20008-21-ASC-CP-1664-2.pdf

Department of Building & Grounds Architectural Services Division

City of Baton Rouge Parish of East Baton Rouge

P.O. Box 1471 Baton Rouge, Louisiana 70821 225 389-4694 Voice 225 389-4704 Fax

ADDENDUM #2

August 6, 2026

TO ALL BIDDERS

PROJECT: PUBLIC SAFETY COMPLEX H2 FIRE ALARM REPLACEMENT

CITY PARISH PROJECT NO. 21-ASC-CP-1664

The following revisions shall be incorporated in and take precedence over any conflicting part of the original contract documents.

1. Clarification: A non-mandatory Pre-Bid Conference was held on Tuesday, August 4, 2026 at 11:00

AM at the Public Safety Complex H2 Building, Baton Rouge, Louisiana. The meeting minutes are attached to this addendum.

2. Clarification: Bidders must include in their bids all sales and/or use taxes on materials, supplies and equipment to be furnished for use on the project.

3. Project Manual, Cover Page, Advertising Dates, delete “July 10, July 17 and July 24, 2026”, substitute “July 17, July 24 and July 31, 2026”.

4. Project Manual, Cover Page, Pre-Bid Conference, delete “July 21, 2026”, substitute “August 4, 2026”.

5. Project Manual, Cover Page, Bid Date, delete “August 4, 2026”, substitute “August 11, 2026”.

6. Project Manual, Part 1-A , Statutory Forms, Bid Opening, delete “August 4, 2026”, substitute “August 11, 2026”.

7. Project Manual, Attestation of No Past Criminal Convictions, Date of Bid, delete “August 4, 2026”, substitute “August 11, 2026”.

8. Project Manual, Part 1, Bid Forms, Bid Opening, delete “August 4, 2026”, substitute “August 11, 2026”.

9. See attached Addendum prepared by Thompson Luke and Associates, LLC and dated August 5, 2026. (1 page).

The following revisions shall be incorporated in and take precedence over any conflicting part of the original contract documents.

TOTAL PAGES ...........................9 (INCLUDING THIS PAGE)

FAILURE TO INDICATE RECEIPT OF THIS ADDENDUM ON BID FORM MAY BE CAUSE FOR THE BID TO BE REJECTED Rob Gray, AIA, LEED AP BD+C, Chief Architect Architectural Services Division 1100 Laurel Street, Rm. 232 Baton Rouge, LA 70802

Thompson Luke & Associates, L.L.C.

10705 Rieger Road, Suite 101

Baton Rouge, LA 70809

225.293.9474

Date of Issuance: Wednesday, August 5, 2026 Addendum # 2

Project Name: Public Safety Complex H2 Fire Alarm Replacement Project Address: 9050 Airline Hwy Baton Rouge, LA 70815 Engineer Project No.: 25-155 Architect Project No.: 21-ASC-CP-1664

The following items shall be considered part of the Contract Documents for the above referenced project and shall take precedence over any conflicting statements contained therein. Revise all other notes, schedules, details, elevations, and sections as required.

CLARIFICATIONS:

Electrical:

1. New fire alarm system shall interconnect with the existing Simplex fire alarm system located within

H1 for monitoring of alarm. Similarly, the existing Simplex system shall monitor and mirror alarm conditions of the new fire alarm system within H2. Provide conduit, cabling, programming, and monitor modules as required.

If you have any questions, please contact our office.

Thompson Luke & Associates, L.L.C.

A Professional Engineering Company

Department of Building & Grounds Architectural Services Division

City of Baton Rouge Parish of East Baton Rouge

P.O. Box 1471 Baton Rouge, Louisiana 70821 225 389-4694 Voice 225 389-4704 Fax

PUBLIC SAFETY COMPLEX H2 FIRE ALARM REPLACEMENT

9000 AIRLINE HWY.

BATON ROUGE, LA 70815

PROJECT NO. 21-ASC-CP-1593

PRE-BID CONFERENCE TUESDAY, AUGUST 4, 2026

The Pre-Bid Conference was held on Tuesday, August 4th at 11:00 AM at Public Safety Complex H2 Building, 9000 Airline Hwy., Baton Rouge, LA 70815.

