RFP.doc

2009-10-dm (SEARCH) 2009-10-dm (SEARCH)

HEALTH AND HUMAN SERVICES

HEALTH RESOURCES AND SERVICES ADMINISTRATION

REQUEST FOR PROPOSAL

SECTION A - TABLE OF CONTENTS

SECTION

DESCRIPTION

A

Table of Contents

B

Supplies or Services and Prices/Costs

C

Description/Specification/Work Statement

D

Packaging and Marking

E

Inspection and Acceptance

F

Deliverables or Performance

G

Contract Administration Data

H

Special Contract Requirements

I

Contract Clauses

J

List of Attachments

K

Representations, Certifications and

Other Statements of Offerors

L

Instructions, Conditions, and Notices to Offerors

M

Evaluation Factors for Award

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PURPOSE OF CONTRACT

The purpose of this contract is to obtain services for the Student/Resident Experiences and Rotations in Community Health (SEARCH) program(s) to provide opportunities for health professions students and residents to serve on multidisciplinary health care teams in underserved communities throughout the United States and its territories, thereby establishing and strengthening links between community-based sites and academic institutions. The goals of the SEARCH program are to: 1) assist the Health Resources and Services Administration HRSA) Bureau of Clinician Recruitment and Services (BCRS) with its recruitment and the retention efforts of health care professionals for primary health care service; and 2) facilitate and strengthen partnerships between communities and academic institutions (community-academic linkages). In order to accomplish these goals, SEARCH will: 1) provide opportunities for students to implement their classroom experiences in a health care setting; 2) provide opportunities for students and residents to train on multidisciplinary primary health care teams; 3) nurture the development of culturally competent, community focused primary and allied health care providers; and 4) expand statewide partnerships including the State Primary Care Association (PCAs), State Primary Care Office (PCOs), Office of Rural Health (ORHs), professional associations, academic institutions, and Area Health Education Centers (AHECs) to form a network of organizations to meet the diverse primary care needs of the underserved.

B.2 PRICE

In consideration of the satisfactory performance of the services that are described in detail in the Statement of Work at Attachment A and Contract Section F.2, the Contractor shall be compensated as follows:

The price for services fulfilling the requirements of this contract for one year (twelve months from the effective date of the contract) is a firm fixed price of (inserted at time of award).

a)

BASE YEAR

The price for full performance for the requirements under this contract for one year (twelve months from the effective date of the contract) is a total firm fixed price of (inserted at time of award).

b)

OPTION YEAR ONE (1)

The price for full performance of the first option year under this contract is a firm fixed price of

(inserted at time of award).

c)

OPTION YEAR TWO (2)

The price for full performance of the second option year under this contract is a firm fixed price of (inserted at time of award).

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Statement of Work Independently, and not as an agent of the Government, the contractor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the Statement of Work set forth in Section J, Attachment A and made part of this document.

C.2 Incorporation of Contractors Proposal It is understood and agreed that the Contractor shall, in meeting the requirements of this contract, perform the work in accordance with the Contractors proposal to the Health Resources and Services Administration dated _____________ , provided however, that to the extent that any provisions of the articles of this contract are in conflict or inconsistent with any provisions of said proposal, the provisions of the articles of this contract shall be controlling and shall supersede the provisions of said proposal.

SECTION D - PACKAGING AND MARKING

D.1 (For this solicitation, there are no clauses in this section).

SECTION E - INSPECTION AND ACCEPTANCE

52.246-4 Inspection of Services-Fixed-Price (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 Period of Performance The Period of Performance is twelve months from the effective date of the contract (EDOC) award with options to extend for two (2) additional one (1) year option periods.

F.2 Articles or Services to be Furnished and/or Delivery Schedule

a. All deliverable items are subject to the review and approval of the Project Officer. The Contractor shall submit deliverables in accordance with the Statement of Work. Deliverables that are required to be delivered to the Project Officer shall be submitted to the offices listed below:

INSERTED AT TIME OF AWARD

b. All deliverable reports are to carry at the top of the first page the following information:

Contract number

Deliverable item number

Deliverable item delivery due date

Date of submission

c. The Contractor shall meet with, make presentations to and/or submit the following items to the Project Officer in the format specified below. The Contractor shall submit deliverables in accordance with the following schedule:

SCHEDULE OF DELIVERABLES

Task Schedule Quantity Due Date

1 Meet/conference Call with PO 15 days EDOC 3 SEARCH Implementation plan 2 30 days After EDOC 4 List of SEARCH participants 2 Quarterly/and 14 days of revision

