-20065.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 2 of 4 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

4. Statutory Authority Permitting Other than Full and Open Competition: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106 1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Wheelchair Transportation Services are essential to the daily operations of the VA Puget Sound Health Care System and cannot be interrupted without causing major disruption to patient care. ATS Trans LLC is the incumbent contractor currently providing these services and possesses a current Business Associate Agreement (BAA) with the facility.

Market research of the Puget Sound area revealed that ATS Trans LLC is the only known contractor with the operational capacity to provide services to the entire required catchment area. Even if another capable vendor was identified, there is not enough time to perform background checks, establish a BAA and onboard a new contractor before the period of performance is required to start.

ATS Trans LLC currently manages all ofall the dispatching and coordination of resources to facilitate that adequate coverage is accomplished. If multiple smaller contracts were issued to piece this requirement together, the VA would have to do all required dispatching and coordination.

Currently, the VA does not have these capabilities or resources.

Furthermore, ATS Trans LLC has extensive knowledge of this requirement and can continue to perform these essential transportation services during the current COVID 19 international pandemic. It is imperative that the VA Puget Sound Health Care System continue to provide transportation services without interruption during these difficult and unprecedented times and mitigate risk by continuing to do business with the incumbent.

Therefore, in order to maintain these critical services, it is the determination of the Contracting Officer that ATS Trans LLC is the only source reasonably available to provide these services from 3/30/2020 – 3/29/2021 in the midst of the COVID 19 pandemic and while a new long term agreement is properly solicited, evaluated and awarded.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Two other small businesses, Medstar Cabulance and Yellow Cab, were considered for this requirement and contacted for their capabilities. However, neither of these two businesses can cover the entire catchment area and do not have the operational capacity to successfully perform and manage this requirement.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The pricing proposed by ATS Trans LLC is considered to be fair and reasonable IAW FAR

13.106 (a)(2)(ii), based on historical and current pricing provided in procurements 36C26019P0134, 36C26020D0014 and VA260 14 D 0005, which have all been determined as fair and reasonable.

Furthermore, a formal and detailed fair and reasonable pricing analysis will be documented and included in the contract file before award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Pursuant to FAR part 10, appropriate market research was

OFOC SOP Revision 08 Page 3 of 4 Original Date: 03/22/11 Revision 08 Date: 04/18/2018 conducted given the circumstances. In accordance with Class Deviation Veterans First Contracting Program (VFCP 2016), VHAPM Part 810.001, and PPM 2016 05, the determination has been made by the Contracting Officer that two or more veteran owned small business are not readily available to perform the services required by this procurement. As described in section 6, local small businesses were located, researched and contacted.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

ATS Trans LLC 2220 South Tacoma Way STE C Tacoma, WA 98409 7500

Medstar Cabulance 1904 Fruitvale Blvd.

Yakima, WA 98902 1243

Puget Sound Dispatch DBA Yellow Cab of Seattle 2901 S 128th St.

Tukwila, WA 98168

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: As explained above, this contract will allow the Agency to solicit, evaluate and award a new long term contract for these services while providing for full and open competition.

Estimated timeline: Issue request for proposal August 2020 Evaluate proposals October 2020 Award, December 2020 On board contractor February 2021

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Christopher Spaulding Date Transportation Mobility Manager VA Puget Sound

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Christopher R. Spaulding 506081

Digitally signed by Christopher R.

Spaulding 506081 Date: 2020.03.24 14:57:50 -07'00'

OFOC SOP Revision 08 Page 4 of 4 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

Jacob Jackson Date Contract Officer Network Contracting Office 20 (NCO 20)

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Stephen Dale Allen Date Director of Contracting Network Contracting Office 20 (NCO 20)

c. VHA SAO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $68 million) or approve ($700K to $68 million) for other than full and open competition.

Curtis Jordan Date Executive Director, Regional Procurement Office West VHA Head of Contracting Activity (HCA)

Jacob P. Jackson 457690 Digitally signed by Jacob P. Jackson 457690 Date: 2020.03.24 15:01:52 -07'00'

Stephen D. Allen 1565216 Digitally signed by Stephen D. Allen 1565216 Date: 2020.03.24 19:30:18 -07'00'

CURTIS M

JORDAN 597130

Digitally signed by CURTIS M

JORDAN 597130

Date: 2020.03.25 12:05:23 -06'00'