20-1007B_SOW_20240430.pdf

Attachment 1

XUMU 20-1007B

STATEMENT OF WORK

CONCEPT DESIGN

Project Title: Renovate Firetruck and Refueler Maintenance (FARM) Facility Project Location: Vandenberg SFB, CA Base Project Number: XUMU 20-1007B

Date: 30 April 2024

1.0 INTRODUCTION

The Architect-Engineer (AE) shall conduct field investigation and prepare a complete and usable 35% Concept Design with all relevant design contract documents for the Government. This Statement of Work (SOW) sets forth the requirements for developing a Concept Design effort for Vandenberg Space Force Base (VSFB), CA. The AE shall provide the Government with a concept engineering design to provide Firetruck and Refueler Maintenance facilities in a single location.

1.1 CURRENT SITUTATION

The Vehicle Management Flight, located at VSFB, California, is the base focal point for vehicle maintenance and fleet management. One of its elements, the FARM Shop (AFSC 2T3X1A), supports a combined fleet of 15 Structural/Aircraft Response/Wildland Firetrucks and 7 Aircraft Refueler/Diesel Servicing vehicles and equipment. Due to the volatility of refueling vehicle maintenance procedures, refuelers are required to be maintained at a geographically separated facility. The existing Refueling Maintenance shop housed in Building 7501 provides a single bay for all refueling maintenance actions. All fire tuck maintenance is conducted in the main Vehicle Maintenance building, B10711, consuming 4 bay spaces (3K sq. feet) in the multipurpose maintenance area.

The existing office for the FARM shop is also split between two locations. The main office at the B10711 is a converted small vehicle maintenance bay. Among other issues, including heating and network challenges, the sole entrance is a hallway that, at less than 36” wide, is insufficient for comfort and ease of access. The secondary office at B7501 can be more readily refurbished to meet the needs of all members of the team.

2.0 SCOPE OF WORK

The Scope of the project is to centralize the firetruck and refueling maintenance mission in a single location to minimize downtime for both critical asset types. Additionally, it will reduce the burden of the Vehicle Maintenance building, increasing bay availability for future Vehicle Maintenance operations.

The AE shall perform DESIGN services described in this document. The AE shall develop an Alternatives Analysis report detailing a minimum of three (3) design COAs and high-level cost analysis for each. The chosen COA shall be developed as a Concept Design package sufficient to develop a Request for Proposal (RFP) to a pool of Design-Build contractors to finish designing and building this project.

2.1 GENERAL DESCRIPTION OF PROJECT

The A-E shall investigate, research and propose a solution to bring the below issues up to code compliance and to meet all base, state, federal, and user requirements and standards. This is not a description of construction, rather a statement of performance. The A-E shall develop a concept design that researches the current situation and provides a report with sufficient information to allow a solution meeting these performance requirements. The A-E shall provide a minimum of three (3) potential design alternatives in addition to explain the consequences of “Status Quo”.

Each potential design alternatives shall include a high-level cost analysis. Alternatives shall be provided before the 30% concept design and the final chosen alterative shall be developed into the 35% design sufficient for a Request for Proposal (RFP) to a pool of Design -Build contractors to finish designing and building this project. The final chosen alternative shall include a Class III Cost estimation in PACES format and pdf. The A-E’s scope includes, but is not limited to, all research, investigation, and design to:

2.1.1 The AE shall design space and facilities for lubrication, inspection, general repair, overhaul and replacement of major assemblies, testing, cleaning, and minor parts fabrication.

2.1.2 Table 1.1 in AFMAN32-1084 and calculation in relating codes requires a 3,500 square foot facility with two (2) maintenance bays to service the currently assigned seven (7) Aircraft Refueler/Diesel Servicing vehicles.

2.1.3 The AE shall determine the dimensions of the bays and bay doors based on vehicle dimensions, end user requirements, Operating Procedures, and engineering evaluations.

2.1.4 This facility shall include General Requirements for Refueler Maintenance are contained in AFMAN 32-1084 Supporting Document (CC 214467):

• Entry/Waiting room with customer seating

• Supervisor’s office with easy aces to the maintenance area

• Separate men’s and women’s restroom facilities with appropriate lockers and showers

• Public unisex restroom accessible from the entry/waiting area

• Maintenance bays with sufficient room to accommodate the largest refueling vehicles

• Area for storage of tool boxes and shred tools

• Space for jack/floor tools adjacent to service bays

• Space for jack stands, lifts, hoists, etc.

