2008_Whole Blood _Bid Terms and Specifications.rtf

BID INSTRUCTIONS AND SPECIFICATIONS

Defiberinated Whole Blood And Guinea Pig Blood Cells for Hemadsorption

SCOPE: To furnish a portion of the normal requirement to cover the quantities ordered by Maine Department of Health and Human Services, Health and Environmental Testing Laboratory of the State of Maine.

CONTRACT PERIOD: Any contract issued as a result of this bid to be for a period of one year beginning approximately August 01, 2008 through July 31, 2009.

ESTIMATED VALUE: It is estimated that the value of this contract during a one-year period will be $50,000, more or less. It is understood and agreed, however, that any contract issued shall cover only the quantities ordered for delivery during the term of the contract, whether higher or lower than the amount indicated.

PRICE: Prices shall remain firm for the duration of any contract. Any reduction in price may occur anytime during the contract period. The reduced price shall apply on all shipments made on or after the date the reduction price becomes effective.

Price to include ALL transportation charges, F.O.B. destination.

AUTOMATIC SHIPMENT: This contract to be established with automatic shipments per the quantity requirements listed below or as dictated by HETL. Contractor agrees to ship automatically the amounts indicated with longest possible shelf life of product(s) when shipped.

QUANTITIES: Product quantities for delivery are listed below with frequency of delivery. Note: State can increase or decrease on an “as needed” basis.

Guinea Pig Red Blood Cells 5 ML Weekly

DELIVERY: The contractor shall be responsible for the delivery of items in first class condition at the point of delivery, and in accordance with good commercial practice. All shipments should be scheduled to arrive at the State destination in the AM hours so as to allow product to be refrigerated immediately.

PROCUREMENT CARD: With very rare exceptions, State policy requires vendors to accept the State of Maine Procurement Card as a form of payment. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

INVOICES: Separate invoices are required for each order number. All invoices must reference Contract Number and Vendor Customer Number, failure to do so could cause lengthy delays of payment of invoices. All invoices should be issued within 30 days of delivery and paid in accordance with the commodity terms and conditions attached to the contract.

AWARD: The award will be determined by the overall best value for the State of Maine. The State reserves the right to evaluate products and determine equivalencies to establish what is in the best interest of the State. Product samples may be requested to complete evaluation. Any incomplete bids may be rejected. Evaluation will take into consideration each individual bid response including, but not limited to

TAXES: The State is exempt from the payment of federal excise taxes and state sales taxes. Exemption certificates may be furnished upon request from the Division of Purchases.

REPORT OF PURCHASES: Contractor will be required to furnish the Director of Purchases with a detailed summary of the total purchases made under any contract issued. This total may be requested yearly or at any time during the contract period.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel immediately if the contractor does not conform to the terms and conditions of the contract.

EXTENSION OF CONTRACT: The Director of Purchases may, with the consent of the Contractor extend the contract period for up to two additional periods beyond the indicated expiration date providing it is in the best interest of the State.

THE STATE RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS.

SOLE CONTACT INFORMATION:

Burton M. Cross Bldg, 4th Floor 111 Sewall Street Augusta, Maine 04333-0009