GHA_-_GPNA_REQUEST_FOR_PROPOSALS_final.pdf

REQUEST FOR PROPOSALS

GREEN PHYSICAL NEEDS ASSESSMENT

RFP 2014-12

Proposals must be delivered to:

Pamela Davis

Gainesville Housing Authority Administrative Office

1900 S.E. 4th Street Gainesville, Florida 32641

Closing date and time: August 16, 2013 at 3:00 p.m. EST

TABLE OF CONTENTS

Section Page

I. Introduction 1

II. Requested Services – Green Physical Needs Assessment 1

III. Requested Services – Energy Audit 6

IV. Other Information 7

V. Minimum Qualifications 8

VI. Mandatory Contracting Provisions 9

VII. Proposal Submission 12

VIII. Amendment to or Interpretations of the RFP 13

IX. Proposal Requirements 14

X. Proposal Evaluation Criteria 15

Exhibits 16

I. INTRODUCTION

A. The Gainesville Housing Authority (Authority) is a duly formed public entity created under the laws of the State of Florida in the business of providing affordable housing resources throughout the jurisdiction served. The Authority has reviewed the scope of work to be completed and has determined that the most advantageous procurement method is through the acceptance of competitive proposals. As a result, proposals will be received and evaluated utilizing the evaluation criteria outlined in this Request for Proposal (RFP) and price alone is not the sole determining factor.

B. The Authority is seeking the services of a qualified Consultant to complete a Green

Physical Needs Assessment (GPNA) and an Energy Audit (EA) in accordance with applicable regulations issued by the U . S. Department of Housing and Urban Development (HUD). HUD’s regulations require that the GPNA incorporate the recommended Energy Conservation Measures (E CM ) from the Energy Audit and that the Energy Audit be no more than two years old. All of the information must be provided in a format prescribed by HUD (including the HUD GPNA Tool) or as generally accepted in the industry.

C. Consultants must demonstrate their expertise and experience in providing the requested services as defined in this RFP. They must demonstrate a strong background in providing services to multifamily housing providers and specific experience with HUD programs is preferred.

II. REQUESTED SERVICES – GREEN PHYSICAL NEEDS ASSESSMENT

A. The Authority hereby requests proposals from Consultants interested in developing an initial Green Physical Needs Assessment (GPNA) for the Authority in accordance with current applicable HUD regulations. The Authority is also requesting pricing for annual updates for four additional years but reserves the right to award only the initial assessment. Services will include a total of 635 units, in 8 sites, and 3 AMPs as detailed in the following chart:

REMAINDER OF PAGE INTENTIONALLY LEFT BLACK

Property Name

AMP No.

Original

HUD #

Breakdown of Units by Bedroom Size

Total

Units

#. of

Common

Bldgs.

Scattered

Site?

0 BR 1 BR 2 BR 3 BR 4 BR 5 BR

Woodland Park 1 63-1-1 & 63-1-

0 34 58 54 16 8* 172 2**** yes

Eastwood

Meadows 1 63-7 0 0 0 47 3 0 50 1 yes

Oak Park 2 63-20 60 40 1 0 0 0 101 1 yes Sunshine Park

2 63-04 0 70 0 0 0 0 70 1 yes

Pine Meadows 3 63-1-3 0 16 27 26 9 2* 80 2 ** yes

Lake Terrace 3 63-30 0 20 34 32 14 0 100 0 yes

Carolina Manor 3 63-60 0 0 28 0 0 0 28 0 yes

Forest Pines 3 63-50 0 0 0 0 4 32 36 0*** yes

* There are no existing 5 bedroom units at Wood Land or Pine Meadows they are all 4 bedroom units however these units were originally built as 5 bedroom unit and modified after to 4 bedroom

** Pine Meadows has 1 unit/building (#65) that was taken offline and converted to an Community Bldg. and units #66 & #67 were converted to office space

