RFP__2013-N-15633_FINAL.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 80

2. CONTRACT NO.

3. SOLICITATION NO.

2013-N-15633

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

07/08/2013

6. REQUISITION/PURCHASE

NO.

HCVJB2X50-2013-56974

7. ISSUED BY CODE 2543 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention (PGO)

Procurement and Grants Office

2920 Brandywine Rd, RM 3000

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and 5 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in see section L below until 1:00p local time 08/08/2013

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Wikiki Henton

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2621

C. E-MAIL ADDRESS

kfv5@cdc.gov

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 39

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 4 X J LIST OF ATTACHMENTS 50

X D PACKAGING AND MARKING 12 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 13 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 14 X K OTHER STATEMENTS OF OFFERORS 51

X G CONTRACT ADMINISTRATION DATA 15 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 60

X H SPECIAL CONTRACT REQUIREMENTS 20 X M EVALUATION FACTORS FOR AWARD 70

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 2543 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (PGO)

Procurement and Grants Office

2920 Brandywine Rd, RM 3000

Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-498-4050

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

Solicitation # 2013-N-15633

Section B - Supplies or Services and Prices/Costs

CLIN Supplies/Services Qty/Unit Unit Price Extended Price

0001 Base Year – Provide support services related to qualitative inquiry methods to understand issues in HIV prevention, care and treatment as described in

Section C and as per each individual task order.

1 Job

Not Separately

Priced (NSP)

NSP

0002 Option Year 1- Provide support services related to qualitative inquiry methods to understand issues in HIV prevention, care and treatment as described in Section C and as per each individual task order.

0003 Option Year 2- Provide support services related to qualitative inquiry methods to understand issues in HIV prevention, care and treatment as described in Section C and

0004 Option Year 3- Provide support services related to qualitative inquiry methods to understand issues in HIV prevention, care and treatment as described in Section C and

0005 Option Year 4 - Provide support services related to qualitative inquiry methods to understand issues in HIV prevention, care and treatment as described in Section C and

B.1 General

This is a competitive total small business set-aside procurement. This acquisition is being competed in accordance with FAR Part 15 - Contracting by Negotiation. The NAICS Code is 541990, All Other

Professional, Scientific, and Technical Services, with an average annual receipt size standard of $14,000,000.

(End of Clause)

B.2 Type of Contract

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) task order contract. Accordingly, task orders will be separately priced and contain unique statements of work within the scope of the statement of work included in Section C of this contract.

Task orders will be Firm-Fixed-Price (FFP).

Obligation of funds will be done by the issuance of individual task orders by the Contracting Officer in accordance with the clause entitled “Award of Task Orders” located in Section H, and FAR Clause

52.216-18 entitled “Ordering” located in Section I. Task orders will be issued on a firm-fixed-price basis.

The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer.

In addition, the Contractor shall not commence work until a task order or other written notification for a specific assignment is issued by the Contracting Officer. Only a CDC Contracting Officer is authorized to issue a task request to the Contractor or issue finalized task orders under this contract. The

Government is not obligated to reimburse the Contractor for costs incurred before issuance of a task order or other written notification by the Contracting Officer.

B.3 Minimum and Maximum Ordering Amounts

Minimum order amount: $3,000.

Maximum order amount: $15,000,000.

The ceiling price for this contract (i.e. cumulative value of all task orders) is $15,000,000.

B.4 Minimum Guarantee

This contract guarantees that task order(s) amounting to a minimum of three thousand dollars ($3,000) will be issued during the contract period.

Section C - Description/Specifications/Statement of Work

Statement of Work

Project Title: Qualitative Inquiry Methods to Understand Issues in HIV Prevention, Care, and Treatment in the United States

C.1 Background and Need

Thirty years into the HIV/AIDS epidemic, many advances have been made in HIV prevention, care, and treatment. Great strides have been made in the development of faster and more efficient HIV testing and screening technologies, and in medical treatments that allow HIV-positive persons to live long and productive lives. Yet despite these efforts, approximately 50,000 Americans are infected with HIV each year, and the overwhelming majority of these new infections remain among minority and vulnerable communities, such as racial and ethnic minorities, men who have sex with men (MSM), transgender persons, and youth (aged 13-29). This health disparity in the HIV epidemic is anchored in long-standing social issues, such as racism, discrimination, stigma, poverty, incarceration, and healthcare inequity.

