Final Solicitation.docx

PAGES

)SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT NO.

3. SOLICITATION NO.

2010-N-11535

03/31/2010

6. REQUISITION/PURCHASE NO.

00HCVJG1-2010-76940

Centers for Disease Control and Prevention (PGO) Office of Director 2920 Brandywine Road, Rm 3000 Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if (Date) (Hour) ) handcarried, in the depository located in N/A until 2:00 PM EST local time 4/30/2010 CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Leonard M. Mutter

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2638

C. E-MAIL ADDRESS

iwd4@cdc.gov

11. TABLE OF CONTENTS

PAGE(S)

SEC.

SEC.

PAGE(S)

)(x)

DESCRIPTION

(x)

DESCRIPTION

X ( K

REPRESENTATIONS, CERTIFICATIONS, AND

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

)13. DISCOUNT FOR PROMPT PAYMENT

15A.

NAME

AND

ADDRESS

OF

OFFEROR

(Type or Print)

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

18. OFFER DATE

AWARD (To be completed by Government)

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

Centers for Disease Control and Prevention (PGO) Office of Director 2920 Brandywine Road, Rm 3000 Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO) PO Box 15580 404-498-4050

Atlanta, GA 30333-4018

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

Section B - Supplies Or Services And Prices/Costs Base Year:

Not to Exceed:

See (2) on page 4.

Option Year 1:

Not to Exceed:

Option Year 2:

Not to Exceed:

Option Year 3:

Not to Exceed:

Option Year 4:

Not to Exceed:

(2) Line Items 0001 through 0005 shall not exceed $500,000,000.00. The Government intends to issue a multiple-award contract and the aggregate maximum value of all awards shall not to exceed $500,000,000.00.

B.1 Task Order Contract

This is an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract utilizing firm-fixed-pricing (FFP) and Cost Plus Fixed Fee type Task Orders in accordance with Federal Acquisition Regulation (FAR) Part 16.

If an individual task order is a Cost Plus Fixed Fee type task order the Contractor’s proposal for the individual task order shall specify the price for labor, other direct costs, indirect costs and fixed fee to perform the services required of that specific task order.

If an individual task order is a Firm Fixed Price (FFP) task order the Contractor’s proposal for the individual task order shall specify the price for labor, other direct/indirect costs, and profit to perform the services required of that specific task order.

Funds shall be obligated on each individual task order. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer. The Government is not obligated to reimburse the Contractor for costs incurred in excess of the amount negotiated for each individual task order, or for costs that are specifically identified in this contract as being unallowable.

The Contractor shall not commence work until a task order or other notification for a specific assignment is issued by the Contracting Officer. If mailed, a task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or electronically.

The Contracting Officer is the only person authorized to request work plans or issue task orders under this contract. The Government is not obligated to reimburse the Contractor for cost incurred before issuance of a task order or other notification by the Contracting Officer.

B.2 Minimum Guarantee

The master ID/IQ contracts have a guaranteed minimum of $10,000.00 each for the base year only. There are no guaranteed minimums applicable to the Option Periods. In the event that during the base year of the contract the Contractor receives obligations of less than this minimum, the Government will reimburse the Contractor for the difference between the actual obligations and the guaranteed minimum.

B.3 Maximum Program Value

The maximum dollar value of the collective three awards which includes the base period and each of the option periods is $500,000,000.00. In no event will the sum of the base period and each option period exceed the maximum of $500,000,000.00. If the Government's requirements for services set forth in the solicitation do not result in orders in the amounts described as “maximum," the event shall not constitute the basis for an equitable price adjustment under this contract.

B.4 Ordering of Services

Orders for services shall be placed through the issuance of individually negotiated task orders in accordance with the clauses set forth in Section H.10 “Issuance of Task Orders”, I.2 “Ordering”, and I.3 “Ordering Limitations”.

