20008-A25-0617.pdf

INVITATION TO BID - ANNUAL CONTRACT

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST BATON ROUGE PARISH until 11:00 am CST, April 14, 2025 at the location shown below.

TITLE:

A25-0617 ALUMINUM SIGN BLANKS

Group 1-11 & 14

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826 Baton Rouge, LA 70802

**NOTE: U.S. Postal Regular & Expedited Mail do not deliver to our physical address;

delays may occur due to City Parish

Mailroom processing

FILE NO: 25-0617

AD DATES: 03/28/2025 & 04/4/2025

SHIP TO ADDRESS:

Department of Transportation & Drainage Traffic Engineering Division

329 Chippewa Street Baton Rouge, LA 70805 Contact Regarding Inquiries:

Purchasing Analyst: Elizabeth Miller

Telephone Number: 225-389-3259 x 3283 Email: ermiller@brla.gov

VENDOR NAME MAILING ADDRESS

REMIT TO ADDRESS CITY, STATE, ZIP

TELEPHONE NO. E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY

NUMBER

TITLE

AUTHORIZED SIGNATURE (Required) PRINTED NAME

TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not an award consideration.

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date: No. Date: No. Date: No. Date:

No. Date: No. Date: No. Date: No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to bidders, terms and specifications applicable to, and made a part of this solicitation. By submission of this document, proposer further certifies that the prices shown are in full compliance with the conditions, terms and specifications of this solicitation. Bid must be signed in the designated space above and by person authorized to sign for bidder.

mailto:ermiller@brla.gov

No alterations, changes or additions are allowed on this solicitation, and no additional information, clarifications or other documents are to be included unless specifically required by the specification. Any errors in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.

INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS

Bidders are urged to promptly review the requirements of these specifications, terms and conditions and submit questions for resolution as early as possible during the bid period.

Questions or concerns must be submitted in writing to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are opened.

1. Read the entire bid, including all terms and conditions and specifications.

2. The City - Parish does not assume responsibility for failure of bidders to receive proposals. Bidders should rely only on advertisements in the local newspaper. Full information may be obtained, or any questions answered, by contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259. The City will not accept fax proposals or proposals sent via email. All faxed or emailed proposals shall be rejected.

3. This proposal is to establish firm prices for materials supplies and services for the contract period to be determined. Delivery shall be made or services provided as needed throughout the contract period, or as required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.

4. The contract may be renewed at the City-Parish exclusive option of Two (2) additional One (1) - year periods. Upon agreement of both the contractor and City-Parish, Extension of the contract into subsequent time periods shall be made by letter on or before the expiration of the contract. There is no minimum guaranteed work under this contract.

5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the outside of the bid envelope. Only one bid will be accepted from each bidder for the same job.

Alternates will not be accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not requested may be grounds for rejection of all bids by the bidder.

6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the

Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 on or before the specified bid opening date and time. Late bids will not be considered under any circumstances. NO

FAXED OR EMAIL BIDS WILL BE ACCEPTED.

7. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

8. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or none basis, to accept the bid which is in the best interest of the City parish, and to reject all

9. proposals if that is in the best interest of the City Parish.

10. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line bidding site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of substitute forms or documents, shall render the bid non- responsive and subject to rejection. The entire proposal package, including the specifications and copies of any addenda issued shall be submitted to the Purchasing Division as the bid

11. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

12. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the bid to be rejected as non-responsive.

13. Where one or more vendor's exact products or typical workmanship is designated as the level of quality desired or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.

14. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality, suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from consideration. If requested, literature and/or specifications must be submitted within seven (7) days.

15. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate. Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations, descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with the specifications in the solicitation.

16. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the proposal for bid, and shall be incorporated within the purchase order and/or contract. Only a written interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by any other method.

17. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish

Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802, upon completion of the order.

18. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety data sheet and EPA registry number with bid or within five (5) days of request from purchasing office. This information will be required on any subsequent deliveries if there is a change in chemical content or a different product is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled.is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled.

19. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish.

All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission. .. Late deliveries or unsatisfactory performance may be cause to cancel the Purchase Order or contract.

20. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed http://www.centralbidding.com/ according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission.

21. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities.

22. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders to persons who are employed by any agency of the City - Parish Government, or any business of which he or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions against conflict of interest and establishes guidelines to assure that appropriate ethical standards are followed. If any question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation of contract.

23. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are exempt from state and local taxes.

24. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on twenty-four (24) hours written notice for unsatisfactory performance. Termination under this paragraph shall not relieve either party of any obligation or liability that may have occurred prior to the effective date of termination.

25. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana.

Do you claim this preference if allowed?

YES NO If this preference is claimed, attach substantiating information to the proposal to show the basis for the claim.

26. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to periodically inspect and audit all data and records of the Contractor relating to his performance under this contract.In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of the Louisiana.Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

27. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

28. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are nullified; and agrees that this contract shall be construed in accordance with this solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.

29. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services administration (GSA) in “Audit Requirements In subpart F of the Office of

Management and Budget’s uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a- 133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov

b. A contract award must not be made to parties listed on the government wide exclusions in the System for Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

30. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing

“Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

31. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures. In the event there is a difference in unit prices and totals, the unit price shall prevail.

32. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bid tabulations may be accessed at: https://city.brla.gov/dept/purchase/bidresults.asp

33. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and against all claims and actions for bodily injury, death or property damages caused by fault of the contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as set forth with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the City, its officers, its agents, or its employees.

34. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990.

Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations which affect their employees or prospective employees.

The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP) system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used by all departments and agencies citywide.

Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for the purpose of doing business with City-Parish and receive notifications of business opportunities. The City-Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances as well as applicable federal statutes as directed by grant providers.

Vendors must be registered to receive bid notifications.

New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link at http://brla.gov/vss. Vendors are encouraged to review the step by step https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self- Service-Registration-Guide-PDFide..

Additional information regarding how to do business with EBR City-Parish is available at:

https://www.brla.gov/DocumentCenter/View/678.

We also post our scheduled bid results, after the bids have been opened at http://city.brla.gov/dept/purchase/bids.asp.

Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and services that you can provide. When agencies request products or services, our buyers pull directly from these numbers to send out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the subclasses are two digit numbers that better describe the commodity or service. For questions regarding commodity codes, please contact purchasing at (225) 389-3259 Ext 0.

Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment process requires you to upload a completed W-9 form. Please have the completed form in an electronic format so that you can submit it as part of the registration process. The W-9 form can be downloaded from the IRS website. We have created step by step directions on how to properly complete the W-9 Form.

http://brla.gov/vss https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/678 http://city.brla.gov/dept/purchase/bids.asp

FEDERAL CLAUSES, IF APPLICABLE.

I. Remedies for Breach

Bidder acknowledges that contracts in excess of the simplified purchase threshold ($150,000.00) shall contain provisions allowing for administrative, contractual, or legal remedies for contractor breaches of the contract terms, and shall provide for such remedial actions as appropriate.

II. Termination and Settlement

Bidder acknowledges that contracts in excess of $10,000.00 shall contain termination provisions including the manner in which termination shall be effected and the basis for settlement. In addition, such provisions shall describe conditions for termination due to fault and for termination due to circumstances outside of the contractors' control.

III. Access to Records

Bidder acknowledges that all contracts (except those for less than the small purchase threshold) shall include provisions authorizing the recipient, US Funding Agency, the Comptroller General, or any of their duly authorized representatives access to all books, documents, papers, and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions.

IV. Equal Employment Opportunity

Bidder acknowledges that all contracts shall contain provisions requiring compliance with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11236 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Dept. of Labor.

V. Copeland "Anti-Kickback" Act

Bidder acknowledges that all construction/repair contracts and sub-grants in excess of $2,000 shall include provisions requiring compliance with the Copeland "Anti-kickback" Act (18 U.S.C. §3141-3148), which provides that each contractor or sub-recipient shall be prohibited from inducing any person employed in the construction, completion, or repair of public work, to give up any part of the entitled.

VI. Davis-Bacon Act

Bidder acknowledges that all construction contracts in excess of $2,000 shall include a provision for compliance with the Davis-Bacon Act, which requires contractors to pay laborers and mechanics wages at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors shall be required to pay wages not less than once a week.

