Solicitation 2012-N-14363.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 60

2. CONTRACT NO.

3. SOLICITATION NO.

2012-N-14363

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

07/06/2012

6. REQUISITION/PURCHASE

NO.

0HCVJB2X-2012-44253

7. ISSUED BY CODE 2536 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention (PGO)

Acquisition and Assistance Branch 1

2920 Brandywine Road, MS E-15

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until 2:00p local time 08/07/2012

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Sherrie N. Randall

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2866

C. E-MAIL ADDRESS

srandall@cdc.gov

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 26

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 4 X J LIST OF ATTACHMENTS 38

X D PACKAGING AND MARKING 9 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 10 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 11 X K OTHER STATEMENTS OF OFFERORS 39

X G CONTRACT ADMINISTRATION DATA 12 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 44

X H SPECIAL CONTRACT REQUIREMENTS 17 X M EVALUATION FACTORS FOR AWARD 54

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 2536 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (PGO)

Acquisition and Assistance Branch 1

2920 Brandywine Road, MS E-15

Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

Section B - Supplies Or Services And Prices/Costs

ITEM SUPPLIES / SERVICES MINIMUM

VALUE

MAXIMUM

VALUE

0001 Base Year Economic evaluation support service related to high impact public health activities in priority areas related to cost-effectiveness to help guide the most efficient use of HIV prevention funds

$10,000.00 $2,000.000.00

1001 Option Year I Economic evaluation support service related to high impact public health activities in priority areas related to cost-effectiveness to help guide the most efficient use of HIV prevention funds

$0 $2,000.000.00

2001 Option Year II Economic evaluation support service related to high impact public health activities in priority areas related to cost-effectiveness to help guide the most efficient use of HIV prevention funds

$0 $2,000.000.00

3001 Option Year III Economic evaluation support service related to high impact public health activities in priority areas related to cost-

4001 Option Year IV Economic evaluation support service related to high impact public health activities in priority areas related to cost-

B.1 Ordering of Services

The Government contemplates award of an Indefinite Delivery/Indefinite Quantity contract (IDIQ) to provide economic evaluation support service support to the Centers for Disease Control and Prevention (CDC). Contractors as an independent organization and not as an agent of the Government shall provide CDC with this as needed mechanism in accordance with Section C, Statement of Work and as further defined by individual Task Order Statements of Work.

The Contractor shall provide all management, supervision, labor, facilities, and materials necessary to perform on a task order basis.

B.2 Task Order Types

As defined in FAR 16, Type of Contracts, Cost-Plus-Fixed-Fee and Firm-Fixed Price, is permissible for task orders under the Basic contract. The type of order to be awarded will be stated in each Request for Task Order Proposal. Task Orders may be awarded under this contract as Performance-Based Task Orders. In the event a Task Order is awarded Performance-Based, the Task Order will be in compliance with FAR 37.6. Performance-based Task Orders for services shall include—

(1) A performance work statement (PWS);

(2) Measurable performance standards (i.e., in terms of quality, timeliness, quantity, etc.) and the method of assessing contractor performance against performance standards; and

(3) Performance incentives where appropriate. When used, the performance incentives shall correspond to the performance standards set forth in the task orders.

B.3 Consideration –Indefinite Delivery Indefinite Quantity Contract

Each individual task order shall specify the price to perform the services required of that specific task order.

Funds shall be obligated on each individual task order. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer. The Government is not obligated to reimburse the Contractor for costs incurred in excess of the amount negotiated for each individual task order, or for costs that are specifically identified in this contract as being unallowable.

The Contractor shall not commence work until a task order or other notification for a specific assignment is issued by the Contracting Officer. If mailed, a task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or electronically.

The Contracting Officer is the only person authorized to request work plans or issue task orders under this contract. The Government is not obligated to reimburse the Contractor for cost incurred before issuance of a task order or other notification by the Contracting Officer.

B.4 Minimum Guarantee

The Government guarantees that task orders amounting to a minimum of $10,000.00 will be issued during the Base Year of the contract. In the event that during the contract term the Contractor receives obligations of less than this minimum, the Government will reimburse the Contractor for the difference between the actual obligations and the guaranteed minimum.

B.5 Maximum Contract Value

Individual task orders will be awarded as they are identified. The maximum value of the contract is $2,000,000 for each year of the contract, resulting in a maximum potential value of of $10,000,000.00, if all options are exercised.

