20008-2402549-1.pdf

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Attached to: RUNWAY 22R THRESHOLD REPAIR GARVER PROJECT NO. 2402549 - 2402549 BTR RW 22R Threshold Repair Addendum No. 2_Certified
Solicitation number: 20008-2402549
Issued by: East Baton Rouge Parish, Baton Rouge City, Louisiana

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Written by GovTribe AI · Jul 28, 2025

This document is an Addendum and Pre-Bid Meeting Minutes for the Runway 22R Threshold Repair project issued by the Baton Rouge Metropolitan Airport, located in Baton Rouge, Louisiana. The project involves comprehensive runway rehabilitation, specifically repairing the Runway 22R threshold through concrete pavement removal, asphalt paving, and electrical equipment removal and replacement. Bids are due electronically on July 31, 2025, at 2:00 PM CST through Central Bidding, with a pre-bid meeting held on July 9, 2025. The contract has a 35-calendar day substantial completion timeline and 45 calendar days for final completion, with liquidated damages of $2,500 per day for delays prior to substantial completion and $2,000 per day past final completion.

The project is federally funded and requires compliance with Davis-Bacon Wage Rates, with a mandatory Disadvantaged Business Enterprise (DBE) participation goal of 12.00%. Contractors must submit various documentation, including a 5% bid bond, corporate resolution certificate, and DBE-related forms. Special requirements include airport security protocols such as badging, fingerprinting, and strict access controls, with additional considerations for site staging, material storage, and runway closure coordination. The project involves complex logistical elements, including temporary removal of FAA light bars, careful pavement demolition, and precise reconstruction, with significant emphasis on safety, security, and adherence to federal aviation standards.

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2900 Westfork Dr.

Suite 401, Office 05

Baton Rouge, LA 70827 www.GarverUSA.com

ADDENDUM NO. 1

Date: July 17, 2025

Project Name: BTR RW 22R Threshold Repair

Owner: Baton Rouge Metropolitan Airport

Garver Project No: 2402549

This addendum shall be a part of the Plans, Contract Documents and Specifications to the same extent as though it were originally included therein, and it shall supersede anything contained in the Plans, Contract

Documents, and Specifications with which it might conflict. This addendum, including all attachments, shall become part of the Contract and all provisions of the Contract shall apply thereto. The time provided for completion of the Contract has not been changed as noted in this addendum. Acknowledgement of receipt of this addendum must be noted in the appropriate section of the Bid Form and included with the Contract

Documents.

A. PRE-BID MEETING

1. Pre-bid Meeting Minutes and Sign-in sheet.

B. DRAWINGS

1. Remove the following drawings in their entirety, and replace with the same, attached hereto:

a. GI101 – PROJECT LAYOUT AND SURVEY CONTROL PLAN

b. GC101 – CONSTRUCTION SAFETY AND PHASING – PHASE 1 OVERVIEW

By:

Blake Roberson, PE Vice President

Attachments:

Pre-Bid Meeting Minutes and Sign-in Sheet

Drawings

GI101 – PROJECT LAYOUT AND SURVEY CONTROL PLAN

GC101 – CONSTRUCTION SAFETY AND PHASING – PHASE 1 OVERVIEW

END OF ADDENDUM NO. 1

Digitally Signed 7/17/2025

2900 Westfork Dr.

Suite 401, Office 05

Baton Rouge, LA 70827 www.GarverUSA.com

BTR RW 22R Threshold Repair Pre-Bid – Meeting Minutes

Date: July 9, 2025 at 10:00am

Project number: 2402549

Nothing stated or distributed at this meeting will change the contract documents unless through written addendum.

1.0 Introductions and Sign-in Sheet

1. Garver Contacts: Chaz McGee, (504) 458-24546, CMMcGee@GarverUSA.com (Primary)

Blake Roberson, (501) 352-8884, BWRoberson@GarverUSA.com

2. SULLA, LLC (DBE) Kenyatta Sparks, (225) 362-9543. Kenyatta.Sparks@sulla.us

Mr. Roberson asked if any questions related to the technical aspects of the project not be asked or answered verbally. Instead, please submit all questions in writing.