Contract Work Hours and Safety Standards Act

Bidder acknowledges that all construction contracts in excess of $2,000, and all other contracts involving the employment of mechanics or laborers in excess of $2,500 shall include provisions for compliance with sections 102 and 107 of the Contract Work Hours and Safety Standards Act, which requires each contractor to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours. Section 107 is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous.

VII. Rights to Inventions Made Under a Contract or Agreement

Bidder acknowledges that contracts for the performance of experimental, developmental, or research work shall include provisions providing for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and the Small Business Firms under Governments Grants, Contracts, and Cooperative Agreements"

VIII. Clean Air Act

Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air emissions from stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of hazardous air pollutants

IX. Clean Water Act.

The contractor hereby agrees to adhere to the provisions which require compliance with all applicable Standards, orders, or requirements issued under section 508 of the clean water act which prohibits the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of violating facilities

X. Energy policy and conservation act

The contractor hereby recognizes the mandatory standards and policies relating to energy Efficiency which is contained in the state energy conservation plan issued in compliance with the energy policy and Conservation act (P.L. 94-163).

Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations which affect their employees or prospective employees.

MBE/SBE/WBE Initiative Participation by Certified Small Entrepreneurships/DBE Initiative

This procurement has been designated as suitable for certified small entrepreneurships (MBE/SBE/WBE) participation.

The City of Baton Rouge, Parish of East Baton Rouge strongly encourages the participation of Small and Minority and Women-owned business in all contracts or procurements let by the City of Baton Rouge Consolidated Government for goods and services and labor and material. To that end, all Service Providers and suppliers are encouraged to utilize federal, state or locally certified Small, Minority and Women-owned businesses in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available.

Proposers that are not eligible for certification are encouraged to use Small, Minority and Women-owned businesses where sub-contracting opportunities exist. To be responsive to this request for proposal, the proposer should be a Small, Minority or Women-owned businesses or have put forth a good faith effort to use certified Small, Minority or Women-owned businesses as subcontractors.

By submitting and signing a proposal, the proposer certifies that they are in compliance with this requirement. The proposer shall submit with the proposal a plan and selection process outlining good-faith efforts to utilize Small, Minority or Women-owned businesses as subcontractors.

Written notification is the preferred method to inform Small, Minority and Women-owned businesses of potential subcontracting opportunities. A current list of certified Small, Minority and Women-owned businesses may be obtained from the Louisiana Economic Development Certificatiom System at https://smallbiz.louisianaeconomicdevelopment.com/certifiedbusiness/default.aspx.

Additionally, a current list of Small, Minority and Women-owned businesses, which have been certified by the Louisiana Department of Economic Development and have opted to enroll in the State of Louisiana Procurement and Contract (LaPAC) Network, may be accessed from http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm. You may then determine the search criteria (i.e. alphabetized list of all certified vendors, by commodities, etc.), and select “SmallE”. Additional assistance may also be obtained from the Small Business Administration and the Minority Business Development Agency of the Department of Commerce to solicit and use these firms at http://www.mbda.gov/contact.

Copies of notification to certified Small, Minority and Women-owned businesses will satisfy the notification requirements. Notification must be provided to the certified entrepreneurships by the proposer in writing no less than five working days prior to the date of proposal deadline.

Notification must include the scope of work, location to review plans and specifications (if applicable), information about required qualifications and specifications, any bonding and insurance information and/or requirements (if applicable), and the name of a person to contact.

In the event questions arise after an award is made relative to the proposer’s good faith efforts, the proposer will be required to provide supporting documentation to demonstrate its good faith subcontracting plan was actually followed. If it is at any time determined that the Service Provider did not in fact perform its good faith subcontracting plan, the contract award or the existing contract may be terminated.

http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm http://www.mbda.gov/contact

ADDITIONAL REQUIREMENTS FOR THIS BID

The City-Parish, its officers, employees and agents, shall not be responsible for the negligent acts and omissions of the Contractor or the Contractor's officers, employees, agents or subcontractors, nor shall the Contractor or the Contractor's officers, employees or agents be responsible for the negligent acts or omissions of the City - Parish, its officers, employees and agents. Accordingly, Contractor shall indemnify and save City - Parish, its officers, employees and agents, harmless from any and all claims, suits and actions of any character, name or description brought for or on account of any injury or damage to any person or property arising out of the work performed by the Contractor and resulting from the negligence, commission or omission of any act by the Contractor, or Contractor's officers, employees, agents or subcontractors.

