RFQ 14293 FBO Release 5.2.2012.doc

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ X IS

PAGE OF PAGES

1. REQUEST NO.

2012-N-14293

2. DATE ISSUED

04/25/2012

3. REQUISITION/PURCHASE REQUEST NO.

0000HCGE-2012-42360

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

2920 Brandywine Road

Atlanta GA 303415539

6. DELIVERY BY (Date)

5b. FOR INFORMATION CALL (No collect calls)

c. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Submit email copies of proposals to Contract Specialist: Lawrence McCoy, GWG8@cdc.gov (770) 488-2087. Fax Copies are not acceptable.

The government anticipates an award of a Firm Fixed Price (FFP) subject to the terms and conditions as further described in the performance work statement (PWS) and quality assurance surveillance plan (QASP) and the Contractor’s quote No. __________ dated ______________.

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NOTE: Additional provisions and representations

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

c. COUNTY

AREA CODE

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 18 (REV. 6-95)

Previous edition not usable

Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

The following table demonstrates suggested skill labor categories and hours. This table is only an example for the purpose of indicating the initial scope of work and the contractor proposed workload expressed as skill labor categories and number of required hours per period of performance: This table is not a mandatory requirement.

Total

Please complete Section B.

Please list any discount from your list prices or net price: ___________________________

This quantity is only an example and is not intended to be the only possible solution to the requirement. Given the dynamic nature of the mission, the actual workload may vary significantly during the contract period of performance and the contractmay be modified accordingly. The labor categories and number of hours established in the contract may be modified during the period of performance to reflect current mission requirements.

NOTE: No funds are associated with this solicitation. Funds will be obligated upon award.

Section C - Description/Specification/Work Statement (Jul 1999) PERFORMANCE-BASED PERFORMANCE WORK STATEMENT (PBPWS) – Project Work Statement

TITLE: Point of Dispensing Online Design Tool for Public Information and Communication

BACKGROUND AND NEED

The Division of Strategic National Stockpile (DSNS) and Division of State and Local Readiness (DSLR) routinely provides training and technical assistance to state and local project areas using a facilitated, in-person workshops. These include the Public Information and Communication (PIC) course as well as the Mass Antibiotic Dispensing (MAD) and Prep courses.

Part of this training includes having student-attendees design the point of dispensing (POD) layout for POD operations overall and PIC operations in particular (i.e., signage, staff, equipment). This is accomplished using large laminated charts of a simulated POD and indicating the location of tools around and throughout the POD on the diagram.

Such realistic simulations of POD duties are crucial to enable state and local staff better determine areas for improvement. Although this training provides significant value to staff in project areas, it remains difficult to later repeat the exercise activity or share it within the jurisdiction without the charts.

Therefore, the need exists to provide to communications professionals involved in Strategic National Stockpile (SNS) POD planning additional tools to enhance and maintain their skills following the training, in a format they can utilize on their own, outside of a formal training setting.

The DSLR PIC Team already has in place an interactive, online role-playing scenario that enables players to act within a decision-making environment during a public health emergency. This existing tool is the Medical Countermeasure Response Trainer (MCRT).

Of need at this time is a new module within MCRT, an interactive, online, graphic-based platform that will enable PIC planners to virtually build, review, and test various layouts for a POD and to use the results of the testing to enhance their plans.

PURPOSE (Project Objective)

The goal of this project is to provide an online, interactive graphic-based POD design tool for public information officers (PIOs), POD managers, or others involved in the medical countermeasure dispensing components of SNS planning at the state, local, tribal, or territorial level. This Web-based tool will be suitable for leave-behind and refresher training. This project will be referred to as the “MODULE” within this statement of work.

SCOPE OF WORK

· Vendor shall create a Web-based, interactive MODULE that enables the user to virtually design, build, and test the layout of objects used for medical countermeasure dispensing functions within a POD.

· The MODULE shall have 2-D and 3-D on-screen “first-person” views for the user to move and place the objects (e.g., hanging signs on virtual walls within the POD). User must be able to move the view (“camera”) within the 3-D visualization. An avatar (visualization of the player or virtual characters) is not required.

· The MODULE must be compatible for MS Internet Explorer and at least one other commonly used Internet browser program. MODULE must utilize Adobe Flash 3D or comparable technology, and must not require software to be installed on the user’s computer.

