201001 Hood JA 2020_20_Redacted.pdf

Control No: MICC 2020-20 Contractor: Systems Program/Equipment: A2DSG

Version – March 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS – SOLE SOURCE JUSTIFICATION AND APPROVAL

Program/Equipment: White Sands Missile Range Center of Countermeasures (CCM) requires the Integration of the Advanced Architecture Desktop Signal Generator (A2DSG) into the High Power Portable Range Threat Simulator (HPRTS)

Authority: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpart 13.5.

Amount: $1.46M

Prepared by: DSN:

Contract Specialist Date: 30 June 2020 Email: il

Contracting Officer: DSN:

Contracting Officer Date: 30 June 2020 Email: il

Technical: DSN:

Supervisory Electronics Engineer Date: 30 June 2020 Email:

Requirements: DSN:

Resource Management Officer Date: 30 June 2020 Email: a il

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition:

Program Manager:

DSN:

____ __ Date: See Digital Signature

Small Business Specialist, Small Business Program:

___ _ Date: See Digital Signature

Date 0'

D

Interim Director, MICC-Fort Hood:

_______ __ Date: See Digital Signature

Assistant Director, Small Business Program:

Date: See Digital Signature

MICC Office of Counsel:

__ ___ Date: See Digital Signature

Date 0'

Date: '00'

FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items Sole Source Justification And Approval

1. Contracting Activity: U.S. Army Mission and Installation Contracting Command - Fort Hood (MICC-FH), 36000 Darnall Loop, Room 1300B, Fort Hood, TX 76544-5095

2. Description of Action: White Sands Missile Range (WSMR) Center of Countermeasures (CCM) requests a Firm-Fixed-Price (FFP) noncompetitive contract with Systems, 124 Industry Lane, Hunt Valley, Maryland 21030. The Government projects award by 31 July 2020. Research, Development, Test & Evaluation (RDTE&E) funds will be used. An acquisition plan is not required because this procurement does not meet the threshold in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 207.103(d)(i)(B).

3. Description of Supplies/Services: This requirement is for the improvement of the existing High Power Range Threat Simulator (HPRTS) with the replacement of the current signal generator system, Model 527, with the Advance Architecture Desktop Signal Generator (A2DSG) system, all manufactured by Systems. CCM uses simulator files provided by the U.S. Navy’s Electronic Combat Simulation and Evaluation Laboratories (ECSEL) which is a Government entity using the System’s Advanced Architecture Phase, Amplitude, and Timing Simulator (A2PATS) which require a translation process with the Model 527. The upgrade to the A2DSG will allow simulator files from the A2PATS to be run directly on the signal generator. CCM requires the upgrade of the signal generator in the HPRTS in order to simulate higher fidelity signal generation capability, files, and the usage of validated signal libraries to support the Warfighter with their mission requirements. CCM receives on average 5-10 requests a year to support warfighter training exercises. The existing Model 527 is not capable of emitting the new high fidelity threat radar signals. The requirement includes services of program and configuration management, design, engineering, assembly, integration, testing, acceptance, and delivery of the A2DSG into the HPRTS.

Period of Performance: 31 July 2020 through 30 July 2021 Total Value: $1.46M

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C.

1901 as implemented by FAR Subpart 13.5: Other: Only one source reasonably available

5. Reason for Authority Cited: Based on the proprietary nature of this requirement it has been determined through the market that the requirement is specific to Systems and cannot be fulfilled by any other current capabilities.

a. Background: CCM provides various DoD evaluation, test, and training support for military units. CCM has an existing HPRTS acquired in 2014 by the Naval Research Laboratory Department from Systems. The Systems Lab Model 527 was added in 2018 as the signal generator. Systems is the original equipment manufacturer (OEM) and has proprietary rights to the equipment discussed. Therefore, only Systems would have the ability to integrate the A2DSG signal generator into HPRTS.

b. Alternatives.

1) The first alternative would be to conduct a competitive acquisition. This is not acceptable because alternate contractors would need to develop a waveform generator that is capable of directly inputting A2PATS threat simulation files into the HPRTS system. The contractor would have to research and develop expertise in CCM’s HPRTS system and in ECSEL A2PATS system and then manufacture and integrate their solution into the HPRTS system. This would not be able to be accomplished within the timeframe needed to support CCM’s test schedule requirement (4QFY20/1QFY21) due to the lack of preexisting knowledge into the two separate systems (HPRTS & A2PATS) and the production lead time of 9 to 12 months.