***** Forest Pines has 1 unit/building (1027 NE 25th St.) that was taken offline and converted to an Community Bldg.

****** Wood Land Park has 1 unit/building (#170) that was taken offline and converted to Community and unit #32 was taken offline and converted to a police annex

Scattered Site as defined by REAC

B. The purpose of this RFP is to select a qualified Consultant to perform a GPNA of the above-listed properties, including common spaces, grounds, and any Authority owned roadways. At a minimum, the goal of the GPNA is to identify and provide a description of all physical improvements that will be required to bring the property back to a level comparable with “as built” to the degree reasonably possible based on available components and building age. The effort should provide the Agency with the information necessary to ensure long-term physical viability and in a manner suitable for planning and budgeting purposes. Data shall be in a format suitable for HUD reporting requirements.

C. The specific scope of services to be provided for the Green Physical Needs Assessment includes the following:

1. Consultation with Authority staff regarding the condition of each property, modernization completed to date, currently planned modernization, and any ongoing maintenance issues. This is to gain insight into the operation of the property and to incorporate ongoing needs into the assessment.

2. Consultation with Authority management regarding the Authority’s long-term plans for each property to identify any plans for demolition, disposition, or redevelopment.

3. Review any plans, building histories, maintenance records, REAC scores or other documentation that may provide insight into the needs of each property.

4. Review of current and past modernization grants to identify work that has been completed, work that is under way, and work that is planned in the immediate future in order to gain an understanding of the Authority’s approach to physical improvements.

5. Review any environmental assessments, testing reports, or other materials to identify any hazardous materials that may need to be encapsulated or removed.

6. Survey of 100% of all sites to identify necessary improvements to an estimate the remaining useful life of components that include but is not limited to the following:

a. site entries and signage,

b. fencing,

c. turf,

d. planting beds, hedges, and other shrubbery,

e. trees (including major trimming),

f. sidewalks,

g. roadways (if Authority owned),

h. parking lots and drives,

i. lighting,

j. security cameras,

k. storm drains,

l. sewer systems (to the extent they are accessible),

m. mailboxes,

n. trash collection facilities, and

o. any other significant site system or component.

7. Survey of 100% of all common facilities (including and common areas to any high rise buildings) to identify necessary improvements to estimate the remaining useful life of components. This will include any improvements to ensure accessibility by the mobility impaired or the sensory impaired.

8. Survey of a minimum of 20% of dwelling units in each property to identify necessary improvements to an estimate the remaining useful life of components. The sample shall include at least two of each unit type in each property and may require that more than 20% of the units be surveyed.

Components include:

a. building structural components (including interior subflooring),

b. roofs and roof decking,

c. gutters and building drainage systems,

d. fascia and soffits (including any covering),

e. building veneer,

f. building insulation,

g. windows, screens, and shutters,

h. doors, screens, and hardware,

i. mechanical systems (including any central systems),

j. domestic water heating systems,

k. plumbing systems (supply and drains),

l. plumbing fixtures (including faucets),

m. electrical service, panels, and wiring,

n. low voltage systems including telephone, cable, and data,

o. lighting and any other electrical equipment,

p. exhaust fans and other ventilation,

q. cabinetry and countertops,

r. interior doors (including any open closets),

s. ceilings, walls, and molding,

t. emergency systems, and

u. elevators (if applicable).

9. Survey of 100% of the units that are now substantially accessible to the mobility impaired and/or the sensory impaired. Identify any reasonable improvements that are necessary for compliance with Section 504.

10. Separate building improvements into the following required categories:

a. Site

b. Building Exterior

c. Building Systems

d. Common Areas

e. Units

11. Estimate the remaining useful life of each building component to identify the timing for replacement (assuming routine and timely maintenance is performed) during a twenty-year time period.