· The MODULE must be integrated within the existing MCRT online role-playing scenario and databases.

· The MODULE must not require simultaneous multiplayer action (i.e., MODULE can be used by one person interacting with the computer).

· The MODULE must have at least three types of virtual POD environments available for user customization. These are (a) a small-to-medium-sized POD (e.g., a clinic or small-building setting); (b) a large-sized POD (a gymnasium or community center setting); and (c) a drive-through POD (parking lot setting).

· The MODULE must display interior and exterior (e.g., parking lots) visuals of the virtual POD environments for user customization.

· The MODULE must have an administrator-customizable inventory of virtual POD-suitable items (e.g., blank and pre-filled signs, video stations, tables) within the simulation. Each item must be displayed appropriately with an icon in the 2-D and 3-D views (i.e., in the 3-D view, item must appear as it would in the real world. In the 2-D view, item can appear as an icon specific to that item).

· The MODULE must have a function to enable the player to add text to virtual signs within the POD environment.

· The MODULE must have a function to enable the user to print out the results of the design in 2-D map/floor plan and 3-D views. The MODULE must enable the user to print out a checklist of items used from the inventory.

· Vendor must ensure that the MODULE will contain adequate instructions on how users are to initiate and progress through the virtual POD design.

· Vendor shall ensure an evaluation component of the role player’s actions is built within the MODULE. This component will enable the role player to view and save or print the results (i.e., an after-action report) of their session.

· Vendor shall ensure the MODULE has a user-identification/login component in order for role players/users to create an account for the MODULE, save their location within the design, and logout and return to the same place in the design at a later time.

· The MODULE created by Vendor for this project shall be wholly owned by CDC upon the MODULE’s completion.

Work Breakdown Structure

SHAPE \* MERGEFORMAT

SPECIFIC TASKS TO BE PERFORMED (Technical Requirements)

· Vendor shall meet with PIC subject matter experts (SMEs) from DSLR in order to confer and agree on the scenario outline and role player actions.

· Vendor will develop all data files for the MODULE.

· Vendor will upload and host all data files for the MODULE during and after the time frame specified in the contractual agreement. The cost for hosting the data files will be delineated within the vendor bid. No files will be hosted on CDC servers.

· MODULE must be Internet server-based, and not require installation of the program onto a user’s individual computer. Small “cookie” software for user profile will be permitted for individual computer installation.

· Vendor shall create and provide contract manager with a functional CD-ROM demo of the interactive scenario that does not require Internet access.

· MODULE must be developed with the ability for DSLR SME, in the capacity of MODULE administrator, to make or update content changes to the finished scenario (i.e., message screens, virtual inventory).

· Vendor will update contract manager every two weeks by e-mail or phone, or more often as needed, on the progress of the MODULE’s development prior to launch.

· Vendor must build or customize MODULE to contain CDC- and DSNS-specific language and branding within the scenario as agreed upon by DSLR PIC SMEs and vendor.

· Vendor must include in MODULE a mechanism by which to access and produce usage reports, including number of unique users during various date ranges.

· MODULE must generate a printable certificate of completion for each user who completes a full module in the scenario.

· MODULE must meet all provisions of Section 508 as outlined below.

· Vendor will remediate Medical Countermeasure Response Trainer to meet the Section 508 standards validated by completing the applicable checklists verified by the Project Officer.

· Section 508 of the Rehabilitation Act (29 USC 794d)

· Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) requires Federal agencies to purchase electronic and information technologies (EIT) that meet specific accessibility standards. All final deliverables must comply with applicable Section 508 accessibility standards, and CDC reserves the right to reject deliverables that fail to meet the standards. Remediation of any materials that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the SOW or PWS, shall be the responsibility of the contractor or consultant retained to produce the Web-suitable content or communications material. Regardless of format, all electronic documents - including text, audio or video - must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. The following Section 508 provisions apply to the content or communications material identified in this SOW or PWS:

· 36 CFR 1194.21, .22, .24, .31, and .41.

Documents must be in unlocked form. Acceptance checklists for various file formats are available at http://www.hhs.gov/web/508/index.html

MINIMUM VENDOR QUALIFICATIONS

· Vendor must have a demonstrated history of creating Web-based, server-hosted emergency management or public health multimedia virtual-world scenarios.