Section C - Description/Specification/Work Statement

C.1 Background and Need

As a part of its overall public health mission, the Centers for Disease Control and Prevention (CDC) provides leadership in helping control the HIV epidemic by working with community, state, national, and international partners in surveillance, research, and prevention and evaluation activities. These activities are critically important, because CDC currently estimates that nearly 1.2 million Americans are living with HIV, and 20% of these people are unaware of their HIV infection. In addition, the number of people living with HIV is increasing, as effective new drug therapies keep HIV-infected persons healthy longer and dramatically reduce the death rate. CDC’s programs work to prevent HIV transmission, improve health outcomes for persons living with HIV, and build capacity and infrastructure to address the HIV epidemic in the United States and around the world.

In July, 2010, President Barack Obama unveiled the first National HIV/AIDS Strategy (NHAS) for the United States. To accomplish one of its three key goals, Reduce New HIV Infections, the Strategy calls for ensuring that prevention resources be more strategically concentrated in specific communities at high risk for HIV infection; allocating public funding to geographic areas consistent with the epidemic; and designing, evaluating, and implementing innovative prevention strategies and combination approaches for preventing HIV in high-risk communities.

In direct support of NHAS, the Division of HIV/AIDS Prevention (DHAP), a unit of the National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP), funded a three-year, high impact prevention demonstration project to facilitate the development and implementation of Enhanced Comprehensive HIV Prevention Plans (ECHPPs) in 12 metropolitan statistical areas (MSAs) most affected by the HIV epidemic. As the grantees were encouraged to prioritize their intervention plans based on strong scientific evidence, DHAP began a systematic review of published cost-effectiveness analyses of HIV prevention interventions. What became clear from the results of this effort was that gaps exist in the literature on the cost-effectiveness of evidence-based HIV prevention interventions. Few, or even no, published analyses were found for 7 of the 14 required interventions. Since the ECHPP approach is now the basis of the larger $359 million Health Department Prevention Funding Announcement for all areas, the dearth of costing data and other modeling literature is even more critical.

Economic evaluations of HIV prevention and care interventions provide stakeholders with tools to set priorities for high-risk populations, and to quantify and communicate the impact of priority setting.

DHAP requires the support of an indefinite delivery, indefinite quantity (IDIQ) contract to acquire support in the following areas: 1) economic evaluation including cost-effectiveness analyses of single and combination HIV prevention interventions; 2) literature reviews and summaries of cost and cost-effectiveness analyses of HIV prevention strategies; 3) modeling of optimal HIV prevention funding allocations among populations and programs; 4) quantitative policy analyses of HIV prevention policies, guidelines, and practices; 5) technical assistance for CDC to provide state and local health departments assistance to optimize their HIV prevention portfolios; and 6) other HIV prevention cost data collection and analyses, as required.

These efforts are expected to address a wide array of HIV-related needs among various populations throughout the United States, including but not limited to: men who have sex with men; injection and non-injection drug users; incarcerated populations or ex-prisoners; commercial sex workers; male and female heterosexual groups at high risk for HIV infection; transgendered persons; and health care facility clientele.

C.2 Project Objective

The purpose of an IDIQ contract is to provide the Centers for Disease Control and Prevention (CDC) an ‘as needed’ mechanism with rapid turnaround to obtain required services related to high impact public health activities in priority areas related to cost-effectiveness to help guide the most efficient use of HIV prevention funds. These services could include, but not be limited to, collecting needed information, summarizing and analyzing existing information, and developing both technical documents and publishable manuscripts to add to the generalizable current state of knowledge regarding cost-effectiveness and use of HIV prevention resources. Located within the National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP), the Division of HIV/AIDS Prevention (DHAP) is responsible for providing national leadership and support for HIV epidemiologic research and surveillance of the behaviors and determinants of HIV transmission and disease progression, and for prevention research and the development, implementation, and evaluation of evidence-based HIV prevention programs serving persons affected by or at risk for HIV infection. These programs are authorized under the Public Health Service Act sections: 317 (42 U.S.C. 241(a) and 247b); 301 (42 U.S.C. 241); 311 (42 U.S.C. 243), as amended. Some general objectives of this effort will include, but are not limited to:

Conducting cost-effectiveness analyses focused on newly emerging single interventions;

