SOW.docx

CUSTOMS & BORDER PROTECTION

US BORDER PATROL EL PASO SECTOR

STATEMENT OF WORK

Alfalfa Hay and Grass Fiscal Year 2018

Table of Contents

· INTRODUCTION

· DESCRIPTION OF SERVICE

· CONTRACTOR RESPONSIBILITIES

· INSURANCE

· GOVERNMENT PROPERTY

· PAYMENT OF SERVICES

INTRODUCTION

Customs and Border Protection / Office of Border Patrol / El Paso Sector Headquarters is requesting bids for 8000 Bales of Alfalfa Hay and Bermuda Grass, for the LORDSBURG, NM; DEMING, NM; SANTA TERESA, NM; CLINT, TX; Border Patrol Stations. Lordsburg station presently has Twenty three (23) Horses assigned to the horse patrol, Deming station presently has fifteen (15) Horses assigned to the horse patrol, Santa Teresa station presently has Twenty three (23) Horses assigned to the horse patrol. This procurement will be made via a purchase order.

DESCRIPTION OF SERVICE

The El Paso Sector Horse Patrol (ELPSHP) is soliciting a vendor for the supply & delivery of Alfalfa Hay and Bermuda Grass to the designated horse patrol facilities at Lordsburg, NM, Deming, NM, Santa Teresa, NM, Clint, TX. The facilities are located at 26 Pipeline Road, Lordsburg, NM 88045, 3300 J Street, Deming, NM 88030, 1005 Hwy 9, Santa Teresa, NM 88008, 13400 Alameda Ave, Clint TX 79836. Delivery times will be approx. 0700 hrs.to 1500 hrs. Vendors must call the receiving station prior to delivery. The vendor or his designee will be required to deliver; to include all cost expected and unexpected, freight on board (FOB) for delivery of Alfalfa Hay and Bermuda Grass. The vendor will be expected to make delivery of Alfalfa Hay and Bermuda Grass during the course of the year or as needed. Deliveries will be at the request of the ELPSHP Coordinator. The vendor or his designee will offload and stack Alfalfa Hay and Bermuda Grass as directed by the ELPSHP Coordinator or his designee to the assigned facility. The Alfalfa Hay and Bermuda Grass will not be considered accepted until all items are offloaded, stacked and inspected by the ELPSHP Coordinator or his designee. No grass (in alfalfa), weeds, mold, rain damage or insects. The Alfalfa Hay must also be dust free. The Alfalfa Hay must be the three (3) strand bales of approximately 100-120 lbs. Bales must be delivered and stacked at each of the stations upon delivery to each station: Santa Teresa Border Patrol Station, Deming Border Patrol Station, Clint Border Patrol Station, and Lordsburg Border Patrol Station.

The vendor or his designee will be responsible for the delivery and offloading of all Alfalfa Hay or Bermuda Grass bales. The Alfalfa Hay will not be considered accepted until inspected by the ELPSHP Coordinator or his designee. The vendor will be responsible for all cost associated with the delivery of the Alfalfa Hay or Bermuda Grass to the designated ELPSHP facility or location. The vendor will bear responsibility for any damage incurred to Alfalfa Hay or Bermuda Grass in transit due to weather, theft, fire or other causative factors. The vendor is responsible for any expected or unexpected expenses incurred in the delivery of Alfalfa Hay or Bermuda Grass. The Alfalfa Hay or Bermuda Grass will not be considered accepted by CBP/OBP until it is unloaded, stacked and inspected by ELPSHP Supervisor or his designee. Service personnel will not accept any damaged, wet or otherwise unacceptable Alfalfa Hay or Bermuda Grass, unless cleared through the ELPSHP Coordinator or his designee inspection. The service retains the right to refuse delivery of any damaged Alfalfa Hay or Bermuda Grass prior to delivery at the designated facility or location. The vendor will replace any damaged Alfalfa Hay or Bermuda Grass with no additional cost for replacement of damaged goods to the service.

The Alfalfa MUST BE #1, QUALITY Horse Hay in order to maintain and insure proper health for the horses on the horse patrol. Bermuda Grass must also be #1 Quality. Alfalfa bales may be exchanged for grass bales on a one for one basis before delivery.

Deliverables and Delivery Schedule The Alfalfa/Bermuda will be delivered ARO (after receipt of order) to each station as follows: Approximate delivery times 7:00 AM to 3:00 PM. Truckload of approximately 480-512 bales.

Truck load of 480 to 512 bales Lordsburg Station located at 26 Pipeline Road, Lordsburg, NM 88045 Truck load of 480 to 512 bales Deming Station located at 3300 J. St, Deming, NM 88030 Truck load of 480 to 512 bales Santa Teresa Station located at 1005 Highway 9, Santa Teresa, NM 88008 Truck load of 480 to 512 bales Clint Station located at 13400 Alameda Ave, Clint TX 79836 The total quantity available for order is up to 8000 bales. Quantities beyond this will require Contract Modification to Purchase Order.

ORDERS WILL BE REQUESTED AS NEEDED

Please be advised that inspection will take place upon receipt of delivery. If alfalfa or bermuda does not meet requirements as listed above, Government has the right to reject any or all shipments and cancel this Purchase/Contract Order.

The remainder of the Alfalfa and Bermuda Grass bales will be delivered upon request of each station depending on need and space availability for the hay.

GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

The Government does not anticipate providing any GFE or GFI.

CONTRACTOR RESPONSIBILITES

The vendor and its employees or representatives will conduct themselves in a professional and courteous manner when conducting business. ELPSHP personnel accordingly will advise any agent, representative or employee of the vendor failing to conduct themselves in the proper manner. The vendor will ensure that his representatives adhere to all Government guidelines and regulations. The vendor and all representatives will comply with the El Paso Sector Horse Patrol installation regulations and instructions pertaining to the conduct of person or persons on Government facilities. The vendor or representatives shall not, for any reason enter any area of restricted or sensitive access.

INSURANCE

The vendor will provide and maintain workers compensation and employers liability insurance to conform to the laws of the State of New Mexico and the State of Texas. The vendor concomitantly will hold true and assume responsibility for conforming with all Federal laws and guidelines relating to employees. The vendor has sole responsibility for cost and associated expenses for these services during the full term of this agreement. The Government will have a hold harmless agreement with the vendor for any injury to any vendor personnel while on Government property and during the performance of vendor services.

GOVERNMENT PROPERY

The vendor shall act in accordance with the sound industrial practices to safeguard and protect Government property against abuse, loss or damage. The vendor will not violate any Government procedures, health & safety guidelines or other applicable Government regulations. Authorized Government property shall be used only for official business.

PAYMENT FOR SERVICE

The vendor /contractor shall ensure that all specific requirements are met. The evaluation shall be based on requirements met and the time needed to meet the requirements. Payment for services will be made upon completion of service rendered by the vendor as stated. The vendor will provide the service with an invoice for the services performed by the vendor to the ELPSHP Coordinator or his designee for review. The vendor will also provide the El Paso Sector Procurement Office with an invoice. Proper submission of invoices, along with adherence to correct procedures by the vendor must be completed to ensure proper payment. Payment will be sent to the address provided by the vendor.