In July, 2010, President Barack Obama unveiled the first National HIV/AIDS Strategy (NHAS) for the

United States, a coordinated national response to reduce the burden of HIV in the U.S. by 2015. The strategy outlined 3 major goals: (1) reduce the number of people who become infected with HIV; (2) increase access to care and improve health outcomes for people living with HIV; and (3) reduce HIV-related health disparities. The strategy emphasizes focusing efforts in communities where HIV is highly concentrated, and by addressing HIV in these communities, lowering the collective HIV risk of all

Americans.

The Centers for Disease Control and Prevention (CDC), Division of HIV/AIDS Prevention (DHAP) provides leadership in helping to control the HIV epidemic. To continue these efforts and in alignment with NHAS, DHAP requires the support of an indefinite delivery, indefinite quantity (IDIQ) contract to

(1) conduct qualitative inquiry methods to help answer timely questions related to HIV prevention, and

(2) to use the findings to strengthen existing and future HIV prevention efforts. It is increasingly important to understand the issues, behaviors, barriers and facilitators experienced by those at greatest risk for HIV to better focus prevention programs and successfully reduce the number of persons infected with HIV, especially in vulnerable communities, and increase access to HIV treatment and care for all

HIV-positive persons. For example, to successfully engage persons living with HIV at every stage of the

HIV prevention, care and treatment continuum, we must understand why some individuals do or do not test and seek medical care at HIV diagnosis; stay in or drop out of care; and may or may not adhere to antiretroviral therapy (ART). To successfully engage MSM in HIV prevention, we must understand gay community norms related to sexual risk, safer sex negotiation in serodiscordant couples, and the impact of substance use and mental health issues. To successfully engage HIV clinicians/providers, we must understand why practitioners do or do not prescribe ART and how the healthcare system can accommodate a treatment as prevention approach. Understanding the contextual factors underlying HIV prevention can help identify new opportunities for intervention, and improve prevention, care and treatment outcomes.

Using in-depth qualitative methods to understand the issues related to HIV prevention, care, and treatment aligns with NHAS Goal 2 [Increasing Access to Care and Improving Health Outcomes for People Living with HIV] by collecting qualitative data to support the following recommended step: the establishment of a seamless system to immediately link people to continuous and coordinated quality care when they are diagnosed with HIV (Step 1), and support people living with HIV with co-occurring health conditions and those who have challenges meeting their basic needs (Step 3). These activities are also consistent with

NHAS Goal 3 [Reducing HIV-related Disparities and Health Inequities] and supports the following recommend steps: reduce HIV-related mortality in communities at high risk for HIV infection (Step 1), and adopt community-level approaches to reduce HIV infection in high-risk communities (Step 2).These efforts are expected to address a wide array of HIV-related needs among various populations throughout the United States, including but not limited to: men who have sex with men (MSM); injection and non-injection drug users; persons living with HIV/AIDS (PLWH); incarcerated populations or ex-prisoners;

commercial sex workers; male and female heterosexual groups at high risk for HIV infection;

transgendered persons; and clinicians and HIV providers that serve persons at greatest need for HIV prevention, care, and treatment services.