12. Identify and assess the remaining life expectancy of each component and life span of the recommended modernization elements to determine the level of repair necessary to restore each component to optimal condition. The Consultant should rate the level of repair using the following categories:

a. No action required,

b. Minor action required,

c. Moderate action required,

d. Major action required,

e. Replacement required,

13. Estimate the cost of each work item by using industry cost indices (i.e. Mean’s or Marshall & Swift) for each component. Work items must be of sufficient detail to identify the component and blanket work items such as “modernize kitchen” will not be accepted.

14. Incorporate the applicable recommendations in the Authority’s Energy Audit

(or the Energy Audit included in the scope of this RFP, if applicable) in accordance with applicable regulation. These work items must be specifically identified as required by the GPNA Tool instructions.

15. Capital needs should be identified in the following areas, at a minimum:

a. Replacement Needs,

b. Refurbishment Needs,

c. Accessibility Needs,

d. Marketability/Livability Needs, or

e. Sustainability Needs.

16. Identification of any feasible “green” improvements or specific recommendations to be considered by the Authority. This may include the specification of particular building materials, the installation of solar equipment, or the use of construction techniques that promote energy conservation (including the orientation of windows, the use of shades, window films, or other similar green initiatives).

17. Complete the reporting and data entry requirements in accordance with current regulation. This includes entry into the GPNA Tool as released by HUD.

In addition, an excel database will be required for its use so that reports of physical improvement needs and their costs can be generated by any combination of variables collected during inspection.

18. If the annual update option is selected, the firm shall consult with Authority staff to identify any completed work items as well as to discuss any new issues and update the information for resubmission to HUD. It is anticipated that this update can be facilitated without a site visit.

19. Additionally, the firm shall provide four (4) bound copies of the assessment report as well as an electronic copy of the entered data.

III. REQUESTED SERVICES – ENERGY AUDIT

A. The Authority is also requesting proposals from qualified Consultants to conduct an Energy Audit (EA) for the properties identified in the preceding section. Energy Audits must be conducted in accordance with applicable HUD regulation and the recommended Energy Conservation Measures (ECMs) shall be incorporated into the GPNA.

B. The purpose of the EA is to analyze measured utility consumption, to identify and evaluate conservation measures that could result in cost effective energy and water conservation, and to evaluate green measures that could result in environmental benefits. It is not an investment grade energy audit but should provide sufficient data and guidance to indicate to the Authority whether a more comprehensive audit would be useful in determining the potential for greater savings on certain ECMs.

C. The EA will record the incremental cost (the difference in cost for an energy efficient or green component as compared to the cost of a standard component already included in the component replacement schedule) to implement ECMS recommended from an energy audit or other green measures.

D. The EA shall contain at least the following elements in order to integrate energy conservation information into the GPNA Tool:

1. A review of property/building data including prior energy audits;

2. An assessment of the existing property physical components affecting energy consumption;

3. Analysis of fuel, electricity, water bills and usage for at least the Authority held accounts for trend analysis and industry benchmarks;

4. An assessment of building operations, maintenance, and resident education as it relates to energy conservation principles;

5. Categorization of recommended energy conservation measures into improvements with payback periods of 12 years or less, greater than 12 and less than or equal to 20 years, and more than 20 years;

6. Projected cost of ECMs, and where a standard (less energy efficient) building component is available, the projected cost of the standard component and the incremental cost of the ECM;

7. Projected annual savings in water consumption;

8. Projected annual energy consumption savings in the appropriate energy unit of measurement (i.e.: kilowatt- hours, BTU, gallons, cubic feet etc.) for recommended ECMs;