· Vendor must have owned- or leased-access to adequate Web servers for this project and demonstrated ability to host Web-based interactive role-playing scenarios.

· Vendor must have programming staff or personnel resources trained in Adobe Flash 3D software or other widely used multimedia-building software.

· Vendor must have an adequate number of staff or personnel resources to complete the project with the deadlines indicated.

· Vendor must have access to adequate hardware and software to complete the project with the deadlines indicated.

Contractor Furnished

All required staffing, supervision, and all other supplies and materials needed to perform the contract.

GOVERNMENT FURNISHED MATERIALS

Subject Matter Experts (SME) from DSLR will provide technical expertise and assistance regarding PIC best practices, DSNS operations, and distribution of DSNS assets.

SMEs from DSLR will provide technical assistance, expertise, and feedback in a timely manner.

DSNS and DSLR will provide CDC-specific graphical elements or electronic artwork for inclusion in scenario.

OTHER REQUIREMENTS

Performance-based Outputs and Standards. See Performance-based Matrix for specific outputs and standards.

Quality of Support

The Contractor shall ensure that all Contractor support personnel are adequately trained, possess the requisite experience, and are otherwise fully qualified to provide the high level of support required by agency prior to being assigned to this task order.

Continuity of Support:

This is a non-personal service, Performance-Based task order; therefore, the Contractor shall have the responsibility for individual personnel management, to include removal and replacement. The Government may require the removal and replacement of personnel as a result of security actions or other reasons, or the removal of personnel that cannot perform the task or display unacceptable conduct. The Contractor shall ensure the contractually required support level is maintained at all times. The contract is for specified skill types/levels and labor hours not for specific individuals. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the specified staffing levels are not maintained, due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall obtain the written approval of the Contracting Officer prior to the employee absence, otherwise, the Contractor shall provide a fully qualified replacement.

These are non-personal service tasks. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor personnel. It is, therefore, in the best interest of the Government to afford both parties a full and complete understanding of their respective obligations.

Contractors are not federal employees, and federal employees may not interact with contractor personnel as if there is an employer-employee relationship. This means that federal employees do not:

Supervise contractor employees:

· Participate in interviewing contractor personnel;

· Review, approve or select resumes for personnel provided by the contractor (unless authorized by the contracting officer);

· Hire, fire or discipline contractor personnel;

· Schedule individual contractor personnel hours;

· Reassign contractor personnel;

· Grant or deny contractor personnel leave requests (but you have the right and obligation to know who and when personnel will be on-site);

· Assess performance or individual contractor personnel;

· Provide performance feedback on individual contractor personnel;

· Provide input for contractor employee annual (or periodic) performance appraisals;

· Provide or discuss contractor employee performance and career development plans;

· Provide training not stipulated in the contract to contractor personnel without coordination with the Contracting Officer and/or Office of General Counsel; and

· Provide rewards or awards unless performance meeting specific criteria and are approved by the Contracting Officer and the OGC.

We contract for services, not for individuals. The companies with whom we contract have processes to deal with personnel issues. Federal employees can forward concerns to the Contracting Officer and/ or Contracting Officer’s Representative who are charged with communicating issues to the contractor.

Only authorized Contracting Officers and purchase card holders may solicit and negotiate services from contractors. The consequences of other individuals soliciting or negotiating services include additional documentation and delays as well as personal liability.

Contractor personnel cannot perform inherently governmental functions. This means that federal employees cannot request or allow contractor personnel to:

· Represent the government;

· Supervise or direct federal employees;

· Determine what supplies/services are to be purchased by the government;

· Negotiate or obligate the government to pay for goods or services;

· Determine federal program priorities, draft strategic plans; and

· Perform other functions involving the exercise of discretion in applying governmental authority or value judgments.

Federal employees must ensure that the work stipulated in the contract is performed in accordance with the terms and conditions of the contract. The contract defines the government’s obligations and the contractor’s responsibilities. Contractors do not have “other duties as assigned.” Federal employees:

· Cannot require, agree, or encourage performance of service outside scope of the contract;

· Cannot request contractor personnel to perform prior to obligation of funding by the contracting officer;

· Cannot perform the contractor’s work/obligations or provide contractor personnel government resources (including other contractor services), training, government owned vehicles, or supplies except as stipulate in the contract;

· Must ensure that hours/services required under the contract are provided;

· Must ensure that the government is billed properly for direct labor; that includes:

· Only for time spent working on direct contract requirements.