Conducting comparative cost-effectiveness analyses of the impact of multiple interventions as delivered to specific populations;

Examining resource allocation models to identify and understand the underlying commonalities, assumptions, and model structures among cost-effective resource models and to identify complex approaches for optimizing the impact of HIV care and prevention at the national and local levels;

Conducting high level analyses that look at potential policy changes and their cost benefit at the national level;

Conducting literature searches, collection of costing data in the field, and review of existing costing data at CDC and elsewhere;

Providing technical assistance and capacity building mechanisms to CDC in order to improve state and local health departments’ utilization of appropriate models and optimize their HIV prevention portfolios.

These efforts may also involve time and motion studies, policy assessments, epidemic modeling, consultations and workshops, and related support as detailed in each request for Task Order proposal issued. Each Task Order is expected to produce a technical report suitable for use by DHAP decision makers, followed by a manuscript suitable for publication in a peer-reviewed scientific journal unless the specific Task Order indicates otherwise.

All work must be of sufficient quality for presentation at national conferences with peer-reviewed abstracts and for publication in high-impact, peer-reviewed scientific journals. Contractor must indicate that relevant models already have been created. Modified/expanded or newly created models become the property of the CDC.

C.3 Scope of Work

Independently, and not as an agent of the Government, the Contractor shall furnish all necessary personnel, facilities, supplies, and equipment to produce reports, papers, or other deliverables as specified by each Task Order issued. Unless otherwise specified, each Task Order is expected to produce, at a minimum, a technical report suitable for use by DHAP decision makers, followed by a manuscript suitable for publication in a peer-reviewed scientific journal. Findings need to be standardized as much as possible so that comparative efficacy across behavioral and biomedical prevention interventions can be reported. For example, the findings from studies of behavioral interventions must be translated to annual percent reduction in incidence or transmission rates for at-risk populations, and include analyses showing how to incorporate the uncertainty resulting from self-reported results, different study designs (e.g., presence/absence of comparison group), various follow-up periods (3, 6, 12 or other number months), and different approaches to handling drop-out rates (e.g., lack of intent-to-treat analyses).

C.4 Technical Requirements

The specific scope, technical requirements, and deliverables/schedules will be described in each request for Task Order proposal issued. All tasks shall fall within one or more of the task areas:

Task Area 1.0. Economic Analyses. Economic evaluation including comparative cost-effectiveness analyses of single and combination HIV prevention interventions. The Contractor should have the capabilities, expertise, and experience to evaluate and conduct economic analyses (including cost-effectiveness, cost-outcomes, and cost-utility evaluations); financial analysis; expenditure monitoring and reporting; synthesis of economic, program, and epidemiologic data for resource estimation, strategic planning, and decision-making; economic modeling; and other areas of health economics and finance, as may be needed. Contractor must be able to: conduct cost-effectiveness and epidemic impact analyses on a wide variety of behavioral, biomedical, and structural intervention strategies that are employed singly and in combination; identify and evaluate different combinations of interventions optimal in low-risk vs. high-risk jurisdictions; identify or develop the appropriate cost-effectiveness models to strengthen new and existing HIV prevention interventions from implementation to scale; and establish a program baseline among high risk groups in which both the benefits and costs of a HIV prevention intervention are measured. The Contractor must evaluate, clarify, and explain the impact of varying levels of evidence for HIV prevention interventions, uncertainty in input parameters, and potential biases in model structure. Cost-effectiveness analyses will include evidence based methods of representing and managing uncertainty among state and local HIV prevention interventions. The Contractor shall have the capability to apply the analyses to the general U.S. population and to groups within the U.S. which are HIV-infected or at high risk of HIV infection. The Contractor shall perform abstractions of published economic evaluations as needed.

Task Area 2.0. Epidemic Modeling: The Contractor shall evaluate the economic effects of HIV transmission and disease progression among high risk populations. The Contractor shall be able to communicate the major economic components that influence disease progression. The role of the infection rate, susceptibility, and behavioral patterns should be included to describe the fiscal implication on HIV care and prevention interventions. The Contractor shall identify epidemic-economic models to describe the economic relationship between mortality and ART distribution.

Task Area 3.0. Resource Allocation Modeling. Modeling of optimal HIV prevention funding allocation among populations and programs. The contractor shall have the capacity to build and assess models for optimal HIV prevention resource allocation at the national, state, and local levels.