Randy Castello STAR Service (225) 445-6496 rcastello@star-service.com Landon Burns Thompson Luke &

Associates

(225) 293-9474 landon@tlaeng.com

Sean Laird Thompson Luke & Associates

(225) 281-4193 sean@tlaeng.com

Glenn McCullough

Concept Electronics, Inc.

(225) 389-4694 glenn@ceibr.com

Earnest James JBolt Electrical, LLC (225) 270-6104 ejames@jboltelectric.net Robert Gray BG-ASD (225) 389-4694 rgray@brla.gov

1. All attendees were requested to sign the Pre-Bid Conference Sign-In Sheet and given a copy of the pre-bid conference agenda.

2. Meeting was opened by Rob Gray of City of Baton Rouge, Department of Buildings and Grounds, Architectural Services Division. On site Owner’s Representative is Randy Castello with STAR Service. Thompson Luke & Associates employees Landon Burns and Sean Laird were introduced as the “Project Engineers.” Landon is the TLA Lead Electrical Designer and Sean is the Project Manager for the project. Rob is the “Owner’s Representative”. Any requests for information regarding the plans or specifications during the bidding period can be addressed to either Sean or Landon and questions regarding front end and/or contractual questions can be addressed to Rob.

3. Scope of the project was reviewed. It was noted as the disconnection and removal of the existing system and installation of a new addressable voice evacuation fire alarm system in the majority of the Public Safety Complex H2 Building areas.

4. Floor plans were reviewed and the four locations that are not vacant were reviewed:

• Clerk of Court Satellite Office (in project scope)

• LSU AgCenter (in project scope)

• Department of Veteran’s Affairs – EBRP Office (not in project scope)

• Registrar of Voters - (not in project scope, currently in construction)

5. Access to Clerk of Court and LSU AgCenter will initially be coordinated by Architectural Services Division.

6. It was noted nominal working hours were 0600 – 1500, Monday – Friday to correspond to STAR Service’s hours on site, ensuring access to project areas. Randy’s contact information was sent to both contractors attending the meeting during the meeting. Potential bidders will need to contact Randy for access to the project during the bidding period.

7. It was noted after hours and weekend access would be granted after requests to ASD at least 72 hours in advance.

8. Contract time was noted as 90 days. Liquidated damages are $605/day. The project budget will not be disclosed until the bid opening. There are no alternates or unit prices. Addendum 1 (revised Notice to Contractors) was issued on 10 Jul 26. Addendum 002 containing these minutes, among other information, will be issued no later than 1400, Thursday, 06 Aug 26.

Cutoff for prior approvals is 1400, Wednesday, 05 Aug 26. No post-bid substitutions will be accepted.

9. It was noted due to the short duration of the project, a construction schedule will be required at most 2 weeks after the Notice to Proceed, preferably, at the Pre-Construction conference, prior to the NTP.

10. There are working bathrooms on both 1st and 2nd floors of the building – portable toilets will not be required. Staging area and contractor parking will be determined in the pre-construction conference. No smoking is allowed on site. Contractors will not be required to have badges to access project site.

11. It was noted Woman’s Hospital identified and abated all asbestos containing material prior to selling the property to the City-Parish. Due diligence testing reports indicated no presence of lead paint.

12. Permitting will consist of fire alarm submittal to the LA Office of State Fire Marshal.

13. There were no specific long lead items identified.

14. Tie-in with existing systems and new devices from adjacent projects was discussed. The possibility of placing the scope for installation of devices in the corridor immediately west of Registrar of Voters in that project’s contract was discussed but ultimately dismissed. ASD will attach the current construction schedule for that project to these minutes for coordination. If for some reason this corridor construction in the adjacent contract slides past the scheduled installation time for this project, the 90-day contract time will be extended or the contractor will be allowed to install remaining devices after being granted Final Acceptance (warranty period.)

15. Landon noted any confusion about existing devices to remain or be replaced can be clarified by consulting the demolition plans.

16. Landon noted a Graphical User interface is required in the 1st Floor Lobby.

17. Landon noted a new Edwards voice evacuation fire alarm control panel was installed within a different scope of work in the building. Edwards is the preferred manufacturer for this project to allow for compatibility with this fire alarm control panel.