· Generally may not authorize contractor employees to bill direct labor for teambuilding or other activities; and

· Not putting contractor employees in position of taking unpaid leave in order to join you and be viewed as part of the team.

Federal employees have a duty to conserve and protect government resources, and must ensure that government furnished property, facilities, and resources are used only for contract performance. Federal employees may not give preferential treatment or endorse any product, service, individual, or company.

Federal employees cannot provide information to contractor employees except as required for contract performance and as authorized to distribute the information.

Contractors must submit FOIA requests for information not necessary for performance set forth in the contract. Only Contracting Officers may release source selection information. Proprietary data being used by the Government may not be shared without the express or implied consent of the owner of the data.

Federal employees cannot allow contractors to use the agency’s name, seal, or acronym in connection with commercial activity unless approval is obtained. Contractor employees may not use government business cards or business cards that state or imply that they are federal employees.

Federal employees can never solicit gifts from contractor employees, and may not accept gifts (anything of value including local transportation) unless an exception to the gift rules applies. Federal employees may not accept contributions to group gifts from contractor employees.

Contractor personnel use of government furnished property (government computers, telephones, etc.) is subject to the terms of the contract. Contractors cannot use GFP for:

· Outside business activities;

· Personal activities; or

· Solicit/fundraising

Contractor personnel are required to identify themselves as contractors when they attend meetings, answer telephones, respond or send emails using a government/military address or work in situations where their actions may be construed as acts of Government officials.

Contractors may not represent the government nor represent themselves as government employees. Contractors may not use government organizational occupational titles.

Federal employees may have professional relationships with contractor personnel, but if you have a close personal relationship (or other financial interest), with t contractor employee, you may not give advice, make recommendations, or make decisions pertaining to the contractor for whom the contractor person works.

Federal employees have a duty to report (promptly and accurately) adverse information about contractor performance. Federal employees must resolve all performance issues through the COR and Contracting Officer. The COR and Contracting Officer have a duty to take appropriate contractual action. Federal employees have a duty to report improper and potentially criminal activity (ies) to the appropriate government office (Office of the Inspector General or OGC) and not to the contractor. Additional questions should be addressed to your OGC.

Given the nature of the task requirements and the working environment, it may be necessary for Government and Contractor personnel to work as a team to accomplish work objectives, share knowledge, and work in a mutually supportive role. This should be accomplished while preserving the non-personal services nature of the task. The operational need to work in concert should be accomplished in a manner consistent with preserving the management responsibilities of the contractor.

Working in a team environment, absent a designated contractor supervisor, may require the Government to provide work direction to contractor personnel. Work direction means a communication to Contractor personnel that directs or approves approaches, documents, presentations, or refinements to work; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instructions to Contractor personnel. Work direction includes requiring analyses and development of administrative related products within the scope of work for the task.

The Contractor is at all times responsible for the quality of contractor personnel work. It is the direct responsibility of the Contractor to perform all tasks normally associated with an employer-employee relationship, e.g., completing time cards, resolving quality of work issues, ensuring high motivation and morale, and resolving Government-identified contractor performance concerns. The physical absence of a Contractor direct line supervisor does not relieve the Contractor of these responsibilities.

To ensure effective and efficient administration of duties, the Contractor personnel need to establish and maintain work procedures that facilitate close and continuous coordination with agency Contracting Officers (CO), Project Officers (PO), and other Program Management (PM) personnel.

In addition, EAPO frequently responds to politically sensitive, high level support requirements with extremely short suspense actions. To function effectively and efficiently as a team member in this environment, the Contractor must ensure personnel provided possess a high degree of subject matter knowledge, skills, and abilities to perform the tasks relating to the objective. The Contractor supervision of Contractor personnel must also reflect the need to sustain a high-performing, highly motivated, and responsive team.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Project Officer) at the destination of the articles, services or documentation.

(End of Clause)

Section F - Deliveries Or Performance

F.1 PERIOD OF PERFORMANCE

(a) Contract: The period of performance of this contract shall not exceed September 30, 2012. The effective date of the contract is shown on the face page of the contract.