If work is to be performed on site, contractor shall furnish proof of insurance as required in specifications.

Payment terms for services will be Net 30 days based on the monthly invoice. Agencies will be invoiced monthly in arrears by the contractor. Advanced payments shall not be made.

The City-Parish reserves the right to cancel this contract with thirty (30) days written notice.

Termination for Cause: The City-Parish may terminate this Contract for default by giving the contractor written notice thereof, specifying with particularity each such default. After the first such notice of default, Contractor shall have ten (10) days after receipt of notice to cure or take reasonable steps to cure the default. If the contractor fails to cure or take reasonable steps to cure the default within such ten-day period, the City-Parish may declare this Contract, as appropriate, terminated. In the event of a second notice of default, whether for the same or a different infraction of contractual obligations, the contractor will be given five (5) days to cure the default. If a third notice of default should become necessary, the contract may be terminated upon notification of said default.

Termination for Convenience: The City-Parish may terminate this Agreement at any time by giving thirty (30) days written notice.

Termination for Non-Appropriation Clause: Should the Invitation to Bid result in a multi-year contract, a non-appropriation clause shall be made a part of the contract terms as required by state statutes, allowing the City-Parish to terminate the contract for lack of appropriated funds on the date of the beginning of the first fiscal year for which funds are not appropriated.

Cybersecurity Training Requirement: Contractor, including all principals, sub-contractors and employees who require access to City-Parish information technology assets, shall complete the cybersecurity training required by La. R.S. 42:1267 and furnish the City Parish proof of said completion prior to being granted access to said assets.

Force Majeure: In case by reason of force majeure either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement, then except as otherwise expressly provided in this Agreement, if such party shall give notice and full particulars of such force majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied on, the obligations of the party giving such notice (other than the obligations of the [name of payer] to make the payments required under the terms hereof, or to comply with Section [number of section] or [number of section] hereof), as far as they are affected by such force majeure, shall be suspended during the continuance of the inability then claimed which shall include a reasonable time for the removal of the effect thereof, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch. The term “force majeure,” as employed herein, shall mean acts of God, strikes, lockouts or other industrial disturbances, acts of the public enemy, orders of any kind of the Government of the United States or of the State or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrest, restraining of government and people, civil disturbances, explosions, partial or entire failure of utilities, shortages of labor, material, supplies or transportation, or any other similar or different cause not reasonably within the control of the party claiming such inability. It is understood and agreed that the settlement of existing or impending strikes, lockouts, or other industrial disturbances shall be entirely within the discretion of the party having the difficulty and that the above requirements that any force majeure shall be reasonably beyond the control of the party and shall be remedied with all reasonable dispatch shall be deemed to be fulfilled even though such existing or impending strikes, lockouts, and other industrial disturbances may not be settled but could have been settled by acceding to the demands of the opposing person or persons.

If the Company fails to perform any of the other provisions of this contract, or so fails to make progress as to endanger the performance of this contract in accordance with its terms, and either of these two circumstances does cure such failure within a period of ten (10) days (or such longer period as the Parish may authorize in writing), after receipt of notice from the City specifying such failure; or

Continuing non-performance of the Proposer in terms of specifications shall be a basis for the termination of the contract by the City. The City shall not pay for work, equipment or supplies which are unsatisfactory. Vendors will be given a reasonable opportunity before termination to correct the deficiencies. This however, shall in no way be construed as negating the basis for termination for non-performance; or

In the event the City terminates this Contract in whole or in part, as above provided, the City may procure, upon such terms and in such manner as the City may deem appropriate, items purchased similar to those terminated, and the Company shall be liable for any excess costs for such similar items, provided that the Company shall continue the performance of this contract to the extent not terminated under the provisions of this paragraph.

Ethics: Vendors and service providers are responsible for adhering to the Louisiana Code of Governmental Ethics throughout the duration of this contract. As such, vendors and service providers shall be responsible for determining and ensuring that there will be no conflict or violation of the Louisiana Ethics Code if their company is awarded a contract with the City/Parish.