2.0 Date, Time, and Place of Bid Opening

1. Bids will be received until July 31, 2025, at 2:00PM CST electronically through Central Bidding

(www.CentralBidding.com). After that time all electronic bids will be downloaded and read aloud on the 8th floor in Room 826, City Hall, 222 Saint Louis Street, Baton Rouge, Louisiana 70802. Bidder’s or their authorized representatives are invited to be present or via teleconference call-in. To join by phone please dial 1-408-418-9388 and input the access code, 263 373 080, when prompted.

2. No bids will be accepted after bid time is called.

3. Download Plans at http://Planroom.GarverUSA.com

- Quest Project Number – 9763320

4. Reference instructions for Bidders for all bidding requirements.

5. Bidder’s Checklist of Required Items:

o Louisiana Uniform Public Work Bid Form o Bid Bond

- A 5% bid bond or cashier’s check must accompany the bid and be made payable to the

Owner. Bid security will be returned after the Owner and the accepted bidder have executed the contract.

o Corporate Resolution Certificate

6. The two apparent low bidders shall submit the following forms within three (3) days following the bid opening. A list of these items is included in Item 00 33 14 Post-Bid – Pre-Award Checklist at the addressed at the Bidder’s convenience, not required for submittal. The forms must be submitted in a mailto:CMMcGee@GarverUSA.com mailto:BWRoberson@GarverUSA.com mailto:Kenyatta.Sparks@sulla.us http://www.centralbidding.com/ http://planroom.garverusa.com/

BTR Runway 22R Threshold Repair Pre-Bid Meeting

July 9, 2025 sealed envelope addressed and marked as required for the bid. Failure to make timely submission will result in the bid being disqualified as non-responsive.

• List of Proposed Subcontractors

• Qualification Statement

• CS-6AAA Bidder’s Assurance of DBE Participation

• Schedule “C” Schedule of DBE Participation

• Schedule of DBE Unavailability

• Attestations Affidavit

• Bidder Certifications

• 3 days after notification

7. Davis Bacon Wage Rates

Mr. Roberson explained since project is a federally funded that Wage Rates will apply.

3.0 Front End Documents

1. Bid requirements

• Remain in effect for 45 calendar days

2. Contract conditions

• Successful Bidder will be required to return signed contracts to Owner within fifteen (15) days after Notice of Award. Documents required:

o Section 00 52 00 Contract (all pages and supporting documents) o Section 00 61 13 Performance Bond o Section 00 61 16 Payment Bond o Completed Certificates of Insurance

3. The Owner is not Tax Exempt

4. Special contract requirements

• DBE Goal 12.00% to be met or good faith effort shown.

o Materials purchased from DBE supplier only count 60% on the dollar spent.

Kenyatta Sparks from the DBE Support Services firm (Sparks Southern LLC) was present and expressed a willingness to assist both prime and subcontractors in completing DBE forms and documentation. He is also willing to assist in navigating the LECP (Local Emerging Contractor Program) database.

Mr. Sparks explained all contractors must adhere to guidelines outlined in Schedules A, B, and C.

o Schedule A – must be completed by all contractors performing on the project.

o Schedule B – must be filled out by both prime and subcontractors.

o Schedule C – documents good faith efforts. Contractors must describe what steps were taken to solicit and engage DBE firms. These efforts will be reviewed for compliance.

Mr. Sparks explained contractors are required to submit monthly DBE payment reports. This includes identifying payments made to DBE firms as part of compliance monitoring. Firms are encouraged to establish a consistent pattern of timely form submission.

• Liquidated Damages will be deducted from money due to Contractor for each day in excess of Contract Time used to complete project as described in Section 00 52 00 Contract, Section 4.03.