2.1.5 Other design considerations

• Forced ventilation and exhaust extraction systems

• Static grounding stations

• Explosion-proof electrical features within the facility

• Automatic fire detection and suppression

• Remotely located due to elevated fire/explosion hazard

• Secondary containment in an event of a fuel spill

• Above-ground vehicle hoists or crane monorail system

2.1.6 CC214467 references AFOSH Std. 91-20, which was replaced by DAFMAN 81-203. The AE shall incorporate the requirements of Sections 32.15.7 Refueler Maintenance Areas, and

32.15.8 Refueler Maintenance Building.

2.1.7 Requirements for Firetruck maintenance – Firetrucks are presently serviced in main Vehicle Maintenance building, B10711. The design of this maintenance area shall be governed by AFMAN 32-1084 CC 214425 Vehicle Maintenance Shop.

2.1.8 The shop shall provide space and facilities for lubrication, inspection, general repair, and replacement of major assemblies, painting, welding, upholstery, testing, cleaning, and monitor parts fabrication.

2.1.9 UFC 4-730-10 Tables 4-12 and 4-13 provides guidance for fire department vehicle maintenance bay and equipment storage requirements. Some of the required considerations are listed below:

• Sized to accommodate the largest vehicle and the equipment required to provide service

• Electrical Power, lighting and communication

• Ceiling height: 14 ft.

minimum

• Plumbing requirements • HVAC/Ventilation requirements

• Fire protection

• Provide tool storage bins and industrial work benches

2.1.10 The AE shall coordinate with 30th Logistic Readiness Squadron (30 LRS) FARM team leader (derald.christopher.1@spaceforce.mil, 805-606-7016) to determine local building requirements. The Design shall include communication, internet access, fire protection, security and alarm features as required by UFC and local requirements.

2.1.11 Where practical the AE shall combine functions and/or attributes common to both mission requirements, such as bathrooms, administrative facilities, breakrooms, tool storage, etc.

2.1.12 The AE shall provide design for efficient communication, including landline and PA system to alert maintenance personnel of incoming telephone connection.

2.1.13 The AE shall provide an Alternatives analysis report with a minimum of three (3) COAs and an additional COA of Status Quo to accomplish the overall intent of this project. Only one of the three COAs will be fully developed in the Concept Design package.

2.1.14 Research, investigate, field verify, and provide concept design for all additional work required to implement any unspecified items necessary to complete this project.

2.2 GENERAL DESIGN REQUIREMENTS

2.2.1 The A-E is responsible for researching and implementing all applicable codes, standards, laws, etc. that pertain to the project.

mailto:derald.christopher.1@spaceforce.mil

2.2.2 All designs shall comply with DoD Unified Facility Criteria (UFC), Unified Facility Guide Specifications (UFGS), and the Vandenberg SFB Installation Facilities Standards which may be found on the Whole Building Design Guide (WBDG) website or by contacting the PM.

2.2.3 All designs shall comply with local, state (California) Standards, Federal standards included but not limited to those outlined in the local specifications and Presidential Executive Orders.

2.2.4 All designs shall research and comply with all applicable DoD Instructions, Air Force Instructions, Engineering Technical Letters (ETL), 30SW Instructions (SWI), etc.

2.2.5 The A-E shall ensure all equipment, mechanical, electrical, architectural elements, etc.

Meet all applicable codes, standards, etc.

2.2.6 Whenever two codes conflict, the more stringent code shall apply. In any case where a conflict is found the A-E shall document it in writing to the CO for clarification.

2.2.7 Primary technical service shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers/editors, technical writers, graphic artists, Geographic Information Systems (GIS analysts, planners, urban designers, economists, and financial analysts. Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located and (b) commands the necessary expertise, un terms of knowledge and experience, to undertake the specified task to be identified at the task order level. A minimum of one Leadership in Energy and Environmental Design (LEED) Accredited Professional (AP) is required.

2.3 GENERAL ANALYSIS OF ALTERNATIVE RQUIREMENTS

The A-E is responsible for developing all Courses of Action plus the “status quo” alternative. All alternatives shall be developed to meet the NEPA AF813 requirement.