C.2 Project Objective

The purpose of the IDIQ contract is to provide the Centers for Disease Control and Prevention (CDC) an

‘as needed’ mechanism with rapid turnaround to obtain required services related to understanding issues impacting HIV prevention. These services could include, but are not limited to, collecting in-depth qualitative data, summarizing and analyzing existing qualitative data, and developing both technical documents and publishable manuscripts to add to the generalizable current state of knowledge regarding issues, barriers and facilitators to HIV prevention, care, and treatment. Located within the National

Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP), the Division of HIV/AIDS

Prevention (DHAP) is responsible for providing national leadership and support for HIV epidemiologic research and surveillance of the behaviors and determinants of HIV transmission and disease progression, and for prevention research and the development, implementation, and evaluation of evidence-based HIV prevention programs serving persons affected by or at risk for HIV infection. These programs are authorized under the Public Health Service Act sections: 317 (42 U.S.C. 241(a) and 247b); 301 (42

U.S.C. 241); 311 (42 U.S.C. 243), as amended. Some general objectives of this effort shall include, but are not limited to:

Use qualitative research methods to understand issues impacting HIV prevention, care, and treatment in at risk communities, such as among;

o Racial and ethnic minorities o Men who have sex with men (MSM) o Persons living with HIV (PLWH) o HIV care providers and physicians;

Collect quantitative data on behaviors, knowledge, skills, beliefs, and attitudes.

Conduct standardized qualitative data collection procedures

Conduct rigorous data analysis procedures;

o Use software packages to assist in data management and analysis o Achieve inter- and intra-coder agreement o Document all analysis activities

Implement small-, medium-, or large-scale qualitative research projects as identified by the

Task Order;

Use observation methods of physical environments and behaviors when appropriate;

Conduct reviews of organizational policies and procedures documents when appropriate;

Conduct patient medical chart reviews when appropriate;

Conduct mixed-method qualitative and quantitative data collection when appropriate;

Conduct rapid assessment procedures when appropriate.

It is expected that, at the completion of each individual Task Order, a complete electronic copy of the data set with a codebook, and a report of findings will be provided to DHAP. If the Task Order dictates, a manuscript suitable for publication in a peer-reviewed scientific journal may be required.

All work must be of sufficient quality for potential presentation at national conferences with peer-reviewed abstracts and for publication in high-impact, peer-reviewed scientific journals.

C.3 Scope of Work

Independently, and not as an agent of the Government, the Contractor shall furnish all necessary personnel, facilities, supplies, and equipment and seek all necessary research and administrative approvals, collect all data, analyze all findings, and produce all reports, papers, or other deliverables as specified by each Task Order issued. Unless otherwise specified, each Task Order is expected to produce, at a minimum, a complete electronic copy of the data set with a codebook, a technical report suitable for use by DHAP decision makers, and a manuscript suitable for publication in a peer-reviewed scientific journal.

C.4 Technical Requirements

The specific scope, technical requirements, and deliverables/schedules shall be described in each Request for Task Order Proposal (RFTOP) issued. RFTOPs shall include but not be limited to the following technical requirements:

1. Conduct qualitative research addressing sensitive behavioral issues with hard-to-reach populations in the United States.

2. Identify and recruit key informants and gatekeepers in agencies, communities, and populations of interest, and a strategy for enrolling participants, including HIV service providers, physicians, and at-risk or traditionally hard-to-reach persons as appropriate.

3. Provide experienced and appropriately trained staff for collecting qualitative data.

4. Provide experience analyzing qualitative data, creating codebooks and using data analysis software.

5. Collect and handle all data in accordance with federal human subjects’ regulations, privacy and confidentiality protections, and data security protocols.

All RFTOP tasks shall adhere to the following:

Unless otherwise indicated, data shall be collected from one or more sites or geographic regions in the United States with demonstrated burden of HIV infection or risk for HIV infection.

A memorandum of agreement shall be provided for all recruitment sites.

In-depth interviews, semi-structured interviews, focus groups, or other appropriate and agreed upon qualitative and quantitative data collection methods shall be used.

Participants shall receive appropriate incentives for participation.

Other data sources may be used, and include existing epidemiological studies, national survey data, and U.S. census data.

Whenever possible, data shall be triangulated.

Data shall be collected and analyzed by the Contractor.

The Contractor is responsible for creating a secure data system to store study data and protect participant confidentiality.

Data shall be analyzed using appropriate existing qualitative data analysis software.

A final report and dataset shall be provided to CDC.

The Contractor is responsible for seeking IRB approval for all data collection activities.

