Automatic Plastic Coil Binder Requirements Matrix.xls
XLS spreadsheet 147 KB Posted
- Attached to
- Automatic Plastic Coil Binder System
- Solicitation number
- 2008-R-041
- Issued by
-
United States Senate
About this file
Automatic Plastic Coil Binder System Requirements Matrix 1) Attachment A List of Requirements 2) Attachment B Pricing 3) Attachment C Maintenance Options 4) Attachment D Consumables Pricing 5) Attachment E Past Performance 6) Attachment F Trade-In
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Attach A - Requirements
| The table below lists the “Minimum Requirements” of the Automatic Plastic Coil Binder System (Coil Binder System). The Plastic Coil Binder System proposed must meet or exceed the minimum requirements. The Vendor shall provide details on any requirement exceeded or not met by the proposed Plastic Coil Binder System in the Comments section of the table. The Vendor is also encouraged to offer additional system features, including equipment that is capable of binding documents that are larger or smaller than are specified in the minimum requirements, and any optional finishing capabilities in the "Additional/Optional Features" section of the table. All prices quoted shall remain valid until December 31, 2008, and shall be FOB Destination, Washington, DC. | Meets (Yes/No) | Exceeds (Yes/No) | Comments or Exceptions: | |
| MINIMUM REQUIREMENTS | ||||
| Specifications - Automatic Plastic Coil Binder System | ||||
| 1 | The coil binding equipment shall be automatic. It shall insert a coil into a document, and drive the coil that is being inserted such that the coil can be inserted without the operator's assistance. | |||
| 2 | The coil binder system shall include an inline coil making or forming component. | |||
| 3 | The coil binder system shall include all dies and tooling to manufacture, insert, and finish the following plastic coil sized documents: 6mm, 8mm, 10mm, 12mm, 14mm, 20mm, 24mm, 28mm, 32mm, 36mm, and 40 mm. | |||
| 4 | The coil binder system shall have a registration that consistently feeds the coil through the prepunched holes of the document. | |||
| 5 | The coil binder system's registration component shall work seamlessly in conjunction with the inserter mechanism such that the coil while being inserted into the document shall not snag, misalign, bind, or twist. | |||
| 6 | The coil binder system shall have a step-by-step jog cycle to allow the operator to observe, and make adjustments to the machine without running a complete cycle of the binding operation. | |||
| 7 | The coil binder system shall offer the operator variable operating speeds. | |||
| 8 | The coil binder system shall be able to bind documents from 4" up 17" in width. | |||
| 9 | The coil binder system shall be able to bind up to a 1.5" thick document. | |||
| 10 | The coil binder system shall be able to bind up to 250 books per hour. | |||
| 11 | The coil binder system shall be able to bind mixed stocks including: oversized inserts, half pages, 5-position tab inserts with a 3/8" outside margins (tab set-backs), mylar covers, and a variety of different substrate in the same document. | |||
| 12 | The coil binder system shall allow binding of documents with head and foot margins when necessary to center or align holes in document for variation in hole margins. | |||
| 13 | The coil binder system shall have an inline coil cutting and crimping system to create a quality bound document. | |||
| 14 | The coil binder shall have an activation device, like a foot pedal, to allow the operator free use of both hands to prepare for the next step of the binding procedure. | |||
| 15 | Coil binder shall operate on 110/220 volts, single phase, 60 HZ. | |||
| 16 | Coil binder shall require no more than 1 CFM @ 100PSI to operate at maximum efficiency. | |||
| Installation, Initial test and training | Agrees (√) | Disagrees (√) | ||
| 1 | Vendor shall deliver, install, set-up, and intial test the Coil Binder System at the U.S. Senate site. The date of delivery, installation, set-up, and intial test shall be mutually agreed upon and coordinated between the vendor and the Senate's COTR. | |||
| 2 | Vendor shall provide a detailed checklist describing the proper functioning of the coil binder system, as well as the proper operation of any additional features that the coil binder system may perform. This is to verify the proper operation of the coil binder system prior to the start of the Senate's 30-day acceptance testing period (See Acceptance Testing section below). | |||
| 3 | Vendor shall provide training on all the functions of the coil binder system including adjustments for binding different sizes and types of documents. The training shall be given to 8 operators divided between two shifts (7:00 AM - 4:30 PM & 4:30 PM - 11:30 PM), with each shift including up to 4 operators. The training schedule shall be mutually agreed upon between the Vendor and the Senate COTR. All training shall be completed prior to the start of the Senate's 30-day acceptance testing period. | |||