4 Copy of information for within 7 days of distributing community-oriented primary care 5 Action plan for Networking Partners 2 Quarterly/submit with quarterly reports

6.1 Provide draft of the assessment tool 2 60 days after initial meeting

PO

6.1 Final assessment tool

2 weeks following receipt of PO comments

6.3 Mentor Selection Criteria 2 TBD at initial PO meeting

7 Provide draft of community oriented 2 60 days after initial meeting targeted sites PO

7 Final community oriented targeted sites 2 2 weeks following receipt of

PO comments

8 Develop draft of preceptor training activities 2 90 days after initial meeting with PO

8 Final preceptor training activities 2 2 weeks following receipt of

PO Comments

9 Draft Program Evaluation Plan 2 120 days of EDOC

9 Final Program Evaluation Plan 2 2 weeks following receipt of PO comments

10 Quarterly Reports 2 15th day of Jan, April, July and Oct

12 Final Report 2 30 days following end of contract 13 Special Report as required 10 days after the end of by Section 1512 of the American each calendar quarter

Recovery and Re-investment Act (ARRA) in accordance with FAR of 2009. 52.204-11.

Deliverable 13 shall be reported in accordance with FAR 52.204-11 with one additional copy sent directly to the HRSA Contracts Office to the attention of Mr. Chris Hager, contract specialist.

F.3 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text:

52.242-15 Stop-Work Order. (AUG 1989) -- Alternate I

APR 1984

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Designation of Project Officer The person(s) identified below is hereby designated as the Project Officer for this contract. The responsibility of the Project Officer (or his duly authorized representative) is to ensure that the Government's technical objectives are met. To this end, the Project Officer will provide necessary information, direction, coordination, et cetera, within the contractual work description. Issuance of changes which affect the articles, terms or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to contract:

Project Officers:

INSERTED AT TIME OF AWARD

The Government may unilaterally change its designated Project Officer(s).

G.2 Key Personnel Pursuant to the Key Personnel clause (HHSAR 352.270-5) referenced in SECTION I of this contract, the following individual(s) is (are) considered to be essential to the work being performed under this contract:

Project Director:

INSERTED AT TIME OF AWARD

Laboratory Director:

INSERTED AT TIME OF AWARD

Medical Director:

INSERTED AT TIME OF AWARD.

Coordinator

INSERTED AT TIME OF AWARD

The clause cited above contains a requirement for review and approval by the Contracting Officer of written request for change of Key Personnel reasonably in advance of diverting any of these individuals. Receipt of written request at least thirty (30) days prior to a proposed change is considered reasonable.

The person identified above as Project Director shall direct the necessary work and services toward fulfillment of the contractual requirements.

G.3 Submission of Invoices and Place of Payment

a. Once each month following the effective date of this contract, the Contractor may submit to the Government an invoice (or public voucher) for payment of an amount of up to one-twelfth of the total annual amount in accordance with FAR Clauses and the General Provisions. Invoices shall be prepared in accordance with the “Billing Instructions” attached hereto and made a part of this contract. The Government will pay proper invoices as partial payments.

b. Submit invoices as follows to expedite payment:

Send one invoice copy to the Government Project Officer whose name and address appear in subsection G.1. Send the original and two copies of all invoices directly to the Contracting Officer at the address listed below:

HHS/HRSA/OMPS/DPM

Attn: Chris Hager

5600 Fishers Lane Room 13A19

Rockville, Maryland 20857

Finance point of contact:

Ms. Van Le

301-443-2284

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Clearance/Production of Information Products/Services A. The Department of Health and Human Service's Office of the Assistant Secretary for Public Affairs requires clearance for any external publication, audiovisual, exhibit, or public affairs service produced for or by HRSA through this contract as a deliverable -an external publication is one of which 50 copies or more are to distributed outside HHS-. This clearance, which takes approximately 4 weeks, is obtained by the project officer through HRSA’s Office of Communications.

