Atlanta, GA 30341-4146 Office Phone: (770) 488-2845 Email: gfj3@cdc.gov (End of Clause) G.2 CDC0_G008 Contracting Officer’s Representative (COR) Technical Guidance (Sep 2009) Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract. The task order may provide for a separate COR for the purposes of representing the Contracting Officer at the task order level. The name of that COR will be provided at the time of task order award. The Contracting Officer’s Representative (COR) for this contract is:

To Be Determined, Contracting Officer’s Representative As used herein, technical directions are directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise complete the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was not within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

(End of Clause) G.3 Contract Communications/Correspondence (Jul 1999) The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

(End of Clause) G.4 Personnel Rates Table (Jan 2000)

The “total loaded rates” (consisting of base salary, overhead, Fringe, G&A and profit rates) provided as an attachment (see references in Section J hereto) will be utilized for submission of task order proposals during the entire contract period. These fixed hourly rates must be used when preparing a proposal for submission to the Government. Therefore, the offeror should provide a completed table for the firm-fixed price rates for both on-site and off-site work. Proposed labor categories should only include "professional" labor anticipated to support the types of requirements described in the Scope of Work for the Basic contract (see Section C hereto).

(End of Clause) G.5 Payment (Performance-Based Services) (Jul 1999)

(a) General.

It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements of this contract. The procedures set forth in the applicable clauses in the contract will be used by the Government in determining monetary deductions or withholdings for nonperformance of work under this contract, or for deficiencies in the performance of work, and supplements the Inspection of Services clause contained in Section E of this contract.

(b) Adjusting Payments

(1) Under the Inspection of Services clause of this contract, payments may be adjusted if any service does not conform to contract requirements. The Contracting Officer or a designated representative will inform the Contractor, in writing, of the type and dollar amount of proposed deductions by the tenth (l0th) workday of the month following the performance period for which the deductions are to be made.

(2) The Contractor may, within ten (10) working days of receipt of the notification of the proposed deduction, present to the Contracting Officer specific reasons why any or all of the proposed deductions are not justified. Reasons must be solidly based and must provide specific facts that justify reconsideration and/or adjustment of the amount to be deducted. Failure to respond within the 10-day period will be interpreted to mean that the Contractor accepts the deductions proposed.

(3) All or a portion of the final payment may be delayed or withheld until the Contracting Officer makes a final decision on the proposed deduction. If the Contracting Officer determines that any or all of the proposed deductions are warranted, the Contracting Officer shall so notify the Contractor, and adjust payments under the contract accordingly.

(End of Clause) G.6 Invoice Submission The Contractor shall accept payment of invoices via EFT. Contractor invoice requests for payment shall conform to the form, format, and content in accordance with the instructions in Section G clause “Payment by Electronic Funds Transfer.”

(End of Clause) G.7 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management (SAM), in Section I, requires the Contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to SAM registration, the Contractor shall make the designation by submitting the form entitled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or a copy may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at 404-718-8100.

(c) In cases where the Contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than fourteen (14) calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or -- Fax copy to: (404) 638-5342 (End of Clause) G.8 CDCAG001 – Invoice Submission (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 3033

Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324 Email: FMOAPINV@CDC.GOV NOTE: Submit to only one (1) of the above locations.

(b) The Contractor shall submit two (2) copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed electronically to the attention of Contract Specialist, Abby Martin, wzo7@cdc.gov.

(c) The Contractor is |X|, is not |_| required to submit a copy of each invoice directly to the Contracting Officer’s Representative concurrently with submission to the Contract Specialist.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

(End of Clause) G.9 Electronic Subcontracting Reporting System (eSRS) (Dec 2005)

The Contractor shall register with the Electronic Subcontracts Reporting System (eSRS) for the submission of its Individual Subcontract Report (SF 294) and the Annual Summary Reports (SF 295). Before registering in eSRS, the Contractor information must be correct in the System for Award Management (SAM) database. The eSRS is a world wide web-based application available at: http://www.esrs.gov. The eSRS website provides training and instruction for data submission.

(End of Clause) G.10 Research Records, Inspection and Consultation (Jul 1999)

(a) The Contractor agrees to maintain books, records, and supporting documentation in such detail as will properly reflect all work done and results achieved in the performance of this contract, and agrees to retain and preserve the same until three (3) years after final payment, together with all research notes, charts, graphs, comments, computations, analysis, and other graphic or written data generated in connection with performance hereunder and agrees to permit the Contracting Officer or his authorized representatives to examine and review the same at all reasonable times during said period.

(b) The Contracting Officer or any of his authorized representatives shall have the right to inspect the work of the Contractor and subcontractors, if any, and the plant, laboratories, shops, offices, or other premises where the work is being performed, and the Contractor shall provide and shall require his subcontractors to provide all reasonable facilities and assistance for the safety and convenience of such representatives in the performance of their duties. Personnel engaged in the performance of the contract shall be available at all reasonable times for consultation with such representatives. All inspections and review shall be performed in such a manner as will not unduly delay or interfere with the work.

(End of Clause) G.11 Evaluation of Contractor Performance (Service) (Jan 2000)

(a) Purpose. In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked “Source Selection Information.”

(b) Performance Evaluation Period. The Contractor's performance will be evaluated at least annually.

(c) Evaluators. The performance evaluation will be completed jointly by the Contracting Officer (CO) and the Contracting Officer’s Representative (COR).

(d) Performance Evaluation Factors. The Contractor's performance will be evaluated in accordance with the attachment listed in Section J titled “Contractor Performance Assessment Reporting System (CPARS) and Contractor Evaluation.”.

(e) Contractor Review. An electronic copy of the evaluation will be provided via CPARS to the Contractor once the evaluation is completed in CPARS. The Contractor shall review the CPARS evaluation and accept or submit comments, rebutting statements, or additional information within the CPARS system within 30 calendar days after receipt of the evaluation or the report will be accepted as final by the CPARS system.

(f) Resolving Disagreements between the Government and the Contractor. Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, Contractor's response, and review comments, if any, will be retained as part of the evaluation.

(g) Release of Contractor Performance Evaluation Information. The completed evaluation will be available in the Government’s Past Performance Information Retrieval System (PPIRS) and CPARS, but will not be released to other than Government personnel and the Contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the Contractor being evaluated as well as impede the efficiency of Government operations.

(h) Source Selection Information. Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official.

(End of Clause) G.12 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013) In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 require agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a Contractor representative to be assigned so that the Contractor has appropriate input into the performance evaluation process. The CPARS’ Contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS’ Contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

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