SDSs SHOULD BE SUBMITTED WITH BID OR WITHIN FIVE (5) DAYS OF REQUEST FROM

PURHASING OFFICE– FAILURE TO PROVIDE WILL DEEM YOUR BID AS NON-

RESPONSIVE:

All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet all requirements of Louisiana State Laws. Additionally, Contractor must submit product labels, safety data sheets (SDS) (formerly material safety data sheets) and EPA registry number to the agency prior to work commencing. This information will be required on any subsequent deliveries if there is a change in chemical content or a different product is being supplied. Failure to submit this data may be cause to the contract being canceled.

INQUIRY PERIOD

An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents and to submit any written questions relative thereto. Without exception, all questions MUST be in writing (even if an answer has already been given to an oral question during the pre-bid conference or job site visits.) Inquiries are to be directed as follows:

Hand Delivered or by Courier

Elizabeth Miller City-Parish Purchasing Department 222 Street Louis Street, Room 826 Baton Rouge, LA 70802

By email: ermiller@brla.gov

The City-Parish shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the procurement cycle and operations of our departments. The City-Parish reasonably expects and requires responsible and interested proposers to conduct their in-depth proposal review and submit inquiries in a timely manner.

All inquiries shall be received by 5:00 p.m. on April 07, 2025

The City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, is offering teleconference and in-person attendance by vendors at public bid openings for bids published by our office.

Any vendor who would like to listen to the opening of this bid can access the following link, at the date and time of this bid opening:

Join by phone:

+1-408-418-9388 United States Toll Access code: 263 373 080 (followed by the # button)

Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same Access Code, followed by the # button):

United States Toll (Boston) +1-617-315-0704 United States Toll (Chicago) +1-312-535-8110 United States Toll (Dallas) +1-469-210-7159 United States Toll (Denver) +1-720-650-7664 United States Toll (Jacksonville) +1-904-900-2303 United States Toll (Los Angeles) +1-213-306-3065

This link will provide you with live audio access to this bid opening. The link will be live at the noted bid opening time and date.

mailto:ermiller@brla.gov

Specifications:

GENERAL: The intent of this proposal is to establish prices for the purchase and delivery of new aluminum sign blanks, brackets and sign posts. Bidders should enclose with their bid copy (1) copy of detailed manufacturer’s specifications on each product being bid including a complete list of any deviations from the specifications listed. Bidders should provide the BRAND and THE MODEL of ALL products being bid. If you are not bidding on an item, state “no bid”. The evaluation of the item offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency.