Underlying epidemic models shall be validated against empirical data. The contractor shall be able to describe the structure of the epidemic and optimization models, as well as each input and level of evidence for each input. Uncertainty around results shall be reported and analyses performed of how the results compare with those of other resource allocation models for HIV prevention in the U.S., accounting for commonalities and discrepancies across models.

Task Area 4.0. Policy Analyses and Assessments. Policy assessments are focused broadly and prospectively on emerging issues and changing policy direction, and they may have national implications. The policy-oriented cost information produced by these assessments contributes directly to internal decision making on budgetary, legislative, program modification, allocation and organization of resources, background analysis, and support for major administrative initiatives, and may be used to produce the information base for reporting on selected specially mandated reports.

Because timeliness of information is critical to policy decisions, these studies typically require special review, abstraction, and analysis of existing data, although for some policy assessments, it may be necessary to gather primary data. Systematic and in-depth literature reviews may be required.

These products may also include summaries of effects on state/local health departments, identifying the extent to which state and local infrastructure to support such public health policies has been developed and the associated costs. Different products may need to be prepared for communicating with various stakeholders and audiences.

Task Area 5.0. Technical Assistance. The Contractor shall provide technical assistance to designated health departments and tribal organizations in the use of models developed by this contract or otherwise specified by CDC. Training methods may include formal classroom training, interactive video, computer-assisted training, Internet-based training, individual tutoring, mentoring, and other effective methods as specified in individual Task Orders. The Contractor shall be responsible for the coordination of all logistical arrangements for in-person training programs, including notification of participants, securing facilities and equipment, and provision of training materials. The Contractor shall also develop user documentation for models that are the subject of technical assistance, as specified in individual Task Orders.

Task Area 6.0. Cost Collection. Literature reviews and summaries of costs and cost-effectiveness analyses of HIV prevention strategies, and primary cost collection of HIV prevention strategies when needed. The estimation of direct and indirect incremental unit costs is critical to the development of effective HIV care and prevention resource allocation planning. The contractor shall have capability to conduct cost data research and identify measures to improve the effectiveness and sustainability of interventions. The analyses shall identify marginal changes in cost and an assessment of the required investment to implement interventions at full capacity. The Contractor shall develop costing tools to estimate the initial resource allocations for scaled-up interventions. The Contractor shall provide stakeholders with HIV costing analyses to support the expansion of interventions and improve health outcomes among high risk populations. Costing data shall support the revision of resource allocation targets to match current population objectives.

Task Area 7.0. Study Analysis. The Contractor shall perform tasks that define data elements to be examined and specify analyses to be performed. The Contractor shall obtain and integrate new and existing data as needed to perform an assigned research study or evaluation project. The Contractor shall conduct statistical analyses and prepare summary charts, tables, etc., as stated in the Task Order work plan. The Contractor shall prepare a summary report that integrates findings from data analyses. The Contractor shall provide CDC with all primary data or secondary analyses in the format specified in individual Task Orders.

Task Area 8.0. Plan and Develop Economic Model Consultations, Workshops, Conferences and Other Presentations. The Contractor shall provide services in organizing DHAP–sponsored HIV prevention cost effectiveness economic model consultations, meetings, workshops, conferences, and other presentations as specified in individual Task Orders. Services shall include site selection activities, registration activities, on-site meeting/conference activities, arrangements for on-site support equipment, content development, facilitator services, recording/editing services, and travel arrangements described in individual Task Order Statements of Work.

C.5 Reporting Schedule

In addition to specific reporting requirements defined in each Task Order issued, the Contractor shall furnish monthly progress reports detailing current status of each Task Order currently awarded under the contract. The report shall be narrative in form and shall include a summary of progress toward completion of each Task Order and any problems encountered to date, including the Contractor’s assessment of the specific impact of such problems on scheduled date of completion of milestones.

C.6 Special Consideration

Task Orders awarded under this contract may be issued on a cost plus fixed fee or firm fixed price basis to include Performance-Based Task Orders. In the event a Task Order is awarded Performance-Based, the Task Order will be in compliance with FAR 37.6 Performance-based Task Orders for services and shall include—

1) A performance work statement (PWS);

2) Measurable performance standards (i.e., in terms of quality, timeliness, quantity, etc.) and the method of assessing contractor performance against performance standards; and

3) Performance incentives where appropriate. When used, the performance incentives shall correspond to the performance standards set forth in the Task Order.

