2012 Contract Terms_

CONTRACT TERMS AND CONDITIONS

for Guinea Pig Blood Cells and Additional Products

SCOPE: To furnish a portion of the normal requirement to cover the quantities ordered by Maine Department of Health and Human Services, Health and Environmental Testing Laboratory of the State of Maine.

CONTRACT PERIOD: This contract issued for a period of one year beginning January 1, 2012 through December 31, 2012.

EXTENSION OF CONTRACT: The Director of the Division of Purchases may with the consent of the Contractor may extend the contract period for additional one year periods beyond the indicated expiration date providing it is in the best interest of the State.

ESTIMATED VALUE: It is estimated that the value of this contract during a one-year period will be $10,000 more or less. It is understood and agreed, however, that any contract issued shall cover only the quantities ordered for delivery during the term of the contract, whether higher or lower than the amount indicated.

PRICE: Prices shall remain firm for the duration of this contract. Any reduction in price may occur anytime during the contract period. The reduced price shall apply on all shipments made on or after the date the reduction price becomes effective.

Prices do not include transportation charges. Freight charges will be at a flat rate of $______ per shipment and refrigeration when required will be at $______ per shipment for the contract term.

AUTOMATIC SHIPMENT: This contract is established with automatic shipments per the quantity requirements listed below or as dictated by HETL. Contractor agrees to ship automatically the amounts indicated with longest possible shelf life of product(s) when shipped.

QUANTITIES: Product quantities for delivery are listed below with frequency.

Note: State can increase or decrease on an “as needed” basis.

Guinea Pig Red Blood Cells 5 ML Every Other Week

DELIVERY: The contractor shall be responsible for the delivery of items in first class condition at the point of delivery, and in accordance with good commercial practice. All shipments should be scheduled to arrive at the State destination in the AM hours so as to allow product to be refrigerated immediately.

PROCUREMENT CARD: With very rare exceptions, State policy requires vendors to accept the State of Maine Procurement Card as a form of payment. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject contracts if Contractors are unwilling to accept this condition. NOTE: Currently the using agency does not use a procurement card as a purchasing tool. This clause is for any possible future use of such card.

INVOICES: Separate invoices are required for each order number. All invoices must reference Delivery Order Number, Contract Number and Vendor Customer Number. Failure to do so could cause lengthy delays of payment of invoices. All invoices should be issued within 30 days of delivery and paid in accordance with the commodity terms and conditions attached to the contract.

TAXES: The State is exempt from the payment of federal excise taxes and state sales taxes. Exemption certificates may be furnished upon request from the Division of Purchases.

REPORT OF PURCHASES: Contractor will be required to furnish the Director of the Division of Purchases with a detailed summary of the total purchases made under any contract issued. This total may be requested yearly or at any time during the contract period.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel immediately if the contractor does not conform to the terms and conditions of the contract.

SOLE CONTACT INFORMATION:

State of Maine, Division of Purchases Attn: Beth Obie, Buyer II 9 State House Station 111 Sewall Street Augusta, Maine 04333-0009

Tel: 207-624-7337 Fax: 207-287-6578

Email: beth.obie@maine.gov" beth.obie@maine.gov