ALUMINUM SIGN BLANK SPECIFICATIONS

CORNER

SHAPE ITEM # SIZE THICKNESS RADIUS HOLE PUNCHING

A B

Rectangle #1 0001 12X18 .080 1.5 15 1.5

0002 12X36 .080 1.5 35 1.5

B 0003 12X24 .080 1.5 21 1.5

0004 24X30 .080 1.5 24 3

A 0005 24X36 .080 1.5 30 3

0006 24X48 .080 1.5 42 3

0007 24X54 .080 1.5 48 3

B 0008 24X60 .080 1.5 65 3

0009 30X36 .080 1.875 30 3

0010 18X6 .080 1.5 3 1.5

0011 12X6 .080 1.5 3 1.5

0012 48X96 .100 1.875 90 3

0013 24X66 .080 1.5 N/A N/A

0014 24X78 .080 1.5 N/A N/A

0015 24X84 .080 1.5 N/A N/A

0016 24X102 .080 1.5 N/A N/A

Rectangle #2 0017 24X18 .080 1.5 15 1.5

B

A

B

C D C

0018 48X24 .080 1.5 18

C=12

D=24

A 0019 48X30 .100 1.875 24

C=12

D=24

B 0020 60X30 .100 1.875 24

C=12

D=36

Rectangle #3 0021 24X9 .100 1.5 none none

0022 30X9 .100 1.5 none none

0023 36X9 .100 1.5 none none

0024 42X9 .100 1.5 none none

0025 48X9 .100 1.5 none none

0026 54X9 .100 1.5 none None

SHAPE ITEM# SIZE THICKNESS RADIUS HOLE PUNCHING

A B

0027 60X9 .100 1.5 none none

0028 24x12 .100 1.5 none none

0029 30x12 .100 1.5 none none

0030 42x12 .100 1.5 none none

0031 48X12 .100 1.5 none none

0032 60X12 .100 1.5 none none

0033 66X12 .100 1.5 none none

0034 72X12 .100 1.5 none none

0035 78X12 .100 1.5 none none

0036 84X12 .100 1.5 none none

0037 36X12 .100 1.5 none none

0038 42X18 .100 1.5 none none

0039 48X18 .100 1.5 none none

0040 54X18 .100 1.5 none none

0041 60X18 .100 1.5 none none

0042 66X18 .100 1.5 none none

0043 72X18 .100 1.5 none none

0044 84X18 .100 1.5 none none

0045 96X18 .100 1.5 none none

0046 102X18 .100 1.5 none none

0047 108X18 .100 1.5 none none

0048 114X18 .100 1.5 none none

0049 120X18 .100 1.5 none none

Street Name 0050 24X6 .100 1.0 none none

Blanks 0051 30X6 .100 1.0 none none

(Flat) 0052 36X6 .100 1.0 none none

0053 42X6 .100 1.0 none none

0054 48X6 .100 1.0 none none

0055 54X6 .100 1.0 none none

0056 60X6 .100 1.0 none none

Square 0057 18X18 .080 1.5 15 1.5

0058 24X24 .080 1.5 18 3

B 0059 30X30 .080 1.875 24 3

A 0060 36X36 .080 1.875 24 6

B 0061 48X48 .100 2.25 36 6

Diamond 0062 18X18 .080 1.5 18 1.5

0063 24X24 .080 1.5 29 1.5

B 0064 30X30 .080 1.875 30 3

A 0065 36X36 .100 2.25 36 3

B 0066 48X48 .100 3.00 36 3

SHAPE ITEM# SIZE THICKNESS RADIUS HOLE PUNCHING

A B

Octagon B 0067 30X30 .080 none 18 3

A A 0068 24X24 .080 none 24 3

36X36

.100 none

Triangle B 0070 30X30X30 .080 none 24 3

A 0071 36X36X36 .100 2 30 3

B

Circle A 0072 36 .080 none 30 none

Pentagon B 0073 36X36 .100 1.875 30 3

A

Shield 0074 24X24 .080 none 19 2.50

0075 30X24 .080 none 19 2.50

U-CHANNEL POSTS – ITEMS# 83-86

U-shaped post, hot dipped galvanized after fabrication, 3/8” holds punched on 1” centers full length, packaged in bundles of five posts. POSTS MUST BE DELIVERED BY FLATBED!

MINIMUM WEIGHT

7’ – 2 lb. per ft.

10’ - 2 lb. per ft.

12’ - 2 lb. per ft.

14’ - 2 lb. per ft.

STREET NAME POSTS – ITEM #87

2-3/8” O.D. Steel tubing 10’ long. Tubing to be .072 gauge, tensile strength not less than 80,000 PSI, yield strength not less than 67,000 PSI. Galvanized coating to be pure zinc at least 2 ounces per square foot inside and outside. POSTS MUST BE DELIVERED BY FLATBED!

CONTRACTOR REQUIREMENTS: Contractor shall supply all tools of the trade for his personnel, including welding rods and other incidentals. A response time for these services should be within 2 hours.

Contractor shall have equipment and state and local licenses required to perform the work specified in this contract. American Welding Society (AWS) current certification will be required to qualify for this work. See below minimum certification requirements.CONTRACTOR CERTIFICATION

REQUIREMENTS

Contractors shall possess current and valid AWS (American Welding Society) certification listed below as a minimum to be considered for this contract. Proof of certifications may be submitted with bid or must be submitted within three (3) days of request. Other AWS Certifications, while not required are welcome to be submitted with this contract proposal.

1. AWS D1.1, Structural Welding Code-Carbon Steel Full V groove weld test, CJP (Complete Joint

Penetration) Certified by a CWI (Certified Welding Inspector) accredited by the National Certification and Accreditation Bureau.