This section also includes situations which may merit additional time.

o $2,500/Day for additional time more than the total contract time o After receiving final punch list, the contractor has 10 consecutive calendar days to complete the punch list items. Failure will result in $2,000/Day beyond the 10 day period.

5. Insurance requirements

• See Item 00 73 00 Special Provisions, Section C-01 Contractor’s Insurance

• 35 calendar 10 substant 10 to complete punch list

4.0 Addenda and Interpretations

1. No interpretation of the Contract Documents will be made orally.

2. The engineer must receive written requests for interpretation at least 96 hours prior to opening bids which is until Sunday, July 27, 2025, at 2:00PM. Questions received less than 96 hours prior the opening of Bids may not be answered.

Mr. Roberson stated submitting questions by Friday would be welcomed. Questions submitted after the July 27th deadline may not be answered, depending on their complexity and the time required to respond.

3. The final addenda will be issued at a minimum of 72 hours prior to the opening of bids’ date and time.

5.0 Bid Alternates

This project consists of a base bid with no alternatives.

6.0 Work Restrictions/Site Conditions

1. Traffic (restricted or unrestricted)

• Site access from Hollier Road, shown on CSPP plan sheet.

2. Material storage/staging requirements

• Material to be hauled off-site

• Staging area shown on CSPP plan sheet.

Mr. Roberson explained that during construction, a gate guard will be required at any open gate to monitor and control access to the project area for safety and security purposes.

He also noted that portions of the airfield pavement will be closed at various stages of the project. These closures will necessitate the use of lighted Xs and barricades to clearly mark closed areas and ensure compliance with FAA safety protocols.

Badging will be required for personnel accessing the secure areas of the airport. Contractors must initiate the badging process online. Once submitted, each individual will be required to complete fingerprinting.

The fingerprinting process and approve can take approximately two weeks. All cost associated with badging and fingerprinting are the responsibility of the contractor.

In accordance with airport security regulations, one badged individual is permitted to escort up to four unbadged individuals while within the secure area. This allowance applies to escorted vehicles as well.

7.0 Airport Contacts

• Airport Safety & Operations Manager: Criag Alford [Name (225) 223-5979

• Air Traffic Control Tower: Dustin Surrat (225) 354-2101 o For Runway/Taxiway Closure Coordination

• FAA Tech Ops: Jason Maroon (337) 262-2721 o For Electrical/Lighting Power Shut Down Coordination

• Airport Police: Lindsie Byers (225) 358-4221 o ID/Security Badge Information

8.0 Schedules

1. Preliminary Progress Schedule: Submit at least 7 days prior to preconstruction conference.

Detailed Progress Schedule: Submit within 45 days from effective date of Agreement.

• Submit updates monthly

• Submittals/Shop Drawings

• Weather Delays – promptly request, Owner discretion

9.0 Project Meetings

Contractor responsible for agenda (prior to meeting day) and minutes within 48 hours of meeting;

Engineer will preside over meeting.

1. Pre-construction Conference

2. Progress Meeting

• Weekly (on-site) w/staff

• Monthly with updated progress report and schedule

Mr. Roberson explained the project will be fast moving and most likely weekly meetings will be needed instead of monthly.

3. Quality Control / Pre-Installation / Facility Start-up Meetings when needed

4. Post Construction Meeting

5. Electrical and Instrumentation Coordination Meetings

10.0 Submittals

1. Newforma Info Exchange portal will be utilized (free for contractor)

2. Follow identified procedures including submittal transmittal and format requirements

3. A limited number of “rush” submittals will be processed

Mr. Roberson stated timely submission is critical since several items may have extended lead times, and delays in submittals could impact the project schedule.

11.0 Schedule for completion

1. 35 calendar day (substantial) contract time; 45 calendar days for Final Completion

Liquidated damages: $2,500/day prior to substantial completion, $2,000/day past final completion

Weather Delays: Supplementary Conditions

Mr. Roberson explained the contract time is based on calendar days; contractors should be mindful of potential weather-related days.