9. Projected annual savings in dollars for recommended ECMs;

10. Expected useful life of all ECMs and green measures;

11. Identify life cycle costs or savings of all ECMs and green measures including disposal costs and maintenance costs;

12. Energy auditor recommendations for optimal sequencing of ECM implementation for maximum benefit;

13. Identification and evaluation of all energy conservation measures considered which shall include those that have the potential for cost effective implementation. ECMs that shall be considered in the energy audit include those in the following categories:

a. Building equipment operation and maintenance (i.e.: repair of plumbing leaks, timely air filter replacements);

b. Building envelope (e.g., wall or attic insulation, roofs, storm doors, weatherization, and windows);

c. Mechanical equipment and controls (e.g., energy efficient furnaces, air handlers, fans, boilers, hot water heaters, and programmable thermostats);

d. Water conservation (e.g., low flow fixtures, alternate irrigation, and grey water);

e. Power, lighting systems and controls (e.g., CFL lighting, photocell control, and motion controls)

f. Appliances (e.g., energy star);

g. ECMs which are considered more advanced and which may be considered at the option of the Authority include those in the following categories: Fuel conversions; Advanced energy savings technologies (e.g., green construction techniques, cogeneration, and Xeriscaping); and

h. Energy generating technologies and renewable energy systems (e.g., solar, geothermal, and cogeneration).

IV. OTHER INFORMATION

A. The GPNA will record Marketability/Livability improvements identified by the

Authority which are components that do not currently exist and those that add functionality to the Authority’s physical plant. For example, the Authority may wish to improve marketability by combining efficiency units to create more desirable one bedroom units, or the Authority might wish to add surveillance cameras.

V. MINIMUM QUALIFICATIONS

A. The minimum requirements for the Consultant to provide services related to the

Green Physical Needs Assessment are as follows:

1. A minimum of five (5) years experience performing inspections and assessing the physical condition of multifamily housing properties and determining the long-term capital needs. This must include experience in all areas requested under the Section II.

2. Demonstrated experience in estimating the cost of improvements and in the use of cost indices.

3. Demonstrated experience in providing similar services to PHAs of similar size and composition within the past three (3) years.

4. Knowledge of applicable construction techniques, building codes, and historical trends in construction practice.

5. Experience in assessing compliance with Section 504 of the Rehabilitation Act of 1973 as it relates to the physical accessibility of properties. Experience with programmatic compliance is preferred in the event that reasonable accommodation is the only option to meet the needs of the mobility impaired or the sensory impaired.

6. Demonstrated experience in assessing green alternatives including, but not limited to, demonstrated experience, continuing education, or certification by national organizations (i.e. BPI, LEED, or other similarly recognized organization).

7. Affirmative response on HUD Form 2530 – Previous Participation (Exhibit A).

8. Ability to provided and maintain required insurance as outlined below.

B. The minimum requirements for the Consultant to provide services related to the

Energy Audit are as follow:

1. A minimum of five (5) years experience inspecting property and assessing the condition of the building envelope and other energy-related components of multi-family housing properties. This must include experience in all areas requested under Section III.

2. Evidence of certification by nationally recognized organizations (i.e. BPI, LEED, or other similar certifying agency) to assess residential building performance, conduct energy audits, or similar certification. A licensed Professional Engineer overseeing the services is preferred.

3. Knowledge of applicable HUD regulations and demonstrated experience in conducting Energy Audits for multifamily housing.

4. Demonstrated experience in providing the requested services to PHAs of similar size and composition within the past three (3) years.

5. Affirmative response on HUD Form 2530 – Previous Participation (Exhibit A).

6. Ability to provided and maintain required insurance as outlined below.

VI. MANDATORY CONTRACTING PROVISIONS

A. The Consultant chosen to provide the Requested Services outlined in this RFP must be ready, willing and able to comply with the following mandatory contracting provisions.

1. Subcontracting: None of the services covered by the contract shall be subcontracted without the prior written consent of the Authority. The Consultant shall be as fully responsible to the Authority for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him. The Consultant shall insert in each subcontract appropriate provisions requiring compliance with the labor standard provisions of the final contract.