C.7 Government Furnished Property

In Task Orders where the place of performance will be at the Government’s facility, the government shall provide required workspace and equipment. Any additional government property to be furnished will be specified in each Task Order.

C.8 Contractor Quality Control

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms as specified in the Task Order. The role of the Government is quality assurance to ensure the Task Order standards are met.

a. Quality Control Plan. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements as specified in the Task Order. Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after Task Order completion until final settlement of any claims under the contract.

A description of the quality control inspection plan shall be provided as a part of the offeror’s Task Order technical proposals. The plan shall meet the following objectives: (1) control procedures for security of Government-provided items; (2) location of the inspection documents; (3) high quality personnel that meet CDC’s need for technical support;; (5) corrective or preventive actions that will be taken to meet quality standards; and (6) a customer comments feedback system.

The plan must be included as part of the contractor's proposal, and shall include, but is not limited to the following: type of QC inspections to be performed; areas to be inspected; and the methods to be used to identify deficiencies in the quality of services performed before the level of performance becomes unsatisfactory. An updated QC plan if needed must be provided to the Contracting Officer on the Task Order start date and as changes occur.

The CDC will develop any specific performance measures related to individual Task Orders. CDC reserves the right to negotiate and modify the performance measures and incentives during the period of performance of the Task Order.

b. Government Review. The Government will review the Contractor Quality Control Plan to determine if it is adequate. If the plan is adequate, the Government will accept the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan within ten working days or Task Order start date, whichever is sooner.

C.9 Ownership Rights

All records, files, analyses, models, and documents associated with this contract shall be the property of the CDC.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov http://farsite.hill.af.mil/

(End of Clause)

FAR SOURCE TITLE AND DATE

52.246-4 Inspection of Services – Fixed Price (Aug 1996)

52.246-5 Inspection of Services—Cost-Reimbursement (Apr 1984)

E.2 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Project Officer) at the destination of the articles, services or documentation.

Section F - Deliveries Or Performance

F.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov

52.242-15 Stop-Work Order (Aug 1989)

52.242-15 Alt I Stop-Work Order (Apr 1984)

F.2 Deliverable(s) Schedule (Jul 1999)

The Contractor shall deliver to the Contracting Officer, Contract Project Officer, and/or Task Order Technical Monitor, any reports or deliverables as may be specified in individual task orders within the time frames specified

F.3 Period of Performance (Jul 1999)

(a) Contract: The period of performance of this contract shall be one 12-month base period, and four 12-month option periods, from the effective date of contract.

(b) Task Orders: The time for completion for each task order shall be determined under each individual task order through the mutual agreement of the parties involved. Task orders under this contract may be awarded by the Contracting Officer at any time within the contract period. The actual performance of the work ordered under a task order may extend beyond the basic contract period, not to exceed twelve 12 months.

F.4 Place(s) of Performance (Jul 1999)

The Contractor shall perform all work under this contract at: Contractor’s Facility

Section G - Contract Administration Data

G.1 Reimbursement of Cost (Apr 2000)

(a) For the performance of this contract, the Government shall reimburse the Contractor the cost determined by the Contracting Officer to be allowable (hereinafter referred to as allowable cost) in accordance with the clause entitled Allowable Cost and Payment in Section I, Contract Clauses.

Examples of allowable costs include, but are not limited to, the following:

(1) All travel costs plus per diem or actual subsistence for personnel while in an actual travel status in direct performance of the work and services required under this contract. These costs will be in accordance with the Contractor’s policy and subject to the following:

(i) Air travel shall be by the most direct route using “air coach” or “air tourist” (less than first class) unless it is clearly unreasonable or impractical (e.g., not available for reasons other than avoidable delay in making reservations, would require circuitous routing or entail additional expense offsetting the savings on fare, or would not make necessary connections).

(ii) Rail travel shall be by the most direct route, first class with lower berth or nearest equivalent.

(iii) Costs incurred for lodging, meals, and incidental expenses shall be considered reasonable and allowable to the extent that they do not exceed on a daily basis the per diem rates set forth in the Federal Travel Regulation (FTR).