Mr. Roberson stated upon the award, Notice to Procure will be issued to allow ordering of long-lead items prior to mobilization. Once materials are delivered to the site, a preconstruction meeting will be scheduled. Construction activities may begin immediately following the meeting.

12.0 Scope of work

The project consists of repairs to the Runway 22R Threshold by means of Concrete pavement removal, asphalt paving, and electrical equipment removal and replacement.

Mr. Roberson provided more detail on the scope which includes removal of buckled concrete in designated rows to address pavement failure. The existing FAA light bar will be temporarily removed to allow for demolition and reconstruction. Once the concrete is removed, the area will be backfilled and paved with asphalt, followed by reinstallation of the FAA light bar.

13.0 Additional Questions Period

14.0 Site walk through (if applicable)

Nothing stated or distributed at this meeting will change the contract documents unless through written addendum.

https://v3.camscanner.com/user/download

RSA

POINT TABLE

POINT #

NORTHING

741752.86

741691.28

741943.63

741693.83

EASTING

3341374.55

3341504.34

3341327.16

3341169.36

ELEVATION

69.08

67.27

67.24

67.21

DESCRIPTION

MAG NAIL ON RUNWAY

1/2" IRON ROD

SCRIBED X ON CONCRETE

NOTES:

1. THIS SHEET IS INTENDED TO BE PRINTED IN COLOR.

2. CONTRACTOR SHALL PROTECT ALL CONTROL POINTS. ANY

DAMAGE TO THESE CONTROL POINTS SHALL BE REPAIRED AT

NO COST TO THE OWNER. REPAIRS SHALL BE COORDINATED

WITH THE ENGINEER AND SHALL BE COMPLETED BY A

LICENSED SURVEYOR. FINAL RESULTS OF THE RE-SET

MONUMENT SHALL BE SUBMITTED TO THE ENGINEER FOR

APPROVAL.

3. CONTRACTOR SHALL VERIFY CONTROL POINTS AND ALL

PERTINENT EXISTING CONDITIONS, DIMENSIONS, ETC., AND

NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO

BEGINNING CONSTRUCTION.

4. PRIOR TO COMMENCING DEMOLITION, CONTRACTOR SHALL

VERIFY THE ACCURACY OF THE EXISTING PAVEMENT

SURFACE BY VERIFYING SPOT ELEVATIONS AT SAME

LOCATIONS WHERE EXISTING FIELD SURVEY DATA WAS

OBTAINED AS INDICATED ON THE PAVING PLANS. IF

CONTRACTOR'S VERIFICATION IDENTIFIES DISCREPENCIES

WITH THE EXISTING ELEVATIONS, CONTRACTOR SHALL NOTIFY

THE ENGINEER IN WRITING AT LEAST TWO WEEKS BEFORE

COMMENCING DEMOLITION. DISTURBANCE OF EXISTING

PAVEMENT IN ANY AREA SHALL CONSTITUTE ACCEPTANCE BY

THE CONTRACTOR OF THE ACCURACY OF THE EXISTING

ELEVATIONS SHOWN IN THE PAVING PLANS.

5. BASIS OF SURVEY IS AS FOLLOWS:

LOUISIANA STATE PLANE COORDINATES

SOUTH ZONE 1702 US SURVEY FT NAD '83 (2018)

HORIZONTAL & VERTICAL CONTROL

PACS AND SACS

VERTICAL CONTROL

NAVD '88 (GEOID 18)

SOURCE: SURVEY CONDUCTED BY CIVIL DESIGN &

CONSTRUCTION INC. BETWEEN APRIL 2024 AND MAY 2024.

CDC CAPTURED ADDITIONAL CONTROL POINTS JULY 2025.