The Contractor is responsible for developing the Information Collection Request (ICR) documentation for OMB approval.

The Contractor and the COR shall establish administrative responsibilities including planning for initial project meeting, project conference calls, timelines for monitoring reports, and submission of data sets to CDC through a secure data network.

All Task Orders awarded against the Basic Contract shall be within one or more of the following task areas:

Task Area 1.0. Small-scale qualitative studies:

The contractor shall recruit and enroll a sample of 30 participants.

All data shall be collected within one month from IRB and OMB approval.

Task Area 2.0. Medium-scale qualitative studies:

The contractor shall recruit a sample of 100 participants.

All data shall be collected within two months from IRB and OMB approval.

Task Area 3.0. Large-scale qualitative studies:

The contractor shall recruit and enroll a sample of 200 or more participants.

All data shall be collected within three months from IRB and OMB approval.

C.5 Reporting Schedule

As specified in each task order.

C.6 Special Considerations

This Statement of Work (SOW) requires the Contractor to have the ability to host and maintain a system for data collection, management, use, and reporting to support activities funded by the federal government. IMPORTANT NOTE TO OFFERORS: The following information shall be addressed in a separate section of the Technical Proposal entitled, “Information Security.” Information Security is applicable to this solicitation because all information systems developed, operated, or used by or on behalf of the Federal Government must comply with Federal Information Security laws, policies and standards. We provide the following information to assist in the preparation of proposals in order to assure that the existing data system, which would be licensed for use by CDC grantees and CDC employees, meets the security standards described below.

First, The Government Act of 2002, (Federal Information Management Act) and the below federal policies dictate the framework for assuring information security for data systems operated by or on behalf of the Federal government. These are summarized below.

OMB Circular A-130 (http://www.whitehouse.gov/omb/Circulars_a130_a130trans4/) establishes policy for the management of Federal information resources, pursuant to a number of laws and regulations, including the Paperwork Reduction Act of 1980 (amended in 1995), the Computer Security Act of 1987, http://www.whitehouse.gov/omb/Circulars_a130_a130trans4/ and other laws. Circular A-130 requires all federal information systems to have security plans, emergency response capabilities, designated individuals who are responsible for security, security awareness training, and regular review of the system. Appendix III of Circular A-130, entitled “Security of Federal Automated Information Resources,” establishes a minimum set of controls to be included in

Federal automated information security programs; assigns Federal agency responsibilities for the security of automated information; and links agency automated information security programs (such as the DHHS

AISSP) with OMB Circular No. A-123.

The Federal Information Security Management Act of 2002 (P.L. 107-347) (FISMA)

(http://csrc.nist.gov/policies/FISMA-final.pdf) requires each agency to develop, document, and implement an agency-wide information security program to safeguard information and information systems that support the operations and assets of the agency, including those provided or managed by another agency, offeror (including sub-offeror), or other source. The National Institute of Standards and

Technology (NIST) has issued a number of publications that provide guidance in the establishment of minimum security controls for management, operational, and technical safeguards needed to protect the confidentiality, integrity, and availability of a Federal information system and its information.

Pursuant to Federal and HHS Information Security Program Policies the following standards and guidelines apply:

1. FIPS Publication 200, Minimum Security Requirements for Federal

Information and Information Systems

(http://csrc.nist.gov/publications/fips/fips200/FIPS-200-final-march.pdf),

2. FIPS Publication 199, Standards for Security Categorization of Federal

Information and Information Systems

(http://csrc.nist.gov/publications/fips/fips199/FIPS-PUB-199-final.pdf)

3. NIST Special Publication 800-18, Guide to Developing Security Plans for

Federal Information Systems (http://csrc.nist.gov/publications/nistpubs/800-

18-Rev1/sp800-18-Rev1-final.pdf)

4. NIST Special Publication 800-37, Guide for Applying the Risk

Management Framework to Federal Information Systems

(http://csrc.nist.gov/publications/nistpubs/800-37-rev1/sp800-37-rev1-final.pdf)

5. NIST Special Publication 800-60, Guide for Mapping Types of Information and Information Systems to Security Categories Vol. 1

(http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol1-

Rev1.pdf) and Vol. 2 (http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf).