(iv) Travel via privately owned automobile shall be reimbursed at not more than the current General Services Administration (GSA) FTR established mileage rate.

(b) Except as stated herein, the Contractor shall not incur costs unless the prior written authorization of the Contracting Officer has been obtained. When costs are incurred without such prior authorization, with the intent of claiming reimbursement as direct costs, it shall be at the contractor’s risk.

(End of Clause)

G.2 Negotiated Indirect Cost Rates (Feb 2000)

(a) Notwithstanding the provisions of the clause entitled Allowable Cost and Payment in Section I, Contract Clauses, allowable indirect costs under this contract shall be determined by applying the following negotiated indirect rates to the bases specified below:

TYPE RATE LOCATION APPLICABLE

TO

BASE

Bases: (1) (fill-in field)

(b) The above rates are provisional billing rates only and shall apply from the date of award until such time as the contract is amended. Any modification to change the above rates will also state the effective period covered for the new rates.

G.3 Evaluation of Contractor Performance (Service) (Jan 2000)

(a) Purpose

In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked “Source Selection Information.”

(b) Performance Evaluation Period

The Contractor's performance will be evaluated at least annually.

(c) Evaluators

The performance evaluation will be completed jointly by the Project officer and the Contracting officer.

(d) Performance Evaluation Factors

The contractor's performance will be evaluated in accordance with the attachment listed in Section J titled Performance Evaluation Report.

(e) Contractor Review

A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation.

(f) Resolving Disagreements between the Government and the Contractor

Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation.

(g) Release of Contractor Performance Evaluation Information

The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations.

(h) Source Selection Information

Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official.

(i) Retention Period

The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards.

G.4 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause)

G.5 Contracting Officers Technical Representative (COTR) Technical Guidance

Performance of the work hereunder shall be subject to the technical directions of the designated COTR for this contract:

Contracting Officer’s Technical Representative (COTR)

TBD

National Center for HIV, STD, and TB Prevention Division of HIV/AIDS Prevention, Clinical Epidemiology Team 1600 Clifton Road NE, Mailstop E-45 Atlanta, GA 30333 Telephone No.

Fax No.

Email:

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COTR is not authorized to change any of the terms and conditions of this contract.

Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COTR.

Any changes in COTR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

(End of Clause)

G.6 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.7 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below.

Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

CDC Financial Management Office (FMO) P.O Box 1558 Atlanta, GA 30329 Or – Fax copy to: 404-638-5342

G.8 Voucher/Invoice Submission (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 3033

Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

mailto:FMOAPINV@CDC.GOV

(c) The Contractor is , is not required to submit a copy of each invoice directly to the Project Officer concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

G.9 Voucher Frequency

Voucher requests submitted in accordance with the payment clause shall be submitted no more frequently than monthly unless authorized by the Contracting Officer.

Section H - Special Contract Requirements

H.1 HHSAR 352.242-70 Key Personnel (Jan 2006)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government.

(End of clause)

H.2 HHSAR 352.203-70 Anti-lobbying (Jan 2006)

Pursuant to the current HHS annual appropriations act, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for (i) publicity or propaganda purposes; (ii) the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television or video presentation designed to support or defeat legislation pending before the Congress or any State legislature, except in presentation to the Congress or any State legislature itself; or

(iii) payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence legislation or appropriations pending before the Congress or any State legislature.

(End of clause)

H.3 Representations, Certifications and Other Statements of Offerors (Sep 2009)

The Representations, Certifications and Other Statements of Offerors submitted by TBD dated TBD are hereby incorporated by reference, with the same force and effect as if they were given in full text. The on-line Representations and Certifications is located at https://orca.bpn.gov/.

(End of Clause)

H.4 HHSAR 352.224-70 Privacy Act (Jan 2006)

This contract requires the Contractor to perform one or more of the following:

(a) design; (b) develop; or (c) operate a federal agency system of records to accomplish an agency function in accordance with the Privacy Act of 1974 (Act) [5 U.S.C. 552a(m)(1)] and applicable agency regulations. The term ‘‘system of records’’ means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Violations of the Act by the Contractor and/or its employees may result in the imposition of criminal penalties [5 U.S.C. 552a(i)]. The Contractor shall ensure that each of its employees knows the prescribed rules of conduct and that each employee is aware that he/she is subject to criminal penalties for violation of the Act to the same extent as Department of Health and Human Services employees. These provisions also apply to all subcontracts the Contractor awards under this contract which require the design, development or operation of the designated system(s) of records [5 U.S.C. 552a(m)(1)]. The contract work statement: (a) identifies the system(s) of records and the design, development, or operation work the Contractor is to perform; and (b) specifies the disposition to be made of such records upon completion of contract performance.