| Documentation: | ||||
| 1 | Vendor shall provide two (2) bound copies of the user manual. | |||
| 2 | Vendor shall provide the necessary rights in data to the Senate to customize, use, and reproduce the user manual to meet its user support needs. | |||
| 3 | All documentation shall be provided to the Senate COTR prior to the start of the 30-day acceptance testing period. | |||
| Acceptance Testing | ||||
| 1 | Senate shall provide written notification to Vendor of the successful installation of the Coil Binder System, completion of training, and the receipt of all documentation from the Vendor. This written notification shall signify delivery of the Coil Binder System to the Senate for the start of the Senate's 30-day acceptance testing period. | |||
| 2 | Acceptance of the Coil Binder System by the Senate shall be determined by the fulfillment of the requirements of this RFQ to the satisfaction of the Senate. Acceptance testing by Senate personnel will emphasize the operational, functional and reliability factors of the Coil Binder under load or while being fully utilized. Acceptance testing begins after the delivery of the Coil Binder System to the Senate (see Acceptance Testing # 1 above), and ends when the Coil Binder System has met the standards of performance by operating for a period of thirty consecutive business days (7:00 AM to 11:30PM) without failure downtime of any kind. The Coil Binder System, for purposes of the acceptance testing, is defined as all components and equipment which consist the Coil Binder System. (Note: Failure downtime is a period of time in which the Coil Binder System is not reliably operable due to intermittent or consistent failure so that any component or portion of the system can not be used, or that those components or portions of the Coil Binder System will not operate in accordance with the Coil Binder System's specifications.) | |||
| 3 | If the Coil Binder System has a failure downtime within 30 days of the start of acceptance testing period, the Vendor shall, at its own expense, fix and/or replace any defective part or parts of Coil Binder System (including the entire Coil Binder System if necessary). The acceptance testing period shall begin again after the Coil Binder System has been fixed, and/or replacement of the designated parts. If the Coil Binder System has another failure downtime within the next 30 consecutive days of the re-start of the acceptance testing period, the Senate may reject the Coil Binder System entirely and terminate the contract for default. The Vendor shall return all payments if any had been made to Vendor; and liability, if any, made up until the point of rejection; and release the Senate from all future payments. The Vendor shall remove the rejected Coil Binder System from the Senate premises at its own expense. | |||
| Maintenance, Technical and Training Support - | ||||
| 1 | Coil Binder System operational down-time beyond 24 hours is unacceptable to the Senate. Vendor shall provide One (1) Year Maintenance and Technical Support which shall include but not be limited to: | |||
| 2 | • Technical telephone support and troubleshooting | |||
| 3 | • One hour telephone response time | |||
| 4 | • Two (2) business hour on-site service response time during business hours, 8:00 AM - 5:00 PM, Monday - Friday | |||
| 5 | • Technical services and support to be provided by vendor certified technicians | |||
| 6 | • All service calls identified as recurring problems shall automatically be escalated by the Vendor | |||
| 7 | • All labor, materials and/or parts furnished by Vendor | |||
| 8 | Vendor shall provide follow-up training support, if requested by the Senate's COTR, not to exceed a total of sixteen (16) hours during the 90 day period after Printer System has been accepted by the Senate, at no additional cost. | |||
| Warranty - [Vendor shall submit its Warranty together with the RFQ.] | ||||
| 1 | Vendor shall warrant that the Coil Binder System shall be free from defects in materials and workmanship for a period of one (1) year. The Warranty shall commence on the day after the Coil Binder System has been accepted by the Senate (see Acceptance Testing section of this document). The Warranty shall be for all labor, equipment, materials and/or parts furnished by Vendor. If the Coil Binder System proves defective during the warranty period, the Vendor shall: | |||
| 2 | • Repair the Coil Binder System by means of telephone support or on-site service at no charge for materials, parts and/or labor, | |||
| 3 | • Replace the Coil Binder System with a comparable Coil Binder System at no charge, or | |||