2. AWS D1.2, Structural Welding Code – Aluminum Full V groove weld test, CJP (Complete Joint

Penetration) Certified by a CWI (Certified Welding Inspector) accredited by the National Certification

3. AWS D1.6, Structural Welding Code-Stainless Steel Full V groove weld test, CJP (Complete Joint

Penetration) Certified by a CWI (Certified Welding Inspector) accredited by the National Certification

Schedule of Bid Items A22-0617

It is the intent of this proposal is to establish prices for the purchase and delivery of new aluminum sign blanks, brackets and sign posts

All items should be bid, A monetary amount should be entered in the unit price block for each item.

If you are not bidding on an item, state “no bid”. A blank space, N/A, No Charge, Included, or a Zero

(0) in that column on the Schedule of Bid Items page may cause your bid to be deemed non-responsive.

ITEM

NO.

Description EST.

QUANTITY

Unit of

Measure

UNIT PRICE EXTENDED

PRICE

RECTANGLE #1 (GROUP 1)

12” X 18”

STATE BRAND AND MODEL BID

450 EACH $__________ $__________

12” X 36”

750 EACH $__________ $__________

12” X 24”

200 EACH $__________ $__________

24” X 30”

1000 EACH $__________ $__________

24” X 36”

100 EACH $__________ $__________

24” X 48”

500 EACH $__________ $__________

24” X 54”

50 EACH $__________ $__________

24” X 60”

30” X 36”

18” X 6”

12” X 6”

STATE BRAND AND MODEL BID

100 EACH $__________ $__________

48” X 96”

STATE BRAND AND MODEL BID

10 EACH $__________ $__________

24” X 66”

STATE BRAND AND MODEL BID

5 EACH $__________ $__________

24” X 78”

STATE BRAND AND MODEL BID

5 EACH $__________ $__________

24” X 84”

STATE BRAND AND MODEL BID

5 EACH $__________ $__________

24” X 102”

STATE BRAND AND MODEL BID

5 EACH $__________ $__________

ITEM

NO.

Description EST.

QUANTITY

Unit of

Measure

UNIT PRICE EXTENDED

PRICE

RECTANGLE #1 (GROUP 1) (continued)

Description EST.

QUANTITY

Unit of

Measure

UNIT PRICE EXTENDED

PRICE

RECTANGLE #2 (GROUP 2)

24” X 18”

STATE BRAND AND

MODEL BID

500 EACH $__________ $__________

48” X 24”

48” X 30”

60” X 30”

Description EST.

QUANTITY

Unit of

Measure

UNIT PRICE EXTENDED

PRICE

RECTANGLE #3, FLAT (GROUP 3)

24” X 9”

30” X 9”

36” X 9”

300 EACH $__________ $__________

42” X 9”

48” X 9”

54” X 9”

60” X 9”

24” X 12”

30” X 12”

STATE BRAND AND MODEL BID

100 EACH $__________ $__________

42” X 12”

48”X 12”

60” X 12”

66” X 12”

72” X 12”

Description EST.

QUANTITY

Unit of

Measure

UNIT PRICE EXTENDED

PRICE

RECTANGLE #3, FLAT (GROUP 3) (continued)

78” X 12”

84” X 12”

36” X 12”

42” X 18”

STATE BRAND AND MODEL

BID

EACH $__________ $__________

48” X 18”

54” X 18”

60” X 18”

66” X 18”

72” X 18”

84” X 18”

96” X 18”

102” X 18”

108” X 18”

114”X 18”

120” X 18”

Description EST.

QUANTITY

Unit of

Measure

UNIT PRICE EXTENDED

PRICE

STREET NAME BLANKS, FLAT .100 (Group 4)

24” X 6”

1 EACH $__________ $__________

30” X 6”

36” X 6”

42” X 6”

48” X 6”

54” X6”

60” X 6”

Description EST.

QUANTITY

Unit of

Measure

UNIT

PRICE

EXTENDED

PRICE

SQUARE (GROUP 5)

18” X 18”

24” X 24”

30” X 30”

36” X 36”

48” X 48”

10 EACH $__________ $__________

DIAMOND (GROUP 6)

18” X 18”

EACH

24” X 24”

48” X 48”

Description EST.