6. EXISTING RUNWAY THRESHOLD IDENTIFICATION MARKERS (IF

PRESENT) SHALL BE SURVEYED BY A SURVEYOR LICENSED IN

THE STATE OF LOUISIANA PRIOR TO DEMOLITION AND

RE-ESTABLISHED AT THE COMPLETION OF THE PROJECT.

CONTRACTOR SHALL NOTIFY THE ENGINEER IF THE

POST-CONSTRUCTION THRESHOLD IDENTIFICATION MARKERS

DO NOT MATCH THE PRE-CONSTRUCTION CONDITION.

THRESHOLD IDENTIFICATION MARKERS WERE NOT USED BY

THE ENGINEER TO ESTABLISH CONTROL AS PART OF THE

PROJECT DESIGN.

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GI101

PROJECT LAYOUT

AND SURVEY

CONTROL PLAN

DJD

CMM

LEGEND

ITEMS OF WORK

1. INSTALL BARRICADES, LIGHTED AND FABRIC RUNWAY CLOSURE X'S.

2. TURN OFF RUNWAY ELECTRICAL POWER.

3. INSTALL EROSION CONTROL ITEMS.

4. REMOVE EXISTING PAVEMENT AND ELECTRICAL ITEMS.

5. CONSTRUCT PROPOSED PAVEMENT AND ELECTRICAL ITEMS.

6. REMOVE BARRICADES AND EROSION CONTROL ITEMS.

7. PERFORM SITE CLEANUP.

(IN FEET)

0 25' 50' 100' 150'

RSA RUNWAY SAFETY AREA

WORK AREA

DRAWN BY:

DATE:

JOB NO.:

BAR IS ONE INCH ON

ORIGINAL DRAWING

IF NOT ONE INCH ON THIS SHEET,

ADJUST SCALES ACCORDINGLY.

0 1"

DRAWING NUMBER

JULY 2025

2402549

N R

O U

G E

R O

U G

E, L

O U

N A

R U

N W

2R T

H R

WARNING: The Technical Specifications and Drawings contain information that is protected from Public Records Disclosure under La. R.S. 44:3.6 No part of this record may be disclosed to any person, company, entity, organization, or firm for any reason other than those necessary or required under La. R.S. 44:3.6.

C R

O N

THIS DOCUMENT, ALONG WITH THE

IDEAS AND DESIGNS CONVEYED

HEREIN, SHALL BE CONSIDERED

INSTRUMENTS OF PROFESSIONAL

SERVICE AND ARE PROPERTY OF

GARVER, LLC. ANY USE,

REPRODUCTION, OR DISTRIBUTION

OF THIS DOCUMENT, ALONG WITH

THE IDEAS AND DESIGN CONTAINED

HEREIN, IS PROHIBITED UNLESS

AUTHORIZED IN WRITING BY

GARVER, LLC OR EXPLICITLY

ALLOWED IN THE GOVERNING

PROFESSIONAL SERVICES

AGREEMENT FOR THIS WORK.

O R

SHEET

NUMBER

SURVEY CONTROL POINT1

C M

D U

M N

O . 1

Digitally Signed 07/17/2025

RSA

ROFA

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GC101

CONSTRUCTION

SAFETY AND PHASING

- PHASE 1 OVERVIEW

DJD

CMM

LEGEND

1. ISSUE NOTAM STATING, "RUNWAY 4L-22R CLOSED. TAXIWAY A CLOSED SOUTH

OF TAXIWAY Q AND NORTH OF TAXIWAY G. TAXIWAY L CLOSED SOUTH OF

TAXIWAY Q."

2. INSTALL RUNWAY CLOSURE MARKERS, EROSION CONTROL DEVICES, AND

BARRICADES.

3. PERFORM PAVEMENT DEMOLITION AND ELECTRICAL REMOVAL.

4. INSTALL PROPOSED ELECTRICAL.

5. CONSTRUCT ASPHALT PAVEMENT SECTION AND MALS BAR CONCRETE SECTION.

6. REMOVE RUNWAY CLOSURE MARKERS, EROSION CONTROL DEVICES, AND

BARRICADES.