B. It is the policy of DHHS that DHHS must be prominently and dominantly identified as the primary publisher/producer, to include use of the DHHS logo, on all communication materials, including those produced by contractors. This requirement may be satisfied by displaying the DHHS logo on the back cover of a publication. The Health Resources and Services Administration's (HRSA) logo must be displayed in a position of prominence second only to DHHS as the identifier on all communication materials produced on behalf of HRSA, whether by Agency staff, contractors, or other entities. Communication materials are any and all documents and presentations intended for audiences outside the Agency, including but not limited to:

* fact sheets, newsletters, brochures, flyers

* press releases, advisories, other media materials

* exhibits, posters

* summaries, monographs, proceedings

* slides, overhead transparencies, posters

* audio and videotapes, films

* Internet publications

Internal Publications -not more than 50 copies are to be distributed outside HHS- are excepted from this requirement. Where appropriate, the words Division of Transplantation shall be included below the HRSA logo. Only the Agency Administrator may grant an exception to the policy.

C. Title 44 of the U.S. Code requires that the printing of any publication developed under this contract shall be done by the Government Printing Office. Printing shall be coordinated through the Project Officer.

H.2 Rights in Data/Publication

The Contractor shall state on reports and publications required by this contract that data and analyses contained in the report or publication have been supplied by the Contractor, that the authors alone are responsible for reporting and interpretation and that all or part of the data used to compile these publications were collected pursuant to a contract with the Depart of Health and Human Services, Health Resources and Services Administration, Healthcare Systems Bureau, Division of Transplantation. Where there has been a substantial contribution by HRSA staff in the initial analysis or in the writing of the report or publication, those staff shall be included as authors. The Contractor must not publish or disseminate data or information from this project without providing an advanced copy to the Project Officer for review and comment.

The Contractor shall provide any and all data collected by the Contractor to the Federal Government upon request, including data that contain patient-identifiable, donor-identifiable, bank-identifiable, or transplant-center identifiable information.

H.3 Printing and Duplicating The printing of government documents must be accomplished through the Government Printing Office or its field printing plants, unless otherwise approved by the congressional Joint Committee on Printing (JCP). Contractors and grantees are not intended to be prime or substantial sources of printing for government agencies. Contractors may prepare copy, illustrative material, forms, etc. and/or camera ready copy for the purpose of producing publications.

Regarding the use of private funds for printing, the regulations state that when appropriated funds are used to create information for publication, the printing of that information cannot be made available to a private publisher for publication without prior approval of the JCP.

H.4 Electronic and Information Technology Accessibility

Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR Part 1194) require that all EIT acquired must ensure that:

1. Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities; and

2. Members of the public with disabilities seeking information or services from an agency have access to and use of information and data that is comparable to the access to and use of information and data by members of the public who are not individuals with disabilities.

This requirement includes the development, procurement, maintenance, and/or use of EIT products/services; therefore, any proposal submitted in response to this must demonstrate compliance with the established EIT Accessibility Standards. Further information about Section 508 is available via the Internet at http://www.section508.gov.

H.5 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY

Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR Part 1194) require that all EIT acquired must ensure that :

1. Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities; and

2. Members of the public with disabilities seeking information or services from an agency have access to and use of information and data that is comparable to the access to and use of information and data by members of the public who are not individuals with disabilities.

This requirement includes the development, procurement, maintenance, and/or use of EIT products/services, therefore, any proposal submitted in response to this must demonstrate compliance with established EIT Accessibility Standards. Further information about Section 508 is available via the Internet at http://www.section508.gov.

H.6 Homeland Security Presidential Directive – 12

To perform the work specified herein, if contractor personnel are required access to sensitive data, regular access to HHS-controlled facilities, and/or access to HHS information systems. The Government has determined that this effort will entail a sensitivity level 5 (Public Trust).*

The contractor must provide a listing of names and position titles to the HRSA Personnel Security Officer (Theresa Foster (301) 443-3497) so that the appropriate level of background investigation may be initiated.

Contractors should ensure that the employees whose names they submit have a reasonable chance for approval. While delays in performance caused by successful investigations will be the Government's responsibility, delays associated with rejections will the contractor's responsibility. Typically, the Government conducts investigations and checks at no cost to the contractor. Multiple investigations for the same position, whether- resulting from rejections or resulting from an employee's move to another position(s) or company, may at the Contracting Officer's discretion, justify reductions(s) in the contract price of no more than the cost of the extra investigation.

SECTION I - CONTRACT CLAUSES

FAR 52.204-11 American Recovery and Reinvestment Act—Reporting Requirements. (MAR 2009)

American Recovery and Reinvestment Act—Reporting Requirements (Mar 2009)

(a) Definitions. As used in this clause—

“Contract”, as defined in FAR 2.101, means a mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. Contracts do not include grants and cooperative agreements covered by 31 U.S.C. 6301, et seq. For discussion of various types of contracts, see FAR Part 16.