6. NIST Special Publication 800-53, Recommended Security Controls for

Federal Information Systems and Organizations

(http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final-errata.pdf).

7. NIST Special Publication 800-63, Electronic Authentication Guideline

(http://csrc.nist.gov/publications/nistpubs/800-63/SP800-63V1_0_2.pdf)

(1) Position Sensitivity Designations

The following position sensitivity designations and associated clearance and investigation requirements apply under this licensing contract:

Level 5: Public Trust - Moderate Risk (Requires Suitability Determination with NACIC, MBI or LBI).

Licensor employees assigned to a Level 5 position with no previous investigation and approval shall undergo a National Agency Check and Inquiry Investigation plus a Credit Check (NACIC), a Minimum

Background Investigation (MBI), or a Limited Background Investigation (LBI).

http://csrc.nist.gov/policies/FISMA-final.pdf http://csrc.nist.gov/publications/fips/fips200/FIPS-200-final-march.pdf http://csrc.nist.gov/publications/fips/fips199/FIPS-PUB-199-final.pdf http://csrc.nist.gov/publications/nistpubs/800-18-Rev1/sp800-18-Rev1-final.pdf http://csrc.nist.gov/publications/nistpubs/800-18-Rev1/sp800-18-Rev1-final.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol1-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol1-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final-errata.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final-errata.pdf http://csrc.nist.gov/publications/nistpubs/800-63/SP800-63V1_0_2.pdf

Upon award, the Licensor will be required to submit a roster of all staff (including sub-offeror staff) working under the task order that will have the ability to access HIV prevention program information from the system. The roster shall be submitted to the Contracting Officer Representative, with a copy to the Contracting Officer, within 14 calendar days of the effective date of the task order. Any revisions to the roster as a result of staffing changes shall be submitted within 15 calendar days of the change. The

Contracting Officer shall notify the licensor of the appropriate level of suitability investigations to be performed, but Licensor employees and subcontractors who have met investigative requirements within the last five years may only require an updated or upgraded investigation. An electronic template, “Roster of Employees Requiring Suitability Investigations,” is available for offeror use at:

http://ais.nci.nih.gov/forms/Suitability-roster.xls. Upon receipt of the Government’s notification of applicable suitability investigations required, the Licensor shall complete and submit the required forms within 30 days of the notification.

(2) Non-Disclosure Agreements

The Offeror and any sub-Offerors or employees are forbidden from sharing any technical or logistical information they may gain in conjunction with matters related to this task order that could jeopardize the physical or information security of CDC or its employees, projects, or information systems.

The following apply to Licensor employees and their subcontractors associated with the project:

1) Personnel may not begin work under the task order until the contractor has submitted the employee roster and non-disclosure agreements as described above.

2) Personnel without necessary background investigations will not have access to sensitive project data.

3) Violation of these conditions may lead to termination of the task order.

Note that CDC is not required to grant the successful Offeror access to CDC information technology resources (e.g., computers, network, email, etc.). If CDC were to agree to grant the Offeror, or any of its employees, access to CDC information technology resources at any point in time, it would be the

Offeror's responsibility to ensure that all of its employees to be granted such access complete any additional required information security courses that CDC specifies prior to gaining or utilizing such access.

It is the Offeror's responsibility to ensure that all employees have met CDC and federal requirements, such as, for example, completion of background checks, before gaining or utilizing access to CDC information technology resources.

(3) Privacy Compliance

Licensor shall abide by all requirements of the Privacy Act of 1974. Pursuant to those requirements, CDC-funded HIV prevention program data files will become part of CDC’s HIV prevention program records covered under OMB ICR number 0920-0696.

Licensor in conjunction with CDC Center ISSO shall conduct and maintain an initial Privacy Impact

Assessment (PIA) as defined by Section 208 of the E-Government Act of 2002. Periodic reviews shall be conducted by the system owner, with assistance from the CDC Center ISSO and licensor, to determine if a major change to the system has occurred, and if a PIA update is needed.