2010-N-11535 – Technical Assistance

Section C – Description/Specification/Work Statement

BACKGROUND and NEED CDC’s mission is to promote the health and quality of life of people by preventing and controlling disease, injury, and disability. CDC through its newly created Center for Global Health is in a position to bring its scientific expertise and credibility to the U.S. Global Health Initiative: “to protect the health of our people, while saving lives, reducing suffering, and supporting the health and dignity of people everywhere.” The key elements of CDC’s global health strategy are:

· Assist Ministries of Health to plan, effectively manage, and evaluate health programs;

· Achieve goals adopted by USG programs and international organizations to improve health, including disease eradication and elimination targets;

· Expand CDC’s global health programs that focus on the leading causes of mortality, morbidity and disability, especially chronic disease and injuries;

· Generate and apply new knowledge to achieve health goals; and

· Strengthen health systems and their impact.

As part of this mission, CDC is tasked with implementing programs in international settings, primarily in developing countries. To reach these goals HHS/CDC focuses on the following major program areas: HIV/AIDS, Malaria, Global Immunizations, Influenza, Global Disease Detection, Safe Water, Injury & Violence, Birth Defects & Developmental Disability, Field Epidemiology and Laboratory Training, Sustainable Management Development, Reproductive Health, Workforce and Career Development, and Global Preparedness & Program Coordination.

CDC currently supports activities in 73 countries and regional programs including: Afghanistan, Angola, Bangladesh, Benin, Bolivia, Botswana, Brazil, Burkina Faso, Cambodia, Cameroon, Central African Republic, China, Colombia, Cote d’Ivoire, Democratic Republic of the Congo, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Ghana, Guatemala, Guyana, Haiti, Honduras, India, Indonesia, Iraq, Jamaica, Jordan, Kazakhstan, Kenya, Korea, Laos, Lesotho, Liberia, Madagascar, Malawi, Malaysia, Mali, Mexico, Morocco, Mozambique, Namibia, Nepal, Nicaragua, Niger, Nigeria, Pakistan, Panama, Papa New Guinea, Paraguay, Peru, Philippines, Republic of Georgia, Russia, Rwanda, Senegal, Sierra Leone, Somalia, South Africa, Sudan, Suriname, Swaziland, Tanzania, Thailand, Uganda, Ukraine, Vietnam, Yemen, Zambia, Zimbabwe, Asia Regional, Caribbean Regional, Central America Regional, and Central Asia Regional. The intent of this contract is to cover activities to be conducted in the above listed countries and all other countries that may be added to the CDC international portfolio in the future. To fulfill its mission CDC often necessitates seeking outside expertise and technical assistance. This contractor support and technical expertise is also critical to the achievement of the overall efforts and requirements of the CDC global health activities.

1. PERFORMANCE WORK STATEMENT

This contract provides a mechanism to acquire services to support various technical and operational activities to be performed in support of international activities. It is anticipated that several task orders may be awarded for work in different countries requiring performance concurrently. The Contractor is advised that it is not possible to determine the precise types or amounts of services, supplies and/or equipment that will be ordered during the term of the contract. Technical Assistance tasks to be performed are in three tasks: Business Services, Training, and Specific Program Activities. The scope is inclusive of all program areas covered under CDC global health activities and any technical assistance that may be necessary to carry out program objectives. The Government will make every effort to give the Contractor advance notice of requirements, but the services for which this contract will be used could address an immediate need with a quick turn around time for proposal, award and performance. The Contractor shall be obligated to perform within the minimum and maximum order limitations set forth in clauses 52.216-19, Order Limitations. Services to be performed shall be non-personal and not inherently governmental.

2. TECHNICAL REQUIREMENTS

The Contractor shall provide technical assistance and services support to various international government organizations, community organizations, private businesses, small local organizations and CDC field offices in international locations. These services will support requirements as specified in the individual task orders. The Contractor shall provide personnel, facilities, supplies, equipment and services for performance of the task orders. Tasks to be performed are: Business Services, Training and Specific Program Activities.