“First-tier subcontract” means a subcontract awarded directly by a Federal Government prime contractor whose contract is funded by the Recovery Act.

“Jobs created” means an estimate of those new positions created and filled, or previously existing unfilled positions that are filled, as a result of funding by the American Recovery and Reinvestment Act of 2009 (Recovery Act). This definition covers only prime contractor positions established in the United States and outlying areas (see definition in FAR 2.101). The number shall be expressed as “full-time equivalent” (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule, as defined by the contractor. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter.

“Jobs retained” means an estimate of those previously existing filled positions that are retained as a result of funding by the American Recovery and Reinvestment Act of 2009 (Recovery Act). This definition covers only prime contractor positions established in the United States and outlying areas (see definition in FAR 2.101). The number shall be expressed as “full-time equivalent” (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule, as defined by the contractor. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter.

“Total compensation” means the cash and noncash dollar value earned by the executive during the contractor’s past fiscal year of the following (for more information see 17 CFR 229.402(c)(2)):

(1) Salary and bonus.

(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.

(3) Earnings for services under non-equity incentive plans. Does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees.

(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.

(5) Above-market earnings on deferred compensation which is not tax-qualified.

(6) Other compensation. For example, severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property if the value for the executive exceeds $10,000.

(b) This contract requires the contractor to provide products and/or services that are funded under the American Recovery and Reinvestment Act of 2009 (Recovery Act). Section 1512(c) of the Recovery Act requires each contractor to report on its use of Recovery Act funds under this contract. These reports will be made available to the public.

(c) Reports from contractors for all work funded, in whole or in part, by the Recovery Act, and for which an invoice is submitted prior to June 30, 2009, are due no later than July 10, 2009. Thereafter, reports shall be submitted no later than the 10th day after the end of each calendar quarter.

(d) The Contractor shall report the following information, using the online reporting tool available at www.FederalReporting.gov.

(1) The Government contract and order number, as applicable.

(2) The amount of Recovery Act funds invoiced by the contractor for the reporting period. A cumulative amount from all the reports submitted for this action will be maintained by the government’s on-line reporting tool.

(3) A list of all significant services performed or supplies delivered, including construction, for which the contractor invoiced in this calendar quarter.

(4) Program or project title, if any.

(5) A description of the overall purpose and expected outcomes or results of the contract, including significant deliverables and, if appropriate, associated units of measure.

(6) An assessment of the contractor’s progress towards the completion of the overall purpose and expected outcomes or results of the contract (i.e., not started, less than 50 percent completed, completed 50 percent or more, or fully completed). This covers the contract (or portion thereof) funded by the Recovery Act.

(7) A narrative description of the employment impact of work funded by the Recovery Act. This narrative should be cumulative for each calendar quarter and only address the impact on the contractor’s workforce. At a minimum, the contractor shall provide—

(i) A brief description of the types of jobs created and jobs retained in the United States and outlying areas (see definition in FAR 2.101). This description may rely on job titles, broader labor categories, or the contractor’s existing practice for describing jobs as long as the terms used are widely understood and describe the general nature of the work; and

(ii) An estimate of the number of jobs created and jobs retained by the prime contractor, in the United States and outlying areas. A job cannot be reported as both created and retained.

(8) Names and total compensation of each of the five most highly compensated officers of the Contractor for the calendar year in which the contract is awarded if—

(i) In the Contractor’s preceding fiscal year, the Contractor received—

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and

(ii) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

(9) For subcontracts valued at less than $25,000 or any subcontracts awarded to an individual, or subcontracts awarded to a subcontractor that in the previous tax year had gross income under $300,000, the Contractor shall only report the aggregate number of such first tier subcontracts awarded in the quarter and their aggregate total dollar amount.

(10) For any first-tier subcontract funded in whole or in part under the Recovery Act, that is over $25,000 and not subject to reporting under paragraph 9, the contractor shall require the subcontractor to provide the information described in (i), (ix), (x), and (xi) below to the contractor for the purposes of the quarterly report. The contractor shall advise the subcontractor that the information will be made available to the public as required by section 1512 of the Recovery Act. The contractor shall provide detailed information on these first-tier subcontracts as follows:

(i) Unique identifier (DUNS Number) for the subcontractor receiving the award and for the subcontractor’s parent company, if the subcontractor has a parent company.