| 4 | ▪ Remove the Coil Binder System at no charge, and return all payments made to the vendor, less a reasonable allowance for usage. | |||
| ADDITIONAL/OPTIONAL FEATURES | ||||
| (Please provide pricing and product information on all available optional features) | ||||
| 1 | Maintenance service hours beyond regular business hours: Monday through Friday, 5:00 PM - 11:30 PM; Saturday, 7:00 AM to 11:30 PM; and Sunday, 7:00 AM to 11:30 PM. | |||
| 2 | Vendor shall list extended maintance options available (if any), and the projected costs. Use Attachment C: Extended Maintenance Option. | |||
| 3 | Vendor shall list (see Additional Features below) the proposed additional/optional features beyond the minimum requirements (if any). Use Attachment B: Plastic Coil Binder Optional Features for listing the corresponding costs. | |||
| CONSUMABLES | ||||
| 1 | Vendor shall list the consumables with prices corresponding to its proposed Coil Binder System, and optional features (if any). Use Attachment D: Consumable Pricing. | |||
| ADDITIONAL FEATURES | ||||
| In the section below, Vendor may list any additional options/features not stated above for the proposed Coil Binder System. [Additional rows may be inserted.] |
&L&"Arial,Bold"&14Attachment A:
List of Requirements&C&"Arial,Bold"&14Automatic Plastic Coil Binder System&R&"Arial,Bold"&12 &14 2008-R-041 &L&T, &D&RPage &P of &N
Attach B - Pricing
| Table Below to be Filled in by Vendor and Submitted as an Attachment B to the Proposal | |||
| ALL PRICES QUOTED SHALL BE FOB DESTINATION, WASHINGTON, DC. | |||
| DESCRIPTION | Quantity | Firm Fixed Unit Price | Firm Fixed Extended Price |
| LARGE FORMAT COIL BINDER SYSTEM | $ | $ | |
| COIL BINDER ADDITIONAL/OPTIONAL FEATURES: | |||
| $ | $ | ||
| $ | $ | ||
| $ | $ | ||
| $ | $ | ||
| $ | $ | ||
| $ | $ | ||
| $ | $ | ||
| Total Firm Fixed Price |
&L&"Arial,Bold"&14Attachment B:
Additional Features/Options&C&"Arial,Bold"&14Automatic Plastic Coil Binder System&R&"Arial,Bold"&14 2008-R-041&10
Attach C - Maint Options
| Table Below to be Filled in by Vendor and Submitted as an Attachment C to the Proposal | ||||||
| ALL PRICES QUOTED SHALL BE FOB DESTINATION, WASHINGTON, DC. | ||||||
| Provide maintenance levels and pricing for Option Periods 1 through 5 | ||||||
| ANNUAL FIXED PRICE | ||||||
| MAINTENANCE List various service levels offered | One Year Warranty (provided at no additional cost) | Option Period 1 | Option Period 2 | Option Period 3 | Option Period 4 | Option Period 5 |
| * Option Period 1 will commence at the end of the one year warranty period. |
&L&"Arial,Bold"&14Attachment C:
Maintenance Options&C&"Arial,Bold"&14Automatic Plastic Coil Binder System&R&"Arial,Bold"&12 &14 2008-R-041&10
Attach D-Consumable Pricing
| CONSUMABLE | STANDARD FEATURE | OPTIONAL FEATURE | CORRESPONDING FEATURE FOR THIS CONSUMABLE | COST | YIELD |
| Please indicate if this a standard or optional feature | Provide name and description of the feature this consumable supports. |
&L&"Arial,Bold"&12Attachment D:
Consumable Pricing&C&"Arial,Bold"&12Plastic Coil Binder System&R&"Arial,Bold"&12 2008-R-041&10
Attach E - Past Performance
| Offeror Name | |
| Offeror POC Phone / Email | |
| Past Performance Reference 1 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone | |
| B | Contract number: |
| C | Period of performance: |
| D | Description of service provided (enter below): |
| Past Performance Reference 2 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone | |
| B | Contract number: |
| C | Period of performance: |
| D | Description of service provided (enter below): |
| Past Performance Reference 3 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone | |
| B | Contract number: |
| C | Period of performance: |
| D | Description of service provided (enter below): |
&L&"Arial,Bold"&11Attachment E:
Past Performance Reference - Plastic Coil Binder System Installations&R&"Arial,Bold"&11 2007-R-041
Attachment F - Trade-In
| Vendor shall be responsible for the removal and disposition of the SAA traded-in equipment, including expenses incurred therein. | |||
| ITEM # | Equipment model and features | QTY | Trade-In Value |
| A | Gateway Bookbinding System (Plastic Koil Binder) | ||
| 1 | Plastikoil Maker: | 1 | |
| Model NCF 1 | |||
| Serial number: 2053 | |||
| 2 | Automatic Coil Inserter - Inserts the plastic coil into the document: | 1 | |
| Model number QS300 | |||
| Serial number: 4006 | |||
| B | Included in this trade shall be the following coil making mandrels: | ||
| 3 | 6mm | 1 | |
| 4 | 8mm | 1 | |
| 5 | 10mm | 1 | |
| 6 | 12mm | 1 | |
| 7 | 14mm | 1 | |
| 8 | 16mm | 1 | |
| 9 | 18mm | 1 | |
| 10 | 20mm | 1 | |
| 11 | 23mm | 1 | |
| 12 | 25mm | 1 | |
| 13 | 28mm | 1 | |
| 14 | 30mm | 1 |
&L&"Arial,Bold"&12Attachment E:
Trade-In Equipment&R&"Arial,Bold"2008-R-041 &L&D, &T&RPage &P of &N
File details come from the government source that posted it. Updated .