(IN FEET)

0 100' 200' 400' 600'

AIRCRAFT ROUTE

CONTRACTOR ROUTE

LIGHTED BARRICADE

EMPLOYEE PARKING

EQUIPMENT STORAGE

RUNWAY CLOSURE MARKER

WORK AREA

1. THIS SHEET IS INTENDED TO BE PRINTED IN COLOR.

2. SEE SHEETS GC001 THROUGH GC002 FOR ADDITIONAL REQUIREMENTS AND DETAILS.

3. LIGHTED BARRICADES SHOWN ARE FOR GRAPHIC PURPOSES ONLY. THE CONTRACTOR SHALL

DETERMINE THE QUANTITY OF LIGHTED BARRICADES REQUIRED TO COMPLETE THE WORK AS

SHOWN AND MUST BE IN ACCORDANCE WITH CURRENT FAA ADVISORY CIRCULARS.

4. CONTRACTOR SHALL HAVE AN APPROVED PAVEMENT BROOM OR VACUUM TRUCK AVAILABLE

ON SITE AT ALL TIMES. HYDRANTS TO FILL VACUUM TRUCK WILL BE AVAILABLE ON AIRPORT

PROPERTY.

5. IN NO EVENT SHALL CONSTRUCTION VEHICLES, EQUIPMENT, OR MATERIALS BE

PARKED/STORED WITHIN 25' OF BARRICADES OR ACTIVE AIRFIELD PAVEMENT.

6. SEE SHEET GC001 FOR STAGING AREA NOTES.

RUNWAY SAFETY AREA

RUNWAY OBJECT FREE AREAROFA

RSA

ITEMS OF WORK

DRAWN BY:

DATE:

JOB NO.:

BAR IS ONE INCH ON

ORIGINAL DRAWING

IF NOT ONE INCH ON THIS SHEET,

ADJUST SCALES ACCORDINGLY.

0 1"

DRAWING NUMBER

JULY 2025

2402549

N R

O U

G E

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U G

E, L

O U

N A

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2R T

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C R

O N

THIS DOCUMENT, ALONG WITH THE

IDEAS AND DESIGNS CONVEYED

HEREIN, SHALL BE CONSIDERED

INSTRUMENTS OF PROFESSIONAL

SERVICE AND ARE PROPERTY OF

GARVER, LLC. ANY USE,

REPRODUCTION, OR DISTRIBUTION

OF THIS DOCUMENT, ALONG WITH

THE IDEAS AND DESIGN CONTAINED

HEREIN, IS PROHIBITED UNLESS

AUTHORIZED IN WRITING BY

GARVER, LLC OR EXPLICITLY

ALLOWED IN THE GOVERNING

PROFESSIONAL SERVICES

AGREEMENT FOR THIS WORK.

O R

SHEET

NUMBER

CALENDAR DAYS

CONTRACT TIME

PHASE 1

(35 DAYS)

10 20 30 40 50

RUNWAY 04L-22R

TW A

R U

N W

AOA ELECTRONIC ENTRANCE GATE

335V. A GUARD SHALL BE REQUIRED

AT AOA GATES.

STAGING AREA

INSTALL LOW PROFILE BARRICADES

INSTALL LOW PROFILE

BARRICADES

TW A

TW L

SOUTH RAMP

TERMINAL

EAST RAMP - GENERAL

AVIATION PARKING

RUNWAY 04R-22L

TW E

INSTALL LIGHTED AND

FABRIC RUNWAY CLOSURE

MARKERS

INSTALL LIGHTED AND

FABRIC RUNWAY CLOSURE

MARKERS

GC501

HOLLIER RD

PUBLIC DR AIRPARK BLVD

BLO

N T R

PUBLIC DR

AIRFIELD ELECTRICAL VAULT