(ii) Name of the subcontractor.

(iii) Amount of the subcontract award.

(iv) Date of the subcontract award.

(v) The applicable North American Industry Classification System (NAICS) code.

(vi) Funding agency.

(vii) A description of the products or services (including construction) being provided under the subcontract, including the overall purpose and expected outcomes or results of the subcontract.

(viii) Subcontract number (the contract number assigned by the prime contractor).

(ix) Subcontractor’s physical address including street address, city, state, and country. Also include the nine-digit zip code and congressional district if applicable.

(x) Subcontract primary performance location including street address, city, state, and country. Also include the nine-digit zip code and congressional district if applicable.

(xi) Names and total compensation of each of the subcontractor’s five most highly compensated officers, for the calendar year in which the subcontract is awarded if—

(A) In the subcontractor’s preceding fiscal year, the subcontractor received—

(1) 80 percent or more of its annual gross revenues in Federal contracts (and subcontracts), loans, grants (and subgrants), and cooperative agreements; and

(2) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), and cooperative agreements; and

(B) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

(FAR) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

a.

FEDERAL ACQUISITION REGULATION (TITLE 48 - CHAPTER 1)

CONTRACT CLAUSES

52.202-1 Definitions

JUL 2004

52.203-3 Gratuites

APR 1984

52.203-5 Covenant Against Contingent Fees

APR 1984

52.203-6 Restrictions on Subcontractor Sales to the Government

JUL 1995

52.203-7 Anti-Kickback Procedures

JUL 1995

52.203-8 Cancellation, Rescission, and Recovery of

Funds for Illegal or Improper Activity

JAN 1997

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity

JAN 1997

52.203-15 Whistleblower Protection Under the American

Recovery and Reinvestment Act of 2009 MAR 2009 52.203-12 Limitation on Payments to Influence

Certain Federal Transactions

SEP 2005

52.204-7 Central Contractor Registration

OCT 2003

52.204-4 Printing/Copying Double-Sided on

Recycled Paper

AUG 2000

52.209-6 Protecting the Governments Interest When

Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment

JAN 2005

52.215-2 Audit and Records - Negotiation

JUN 1999

52.215-2 Audit and Records—Negotiation

MAR 2009

ALT

52.215-8 Order of Precedence - Uniform Contract

Format

OCT 1997

52.215-10 Price Reduction for Defective Cost or

Pricing Data

OCT 1997

52.215-12 Subcontractor Cost or Pricing Data

OCT 1997

52.215-15 Pension Adjustments and Asset Reversions

JAN 2004

52.215-18 Revision or Adjustment of Plans for

Postretirement Benefits (PRB) Other

Than Pensions

JUL 2005

52.215-19 Notification of Ownership Changes.

(OCT 1997)

(a) The Contractor shall make the following notifications in writing:

(1) When the Contractor becomes aware that a change in its ownership has occurred, or is certain to occur, that could result in changes in the valuation of its capitalized assets in the accounting records, the Contractor shall notify the Administrative Contracting Officer (ACO) within 30 days.

(2) The Contractor shall also notify the ACO within 30 days whenever changes to asset valuations or any other cost changes have occurred or are certain to occur as a result of a change in ownership.

(b) The Contractor shall--

(1) Maintain current, accurate, and complete inventory records of assets and their costs;

(2) Provide the ACO or designated representative ready access to the records upon request;

(3) Ensure that all individual and grouped assets, their capitalized values, accumulated depreciation or amortization, and remaining useful lives are identified accurately before and after each of the Contractor's ownership changes; and

(4) Retain and continue to maintain depreciation and amortization schedules based on the asset records maintained before each Contractor ownership change.

(c) The Contractor shall include the substance of this clause in all subcontracts under this contract that meets the applicability requirement of FAR 15.408(k).

