Attachment 1.doc

Department of Energy

Bonneville Power Administration

P.O. Box 491 Vancouver, WA 98666-0491

FORMDROPDOWN

August 7, 2009 REQUEST FOR OFFERS NO. 20090701, Keyboard Trays To all interested bidders:

We invite you to submit an offer for this solicitation. Your offer shall be valid for a minimum of 60 days from the date offers are due. BPA may reject late offers.

Offers are due: 08/31/09, 4:00 p.m., Pacific Time

This Request for Offers (RFO) consists of the following:

Attachment 1, Instructions and Evaluation Process. Please read Attachment 1 carefully and complete and return those items required.

Attachment 2, Representations and Certifications

Attachment 3, Draft Contract

Cover Page

Unit 1 Schedule

Unit 2 Contract Clauses

Unit 3 Technical Specification Offerors are reminded that Bonneville’s purchasing practices are not governed by the same rules and regulations of other federal agencies. Bonneville purchases are subject to the policies and procedures outlined in the Bonneville Purchasing Instructions (BPI) which may be purchased from the Head of the Contracting Activity – DGP-7, Bonneville Power Administration, PO Box 3621, Portland, OR 97208. The price of the hard copy is $30.00, or it may be downloaded from BPA website link http://www.bpa.gov/corporate/business/bpi/ . Bonneville’s purchasing regulations are more commercially oriented than other federal regulations.

If you have any questions, please contact me at (360) 418-2784, FAX (360) 418-2362, or e-mail ahdoan@bpa.gov.

Sincerely, An (Kyle) Doan Contracting Officer Cc: Kelly Coughlin Attachment 1 -- instructions to offerors & evaluation process table of contents

1instructions

SUBMISSION OF OFFERS (11-2)

Proposal preparation instructions (11-50) evaluation

CONSIDERATIONS IN MAKING AWARDS (11-3)

FOREIGN OFFERS (9-4)

instructions

SUBMISSION OF OFFERS (11-2)

(SEP 98)(BPI 11.10.2.1)

PROCEDURE(b):

The CO shall include clause 11-2, Submission of Offers, in all written RFOs. The CO shall include a clause similar to Alternate I to modify paragraph (b) when conducting a reverse auction.

(a) Offers shall be valid for a minimum of 60 days from the date offers are due.

(b) All offers and resultant contracts are subject to the conditions set forth in this solicitation and the BPI. By submission of this offer, the offeror agrees to be bound to the Protest procedures specified in the BPI.

(c) BPA may reject late offers. BPA reserves the right to not consider proposals from potential suppliers other than those solicited by the CO.

Proposal preparation instructions (11-50)

(aug 08)

OPERATIONAL Clause:

The CO shall insert a clause similar to Clause 11-50, Proposal Preparation Instructions, in written RFO's for supplies, construction and/or services. Modify paragraph (a)(1) to retain only the form which will be included in the solicitation.

Offerors shall submit their proposal in the following format:

(a) Business Proposal

(1) Completed and signed Request for Offers.

(2) Representations and Certifications (see Attachment 2 of this solicitation).

(3) Completed "Schedule" (see Attachment 3, Unit 1 of this solicitation).

(b) Technical/Management Proposal evaluation

CONSIDERATIONS IN MAKING AWARDS (11-3)

(SEP 98)(BPI 11.11.1.1)

PROCEDURE:

COs shall include a clause similar to 11-3, Considerations in Making Awards, in all written solicitations. COs shall use the clause with its Alternate I when the CO determines that alternate or innovative proposals are to be encouraged. When using Alternate I, add the paragraph (d) of the Alternate to the basic clause. COs shall use the clause with its Alternate II when the CO determines that pricing information will be obtained through a reverse auction. When using Alternate II, add the paragraph (e) of the Alternate to the basic clause. If Alternate I is not used, re-number the paragraph from (e) to (d).

(a) BPA is seeking offers that provide the best combination of attributes in order to select the "best buy" offer. Best buy will be determined by comparing such attributes of interest as total cost to BPA, technical and management features, relative quality and adaptability of supplies or services, the offeror's financial responsibility, skill, experience, record of business integrity and business honesty, ability to furnish repairs and maintenance services, the time of delivery or performance offered, past performance (including safety record), and whether the offeror has complied with the specifications or demonstrated capability to perform the statement of work. BPA may consider other attributes without notification to the offerors if review of the proposals or BPA program needs raise relevant new issues.

(b) BPA may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoint.

(c) A written award or acceptance of offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer shall result in a binding contract without further action by either party.

FOREIGN OFFERS (9-4)

(SEP 98)(BPI 9.1.6)

PROCEDURE:

The following clauses are to be used when the origin of materials and supplies is not known. If the CO knows that the offers received will be all foreign or all domestic products, these clauses need not be used, but a note should be placed in the file to indicate the nature of the offers expected.

(d) The CO shall insert the clause at 9-4, Foreign Offers, in solicitations where foreign firms may submit offers, or offers may be received that will offer foreign end products and which are expected to exceed $50,000, except those for the purchase of civil aircraft and related articles (see clause 9-2) and those for purchase of supplies from Canada or Mexico which are expected to exceed $250,000.

(a) Offers proposing to furnish material or equipment produced or manufactured outside the United States will be considered on an f.o.b. destination basis only, cleared through U.S. customs and with all import duties and charges paid.

(b) When comparing foreign offers with the low domestic offer under the Buy American Act, an evaluation differential of six percent will be added to the price of each foreign end item delivered at destination, but excluding the price of any additional work to be performed at the site such as installation or testing; provided that the differential will be doubled to twelve percent in the event that the low domestic Offeror qualifies as a small business concern.

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