(End of Clause)

F.2 Deliverable(s) Schedule (Jul 1999)

The Contractor shall deliver, within the time frames specified, The “TASKS TO BE PERFORMED” listed to the Project Officer at the address shown in Section G, and copies of Item(s) to the Contracting Officer at the address shown on the face page of the contract.

The primary deliverables include:

Schedule of Deliverables and Performance Milestones: Specific deliverables and dates to be accomplished are listed below:

DELIVERABLES

See Deliverables table in addition to written narrative.

· Vendor shall provide the following deliverables and time schedule:

· No later than 10 days following award of the contract, vendor shall host initial planning meeting with DSNS PIC SMEs.

· No later than 45 days following the initial meeting, vendor will submit to DSNS PIC SMEs a high-level description of the scenario for approval.

· No later than 60 days following approval of the scenario, vendor will provide DSNS PIC SME a beta version of the MODULE for testing.

· No later than 10 days following submission of the beta test report by DSNS PIC SME, vendor will submit a final version of the MODULE for inspection and approval by DSNS PIC SME.

DELIVERABLES TABLE

(No Later Than)

Additional deliverables may be added by modification to the contract.

Section G - Contract Administration Data

G.1 CONTRACT REPRESENTATIVE

Contracting Officer (CO) responsible for this contract:

Lawrence R. McCoy

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

Acquisition and Assistance Branch 6

University Center, Colgate Building

2920 Brandywine Road

Atlanta, GA 30341

Telephone Number: 770-488-2087

Project Officer (PO) responsible for this contract:

Bret Atkins

Centers for Disease Control and Prevention (CDC)

Division of State and Local Readiness, Office of Public Health Preparedness and Response, 1600 Clifton Rd. NE, MS-D08

Atlanta, GA 30333

(404) 553-7934

Contracting Officer’s Representative (COR) responsible for this contract:

Bret Atkins

Centers for Disease Control and Prevention (CDC)

Division of State and Local Readiness, Office of Public Health Preparedness and Response, 1600 Clifton Rd. NE, MS-D08

Atlanta, GA 30333

(404) 553-7934

G.2 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause)

G.3 Project Officer

(a) As representatives of the program office, a Project Officer (PO) must ensure that program requirements are clearly defined and must advise the Contracting Officer to help ensure that the contract is designed to meet those requirements. CDC guidance makes a distinction between Project Officers and CORs (Contracting Officer’s Technical Representatives). Project Officers are a PO in the preaward option period and a COR after award, when a separate COR is not designated. The Contracting Officer will provide under separate cover the duties and responsibilities of the COR. This document will be provided to the PO, COR and the Contractor. The PO/COR is not authorized to alter the requirements of this contract without written approval of the Contracting Officer. PO/COR is not authorized to obligate any funds.

(b) Performance of the work hereunder shall be subject to the technical directions of the designated Contracting Officer’s Representative for this contract.

(c) As used herein, technical directions are directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise complete the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

(d) The PO/COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

(e) The Government will provide the Contractor with a copy of the delegation memorandum for the PO/COR. Any changes in PO/COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.4 Contracting Officer’s Representative (COR) (Jul 1999)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

(End of Clause)

G.5 Evaluation of Contractor Performance (Service) (Jan 2000)

(a) Purpose

In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked “Source Selection Information.”

(b) Performance Evaluation Period

The Contractor's performance will be evaluated at least annually.

(c) Evaluators

The performance evaluation will be completed jointly by the Project officer and the Contracting officer.

(d) Performance Evaluation Factors

The contractor's performance will be evaluated in accordance with the attachments listed in Section J titled List of Attachments.

(e) Contractor Review

A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation.

(f) Resolving Disagreements between the Government and the Contractor

Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation.

(g) Release of Contractor Performance Evaluation Information

The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations.

(h) Source Selection Information

Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official.

(i) Retention Period

The agency will retain past performance information (if applicable) for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards.

(End of Clause)

G.6 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract and order number from Page 1 of the contract.