(4) Encryption

All sensitive CDC-funded data stored on desktop computers used on behalf of HHS shall be secured either through a FIPS 140-2 compliant encryption solution or through adequate physical security and operational controls at the desktop’s residing location.

All mobile devices, portable media and transfer data files (including e-mail attachments) that contain sensitive CDC-funded data shall be encrypted using FIPS 140-2 compliant algorithms.

http://ais.nci.nih.gov/forms/Suitability-roster.xls

(5) Paperwork Reduction Act

Under the Paperwork Reduction Act, projects that involve the collection of information from 10 or more individuals and funded by a contract shall be subject to review and approval by the Office of Management and Budget (OMB). The review process may take more than 12 months to complete. It is the responsibility of the COR to submit the Information Collection Request for review and approval. The

Contractor shall provide copies of such documentation as needed. If the review process takes longer than

9 months and impact the start date of the research project testing, the Contractor shall address the need to obtain OMB approval in the proposal’s timeline and how a delay in data collection may be managed.

C.7 Government Furnished Property

As specified in each Task Order.

C.8 Contractor Quality Control

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms as specified in each individual Task Order. The role of the Government is quality assurance to ensure the Task Order standards are met.

a. Quality Control Plan (QCP). The contractor shall establish and maintain a complete QCP Plan to ensure the requirements as specified in each individual Task Order. Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after each individual Task Order completion until final settlement of any claims under the IDIQ contract.

A description of the quality control inspection plan shall be provided as a part of the offeror’s Task

Order technical proposals. The plan shall meet the following objectives: (1) control procedures for security of Government-provided items; (2) location of the inspection documents; (3) high quality personnel that meet CDC’s need for technical support; (5) corrective or preventive actions that shall be taken to meet quality standards; and (6) a customer comments feedback system.

The Government and Contractor shall jointly cooperate in the development and implementation of a

QCP. The draft QCP must be included as part of the contractor's technical and cost proposals for each

Request for Task Order Proposal (RFTOP) issued under the IDIQ contract, and shall include, but is not limited to the following: type of QC inspections to be performed; areas to be inspected; and the methods to be used to identify deficiencies in the quality of services performed before the level of performance becomes unsatisfactory. Once approved, the Quality Control Plan becomes final and unless modified, governs all Quality Assurance procedures for the balance of the Task Order performance. The final QCP shall be submitted fifteen (15) calendar days after period of performance start date.

The CDC shall develop any specific performance measures related to individual Task Orders. CDC reserves the right to negotiate and modify the performance measures and incentives during the period of performance of the Task Order.

b. Government Review. The Government shall review the Contractor Quality Control Plan to determine if it is adequate. If the plan is adequate, the Government shall accept the plan. If the plan is not adequate as submitted, the deficiencies shall be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected

Contractor Quality Control Plan within ten working days or Task Order start date, whichever is sooner.

C.9 Ownership Rights

All records, files, analyses, models, documents, and data associated with this contract shall be the property of the CDC. For details see FAR Clause 52.227-14 and 52.227-17 in Section I of this contract.

C.10 Deliverables

The Contractor shall furnish the Government the items as specified below in the IDIQ Delivery Schedule in accordance with the FISMA – see Section C.6 above.

IDIQ Delivery Schedule

Item Item Description Delivery Date or

Frequency

Method Delivery Deliver To

1 Submit a final plan for data security and confidentiality

Within 3 months after contract award

Electronically COR

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these address(es).

http://farsite.hill.af.mil https://acquisition.gov/far/

FAR

SOURCE CLAUSE TITLE DATE

52.246-4 Inspection of Services -- Fixed-Price (Aug 1996)

E.2 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Contracting Officer’s Representative (COR) at the destination of the articles, services or documentation.

http://farsite.hill.af.mil/

Section F - Deliveries Or Performance

F.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these address(es).

