A1(b) HIMSS Statement of Work.pdf

STATEMENT OF WORK

TITLE: CDC’s Participation in the 2024 Health Information Management Systems Society (HIMSS) Global Conference Interoperability Showcase, March 11-15, 2024 in Orlando, FL at the Orange County Convention Center.

I. BACKGROUND

The HIMSS Interoperability Showcase is key part of the 2024 HIMSS Annual Conference & Exhibition, March 11-15, 2024 in Orlando FL. The Centers for Disease Control and Prevention (CDC) has several Centers, Institutes, and Offices (CIOs) that will benefit from continued participation in the HIMSS Interoperability Showcase. The showcase is a forum where various healthcare/public health use cases are demonstrated showing how standards-based systems and technologies are exchanging data to support an Interoperability Story. The conference brings together over 40,000 health IT professionals, clinicians, executives, and vendors from around the world. Exceptional education, world-class speakers, cutting-edge health IT products and powerful networking are hallmarks of this industry-leading conference. More than 300 education programs feature keynotes, thought leader sessions, roundtable discussions and workshops, plus a full day of preconference symposia.

Since CDC has an organizational affiliate membership with HIMSS supporting multiple programs, the cost to participate in the HIMSS Interoperability Showcase is reduced by 10% from $65,000 to $59,000 at a cost of $9833.33 per participating program. Currently the following CDC programs will be demonstrating systems within the Showcase and have agreed to the cost-share:

• Office of Public Health Data, Surveillance, and Technology (OPHDST)

• National Center for Chronic Disease Prevention and Health Promotion

(NCCDPHP) – OD

• National Center for Chronic Disease Prevention and Health Promotion

(NCCDPHP) – Division of Cancer Prevention and Control (DCPC)

• National Center for Health Statistics (NCHS)

• National Center for Health Statistics (NCHS)

• National Institute for Occupational Safety and Health (NIOSH)

PURPOSE

This project will provide support for CDC programs to participate in the 2024 HIMSS Interoperability Showcase. CDC program will demonstrate data exchange using public health and health IT standards to support several public health use cases.

https://www.himss.org/global-conference/exhibition-specialty-pavilions/himss-interoperability-showcase https://www.himss.org/global-conference/exhibition-specialty-pavilions/himss-interoperability-showcase

II. SCOPE OF WORK

This contract will provide support for CDC programs to participate in the 2024 HIMSS Interoperability Showcase and will incorporate multiple use cases, multiple systems with multiple exhibitor registrations to demonstrate:

• [OPHDST] Electronic Case Reporting (eCR)

• [NCCDPHP] YMCA and Health Referrals

• [NCCDPHP] Cancer Reporting

• [NCHS]Vital Records

• [NCHS] Health Care Surveys

• [NIOSH]Occupational Data for Health

III. TASKS TO BE PERFORMED

Task 1:

This project will provide support for CDC programs to participate in the 2024 HIMSS Global Conference Interoperability Showcase.

The CDC wide contract will incorporate multiple use cases, multiple systems with multiple exhibitor registrations thus creating one process for CDC versus multiple processes for approval and payment. CDC will demonstrate an ‘interoperability story’ at the HIMSS24 Interoperability Showcase. Proposed ‘story’ would include CDC systems and partners participating in a public health interoperability story through the following opportunities at the HIMSS24 Showcase:

• Private Meeting Room

• List of scanned attendees with contact information to the HIMSS24

Interoperability Showcase

• Present to HIMSS Global Conference attendees in a (1) hour education session anchored around the topic of interoperability located within the HIMSS Interoperability Showcase Theater. Session will be promoted in the onsite program with prominent organization branding o 10 CDC systems; non-profit partners and provider organizations are welcome to demonstrate with CDC

• Ability to invite partners/additional systems to sponsor at the Connected

Demonstration level for the fee of $10,650 Corporate Member / $11,850 Non- Member

• (14) exhibitor/client badges (organization determines the mix)

• (6) full conference badges

Prominent display on 2024 HIMSS Global Conference & Exhibition marketing materials and communication vehicles, including:

• Eligibility to submit original content and comply with HIMSS guidelines and editorial direction for publishing on HIMSS.org, as may be consistent with applicable law.

• Distribute one (1) case study or white paper within your onsite demonstration area

• Host a customer VIP Interoperability Showcase Tour to educate on the importance of these public health activities.

Federal Health Pavilion Kiosk:

• Two (2) - 20-minute HIMSS sessions in the Federal Health Pavilion Theatre.

o Available session times on the three exhibit days are selected by you.

• Turn-key Kiosk & Production of Graphic Panel with:

o Computer/Storage Cabinet o Labor to Install & Dismantle Kiosk o Wastebasket o (2) Chairs o Electrical with multistrip o Shared Internet hardline o Daily vacuum & wipe down cleaning o 32” Monitor/Keyboard/Mouse (participating company to bring hard drive or laptop)

• Badges (Exhibitor & Client-You Determine the Mix)-5

• Dedicated exhibit hall hours

• Acknowledgement in the On-Site Pocket Guide

• Listing in the Conference Exhibitor Guide

IV. GOVERNMENT FURNISHED MATERIALS – N/A

V. PERIOD OF PERFORMANCE

The period of performance will be as follows: March 11, 2024 – March 15, 2024

VI. DELIVERABLES

Task Item Description/ Deliverable QTY Recipient Date Required Amount 2024 HIMSS Interoperability Showcase

Support for CDC programs to participate in the 2024 HIMSS Global Conference Interoperability Showcase

1 OPHDST 3/11 – 15/2024 $59,000

VII. PROJECT OFFICER

Project Officer/COR Name: Kamarah S. Angus Centers for Disease Control and Prevention Office of Public Health Data, Surveillance, and Technology 1600 Clifton Road Mail Stop H21-8 Atlanta, GA 30333 Telephone: 404.498.1598 Email: nkq5@cdc.gov

VIII. PAYMENT TERMS

The contractor shall be reimbursed upon the submission of an invoice and acceptance by the project officer of the deliverables. Payment will be made in accordance with the line items established herein and in accordance with FAR 52.242-25, Prompt Payment, which states that the due date for making invoice payments shall be the 30th day after the designated billing office (see block 21 of the order) has received a proper invoice from the vendor or the 30th day after Government acceptance of the services performed by the vendor, whichever is later.

Partial payments for line items are authorized based on the approval of the partial completion of the deliverables by the project officer.

IX. MINIMUM VENDOR QUALIFICATIONS

The vendor shall have the authority to engage with CDC programs participating in the HIMSS Interoperability Showcase.

SPECIAL CONSIDERATIONS

Electronic and Information Technology Accessibility

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-aboard.gov/sec508/standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.

205 WCAG 2.0 Level A & AA Success Criteria 302 Functional Performance Criteria 502 Inoperability with Assistive Technology 504 Authoring Tools 602 Support Documentation 603 Support Services

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards.

The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://hhs.gov/web/508.

In order to facilitate the Government's determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/, or from the Section 508 Coordinator listed at https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html. Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.

(End of verbiage) http://www.hhs.gov/web/508 http://www.access-aboard.gov/sec508/standards.htm http://hhs.gov/web/508 http://508.hhs.gov/ https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html