END OF MEETING

ARCHITECTURAL SERVICES DIVISION

CITY OF BATON ROUGE-PARISH OF EAST BATON ROUGE

DEPARTMENT OF BUILDINGS AND GROUNDS

PRE-BID CONFERENCE AGENDA

Project Name .......... Public Safety Complex Fire Alarm Replacement 9000 Airline Highway, Baton Rouge, LA 70815

Project Number ...... 21-ASC-CP-1664 Date ........................ August 4, 2026 Location .................. Project Site Time ........................ 11:00am Bid Date .................. August 11, 2026 at 2:00PM

1. Introductions:

a. Owner’s contact: Rob Gray, AIA – Project Manager, Architectural Services Division

b. User Agency: Department of Buildings and Grounds, Larry Cooper

c. Project Engineer: Thompson Luke and Associates, Landon Burns, P.E.

2. Communications:

a. Information requests- Any RFIs concerning the drawings and specs should be directed Landon Burns, landon@tlaeng.com to include substitutions and prior approvals

b. All Front End and/or Contractual questions should be directed to Rob Gray, rgray@brla.gov

3. Use of Premises:

a. Project location, contractor workers entrances and access to site

b. Use of facilities, utilities, etc.

c. Contractor parking, staging, dumpster location

d. Conduct of workers - no smoking, radios, badges

e. Interim life safety measures, security

f. Expected working hours, shut down requests

4. Bidding Procedure:

a. Submittal of Part 1A Documents prior to Bid Opening

b. Base Bid and Alternates: No Alternates

c. Unit prices and allowances: None

d. Contract time: 90 Calendar Days, $605.00/Day Liquidated Damages

e. Construction scheduling and phasing

f. Addenda issued (1)

5. Misc. Items:

a. Project superintendent and project manager

b. Asbestos, lead abatement, hazardous materials

c. City Permitting & State Fire Marshal Inspections

d. Coordination of special equipment, delivery dates

6. Review of site/project location

Activity ID Activity Name Original Duration

Start Finish % Complete

Registrar of Voters Tenant Build Out (31Jul26) - LIVERegistrar of Voters Tenant Build Out (31Jul26) - LIVE 151 12-Mar-25 A 27-Nov-26

GeneralGeneral 151 26-Mar-26 A 27-Nov-26

1 Notice to Proceed 0 26-Mar-26 A 100% 1000 Project Completion 0 27-Nov-26 0%

SubmittalsSubmittals 128 12-Mar-25 A 27-Oct-26

7-S Overhead Doors - Submittals 7 12-Mar-25 A 24-Oct-25 A 100% RFI-15 RFI #15 - Existing VAV's 4 06-Apr-26 A 06-May-26 A 100% 2-S Storefront - Submittals 7 21-Apr-26 A 06-Jul-26 A 100% 5-S Millwork - Submittals 7 21-Apr-26 A 11-May-26 A 100% 3-S HVAC - Submittals 7 22-Apr-26 A 23-Apr-26 A 100% 4-S Electrical - Submittals 7 22-Apr-26 A 22-Apr-26 A 100%

3-FD HVAC - Fabrication and Delivery 27 22-Apr-26 A 14-Jul-26 A 100% RFI-24 RFI #24 - Bathroom 119 & 120 4 23-Apr-26 A 06-May-26 A 100% RFI-25 RFI #25 - Existing Plumbing Conflicts 4 23-Apr-26 A 06-May-26 A 100% 4-FD Electrical - Fabrication and Delivery 45 23-Apr-26 A 17-Jul-26 A 100% RFI-27 RFI #27 - Floor Box Layout 4 18-May-26 A 25-Jun-26 A 100% RFI-4 RFI #4 - Concrete Tie-In 4 31-May-26 A 05-Aug-26 0% RFI-7 RFI #7 - Operable Partition Support Detail 4 31-May-26 A 05-Aug-26 0% RFI-32 RFI#32 - Access Control Power 4 31-May-26 A 24-Jun-26 A 100% RFI-33 RFI #33 - Hood Power 4 31-May-26 A 24-Jun-26 A 100%

RFI-34 RFI #34 - Stove Breaker 4 31-May-26 A 24-Jun-26 A 100% RFI-38 RFI #38 - RA and Supply Origin 4 31-May-26 A 05-Aug-26 0% RFI-39 RFI #39 - Electrical Device Color Selection 4 31-May-26 A 24-Jun-26 A 100% RFI-40 RFI #40 - Overhead Coiling Doors 4 31-May-26 A 24-Jun-26 A 100% RFI-41 RFI #41 - Room 121 HVAC Duct Conflict and Fire Rated Changes 4 31-May-26 A 24-Jun-26 A 100% RFI-35 RFI #35 - TV Bracket 4 08-Jun-26 A 25-Jun-26 A 100% 6-S HM Door Frames and Hardware - Submittals 7 22-Jun-26 A 26-Jun-26 A 100% 2-FD Storefront - Fabrication and Delivery 43 31-Jul-26 06-Sep-26 0%