52.217-7 Option for Increased Quantity -

Separately Priced Line Item

MAR 1989

(within 30 days)

52.217-8 Option to Extend Services

NOV 1999

52.217-9 Option to Extend the Term of the

Contract

MAR 2000

(within 30 days)

(intent to extend at least 60 days)

(shall not exceed 3 years)

52.219-8 Utilization of Small Business Concerns

OCT 2000

52.222-2 Payment of Overtime Premiums

JUL 1990

52.222-3 Convict Labor

JUN 2003

52.222-21 Prohibition of Segregated Facilities

FEB 1999

52.222-26 Equal Opportunity

APR 2002

52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era

DEC 2001

52.222-36 Affirmative Action for Workers with

Disabilities

JUN 1998

52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era

DEC 2001

52.222-39 Notification of Employee Rights Concerning

Payment of Union Dues or Fees

DEC 2004

52.223-5 Pollution Prevention and Right to

Know Information

AUG 2003

52.223-6 Drug-Free Workplace

MAY 2001

52.223-10 Waste Reduction Program

AUG 2000

52.223-13 Certification of Toxic Chemical Release

Reporting

OCT 2000

52.223-14 Toxic Chemical Release Reporting

AUG 2003

52.225-1 Buy American Act - Supplies

JUN 2003

52.225-13 Restrictions on Certain Foreign Purchases

FEB 2006

52.226-1 Utilization of Indian Organizations and Indian-Owned Economic Enterprises

JUN 2000

52.227-1 Authorization and Consent

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement

AUG 1996

52.227-14 Rights in Data - General

JUN 1987

52.230-2 Cost Accounting Standards

APR 1998

52.230-3 Disclosure and Consistency of Cost

Accounting Practices

APR 1998

52.230-6 Administration of Cost Accounting

Standards

NOV 1999

52.232-1 Payments

APR 1984

52.232-8 Discounts for Prompt Payment

FEB 2002

52.232-9 Limitation on Withholding of Payments

APR 1984

52.232-12 Advance Payments

MAY 2001

52.232-17 Interest

JUN 1996

52.232-18 Availability of Funds

52.232-23 Assignment of Claims

JAN 1986

52.232-25 Prompt Payment

52.232-33 Payment by Electronic Funds Transfer-

Central Contractor Registration

52.233-1 Disputes

JUL 2002

52.233-3 Protest after Award

AUG 1996

52.237-3 Continuity of Services

JAN 1991

52.242-13 Bankruptcy

52.243-1 Changes - Fixed Price

AUG 1987

52.244-2 Subcontracts. (AUG 1998)

(e) If the Contractor has an approved purchasing system, the Contractor nevertheless shall obtain the Contracting Officer's written consent before placing the following subcontracts: [ ]

(k) Paragraphs (d) and (f) of this clause do not apply to the following subcontracts, which were evaluated during negotiations: [ ]

52.244-5 Competition in Subcontracting.

DEC 1996

52.244-6 Subcontracts for Commercial Items

FEB 2006

52.246-25 Limitation of Liability--Services

FEB 1997

52.248-1 Value Engineering

FEB 2000

52.249-2 Termination for Convenience of the

Government (Fixed Price)

SEP 1996

52.249-8 Default (Fixed-Price Supply and Service)

APR 1984

52.249-14 Excusable Delays

52.253-1 Computer Generated Forms

JAN 1991

52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http:www.arnet.gov/far

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATIONS

352.202-1 Definitions

JAN 2001

352.224-70 Confidentiality of information

APR 1984

352.228-7 Insurance - Liability to third persons

DEC 1991

352.232-9 Withholding of contract payments

APR 1984

352.233-70 Litigation and claims

352.242-71 Final decisions on audit findings

APR 1984

352.270-1 Accessibility of meetings, conferences, and seminars to persons with disabilities

JAN 2001

352.270-5 Key personnel

352.270-6 Publication and publicity

JUL 1991

352.270-7 Paperwork Reduction Act

The HHS clauses may be obtained electronically at www.hhs.gov/oamp, under Division of Acquisition Policies, Acquisition Policies, HHSAR, or upon request, from the Contracting Officer.

SECTION J - LIST OF ATTACHMENTS

J.1 The following attachments are made part of this solicitation:

Attachment Title

Pages A

Statement of Work

B

Past Performance

C

Disclosure of Lobbying

D

Cost Proposal Format

E

Certificate of Current Cost or Pricing Data F

Instructions for submitting cost/price proposals when cost or pricing data are required (Table 15-2)

G Invoice Instructions for Fixed Price Contract

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR QUOTERS K.1 The Offeror makes the following Representations and Certifications as part of its proposal.

RFP No.____________________________________

(Name of organization)

(Signature of authorized individual) (Date)

(Type name of authorized individual)

TIN No. ____________________________________

DUNS No.____________________________________

Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

K.2. The Offeror certifies that it has registered at www.ccr.gov , as required by FAR clause 52.204-7.