TASK #1: Business Services

CDC is working with many international government agencies and small local organizations in the portfolio of CDC global health countries. Included in the HHS/CDC goal and mission is to build capacity and sustainability within these organizations. There have been areas identified within the business services (may include finance, grants, procurement, records management, etc.) of the organizations where technical assistance is required in an effort to build those capacities. Assistance may include but is not limited to: 1) developing and delivering training and coaching on business services, 2) developing/validating/evaluating organizational systems, or 3) developing of assessment tools for measuring organization systems and levels of organization development in the following technical areas:

· Organizational leadership development support – training, support systems and resources, and other appropriate development activities for senior management teams

· Financial management systems – budgeting, accounting and record keeping, purchasing and procurement systems, payroll management, payment and invoicing systems, cash control, banking and cash flow management, cost containment strategies, management of inventory and fixed assets, audit systems, managerial oversight

· Human resource management systems – policies, recruitment, personnel record systems, performance management systems, appraisal systems, supervision, clinical mentoring and workforce development

· Grants management – ability to register for, apply for, administer and report according to United States Government (USG) assistance awards and procurement requirements, pre-award surveys, grant audit resolution, broad internal control and review of specific concerns with grant management issues, evaluation of grantee’s current level of management capability, grantee understanding of applicable laws, policies and directives

· Sub-grants and sub-contracts – ability to enter into sub-agreements and/or subcontracts following an open and fair (transparent) legal process. Understanding the USGs policies and procedures for entering into such sub-agreements

· Commodities, equipment logistics and facilities management systems, grants related property management systems

· Strategic resource development – processes and systems for developing the organization resource base, including a combination of international partner funding, private funding, host government budget allocations and other diversified fundraising activities

· Monitoring and Evaluation and Quality Management Systems (QMS) – management and health information systems, including clinical standards of care and continuous quality improvement systems, organizational quality management systems, internal supervision and site visits

· Technical Support for site service level infrastructure renovation and development, buildings, power systems (solar/electric), ventilation, safe water, confidentiality areas in clinics, patient flow in clinics

· Policy support – assist host governments and advocacy organizations in strengthening and enforcement of health policies with the goal of improving overall health systems and health outcomes

· Protocol Development – assist organizations and local governments with the development of protocols, protocol reviews and approvals through the required stages within HHS/CDC.

· Documentation and systems development – assess documents for human resources, procurement, budget, as required by CDC and USG policy, recommend improvements, recommendations on electronic file systems, documentation storage for archives and active files, drafting procedures and training manual on data record systems, train staff in management of records system

TASK #2: Training

Many of the international government agencies and local partners require training in order to build capacity and sustainability within the organization. Additionally, technical assistance is needed to develop, train and implement training requirements as well as instruction on train-the-trainer competencies. Tasks in this area may include:

· Training support for efforts to assist in the building of in-country competencies in health systems strengthening thinking, strategic planning, evaluations and other program areas.

· Advise and assist with the provision of training and ongoing re-training of health officials, as indicated by need, mission and goals.

· Training materials and programs to provide patient education.

· Training requests may include the development, implementation of training that covers various programmatic needs and populations (e.g.: adults, infants, children, pregnant women, high risk groups, etc.) and may include training of public health, facility-based and community based service providers.

· Other training areas as specified by the partner or CDC.

TASK #3: Program Activities

HHS/CDC is developing the technical capacity of international government agencies and local partners as well as the institutional capacity of these partners to manage the programmatic and fiscal requirements for their respective program areas with a goal of transitioning services to these partners. Technical assistance in program activities is required to reach these goals and to build increased local ownership, sustainability and cost efficiencies. Tasks in this area may include:

· Assistance in planning, conducting and evaluating programs and program activities;

· Technical assistance in the program function areas of CDC global health activities;

· Perform evaluations and analysis of data;

· Develop program quality assurance, quality improvement, and quality of care standards;

· Evaluate the effectiveness of national, district level and facility-based systems to select, procure, store, track, and distribute essential drugs;

· Review, update or develop clinical guidelines, training materials, job aids, program reports, and evaluating other support labs and services;

· Support program evaluations using qualitative and quantitative techniques, to assess the impact of programs and interventions on specific populations, the broader health system and overall health outcomes of adults and children;

· Support for documenting, evaluating and disseminating best practices for quality health-related service provision in the community and health systems;

· Assist host government and advocacy organizations in strengthening health policies and the enforcement of health policies with the goal of improving overall health systems and health outcomes.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.2 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Contracting Officer's Technical Representative ) at the destination of the articles, services or documentation.