2.4 APPLICABLE DOCUMENTS

The A-E shall identify and comply with all applicable federal, state and local statutes including but not limited to:

• AFMAN 32-1084 Standard Facility Requirements o CC 214425 Vehicle Maintenance Shop o CC214467 Refueling Vehicle Shop

• DAFMAN 91-203 Air Force Occupational Safety Fire and Health Standards

• Air Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters

• Executive Orders

• Unified Facilities Guide Specifications (UFGS)

• Whole Building Design Guide (WBDG)

• American Petroleum Institute Codes

• National Association of Corrosion Engineers

• National Fire Protection Association (NFPA 101) Life Safety Code

• Steel Structures and Painting Council

• National Electrical Code, NFPA No. 70

• National Electric Safety Code (ANSI C2)

• Uniform Fire Code

• National Fire Protection Association (NFPA 101) Life Safety Code

• Occupational Safety and Health Administration (OSHA) regulations

• Environmental Protection Agency regulations, and

• International Building Code (IBC)

• International Mechanical Code (IMC)

• Mechanical systems – ASHRAE and SMACNA Standards

• International Plumbing Code (IPC)

• ANSI B31.8 (1968) and B31.8b (1969) Gas Transmission and Distribution Piping

Systems

• All Applicable UFC including but not limited to o UFC 1-200-02 High Performance And Sustainable Building Requirements o UFC 3-400-01 Energy Conservation o UFC 3-600-01 Fire Protection Engineering for Facilities o UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• Applicable Federal, DoD and AF regulations and policies

• Energy Policy Act of 2005

• Applicable State, City, and County codes and regulations

• The latest Vandenberg SFB Electrical Guidelines

• Manual of Uniform Traffic Control Devices (MUTCD)- Military, Federal, State

The A-E shall utilize all changes and amendments in effect on the date of issuance of the contract. It is the A-E’s responsibility to identify and comply with all applicable and relevant requirements.

2.5 ENVIRONMENTAL REQUIREMENTS

1. Investigate, design, and meet any requirements for work.

2. Construction General Permit and Storm Water Pollution Plan (SWPP) required for site disturbance over 1ac.

3. Low Impact Development (LID) standards shall be applied.

4. Meet requirements as defined in the Air Force (AF) Form 813 (if applicable), AF

Form 332, and Environmental Specification Section 01 57 20. Not to be modify without permission form CO and PM.

5. Field investigation work may require AF Form 103 Work Clearance Request, see 01 00 00 General Requirements for more information.

2.6 MONITOR REQUIREMENTS

Any and all monitoring (including but not limited to unexploded ordinance (UXO) monitoring, biological monitoring, and avoidance of biologically or culturally sensitive areas) is the responsibility of the A-E. This may be required based on what is described in the AF Form 103 and AF Form 332. It is the responsibility of the A-E to follow all the proper requirements when performing investigative and research activities. 30CES may be able to provide some assistance with monitoring but this does not relieve A-E of responsibility.

3.0 POST AWARD:

3.1 FIELD INVESTIGATION

After contract award, the A-E shall conduct additional field investigation as needed that will include, but is not limited to, the following:

3.1.1 Record Drawings

The A-E shall research any available electronic and/or hard copy information from the Government Record Drawing Vault that pertains to the project. The A-E shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions.

3.1.2 Verification of Existing Conditions and Site Surveys

Use of existing condition data provided by the Government conveys acceptance and as such does not relieve the A-E of liability associated with performance as the Designer of Record. The A-E shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment. The A-E shall visit each site and facility to verify existing conditions that are significant to the project. Additional site visits may be required as necessary. The A-E shall perform instrument surveys, as required. All site visits shall be coordinated with the CO and PM.

3.1.3 Environmental Surveys

If applicable, the A-E shall prepare, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs) identification, up-to-date surveys identifying all asbestos, lead-based paint, PCBs, and USTs pertaining to each project. Existing environmental surveys obtained from the Government PM shall be used only as a template for updating. Environmental surveys shall be included in the proposed cost.

3.1.4 Hazardous Materials Surveys

If applicable, the A-E shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project. This information shall be reviewed and a Hazardous Materials Abatement Plan produced to address these hazardous materials, if found. The A-E shall conform to the requirements of Vandenberg SFB Environmental Specifications 01 57 20.

3.1.5 Subsurface Features

Unless determined by the scope of work, the A-E is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the A-E shall request assistance from the Government PM in identification of these subsurface features.