https://orca.bpn.gov/ http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=browse_usc&docid=Cite:+5USC552a

H.5 Data Subject to Confidentiality Requirements (May 1998)

The type(s) of data subject to the clause at 352.224-70, Confidentiality of Information, which has been incorporated by reference in Section I, are as follows:

All data generated by this procurement, including personally identifying information

Following are the requirements for handling these data:

The contractor shall maintain all data and databases, created or collected for this contract during the period of performance, to ensure the confidentiality of all data

H.6 Health Insurance Portability & Accountability Act of 1996 (Sep 2008)

Pursuant to the Standards for Privacy of Individually Identifiable Health Information promulgated under the Health Insurance Portability and Accountability Act (HIPAA)(45 CFR Parts 160 and 164), covered entities may disclose protected health information to public health authorities “...authorized by law to collect or receive such information for the purpose of preventing or controlling disease, injury, or disability, including, but not limited to, the reporting of disease, injury, vital events such as birth or death, and the conduct of public health surveillance, public health investigations, and public health interventions...” The definition of a public health authority includes “...a person or entity acting under a grant of authority from or contract with such public agency...” The [Insert: Partner name] is acting under contract with the CDC [or: ATSDR] to carry out [Insert: Name of project/activity] which is authorized by [Insert: statutory authority from Public Health Service Act, Comprehensive Environmental Response, Compensation, and Liability Act, OR other legislation] and therefore may be considered a public health authority under the Privacy Rule for purposes of this project. Further, CDC [or: ATSDR] consider this to be [Insert: type of public health activity, i.e., disease/injury reporting, vital events, surveillance, investigations, intervention, registry] for which disclosure of protected health information by covered entities is authorized by section 164.512(b) of the Privacy Rule (45 CFR 164.512(b)).

H.7 Government Property (Feb 2012)

(a) Government-Furnished Property (GFP). In accordance with the terms of FAR 52.245-1, Government Property, the Government reserves the right to supply the Contractor, as Government-furnished property, any additional supplies, equipment, and materials determined by the Contracting Officer to be necessary and in the best interest of the Government.

(b) Contractor-Acquired Property (CAP). The Contractor must receive written consent from the Contracting Officer prior to purchase of any CAP not expressly identified in the contract, and as defined in

FAR 52.245-1.

(c) Accountable and Sensitive Government Property. The Government will provide property labels and other identification for contractor-acquired Government property that is considered Accountable as defined in the HHS Logistics Management Manual (LMM) (http://www.hhs.gov/hhsmanuals/logisticsmanual/LMM.pdf) or considered Sensitive as defined in CDC's Sensitive Items List (http://pgo.cdc.gov/pgo/webcache/content/DocsRepository/Logistics/REVISED_SENSITVE_ITEM_10042 010.xlsx).

(d) The contractor shall be responsible for the control and accountable record keeping of any Government property used in the performance of this contract predominately outside the confines of a Government controlled workspace in accordance with HHS LMM Appendix Q, HHS Contracting Guide for Contract of

Government Property (http://www.hhs.gov/hhsmanuals/logisticsmanual/Appendix%20Q_HHS%20Contracting%20Guide.pdf).

(e) The Chief of the Logistics Management Branch, PGO, Centers for Disease Control and Prevention (CDC), is hereby designated as the Property Administrator for this contract. The Contractor shall identify each item of equipment furnished by the Government to the Contractor or acquired by the Contractor using contract funds, with a suitable decal, tag, or other marking, as prescribed by the Property Administrator, and shall follow the guidance set forth in Appendix Q, HHS Contracting Guide for Contract of Government Property (http://www.hhs.gov/hhsmanuals/logisticsmanual/Appendix%20Q_HHS%20Contracting%20Guide.pdf).

H.8 Non-Disclosure Agreement for Contractor and Contractor Employees (Mar 2006)

(a) The contractor shall prepare and submit a Non-Disclosure Agreement (NDA) to the Contracting

Offic…