K.3 The Offeror certifies that under NAICS Code 611310, it qualifies as a (check all that apply)

ADVANCE \d 4 ___Small business concern

___Small Disadvantaged Business Concern

___Small Disadvantaged Business Concern (8a Participant)

___Women-owned small business concern

___Veteran-owned small business concern

___Service-disabled veteran-owned small business concern

___HUBZone small business

K.4 52.204-8 Annual Representations and Certifications (JAN 2005)

(a)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (b) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the Offeror is currently registered in CCR, and has completed the ORCA electronically, the Offeror may choose to use paragraph (b) instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (b) applies.

[ ] (ii) Paragraph (b) does not apply and the Offeror has completed the individual representations and certifications in the solicitation.

(b) The Offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [Offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

K. 5. 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEPT 2005)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 PROPOSAL INSTRUCTIONS: FORMAT AND CONTENTS

A.

GENERAL INSTRUCTIONS

1.

The following instructions establish the acceptable minimum requirements for the format and content of proposals. Your special attention is directed to the requirements for technical and business proposals to be submitted in accordance with these instructions.

2.

Business and technical proposals shall be submitted separately and clearly labeled "Business Proposal" and "Technical Proposal". Each of the proposals shall be separate and complete in itself so that evaluation of one may be accomplished independently of evaluation of the other. Volume I shall include a statement indicating whether or not any exceptions are taken to the terms and conditions of the RFP as part of the proposal transmittal letter. Any exceptions taken shall include identification of the specific paragraphs and rationale for each exception. Exceptions shall also be noted in the proposal, at the location of the exception. The proposal shall be submitted in volumes as outlined below:

Volume I Executive Summary & Technical Proposal as outlined in Paragraph B below

Volume II

Business Proposal including Administrative & Proposed Contractual

Documents, Section K of this Solicitation (Representations, Certifications, and Other Statements of Offeror), Rate Agreements, Salary Documentation, etc.

Volume III

Past Performance

3.

Proposals shall be single spaced and shall be printed on 8.5 x 11 inch paper containing text no smaller than 12 pitch/10 point. Each page shall be numbered and each volume shall be tabbed to correspond to the Table of Contents. Offerors may include 11 x 17 inch foldouts only to display graphics, flow charts, organizational charts, or drawings.

4.

Where data/information appears in one part, it does not have to be repeated in any other part. However, it shall be cross referenced by indicating the specific location including the volume and page number as a minimum. The clarity, relevance, and conciseness of the proposal is important, not the length.

5.

No cost or pricing data shall be included in either the Executive Summary or Technical Proposal. Conversely, no technical or management information shall be contained in the cost proposal except for basic cross referencing purposes. However, resource information, such as data concerning labor hours and categories, materials, subcontracts, etc., must be contained in the technical proposal so that your understanding of the scope of the work may be evaluated. It must disclose your technical approach in sufficient detail to provide a clear and concise presentation that includes, but is not limited to, the requirements of the technical proposal instructions.

6.

The proposal must be signed by an official authorized to bind your organization. The following quantities are required:

Technical Proposal:

Hard Copies-one original and 5 copies

Business Proposal:

Hard copies-one original and 5 copies

Submit to:

HHS/HRSA/OAFM/DPM

Attn: Chris Hager

5600 Fishers Lane, Room 13A-19

Rockville, Maryland 20857 Ref: 2009-10-dm 7.

You may, at your discretion, submit alternate proposals, or proposals which deviate from the requirements; provided, that you also submit a proposal for performance of the work as specified in the statement of work. These proposals may be considered if they are in the best interest of the Government. Alternate proposals, or deviations from any requirements of this RFP, must be clearly identified.

8.

The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of this request for proposals.

9.

It is understood that your proposal will become part of the official contract file.

10.

The RFP does not commit the Government to pay any cost for the preparation and submission of a proposal. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition.

11.

Understanding of this requirement must be demonstrated by more than a reiteration of the Statement of Work (SOW). Statements that the offeror understands can or will comply with all requirements of the SOW and phrases such as "Standard procedures will be employed" or "well known techniques will be used" will be considered insufficient.

12.

The Technical Proposal should not exceed thirty (30) pages, excluding any attachments and resumes. Supplementary information further demonstrating the offeror’s capability to perform this statement of work, such as published reports, may be submitted outside of this page limit; however, the Technical Proposal itself must provide a sufficient basis for evaluation by the Government, without need to refer to such supplementary information. The information must be keyed to each task and subtask in the Statement of Work.