QUANTITY

Unit of

Measure

UNIT

PRICE

EXTENDED

PRICE

OCTAGON (GROUP 7)

1,000

TRIANGLE (GROUP 8)

30” X 30” X 30”

36” X 36” X 36”

CIRCLE (GROUP 9)

36” DIAMETER

PENTAGON (GROUP 10)

INTERSTATE SHIELD (GROUP 11)

30” X 24”

NOTE: All prices shall include all supplies listed under Supplies / Equipment, fuel charge and any other fee that may relate to the services provided.

Description EST.

QUANTITY

Unit of

Measure

UNIT

PRICE

EXTENDED

PRICE

U-CHANNEL SIGN POST

POST SEVEN (7) FOOT

NUCOR 7’- 2# GALVANIZED

400 EACH $__________ $__________

POST TEN (10) FOOT

NUCOR 10’ -2# GALVANIZED

1500 EACH $__________ $__________

POST TWELVE (12) FOOT

NUCOR12’ – 2# GALVENIZED

MUST BE PURCHASED IN

BUNDLES OF 50

POST FOURTEEN (14) FOOT

NUCOR 14-2# GALVENIZED

STREET NAME POST, 2 3/8”X 10’

TRINITY 10’ – 2 3/8 16 GAUGE

600 EACH $__________ $__________

BIDDER’S ORGANIZATION

BIDDER IS:

AN INDIVIDUAL:

Individual’s Name:

Doing business as:

Address:

Telephone No.: Fax No.: Cell No.:

E-Mail Address:

A PARTNERSHIP:

Firm Name:

Name of person authorized to sign:

Title:

A LIMITED LIABILITY COMPANY:

Company Name:

Telephone No.: Fax No.: Cell No.

A CORPORATION:

(IF BID IS BY A CORPORATION, THE CORPORATE RESOLUTION MUST BE SUBMITTED WITH BID)

Corporation Name:

State of Incorporation:

CORPORATE RESOLUTION

A meeting of the Board of Directors of a corporation organized under the laws of the State of and domiciled in was held this day of , 20 and was attended by a quorum of the members of the Board of Directors.

The following resolution was offered, duly seconded and after discussion was unanimously adopted by said quorum:

BE IT RESOLVED, that is hereby authorized to submit proposals and execute agreements on behalf of this corporation with the City of Baton Rouge, and

Parish of East Baton Rouge.

BE IT FURTHER RESOLVED, that said authorization and appointment shall remain in full force and effect, unless revoked by resolution of this Board of Directors and that said revocation will not take effect until the Purchasing Director of the Parish of East Baton Rouge, shall have been furnished a copy of said resolution, duly certified.

I, , hereby certify that I am the Secretary of , a corporation created under the laws of the State of domiciled in ;

that the foregoing is a true and exact copy of a resolution adopted by a quorum of the Board of Directors of said corporation at a meeting legally called and held on the day of , 20 , as said resolution appears of record in the Official Minutes of the Board of Directors in my possession.

This day of , 20 .

SECRETARY

SAMPLE AGREEMENT

THIS AGREEMENT, made and entered into at Baton Rouge, Louisiana, effective the _____ day of _____________, 20__, by and between the City of Baton Rouge and Parish of East Baton Rouge (herein after called "Owner") and ____________________________ (herein after called "Contractor").

The Contractor shall perform all work required by the Contract Documents for the following services:

Annual Contract Number and Title: A22-20074 POLICE UNIFORMS & DUTY GEAR

Contract Period:

1. The following Contract Documents are all hereby made a part of this Agreement to the same extent as if incorporated herein in full:

A. Bid Documents complete with terms and conditions B. The Contractor's Proposal with all attachments.

C. The Specifications D. The following enumerated addenda:

2. No amendment to this Contract shall be made except upon the written consent of the parties.

3. Insurance and Indemnity requirements shall conform to those stated in the specifications.

4. Contractor shall be paid an amount based on the attached Exhibit A:

5. Right to Audit/Records Retention. The Contractor shall permit the authorized representative of the City-Parish to periodically inspect and audit all data and records of the Contractor relating to his performance under this contract.

Louisiana…