3.1.6 Coordination

The A-E is responsible for design coordination with the CO and PM, using agency, facility managers, and other base officials.

3.1.7 Surveying/GIS Files

All projects that include surveying and/or GIS data collection must provide results in CAD formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00.

This is in addition to any other report or files generated by the survey work.

3.2 COMPUTER – AIDED DRAFTING (CAD)

The A-E shall prepare and submit CAD drawing files and GIS files with each of its design submittals. All projects that include surveying and/or GIS data collection must provide results in CAD formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00.CAD Project Number. The A-E shall use the XUMU (or equivalent) project number as the CAD project number.

3.2.1 Electronic Media

3.2.1.1 The A-E shall ensure to submit the electronic files including all drawing files, X-REFS, and images for the project, including PDF and DWG versions.

3.2.1.2 The A-E shall ensure the electronic drawings are in compliance with the VSFB CAD Standards. Coordination of the drawings with the 30CES Design Vault is required.

3.2.1.3 The A-E shall submit the electronic drawings on CD-ROM or DVD.

3.2.1.4 The A-E shall ensure the electronic drawings are readable by AutoCAD, using Microsoft Windows format, without any additional hardware or software.

3.2.1.5 The A-E shall label their disks and their cases with a minimum of A-E firm name, project number, project title, percentage designed, CUI, and the Government PM.

3.2.1.6 Design drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Government.

3.2.2 Drawings

The A-E shall submit the required size, media, and number of sets, as specified in the table of deliverables for each submittal.

3.2.3 CAD Project File List

The A-E shall submit a CAD Project File List. The CAD Project File List is a document that describes all of the files in a project. The A-E shall ensure the CAD Project File List includes the following specific information.

3.2.3.1 A description of the project

3.2.3.1.1 Project number and title (if multiple projects, list all).

3.2.3.1.2 Any related projects.

3.2.3.1.3 Percentage designed.

3.2.3.2 A description of the project development

3.2.3.2.1 List of drawing numbers from record drawings or Base Comprehensive Plan tabs that were used to create the drawing files.

3.2.3.2.2 Type of site surveys or investigations performed.

3.2.3.2.3 Site conditions that differ from above drawings.

3.2.3.3 Drawing files

3.2.3.3.1 File names.

3.2.3.3.2 Descriptions.

3.2.3.3.3 Files referenced.

3.2.4 CAD Compliance

The A-E shall perform a batch check and submit results with all electronic submittals. The A-E shall ensure that all submittals meet the CAD requirements of the Vandenberg SFB prior to submission.

It is recommended that the contractor send a qualified CAD representative to attend a 1-hour orientation briefing class covering the use of the VAFB CAD Standards.

1. The CAD Representative shall be experienced in AutoCAD. In addition to the CAD representative, the Contractor Project Manager or Design Architect-Engineer may also attend the VSFB CAD Standards Orientation Briefing to become familiar with the CAD requirements.

2. The VSFB CAD Standards Orientation Briefing may be taken during the Project Orientation Visit or during field investigations but should be completed prior to the 35% Design Submittal.

3. The VSFB CAD Standards Orientation Briefing must be scheduled with the Air Force CAD Manager at least 1 week in advance. Upon class completion, the Contractor Project Manager shall notify the Air Force Project Manager of class completion.

4. The Contractor shall obtain all Vandenberg SFB manuals and the CD-ROM package from the Air Force CAD Manager during the VSFB CAD Standards Orientation Briefing.

5. The Contractor may request additional VSFB CAD Standards Orientation Briefings.

These will be performed as available.

3.3 GEOGRAPHICAL INFORMATION SYSTEMS (GIS)

The AE shall provide GIS files for all geographical areas covered in this SOW with each design submittal. At a minimum, the GIS Submission shall include:

• Proposed laydown yards

• Areas of environmental concern

3.3.1.1 Each item in this list shall be a separate file/layer Existing GIS layers may be requested by the AE but must be verified and/or updated by the AE during design.

3.4 NON-GRAPHIC DOCUMNEATION

The A-E shall use a computer to produce all non-graphic documentation as follows

3.4.1.1 All word processing documents shall be submitted as .docx format. A word processing program other than MS Word may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure. All word processing documents must use 11-point Times New Roman as the font.

3.4.1.2 All spreadsheet applications shall be submitted as .xlsx format. A spreadsheet program other than MS Excel may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure.