(End of Clause)

Section F - Deliveries Or Performance

F.1 Deliverable(s) Schedule (Jul 1999)

The Contractor shall deliver to the Contracting Officer's Technical Representative (COTR) and Contracting Officer any reports or deliverables as may be specified in the individual task orders within the time frames specified.

(End of Clause)

F.2 Period of Performance (Task/Delivery Order Contracts)

(a) Contract: The period of performance of this contract shall be a base period of twelve (12) months from the effective date of the contract and four (4) one year option periods. The effective date of the contract will be the date of award.

(b) Task Orders: The time for completion for each task shall be determined on each individual task order. Task/delivery orders under this contract may be awarded by the Contracting Officer at any time within the contract period.

F.3 Place(s) of Performance

Place(s) of performance will be identified on each individual task order. The place(s) of performance could be either at the contractor’s facility or in one of the countries identified below. The Center for Global Health (CGO) currently supports activities in 73 countries and regional programs including: Afghanistan, Angola, Bangladesh, Benin, Bolivia, Botswana, Brazil, Burkina Faso, Cambodia, Cameroon, Central African Republic, China, Colombia, Cote d’Ivoire, Democratic Republic of the Congo, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Ghana, Guatemala, Guyana, Haiti, Honduras, India, Indonesia, Iraq, Jamaica, Jordan, Kazakhstan, Kenya, Korea, Laos, Lesotho, Liberia, Madagascar, Malawi, Malaysia, Mali, Mexico, Morocco, Mozambique, Namibia, Nepal, Nicaragua, Niger, Nigeria, Pakistan, Panama, Papa New Guinea, Paraguay, Peru, Philippines, Republic of Georgia, Russia, Rwanda, Senegal, Sierra Leone, Somalia, South Africa, Sudan, Suriname, Swaziland, Tanzania, Thailand, Uganda, Ukraine, Vietnam, Yemen, Zambia, Zimbabwe, Asia Regional, Caribbean Regional, Central America Regional, and Central Asia Regional. The intent of this contract is to cover activities to be conducted in the above listed countries and all other countries that may be added to the CDC international portfolio in the future.

Section G - Contract Administration Data

G.1 Contracting Officer's Technical Representative (Jul 1999)

Performance of the work hereunder shall be subject to the technical directions of the designated Contracting Officer's Technical Representative for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government Contracting Officer's Technical Representative is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the Contracting Officer's Technical Representative. Any changes in Contracting Officer's Technical Representative delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

(End of Clause)

G.2 Reimbursement of Cost (Apr 2000)

(a) For the performance of this contract, the Government shall reimburse the Contractor the cost determined by the Contracting Officer to be allowable (hereinafter referred to as allowable cost) in accordance with the clause entitled Allowable Cost and Payment in Section I, Contract Clauses. Examples of allowable costs include, but are not limited to, the following:

(1) All direct materials and supplies which are used in the performing of the work provided for under the contract, including those purchased for subcontracts and purchase orders.

(2) All direct labor, including supervisory, that is properly chargeable directly to the contract, plus fringe benefits.

(3) All other items of cost budgeted for and accepted in the negotiation of this basic contract or modifications thereto.

(4) Special expenditures which, upon request from the Contractor, the Contracting Officer approves as being an allowable cost under this contract, such as purchase or lease of office furniture or equipment, etc.