2. Drug-Free Workplace: During the performance of the contract, the Consultant agrees to the following;

a. Provide a drug-free workplace for the Consultant’s employees;

b. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Consultant’s workplace and specifying the actions that will be taken against the employees for violations of such prohibitions;

c. State in all solicitations or advertisements for employees placed by or on behalf of the Consultant that the Consultant maintains a drug-free workplace;

and

d. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

e. For the purpose of this provision, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a Consultant in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana during the performance of the contract.

3. Employment Discrimination by Consultant Prohibited: During the performance of the contract, the Consultant agrees as follows:

a) The Consultant will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Consultant. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b) The Consultant, in all solicitation or advertisements for employees placed by or on behalf of the Consultant, will state that such Consultant is an equal opportunity employer. Notices, advertisements, and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

c) The Consultant will include the provisions of the foregoing paragraphs in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each Consultant or vendor.

4. Equal Opportunity Requirements: It is Authority’s policy to ensure those Minority Business Enterprises (MBE’s) and Women-owned Businesses (WBE’s) are provided maximum opportunity to participate in contracts administered by Authority. This requirement applies to all minority and non-minority businesses performing as the prime contractor. For these purposes, an MBE is defined as "any legal entity other than a joint venture, organized to engage in commercial transactions, that is at least fifty-one percent owned and controlled by one or more minority persons." For these purposes, a minority person is defined as a member of a socially or economically disadvantaged minority group, which includes African-Americans, Hispanic-Americans, Native- Americans, and Asian-Americans. The Authority has not established a minimum threshold for participation of WBE’s, however, the Authority strongly encourages and affirmatively promotes the use of WBE’s in all the Authority professional services contracts.

5. Insurance Requirements: Required Coverage: The proposal package must include evidence of the Responder’s ability to provide Worker’s Compensation Insurance; General Liability Insurance; Comprehensive Automobile Liability Insurance; and if applicable to the services requested hereunder, Professional Liability (Errors and Omissions) Insurance coverage, as set forth in Section 36, of the General Contract Terms and Conditions in Section VI, A, form HUD 5370 (Exhibit B). Authority must be named as an additional insured on all policies and the policy must provide that coverage cannot be canceled without notice to Authority at least thirty (30) days before the effective date of such cancellation.

Authority reserves the right in, its sole discretion, to raise, waive or reduce in limits, any insurance coverage required under the proposed contract.

a) Limits of Coverage: Before commencing work, the Contractor and each subcontractor shall furnish the Authority with certificates of insurance showing the following insurance is in force and will insure all operations under the Contract:

i. Workers’ Compensation, in accordance with State or Territorial

Workers’ Compensation laws.

ii. Commercial General Liability with a combined single limit for bodily injury and property damage of not less than $1,000,000.00 per occurrence to protect the Contractor and each subcontractor against claims for bodily injury or death and damage to the property of others.

This shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile Liability under iii below. If the Contractor has a “claims-made” policy, then the following additional requirements apply: the policy must provide a “retroactive date” which must be on or before the execution date of the Contract; and the extended reporting period may not be less than five years following the completion date of the Contract.

iii. Automobile Liability on owned and non-owned motor vehicles used on the site(s) or in connection therewith for a combined single limit for bodily injury and property damage of not less than $500,000.00 per occurrence.

b) Proof of Insurance Upon Notice of Award: Within ten (10) days of the date of the Notice of Award, each Consultant shall furnish to the Authority a certified copy of the Certificate of Insurance for the policy or policies covering all work or services under the proposed contract as evidence that the required insurance is maintained and in force for the entire duration of the contract. The Authority may, at its sole discretion, immediately cancel the contract award without prior notice to a Consultant upon any failure to submit timely any or all of the required Certificates of Insurance and any and all other documents required under the proposed contract. In such case, any and all existing agreements between the Authority and the Consultant shall immediately become null and void upon such cancellation.