2) The second alternative is to use in-house resources. CCM is unable to upgrade the HPRTS system in-house to meet the Warfighter’s requirements because it does not have the expertise and resources available to design, develop, and integrate a signal generator that is compatible with the ECSEL signature files in a timely manner.

Therefore, this alternative is not acceptable.

3) The only feasible alternative is to establish a noncompetitive contract with Systems to provide the integration of the A2DSG into the HPRTS.

Systems has the knowledge, expertise, and resources to complete this requirement in the timeframe that is required by the Government. This alternative is principally beneficial to the Government as any attempt to compete this requirement would result in unreasonable delays as other competitors work to develop this highly specialized technology. Consequently, these delays would likely result in a substantial duplication of costs to the Government that would not be offset by a theoretically lower price after competition.

c. Impact if Not Approved: If the acquisition and integration of the System

A2DSG is not approved, CCM will not be able to adequately support the testing and training of the Warfighter with the HPRTS system. There is a risk that the Warfighter will deploy without receiving the appropriate training, which can put their safety at risk, risk damaging their platforms, and jeopardize their missions. Adequately training the Warfighter is critical in ensuring DoD can execute their mission, and CCM supports the DoD mission by operating the HPRTS system during Test and Evaluation and training events.

6. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.201 and any bids or proposals received shall be considered. In an effort to increase competition a sources sought notice was posted to solicit competition, see details in paragraph (a) below:

a. Effective Competition: In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d), a sources sought notice was posted to the Federal Business Opportunities (FBO) website on 11 February 2019 for ten days and resulted in one response from an interested source. The Government requested a capability statement to determine technical capability. Preliminary technical information submitted by Information Systems Laboratories, Incorporated (ISL, Inc.) was reviewed and found not technically acceptable. Due to the nature of this requirement, it is anticipated no other source will have the ability to provide the services and supplies to meet CCM needs.

b. Subcontracting Competition: is classified as a Large Business under the selected North American Industry Classification System (NAICS) 541512-Computer Systems Design. Therefore, a subcontracting plan was requested as required by FAR 19.705-2. However, the subcontracting plan p by was reviewed by the Small Business Specialist and found unacceptable. It was deter will not offer sufficient subcontracting opportunities. A Determination and Findings (D&F), stating that no subcontracting possibilities are available and a subcontracting plan will not be required, is located in the Paperless Contracting Files (PCF), signed by both the Contracting Officer and Branch Chief.

7. Actions to Increase Competition: This acquisition will be synopsized at beta.SAM.gov as a sole source notice in accordance with (IAW) FAR 5.201. If other sources express interest as a result of the synopsis or other action, they will be listed in the official contract file, and the Contracting Officer may change the acquisition strategy based on the relevance of comments and time constraints. Due to reasons indicated above in paragraph 5, Systems is the only firm that can realistically perform the required services. As stated in paragraph 6 above, the sources sought notice posted on the FBO website did not identify any other viable sources that could perform this requirement.

8. Market Research: Based on the market research conducted from 5 February 2019 through 3 April 2020, historical contract information, and the sources sought synopsis (SSS) results, there is only one available source under NAICS 541512 that is capable of providing the supply and service for this acquisition. This highly specialized supply and service requirement is available only from one source for services described above for the time period requested. Systems is the original equipment manufacturer of the HPRTS and only Systems would have the ability to integrate the A2DSG signal generator into HPRTS in a timely and efficient manner. The A2DSG meets the definition of commercial items set forth in FAR Part 2.101. Awarding to any other source would impact the CCM test and evaluation ability to meet the critical mission and services.

8. Market Research: Based on the market research conducted from 5 February 2019 through 3 April 2020, historical contract information, and the sources sought synopsis (SSS) results, there is only one available source under NAICS 541330 that is capable of providing the supply and service for this acquisition. This highly specialized supply and service requirement is available only from one source for services described above for the time period requested. Systems is the original equipment manufacturer of the HPRTS and only Systems would have the ability to integrate the A2DSG signal generator into HPRTS in a timely and efficient manner. The A2DSG meets the definition of commercial items set forth in FAR Part 2.101. Awarding to any other source would impact the CCM test and evaluation ability to meet the critical mission and services.

b. Subcontracting Competition: is classified as a Large Business under the selected North American Industry Classification System (NAICS) 541330-Engineering Services. Therefore, a subcontracting plan was requested as required by FAR 19.705-2.

However, the subcontracting plan provided by w ed by the Small Business Specialist and found unacceptable. It was determined t offer sufficient subcontracting opportunities. A Determination and Findings (D&F), stating that no subcontracting possibilities are available and a subcontracting plan will not be required, is located in the Paperless Contracting Files (PCF), signed by both the Contracting Officer and Branch Chief.