G.7 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention

Financial Management Office (FMO)

P.O. Box 15580

Atlanta, GA 30333

Or – Fax copy to: 404-638-5324

(End of Clause)

G.8 Invoice Submission - part 1 (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 3033

(b) Please do not forget to submit a copy of each invoice directly to the Project Officer and Contracting Officer or Contract Administrator concurrently with submission to the Financial Management Office (FMO). It saves time, postage, and speeds up the payment processing by emailing the invoices to the 3 listed email addresses below:

Financial Management Office (FMO): Email: FMOAPINV@CDC.GOV, Fax: 404-638-5324

Contract Specialist: Lawrence McCoy, Email: GWG8@CDC.GOV, Fax: 770-488-2671 Contracting Officer’s Representative (COR): Bret Atkins, Email: BJA9@cdc.gov, Fax: 404-639-2896

(c) The Contractor is required to submit a copy of each invoice directly to the Project Officer concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and ContractNumber, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c) (1).

(13) DUNS + 4 Number

(End of Clause)

Please note that the prime contractor must contact FMO customer service directly on questions regarding payments (404) 718-8100, 1-800-335-2455, 404-498-4254 (FAX)

Section H - Special Contract Requirements

H.1 FAR 52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Firm Fixed Price performance-based Contract

(End of Clause)

H.2 Prohibition on the Use of Appropriated Funds for Lobbying Activities (Jul 1999)

The contractor is hereby notified of the restrictions on the use of Department of Health and Human Service's funding for lobbying of Federal, State and Local legislative bodies.

Section 1352 of Title 10, United Stated Code (Public Law 101-121, effective 12/23/89), among other things, prohibits a recipient (and their subcontractors) of a Federal contract, grant, loan, or cooperative agreement from using appropriated funds (other than profits from a federal contract) to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions; the awarding of any Federal contract; the making of any Federal grant; the making of any Federal loan; the entering into of any cooperative agreement; or the modification of any Federal contract, grant, loan, or cooperative agreement. For additional information of prohibitions against lobbying activities, see FAR Subpart 3.8 and FAR Clause 52.203-12.

In addition, the current Department of Health and Human Services Appropriations Act provides that no part of any appropriation contained in this Act shall be used, other than for normal and recognized executive-legislative relationships, for publicity or propaganda purposes, for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television, or video presentation designed to support, or defeat legislation pending before the Congress, or any State or Local legislature except in presentation to the Congress, or any State or Local legislative body itself.

The current Department of Health and Human Services Appropriations Act also provides that no part of any appropriation contained in this Act shall be used to pay the salary or expenses of any contract or grant recipient, or agent acting for such recipient, related to any activity designed to influence legislation or appropriations pending before the Congress, or any State or Local legislature.

(End of Clause)

H.5 SOCIOECONOMIC STATUS

Consideration or competition for award of this order will be based on socioeconomic status, i.e. small business, veteran-owned small business, service-disabled veteran-owned small business, HUB Zone small business, women-owned small business, or small disadvantaged business Schedule contractor.

H.6 Privacy Act (Sep 2009)

(a) Notification is hereby given that the Contractor and its employees are subject to criminal penalties for violation of the Privacy Act to the same extent as employees of the Government. The Contractor shall assure that each of its employees knows the prescribed rules of conduct and that each is aware that he or she can be subjected to criminal penalty for violation of the Act. A copy of 45 CFR Part 5b, Privacy Act Regulations, may be obtained at http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=%2Findex.tpl.

(b) The COR is hereby designated as the official who is responsible for monitoring contractor compliance with the Privacy Act.

(c) The Contractor shall follow the Privacy Act guidance as outlined in the Privacy Act of 1974 (5 USC 552a) and Section 308(d) of the Public Health Service Act.

(End of Clause) Section I-1 - Clauses Incorporated By Reference I.1 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov http://farsite.hill.af.mil/

Negotiated Fixed-Price Service Contract

Section I-2 - Clauses Incorporated In Full Text

I.2 FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 days prior to the end of the period of performance [insert the period of time within which the Contracting Officer may exercise the option].

(End of Clause)

I.3 FAR 52.222-50 Combating Trafficking in Persons (Apr 2006)

(a) Definitions. As used in this clause—

“Coercion” means—

(1) Threats of serious harm to or physical restraint against any person;

(2) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or

(3) The abuse or threatened abuse of the legal process.

“Commercial sex act” means any sex act on account of which anything of value is given to or received by any person.

“Debt bondage” means the status or condition of a debtor arising from a pledge by the debtor of his or her personal services or of those of a person under his or her control as a security for debt, if the value of those services as reasonably assessed is not applied toward the liquidation of the debt or the length and…