http://farsite.hill.af.mil

FAR

SOURCE CLAUSE TITLE DATE

52.242-15 Stop Work Order AUG 1989

52.242-17 Government Delay of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

F.2 Period of Performance (Jul 1999)

a) The anticipated period of performance of the basic contract shall be as follows:

Base Year: 8/31/2013 thru 8/30/2014

Option Year 1: 8/31/2014 thru 8/30/2015

Option Year 2: 8/31/2015 thru 8/30/2016

Option Year 3: 8/31/2016 thru 8/30/2017

Option Year 4: 8/31/2017 thru 8/30/2018

b) Task Orders: The time for completion for each task or delivery order shall be determined under each individual task or delivery order through the mutual agreement of the parties involved. Task/delivery orders under this contract may be awarded by the Contracting Officer at any time within the contract period. The actual performance of the work may extend twelve (12) months beyond the contract period.

F.3 Place(s) of Performance (Jul 1999)

The Contractor may perform work under this contract at a CDC facility or contractor facility as specified in each task order.

http://farsite.hill.af.mil/

Section G - Contract Administration Data

G.1 Contracting Officer’s Representative (Jul 1999)

Performance of the work hereunder shall be subject to the technical directions of the designated

Contracting Officer’s Representative (COR) for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the

Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract.

Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR.

Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.2 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the

United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.3 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS).

The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment

Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of

FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to:

www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

G.4 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.5 Research Records, Inspection and Consultation (Jul 1999)

(a) The Contractor agrees to maintain books, records, and supporting documentation in such detail as will properly reflect all work done and results achieved in the performance of this contract, and agrees to retain and preserve the same until three (3) years after final payment, together with all research notes, charts, graphs, comments, computations, analysis, and other graphic or written data generated in connection with performance hereunder and agrees to permit the Contracting Officer or his authorized representatives to examine and review the same at all reasonable times during said period.

(b) The Contracting Officer or any of his authorized representatives shall have the right to inspect the work of the Contractor and subcontractors, if any, and the plant, laboratories, shops, offices, or other premises where the work is being performed, and the Contractor shall provide and shall require his subcontractors to provide all reasonable facilities and assistance for the safety and convenience of such representatives in the performance of their duties. Personnel engaged in the performance of the contract shall be available at all reasonable times for consultation with such representatives. All inspections and review shall be performed in such a manner as will not unduly delay or interfere with the work.

G.6 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central

Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form entitled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form can either be found attached in Section J of this contract or a copy may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 718-

8100.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention

Financial Management Office (FMO)

P.O. Box 15580

Atlanta, GA 30333

Or -- Fax copy to: (404) 638-5342

G.7 Voucher/Invoice Submission – Fixed Price Contracts (Mar 2006)

(a) Contractor voucher requests for reimbursement shall conform to the form, format, and content requirements of the Billing Instructions for Fixed Price Type Contracts, may be supplemented by specific instructions of the Contracting Officer.

(b) The Contractor shall submit the contract invoice/voucher to the email addresses shown below:

Financial Management Office (FMO): FMOAPINV@CDC.GOV

Contracting Officer: Wikiki Henton at KFV5@CDC.GOV

COR: To Be Determined

(c) The contractor shall submit copies of the invoice/voucher or progress payment to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

mailto:FMOAPINV@CDC.GOV mailto:Lynn%20Walling,%20lqw5@cdc.gov mailto:KFV5@CDC.GOV

(d) The Contractor is required to provide a copy of each voucher requests for reimbursement to the COR.

(e) In accordance with 5 CFR part 1315 (Prompt Payment), CDC’s Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(f) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information above

(13) DUNS + 4 Number

(g) Submit a separate invoice for each task order.

G.8 Payment (Performance-Based Services) (Jul 1999)

(a) General

It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements of this contract. The procedures set forth in the clause entitled Criteria for Deductions will be used by the Government in determining monetary deductions for nonperformance of work under this contract, or for deficiencies in the performance of work, and supplements the Inspection of Services clause contained in Section E of this contract.