(5) All travel costs plus per diem or actual subsistence for personnel while in an actual travel status in direct performance of the work and services required under this contract. These costs will be in accordance with the Contractor’s policy and subject to the following:

(i) Air travel shall be by the most direct route using “air coach” or “air tourist” (less than first class) unless it is clearly unreasonable or impractical (e.g., not available for reasons other than avoidable delay in making reservations, would require circuitous routing or entail additional expense offsetting the savings on fare, or would not make necessary connections).

(ii) Rail travel shall be by the most direct route, first class with lower berth or nearest equivalent.

(iii) Costs incurred for lodging, meals, and incidental expenses shall be considered reasonable and allowable to the extent that they do not exceed on a daily basis the per diem rates set forth in the Federal Travel Regulation (FTR).

(iv) Travel via privately owned automobile shall be reimbursed at not more than the current General Services Administration (GSA) FTR established mileage rate.

(b) Except as stated herein, the Contractor shall not incur costs unless the prior written authorization of the Contracting Officer has been obtained. When costs are incurred without such prior authorization, with the intent of claiming reimbursement as direct costs, it shall be at the contractor’s risk.

(End of Clause)

G.3 Negotiated Indirect Cost Rates (Feb 2000)

(a) Notwithstanding the provisions of the clause entitled Allowable Cost and Payment in Section I, Contract Clauses, allowable indirect costs under this contract shall be determined by applying the following negotiated indirect rates to the bases specified below:

Bases: (1)

(b) The above rates are provisional billing rates only and shall apply from the date of award until such time as the contract is amended. Any modification to change the above rates will also state the effective period covered for the new rates.

(End of Clause)

G.4 Applicable Service Contract Act Wages (Jul 1999)

The attached (J.8) Wage Determination, No. 05-2133, dated 06/11/2009, for the Atlanta, Georgia metropolitan area, specifies hourly rates of wages that shall be paid to employees performing work required under this contract in Atlanta, GA. These rates have been determined by the Secretary of Labor in accordance with the provisions of the Service Contract Act of 1965, as amended (See FAR 52.222-41, incorporated by reference in Section I). Wage Determinations for other locations will be added as those locations are identified.

(End of Clause)

G.5 Evaluation of Contractor Performance (Service) (Jan 2000)

(a) Purpose

In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked “Source Selection Information.”

(b) Performance Evaluation Period

The Contractor's performance will be evaluated at least annually.

(c) Evaluators

The performance evaluation will be completed jointly by the Contracting Officer's Technical Representative and the Contracting officer.

(d) Performance Evaluation Factors

The contractor's performance will be evaluated in accordance with the attachment listed in Section J titled Performance Evaluation Report.

(e) Contractor Review

A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation.

(f) Resolving Disagreements Between the Government and the Contractor

Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation.

(g) Release of Contractor Performance Evaluation Information

The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations.

(h) Source Selection Information

Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official.

(i) Retention Period

The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards.

(End of Clause)

G.6 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.7 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

(End of Clause)

G.8 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or – Fax copy to: 404-638-5342

(End of Clause)

G.9 Electronic Subcontracting Reporting System (eSRS) (Dec 2005)

The contractor shall register with the Electronic Subcontracts Reporting System (eSRS) for the submission of its Individual Subcontract Report (SF 294) and the Annual Summary Reports (SF 295). Before registering in eSRS, the contractor information must be correct in Central Contractor Registration database. The eSRS is a world wide web-based application available at: http://www.esrs.gov. The eSRS website provides training and instruction for data submission.

(End of Clause)

G.10 CDCAG001 Invoice Submission - Part 1 (Mar 2006) - Firm Fixed Price Task Orders

(a) The Contractor shall submit the original contract invoice/voucher to the Financial Management Office (FMO) as shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 3033

Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324 Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

(c) The Contractor is |X|, is not |_| required to submit a copy of each invoice directly to the Contracting Officer's Technical Representative concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c) (1).