6. Indemnification: The Consultant understands and agrees that it shall defend, indemnify and save harmless, to the extent permitted by law, Authority, its officers, agents, servants and employees against and from all suits, losses, demands, payments, actions, recoveries, judgments and costs of every kind and description and from all damages to which the Owner or any of its officers, agents, servants, employees may be subjected by reasons of injury to person or property of others resulting from the performance of the contract, or through any act of omission on the part of the offeror or his agents, employees or servants; and offeror shall further defend, indemnify and save harmless the Owner, its officers, agents, servants and employees from all suits and actions of any kind or character whatsoever which may be brought or instituted by any subcontractor, material man or laborer who has performed work or furnished materials, in the performance of the contract.

7. Compliance with Section 3 of the Housing and Urban Development Act of

1968: The Consultant shall be required to comply with all applicable provisions of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u, and the regulations issued pursuant thereto, as set forth in 24 C.F.R. Part 135, and all applicable rules, directives and orders issued by HUD there under. Section 3 requires that, to the greatest extent feasible, opportunities for training and employment generated by a Section 3 covered contract be given to public housing residents and other low income persons residing in the metropolitan area, and subcontracts in connection with such contracts be awarded to Section 3 covered business concerns which are located in, or owned in substantial part by persons residing in the areas of the project. The Consultant shall be required to insert in any subcontract resulting from the proposed contract, the Section 3 clause set forth in Section 40 of the General Contract Terms and Conditions in Section VI, A, form HUD 5370 C, (Exhibit B).

a. Section 3 Compliance Strategy: The proposal submitted in response to this

RFP must include the Consultant’s plan for complying with the requirements of Section 3 if awarded the contract (See Exhibit C – Section 3 Policy).

8. Mandatory HUD Provisions and Forms

a. Form HUD 2530: Previous Participation Certification (Exhibit A)

b. Form HUD 5370-C: Mandatory Requirements for Non-Construction

Contracts (Exhibit B)

c. Form HUD 5369-B, Instructions to Offerors – Non-Construction (Exhibit

D)

d. Form HUD-5369-C. Certifications and Representations of Offerors, Non-

Construction Contract. (Exhibit E)

VII. PROPOSAL SUBMISSION

A. Proposals should be clear and concise and structured to communicate the capabilities and experience of the Consultant or individual. One (1) original, two (2) copies and one (1) digital copy of the proposal are required to be submitted to the following no later than 3:00 p.m. on 26th of August 2013:

Pamela Davis

Executive Director Gainesville Housing Authority

1900 S.E. 4th Street Gainesville, FL 32641-8791

Tel: (352) 872-5500 ext. 221 Fax: (352) 872-5501

Please direct all questions in writing to Vince Marino, Facility Director at vincem@gnvha.org.

B. Schedule of Events The Authority established the following schedule for the selection of a Consultant:

Request for Proposal Issuance: July 26th 2013

Request for Proposal Submission Deadline: August 16, 2013 by 3:00 p.m., EST

Anticipated Final Selection: August 27, 2013

C. The schedule is subject to change. The Authority will provide notification if the schedule is revised. There will be no public opening of proposals. Any proposal received prior to the due date and time will be securely kept, unopened. Late proposals will be returned to the proposer unopened unless the proposer can document that a guaranteed delivery method was utilized (i.e. Federal Express) and the proposal was late due solely to the delivery company. The Authority reserves the right to reject any and all proposals and to waive any informality whenever such rejection or waiver is deemed to be in the best interest of the Authority.

VIII. AMENDMENTS TO OR INTERPETATIONS OF THE RFP

A. Amendments to the RFP or the Scope of Services will be issued to all Consultants requesting an RFP if amended. All proposers shall acknowledge the receipt of any amendment to this RFP by signing and returning the amendment and by identifying the amendment number and date on the Proposal Form. Acknowledgements may be returned by mail or by facsimile.

B. Questions or requests for clarifications to the RFP or the terms or the RFP shall be submitted in writing no later than five (5) calendar days prior to the proposal due date stated in this RFP to the Authority’s contact. Please direct all questions in writing to Vince Marino, Facility Director at vincem@gmvha.org.