(b) Adjusting Payments

(1) Under the Inspection of Services clause of this contract, payments may be adjusted if any service does not conform with contract requirements. The Contracting Officer or a designated representative will inform the Contractor, in writing, of the type and dollar amount of proposed deductions by the l0th workday of the month following the performance period for which the deductions are to be made.

(2) The Contractor may, within 10 working days of receipt of the notification of the proposed deduction, present to the Contracting officer specific reasons why any or all of the proposed deductions are not justified. Reasons must be solidly based and must provide specific facts that justify reconsideration and/or adjustment of the amount to be deducted. Failure to respond within the 10 day period will be interpreted to mean that the Contractor accepts the deductions proposed.

(3) All or a portion of the final payment may be delayed or withheld until the Contracting Officer makes a final decision on the proposed deduction. If the Contracting Officer determines that any or all of the proposed deductions are warranted, the Contracting officer shall so notify the Contractor, and adjust payments under the contract accordingly.

G.9 Performance-Based Services Contracting (PBSC)

Performance-based contracting techniques will be applied to task orders issued under this contract to the maximum extent practicable. For information about PBSC, refer to the Federal Acquisition Community’s

Acquisition Central site at http://acquisition.gov/comp/seven_steps/index.html.

PBSC TOs must include at a minimum:

(a) Performance requirements that define the work in measurable, mission-related terms;

(b) Performance standards (i.e., quality, quantity, timeliness) tied to the performance requirements;

(c) A Government Quality Assurance Surveillance Plan (QASP) or other suitable plan that describes how the Contractor’s performance will be measured against the performance standards or service level agreements (SLAs); and

(d) If the acquisition is either critical to agency mission accomplishment or requires relatively large expenditures of funds, positive and negative incentives tied to the performance standards/SLAs.

http://acquisition.gov/comp/seven_steps/index.html

Section H - Special Contract Requirements

H.1 CDC0_H045 Privacy Act (Sep 2009)

(a) Notification is hereby given that the Contractor and its employees are subject to criminal penalties for violation of the Privacy Act to the same extent as employees of the Government. The Contractor shall assure that each of its employees knows the prescribed rules of conduct and that each is aware that he or she can be subjected to criminal penalty for violation of the Act. A copy of 45 CFR Part 5b, Privacy Act

Regulations, may be obtained at http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=%2Findex.tpl.

(b) The Contracting Officer’s Representative is hereby designated as the official who is responsible for monitoring contractor compliance with the Privacy Act.

(c) The Contractor shall follow the Privacy Act guidance as contained in the Privacy Act system notice provided in individual task orders, as applicable.

H.2 Representations, Certifications and Other Statements of Offerors (Jul 1999)

The Representations, Certifications and Other Statements of Offerors submitted by ORCA dated To be

Determined are hereby incorporated by reference, with the same force and effect as if they were given in full text.

H.3 Agency Ombudsman (Nov 2008)

Awardees under the multiple award contract scenario do not have the right to file a formal protest in connection with the issuance or proposed issuance of task orders under this contract (except protests based upon an alleged increase in scope, period of performance, or maximum value of the contract). In accordance with FAR 16.505(b)(6), CDC has designated an agency Contract Ombudsman who is responsible for reviewing the complaints from contractors on the task order process, in lieu of protests.

The Ombudsman’s responsibility is to review complaints and ensure that all contractors are afforded a fair opportunity to be considered, consistent with procedures in the contract. The Contract Ombudsman is independent of the contracting office. The process for handling complaints under the Ombudsman are as follows:

(a) The written complaint shall be sent to:

Centers for Disease Control and Prevention

Attn: Alan Kotch, Agency Ombudsman

1600 Clifton Rd, NE

Bldg 21, Rm 12018 M/S D14

Atlanta, GA 30329

Telephone: 404-639-0683

Facsimile: 404-639-7341

Email: AKotch@cdc.gov

Complaints shall be submitted to the Agency Ombudsman within 10 days after notification of a competitive task order award or of a briefing whichever is later.

(b) The Ombudsman will contact the complainant by phone, to assure full understanding of the issues raised in the protest.