(13) DUNS + 4 Number

(End of Clause)

G.11 CDCAG011 Voucher/Invoice Submission – Cost Task Orders (Mar 2006)

(a) Contractor voucher requests for reimbursement shall conform to the form, format, and content requirements of the Billing Instructions for Negotiated Cost Type Contracts, made a part of the contract in attachment Section J.9, as may be supplemented by specific instructions of the Contracting Officer.

(b) The Contractor shall submit the original contract invoice/voucher the address shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333

Or – The Contractor may submit the original invoice/voucher or progress payment via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(c) The contractor shall submit 2 copies of the invoice/voucher or progress payment to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

(d) The Contractor is _X_, is not___ required to provide a copy of each voucher requests for reimbursement to the Project Officer (or to the Task Order Project Officer or Technical Monitor if this is a task order contract).

In accordance with 5 CFR part 1315 (Prompt Payment), CDC’s Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

1. Total Amount of Invoice

1. Name, title and telephone number of person to be notified in the event of a defective invoice

1. Payment Address, if different from the information above

(13) DUNS + 4 Numbers

(f) The Contractor shall, in addition to the above requirements, submit a detailed breakout of costs as supporting backup and shall place the following signed Contractor Certification on each invoice/voucher submitted under this contract:

I certify that this voucher reflects (fill in Contractor’s name) request for reimbursement of allowable and allocable costs incurred in specific performance of work authorized under Contract (fill in contract number)/Task (fill-in task order number, if applicable), and that these costs are true and accurate to the best of my knowledge and belief.

(Original Signature of Authorized Official)

Typed Name and Title of Signatory

Section H - Special Contract Requirements H.1 HHSAR 352.270-5 Key Personnel (Jan 2006)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government.

(End of clause)

H.2 HHSAR 352.333-7001 Choice of Law (Overseas)

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

(End of Clause)

H.3 Security Clearance Requirements (Jul 1999)

(a) Definitions.

“Employees” means both contractor and subcontractor employees unless otherwise noted:

The phrase “CDC owned or leased facilities” includes ATSDR, NIOSH/PRC/Pittsburgh, Pa.; NIOSH/Morgantown, W.V.; NIOSH/SRC/Spokane, Wa.; NIOSH/Cincinnati, Ohio; NCHS/Research Triangle Park, N.C.; NCHS/Hyattsville, Md. NCID/Fort Collins, Colorado; NCID/Anchorage, Alaska, and NCID/San Juan, Puerto Rico.

(b) General

All contract employees who will be performing work under this contract on-site (i.e., in a CDC owned or leased facility) for a period exceeding 90 days in duration (45 days if employee is designated to work in Building 10, 15, or 17 at 1600 Clifton Road, Atlanta, GA, or at CDC’s Lawrenceville, GA facility) shall receive a favorable suitability determination prior to reporting to work at an on-site facility. Any contract employee, who cannot obtain a favorable suitability determination, will not be permitted to work at an on-site facility (see paragraph B below on temporary determinations.)

The Contractor shall be responsible for managing its workforce to ensure that sufficient contract employees who meet all suitability requirements are available to perform the duties required under the contract. New or replacement contract employees must have previously received a favorable suitability determination in sufficient time to perform work at an on-site facility under the contract. If it has been over one (1) year since a contract employee has worked in a position on a Federal contract for which a security clearance was required, a new National Agency Check and Inquiry (NACI) must be obtained.

(c) Temporary Determinations/Clearances

The Contracting Officer may, as appropriate, authorize and grant temporary suitability determinations to contract employees. However, the granting of a temporary determination shall not be considered as assurance that full clearance will follow. The granting of a temporary determination shall not prevent, preclude or bar the withdrawal or termination of any temporary determination. Prior to the Government's issuance of a temporary determination, the Contractor shall obtain and provide to the Contracting Officer a state-wide criminal records check for all on-site contract employees. The Contractor shall also obtain and provide to the Contracting Officer a state-wide motor vehicle violations check for any contract employee required to operate a motor vehicle as part of their duties under the contract at an on-site facility. All criminal record checks and motor vehicle violation checks shall cover a twelve (12) month period beginning twelve (12) months prior to the date of the contract award. Criminal record checks and motor vehicle violation checks may be obtained through local state, county or city law enforcement agencies at contract employee’s place of residence. Where state-wide criminal record and motor vehicle violation systems are not available, county-wide or city-wide checks may be substituted. All substitutions shall be certified by the law enforcement agency that a state-wide criminal record system is not available.