6-FD HM Door Frames and Hardware - Fabrication and Delivery 10 31-Jul-26 13-Aug-26 0% 5-FD Millwork - Fabrication and Delivery 56 31-Jul-26 16-Oct-26 0% 7-FD Overhead Doors - Fabrication and Delivery 42 31-Jul-26 28-Sep-26 0% 8-S Partition Door - Submittals 7 31-Jul-26 10-Aug-26 0% 8-S10 Partition Door - Fabrication and Delivery 56 11-Aug-26 27-Oct-26 0%

ConstructionConstruction 151 30-Mar-26 A 27-Nov-26

10 Mobilize 2 30-Mar-26 A 31-Mar-26 A 100% 20 Demo - Fire Alarm & Sprinkler Electrical Power 3 01-Apr-26 A 02-Apr-26 A 100% 30 Demo - Interior Ceiling 3 02-Apr-26 A 06-Apr-26 A 100%

501 Identify all Above Ceiling Items to be Demo'd 1 06-Apr-26 A 06-Apr-26 A 100% 40 Demo - Plumbing and Cap 2 07-Apr-26 A 08-Apr-26 A 100% 50 Demo - Disconnect and Mark HVAC to be Removed 5 07-Apr-26 A 10-Apr-26 A 100% 60 Demo - Floors and Walls 5 07-Apr-26 A 31-Jul-26 100% 55 Demo - Bathroom 1 09-Apr-26 A 09-Apr-26 A 100% 120 HVAC Rough-In Ducts and Fans 40 22-Apr-26 A 07-Aug-26 95% 90 Layout Walls and Floor Boxes (New Layout Due to ASI #3) 2 29-Apr-26 A 04-May-26 A 100% 110 Electrical Rough-In Above Ceiling and Floor Boxes 35 05-May-26 A 07-Aug-26 90%

220 Demo - Plumbing and Cap (RFI #25) 4 07-May-26 A 12-May-26 A 100% 65 Demo - Bathroom (RFI #24) 4 07-May-26 A 12-May-26 A 100%

Aug Sep Oct Nov Dec

Project Completion, Storefront - Submittals

HVAC - Fabrication and Delivery

Electrical - Fabrication and Delivery RFI #27 - Floor Box Layout

RFI #4 - Concrete Tie-In

RFI #7 - Operable Partition Support Detail RFI#32 - Access Control Power RFI #33 - Hood Power RFI #34 - Stove Breaker

RFI #38 - RA and Supply Origin RFI #39 - Electrical Device Color Selection RFI #40 - Overhead Coiling Doors RFI #41 - Room 121 HVAC Duct Conflict and Fire Rated Changes

RFI #35 - TV Bracket HM Door Frames and Hardware - Submittals

Storefront - Fabrication and Delivery HM Door Frames and Hardware - Fabrication and Delivery

Millwork - Fabrication and Delivery Overhead Doors - Fabrication and Delivery

Partition Door - Submittals Partition Door - Fabrication and Delivery

Demo - Floors and Walls

HVAC Rough-In Ducts and Fans

Layout Walls and Floor Boxes (New Layout Due to ASI #3) Electrical Rough-In Above Ceiling and Floor Boxes

Registrar of Voters Tenant Build Out Project Schedule (Progressed through 31-July-2026)

Actual Level of Effort

Actual Work

Remaining Work

Critical Remaining Work

Milestone Page 1 of 2 Date Revision Checked Approved

04-Aug-26 Project Schedule - Progressed through 31-July-2026

Activity ID Activity Name Original Duration

Start Finish % Complete

140 Frame Interior Walls 30 10-Jun-26 A 20-Jun-26 A 100% 170 In-Wall Electrical Rough-In 28 15-Jun-26 A 26-Jun-26 A 100% 190 Install Wall Blocking 2 15-Jun-26 A 20-Jun-26 A 100% 200 Framing Inspection 0 22-Jun-26 A 100% 210 Install Batt Insulation 7 22-Jun-26 A 10-Aug-26 95%