B.

TECHNICAL PROPOSAL INSTRUCTIONS

To facilitate proposal evaluations, the offeror shall submit as a part of the proposal, a separate enclosure entitled "Technical Proposal." The data and information should be keyed to each paragraph of the Technical Proposal requirements as outlined below. Under no circumstances is any cost to be shown in the Technical Proposal; however, unpriced details of labor hours and other direct cost shall be included.

1. Proposals which merely offer to conduct a program in accordance with the requirement of the Government's Statement of Work will not be eligible for award. You must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.

2. The technical proposal must include information on how the project is to be organized, staffed, and managed. Information should be provided which will demonstrate your understanding and management of important events or tasks. You must explain how the management and coordination of consultant and/or subcontractor efforts will be accomplished.

3. The technical proposal must include a list of names and proposed duties of the professional personnel, consultants, and key subcontractor employees assigned to the project. Their resumes should be included and should contain information on education, background, recent experience, and specific scientific or technical accomplishments.

4. The proposal shall fully describe the proposed technical approach to meet each of the requirements specified under the Description and Statement of Work.

5. The technical proposal content must include and be organized as follows:

I.

Understanding of the Problem and Scope of Work

The Offeror shall provide an overview of the goal being addressed by this solicitation and a description of the scope of work required which demonstrates an understanding of the issues and acceptable methods for addressing them.

II.

Management Plan

The Offeror shall submit a workplan, time schedule, and person-loading matrix, including work to be performed and deliverables.

A.

The Offeror shall describe the plan for adequately staffing and managing the contract, including:

1.

Identification of the Project Director. The Project Director shall have day to day management responsibilities; oversee the work of Senior Analysts, Analysts, consultants, and secretarial staff, and guide the implementation and completion of all tasks.

2.

Designation of other key personnel, including Senior Analysts, Analysts, and secretarial staff.

3.

Identification of potential consultants and the plan to oversee their work.

4.

Describing the role of other individuals, including the writers of this proposal (if not the proposed Project Director).

B.

The Offeror shall provide a matrix which displays person-days by task and person. The matrix shall include the total days and time each person will provide to the contract.

Person -Loading Matrix Example

Name Staff Person #2

Name Staff Person #3

Name Total Time by Task

Person

Days Support

Days Person

Days Support

Days Person

Days Support

Days

C.

The Offeror shall provide a management plan which includes a description of the overall direction, task management, and technical responsibilities of all personnel, and procedures for ensuring timely, and high quality completion of each delivery order.

D.

The Offeror shall identify all facilities and equipment which are available for the completion of contract requirements.

III.

Personnel

A.

The proposal shall specify the types of professional persons who will perform the contract activities, including their education, experience and specific technical accomplishments essential to the performance of the project. Resumes shall be provided and shall indicate the positions which the persons within the organizations will occupy for this project and their key functions. The specific duties of each individual should be delineated as well as their expertise and skill that will be utilized. The names, vitae, proposed responsibilities and time commitment to the project, of any consultants or subcontractor employees that may be used in the competion of the project should be specified.

IV. Organizational Experience

The proposal shall include a statement of the mission/purpose, general background, experience and qualifications of the organizational entity offering to conduct the work described in this contract. Include information on similar or related contracts, subcontracts, or grants which the entity has completed. The proposal shall also document the following:

1. Research and evaluation projects related to primary care programs for the underserved.

2.

Coordinated activities for health care systems for disadvantaged and at-risk populations.

3.

Conducting research in health care and support service settings, including:

a.

designing research studies b.

Analyzing health services data c.

Performing computer-based analyses d.

Developing and presenting cogent analyses

4.

Developing partnerships with entities such as community-based organizations, academic institutions, PCAs, PCOs, health professional organizations and health centers

B.

The Offeror shall include a clear synopses of prior experience in providing analytical and related assistance to public and private grant making organizations and agencies within the Department of Health and Human Services. Each shall include the funding agency, name of project and focus of work, and the name and phone number of an individual who may be contacted for information about prior work.

V.

Methodology

A.

The Offeror shall describe in detail the proposed methodology for meeting the requirements specified under the Description and Scope of Work. The Methodology shall contain:

1.

A set of objectives and tasks to be performed in completing each objective.

2.

A detailed description of the methodology to be used in accomplishing individual tasks, including the types of information/data to be obtained, potential sources of information and…