(d) Required Information for NACI Clearance:

Unless otherwise specified, the Contractor shall submit the completed forms specified below to the appropriate office as directed by the Contracting Officer not later then 5 calendar days from the effective date of the contract. Items (1) through (6) must be completed by contract employees who require access to on-site facilities in the performance of the contract. Additionally, the contractor shall furnish, on a monthly basis, item (7) (if the information requested in Item (7) is provided as part of the Contractor’s standard invoice, no additional submission is required). The Government will furnish the necessary forms to the Contractor.

(1) two (2) completed Forms FD-258, "FBI Fingerprint Charts"***

(2) one (1) completed Standard Form 85, "Questionnaire for Non-Sensitive Positions"

(3) one (1) completed "Declaration for Enrollment"

(4) one (1) resume or curriculum vitae or completed job application form

(5) one (1) copy of the state-wide criminal records check

(6) one (1) copy of the motor vehicle violations check (when applicable)

(7) a complete listing of all current Contractor and Subcontractor on-site employees by name, work location and employer.

*** The CDC, Human Resource Management Offices (HRMO) have the necessary equipment to complete fingerprint charts (FD-258). The Contractor may contact the Contracting Officer for arrangements regarding utilization of the HRMO fingerprinting equipment. The fingerprint charts may also be completed through a local state, county or city law enforcement agency at the employee's place of residence.

Using the required information specified above, a National Agency Check and Inquiry (NACI) will be processed by the CDC through the Office of Personnel Management and the Federal Bureau of Investigations (OPM/FBI) on each contract employee who will be performing duties on-site.

(d) Removal of Contractor Employees

The Contracting Officer may request the Contractor to immediately remove any contract employee from the on-site facility who has failed to receive a suitability determination and whose continued employment is deemed contrary to the public interest, inconsistent with the best interests of security, or is identified as a potential threat to the health, safety, security, general well being or operational mission of the on-site facility and its population. The Contracting Officer may also request the Contractor to immediately remove any contract employee from the on-site facility should it be determined that the individuals are being assigned to duty who have been disqualified for suitability reasons, or who are found to be unfit for performing duties during their tour(s) of duty. Contract employees who are requested to be removed from the on-site facility are required to leave the work site immediately.

The Contracting Officer will make all determinations regarding the removal of any contract employee from the on-site facility, except under certain conditions. When a Contracting Officer is not available, either during the day or after normal business hours, or in situations where a delay would not be in the best interest of the Government, or a potential threat to the health, safety, security, general well being or operational mission of the facility and its population, the Contracting Officer's Technical Representative will have the authority to direct immediate removal of the contractor employee from the on-site facility. The Contracting Officer shall subsequently provide the official notification to the Contractor for removal of a contract employee from the CDC facility. When removal is directed due to a non-suitability determination as a result of the NACI, no further information will be provided. If removal is directed for other reasons relating to specific conduct of the employee during performance of the work, the Contracting Officer’s official notification will provide information as to these reasons.

(e) Identification Badges/Cardkey Access:

(1) Identification Badges:

The Contractor shall require each contract employee who has been authorized unescorted access to an on-site facility, either through the temporary clearance process or the formal NACI process, to display an identification badge as required and furnished by the CDC. The Contractor shall submit to the Contracting Officer's Technical Representative a completed Identification Badge Request Form (CDC Form 0.1137) for each contract employee who has been authorized unescorted access to an on-site facility.