9. Interested Sources: On 2 October 2019, the Government received an e-mail to the previous sources sought notice posted on FBO. The Government requested a capability statement to determine if competition could be established. ISL, Inc. provided a capability statement on 9 October 2019 that was sent for a technical review. ISL capabilities did not meet the requirements in the Statement of Work (SOW). ISL’s presentation consisted more of a modeling and simulation (M&S) tool that is used in a laboratory environment. The upgraded HPRTS RSS A2DSG is needed in an open air environment for flight testing. Attempting to implement ISL capability would not be feasible and cost effective, due to having to convert their modeling and simulation tools into the CCM open air flight test system HPRTS. Also, ISL M&S capability is not compatible to the Navy’s ECSEL laboratory simulator files, which is what the HPRTS system uses to emit and therefore creates additional cost to the Government to attempt to convert to the ECSEL simulation file structure and format. To date, no other sources have written to express interest in the acquisition.

10. Other Facts: The procurement history is listed below:

Contract Number: W91151-18-P-0044 Awarded Contractor: Systems Description of Requirement: Radar Signal Simulator (RSS) Method of Procurement: Sole Source Contract Type: Firm Fixed Price; Definitive Contract Delivery Date: 23 May 2018 Total awarded amount: $120,882.00 Number of option Periods: 0 Number of Offerors: 1

Systems produced the original Radar Signal Simulator for the Center’s Portable Range Threat Simulator and High Powered Portable Range Threat Simulator systems. CCM needed to purchase a RSS. is the sole proprietor for these devices.

Contract Number: N00173-11-C-6012 Awarded Contractor: Corporation Description of Requirement: Enhanced EO Sensor Investigations for Persistent Surveillance, Rapid Targeting, and Precision Strike, and Countermeasures for Naval Applications Method of Procurement: Full & Open Competition Contract Type: Cost Plus Fixed Fee; Definitive Contract Period of Performance: 2 August 2011 through 30 July 2017 Total awarded amount: $4,708,371.56 ($39,984,421.44 with all options) Number of option Periods: 4 Number of Offerors: 5

The Contract Specialist contacted the previous contracting office on 22 June 2020. The previous Procuring Contracting Officer had retired, however a Contracting Officer from the office provided the following information: (1) this requirement was solicited for full and open competition; (2) there were five offerors who submitted proposals; (3) Only one offeror was found technically acceptable; and (4) Corporation doing business as Systems was a subcontractor on the requirement.

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

______ Date: See Digital Signature

Supervisory Electronic Engineer

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

________ _ Date: See Digital Signature

Resource Management Officer

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated price to the Government for this contract action will be fair and reasonable. The determination will be made using the following techniques identified at FAR 15.404-1(b) to ensure award will be at a fair and reasonable price; the Contracting Officer will use a comparison of industry price for similar work, “data other than certified cost or pricing”, and the Independent Government Estimate (IGE) will primarily be an analysis of the contractor’s request for quote. As a part of this basis, certified cost or pricing data not will not be required and the following exception applies (FAR 15.403): a commercial item is being acquired.

________________ Date: See Digital Signature

Contracting Officer

Date:

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

__________________ Date: See Digital Signature

Contracting Officer

Date: 2020.07.01 17:54:25 -05'00'

Approval

Based on the foregoing justification, I hereby approve the procurement of A2DSG integration into HPRTS on another than full and open competition basis pursuant to the authority of 41 U.S.C.1901 as implemented by FAR 13. 5. The estimated value of the contract is $1.46 million for a period of performance from 31 July 2020 through 30 July 2021. The approval is subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

SCO

Altern and vocate for Competition U.S. Army Mission and Ins ation Contracting Command, JBSA Fort Sam Houston, TX

Based on the foregoing justification, I hereby approve the procurement of the Advanced Architecture Desktop Signal Generator integration into the High Power Portable Range Threat Simulator on a sole source basis pursuant to the authority of the Simplified Procedures for Certain Commercial Items, 41 U.S.C.1901 as implemented by FAR Subpart 13.5. The estimated value of the contract is $1.46 million for a period of performance from 31 July 2020 through 30 July 2021. The approval is subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

a a a a

SCOTT D. KUKES

Alternate to the Command Advocate for Competition U.S. Army Mission and Installation Contracting Command, JBSA Fort Sam Houston, TX

KUKES.SCOTT.DE

AN.