Responses to the questions or requests for clarifications will be provided in the form of an addendum to the RFP and will be issued to all prospective Con sult an t s . Only written amendments will be considered and no verbal interpretations or changes may be made to the terms of the RFP.

C. All Consultants are encouraged to review and respond in accordance with this RFP and Form HUD 5369-B - Instructions to Offerors, Non Construction (Exhibit C)

IX. PROPOSAL REQUIREMENTS

A. Consultants wishing to submit a proposal shall outline the scope of service, project approach, references, etc., to communicate the Consultant's ability to provide services. Fees are requested as part of the proposal, however, the Authority reserves the right to negotiate with the selected Consultant and cost is not the primary determining factor in the contract award.

B. Proposals will be evaluated based on the Consultant's ability to provide services consistent with the needs of the Authority. The Authority reserves the right to select a Consultant that meets their specific needs.

C. Proposals must contain the following minimum information:

1. Introduction: Summary of proposal contents and overview of services to be provided.

2. Scope of Services: - A detailed description of the services that will be provided under each area of this request. Any information outlining the proposed approach and methodology will assist in the evaluation of scope.

3. Qualifications: Consultant is encouraged to submit relevant and concise information regarding their experience and qualifications to perform the requested services. A minimum of five (5) PHA references must be provided for similar work in an agency of similar size. Copies of required certifications must also be provided. Names and qualifications of staff persons that will be responsible for providing services to the Identify the staff person who will be the primary contact. Provide a resume for each staff person that will be working on the project.

4. Certifications: The Consultant must include the following documents in all copies of the proposal. The original copy should include signed originals (and notarized), however, the copies may include copies of the original affidavit.

a. Form HUD 5369-C – Certifications and Representations of Offerors, Non-

Construction (Exhibit E)

b. Non-Collusive Affidavit (Exhibit F),

c. Statement of Equal Opportunity, and

d. Certification of Non-Debarment (Exhibit G)

e. Florida Statute on Public Entity Crimes (Exhibit H)

5. Proof of Insurance: The Consultant shall submit proof of i n s u r a n c e a s o u t l i n e d a b o v e . Failure to submit the required Proof of Insurance will result in the automatic rejection of the proposal.

6. Fee and Payment Schedule: The Consultant shall provide the total fees for the requested services. Fees shall be proposed on a flat-fee basis and shall include all travel and related expenses. Consultants must also provide a fee for the annual update of the GPNA information for four (4) subsequent years.

7. Identification of Year Selection: The Consultant must indicate their selection to provide services for the initial year and the subsequent four (4) year updates or only the initial year.

8. Project Timeline: The Consultant shall provide a detailed project timeline outlining action items from beginning to completion.

9. Other Items: The Consultant is encouraged to include additional items that demonstrate their ability to provide services in accordance with the needs of the Authority.

X. PROPOSAL EVALUATION CRITERIA

A. The following criteria will be utilized to rank proposals:

Criteria Maximum

Points

1. Consultant qualifications, qualifications of principal(s) and

Consultant qualifications, including required certifications

2. Approach to providing services, including timeline for completion 30

3. Previous experience providing the requested services to public housing providers of similar size and composition

4. Cost of services 20

This Request for Proposal is issued this 26th day of July, 2013 and represents a true and valid request for services.

Exhibit A Form HUD 2530: Previous Participation Certification

Exhibit B

Form HUD5370-C: Mandatory Requirements for Non- Construction Contracts

Exhibit C

Gainesville Housing Authority Section 3 Policy

Exhibit D

Form HUD 5369-B, Instructions to Offerors – Non-Construction

Exhibit E

Form HUD-5369-C. Certifications and Representations of Offerors, Non-Construction Contract.

Exhibit F

Non-Collusive Affidavit

Exhibit G

Certification of Non-Debarment

Exhibit H

Florida Statute on Public Entity Crimes