200000001072 award_letter_and_synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation Notice of Intent to Award Number 200000000499

The Department of Treasury has completed the evaluation of RFP 200000001072 and has recommended an award to Wolverine Mailing Packaging, Whse. Inc. in the amount of $112,903.92.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Adam Zanetti, Solicitation Manager zanettia@michigan.gov

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Address Updating, Direct Mail and Bulk Distribution Services. The term of this contract is 3 years, with 2-1 year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on May 4, 2020. The following bidders submitted proposals by the published due date of June 4, 2020.

City, State Zip

SDVOB*

DialogDirect

13700 Oakland Avenue Highland Park, MI 48203 No

Wolverine Mailing Packaging, Whse. Inc.

1601 Clay Street Detroit, MI 48211 No

*SDVOB: Service-Disabled Veteran Owned Business

Version 4 Revised: 8/2019

Version 4 Revised: 8/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Evaluation Process The State will evaluate each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Experts in a Joint Evaluation Committee, which consisted of the following individuals:

Darron Birchmeier, State Administrative Manager Treasury-Forms, Documentation and E-File Services Tom Goodine, Departmental Manager Department of Technology, Management and Budget- Mailing Services

Heather Case, Departmental Analyst Treasury-Forms, Documentation and E-File Services

Adam Zanetti, Departmental Analyst Treasury-Purchasing

III. Evaluation Results A. DialogDirect

The Evaluation Team determined that DialogDirect based on a score of 91.5, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria. It should be noted that not all pricing was provided as requested, although pricing was provided as clarification.

1. Service Capabilities - Schedule A – Statement of Work (excluding Section 1.A.6):

The Evaluation Team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

a. 1.C.9. Production – Bidder took exemption to the requirement of preparing mailings at a rate of 100,000 books a day. Stated can prepare at a rate of 80,000 books a day.

b. 4.2. Customer Service Number – Bidder did not provide a customer service number as requested.

c. 4.3. Technical Support, Repairs and Maintenance – Bidder did not provide a technical support number as requested.

d. 8.2. Payment Methods – Bidder did not respond to requirement EFT payments.

e. 9. Liquidated Damages – Bidder took exception to the State’s liquidated damages requirements.

2. Vendor Question Worksheet – Section 5 - State of Michigan Experience and Prior Experience:

The Evaluation Team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder did not demonstrate any experience with address updating or address standardization.

3. Vendor Question Worksheet – Excluding Section 5:

The Evaluation Team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

a. Participation in RFP Development or Evaluation – Bidder did not respond to 2 out of 3 questions relating to confirming the Bidder did not participate in creating the RFP.

4. Acceptance of Schedule A - Section 1.A.6 – Confidentiality and Data File Destruction:

The Evaluation Team determined that the responses were satisfactory.

Total Score: 91.5/100 B. Wolverine Mailing Packaging, Whse. Inc.

The Evaluation Team determined that Wolverine Mailing Packaging, Whse. Inc. based on a score of 98, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Service Capabilities - Schedule A – Statement of Work (excluding Section 1.A.6):

The Evaluation Team determined that over all the responses were mostly satisfactory, but the following deficiencies were noted:

a. 1.A.5. Quality Assurance – Bidder checked box confirming they supplied a copy of their quality standards and procedures. The copy was not included with bid and was received upon clarification with Bidder.

2. Vendor Question Worksheet – Section 5 - State of Michigan Experience and Prior Experience:

The Evaluation Team determined that the responses were satisfactory.

3. Vendor Question Worksheet – Excluding Section 5:

The Evaluation Team determined that the responses were satisfactory.

4. Acceptance of Schedule A - Section 1.A.6 – Confidentiality and Data File Destruction:

The Evaluation Team determined that the responses were satisfactory.

Total Score: 98/100

IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price. Wolverine Mailing Packaging, Whse. Inc. provided the best value to the State due to relevant experience with address updating and pricing. Wolverine also is capable of meeting production requirements necessary for Treasury to honor its responsibility to distribute tax booklets in a timely manner. Award Recommendation is made to Wolverine Mailing Packaging, Whse. Inc. in the amount of $$112,903.92.

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