320 Install Sheet Rock 7 25-Jun-26 A 11-Aug-26 95% 100 Cut Floor for Receptacles 4 26-Jun-26 A 29-Jun-26 A 100%

330 Tape and Float Sheet Rock 15 27-Jul-26 A 07-Aug-26 60% 70 Demo - Exterior Shrubs 2 31-Jul-26 03-Aug-26 0% 230 Install Bathroom Tile 7 31-Jul-26 10-Aug-26 0% 130 Sprinkler 21 31-Jul-26 28-Aug-26 0% 80 Form and Pour Exterior Concrete 3 31-Jul-26 04-Aug-26 0% 260 Prime and First Coat Paint Bathrooms 4 11-Aug-26 14-Aug-26 0% 340 Prime Coat 7 12-Aug-26 20-Aug-26 0% 350 First Coat Paint 7 14-Aug-26 24-Aug-26 0% 180 Install Door Frames 5 17-Aug-26 21-Aug-26 0%

430 Install Partition Wall 4 21-Aug-26 26-Aug-26 0% 150 Demo Storefront 2 07-Sep-26 08-Sep-26 0% 160 Install Exterior Storefront 2 09-Sep-26 10-Sep-26 0% 360 Install Interior Storefront, Glass, and Hardware 18 09-Sep-26 02-Oct-26 0% 370 Install Ceiling Grid 21 16-Sep-26 14-Oct-26 0% 410 Floor Prep 3 05-Oct-26 07-Oct-26 0% 420 Install Ceiling Tile 7 06-Oct-26 14-Oct-26 0% 450 Install Coiling Doors 3 08-Oct-26 12-Oct-26 0%

480 Install Floors 18 09-Oct-26 03-Nov-26 0% 390 HVAC Top Out 7 15-Oct-26 23-Oct-26 0% 400 ELectrical Lights and Top Out 7 15-Oct-26 23-Oct-26 0% 380 Fire Alarm - Devices and Wire 8 15-Oct-26 26-Oct-26 0% 470 Install Doors and Hardware 8 15-Oct-26 26-Oct-26 0% 240 Install Bathroom Millwork 1 19-Oct-26 19-Oct-26 0% 250 Install Bathroom Plumbing 2 20-Oct-26 21-Oct-26 0% 280 Install Bathroom HVAC Systems 1 22-Oct-26 22-Oct-26 0%

270 Install Bathroom Ceiling Grid 1 23-Oct-26 23-Oct-26 0% 290 Install Bathroom Lights 1 26-Oct-26 26-Oct-26 0% 300 Install Bathroom Partitions 2 27-Oct-26 28-Oct-26 0% 490 Test and Balance 5 29-Oct-26 04-Nov-26 0% 440 Install Millwork 4 02-Nov-26 05-Nov-26 0% 460 Final Paint 7 05-Nov-26 13-Nov-26 0% 500 Punchlist 10 16-Nov-26 27-Nov-26 0%

Aug Sep Oct Nov Dec

In-Wall Electrical Rough-In

Install Batt Insulation

Install Sheet Rock Cut Floor for Receptacles

Tape and Float Sheet Rock Demo - Exterior Shrubs

Install Bathroom Tile Sprinkler

Form and Pour Exterior Concrete Prime and First Coat Paint Bathrooms

Prime Coat First Coat Paint

Install Door Frames Install Partition Wall

Demo Storefront Install Exterior Storefront

Install Interior Storefront, Glass, and Hardware Install Ceiling Grid

Floor Prep Install Ceiling Tile

Install Coiling Doors Install Floors

HVAC Top Out ELectrical Lights and Top Out

Fire Alarm - Devices and Wire Install Doors and Hardware

Install Bathroom Millwork

Install Bathroom Plumbing Install Bathroom HVAC Systems Install Bathroom Ceiling Grid

Install Bathroom Lights Install Bathroom Partitions

Test and Balance Install Millwork

Final Paint

Punchlist

Registrar of Voters Tenant Build Out Project Schedule (Progressed through 31-July-2026)

Actual Level of Effort

Actual Work

Remaining Work

Critical Remaining Work

Milestone Page 2 of 2 Date Revision Checked Approved

04-Aug-26 Project Schedule - Progressed through 31-July-2026