3.4.1.3 Non-graphic documentation requirements may change at any time during the design for the convenience of the Government.

3.5 AF FORM 103 WORK CLEARANCE REQUEST

The A-E shall adhere to all 30 CES Work Clearance Request Requirements. These can be found on the AF Form 332 and the AF Form 103 (completed by the A-E). The Base CES Customer Service (Building 11439) will assist the A-E with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base CES/CEO will assist in locating underground utilities and issue the AF Form 103 to the A-E. It is the A-E’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, laydown, mobilization, grubbing, exploratory geophysical work, etc. Coordination of the AF Form 103 requires a physical presence to carry the document around to multiple agencies on VSFB for coordination. See 01 00 00 and 01 57 20 for more detail.

4.0 DESIGN

The A-E shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide record drawings (both electronically and in hard copy) for retention by the Government. The A-E shall be responsible for implementation, research, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract.

Any concept design provided to the A-E is for reference and design coordination use only, may not reflect final design conditions, and shall not be assumed to meet all specifications or CAD standards. The A-E is responsible for all research, interviews, and investigation required for the project.

4.1 PROJECT

The A-E shall accomplish this project as agreed upon by the Base civil engineers (CE) and production staff. All telecoms and meetings shall be coordinated by the A-E with the CO and PM. The A-E shall submit meeting minutes within 2 working days after each teleconference or in-person meeting.

4.2 KICKOFF MEETING/CHARRETTE

The AE shall attend an in-person Kickoff meeting and “Charrette” on the day of or the day after the Kickoff Meeting. The design “Charrette” will allow the Government and/or AE to discuss any specific concerns not previously addressed. The “Charrette” may be combined with the Kickoff Meeting at the discretion of the CO and PM. The AE shall document decisions and meeting minutes and provide with the 35% Design below.

4.3 DESIGN REVIEW CONFRERNCE

The A-E shall attend one scheduled design review conferences, 30% Design Review Conference.

Additional conferences will be necessary only if there are issues that cannot be resolved by telephone, as determined by the CO. The design review conferences will be held at Vandenberg SFB to accomplish the following:

4.3.1.1 Review design progress.

4.3.1.2 Provide guidance and design criteria.

4.3.1.3 Ensure that design criteria and regulations are met.

4.3.1.4 Discuss and resolve design review comments from the Government.

4.3.1.5 Prepare a handout and provide a short presentation to the government giving a quick overview of the design similar to the information included in the Executive Summary.

4.4 DESIGN ANALYSIS SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, the A-E shall include the following, at the minimum in each design package Executive summary with statement of work and all modifications.

4.4.1.1 Table of Contents

4.4.1.2 Minutes and sign-in sheets of all meetings pertaining to the development of the design.

4.4.1.3 Previous government review comments and A-E responses.

4.4.1.4 All appropriate Engineering Calculations.

4.4.1.5 Design Drawings. All electronic copies design drawings shall be provided in PDF, AutoCAD, and GIS formats. The AutoCAD drawings shall comply with VSFB CAD Standards.

4.5 30% DESIGN SUBMITTAL

The 30% Design Submittal shall be representative of a 35% complete concept design and include all major scope items from the A-E. The 30% designation does not mean a 30% complete contract. Rather, it denotes a milestone requiring design review. This submittal shall include all details to ensure a full environmental/regulatory review by 30CES Installation Management Flight. The A-E shall prepare the 30% Design Submittal that will include the following:

4.5.1 Design Analysis

The A-E shall prepare the 30% Design Analysis by documenting the decision-making process.

The Design Analysis shall include the following at a minimum:

4.5.1.1 Table of Contents

The A-E shall provide a table of contents. All pages of the Design Analysis including the appendices shall have a uniform numbering system. The first page of each section and appendices should be included at a minimum:

4.5.1.2 Executive Summary

The A-E shall provide a written narrative overviewing the project scope and key project information. The Executive Summary shall be at the front of the Design Analysis. It shall also be provided as a separate PDF file on the submitted discs. The executive summary shall be usable to explain the scope of the project and general level of disruption and impact to base and surrounding locations.

4.5.1.3 Investigation Report

The A-E shall provide a written narrative summarizing all investigative, research and survey work performed to complete the design. This narrative shall include when it was accomplished, where it was performed and what the relevant result of the work. This section is only a narrative and the supporting data and reports shall be in the Engineering Data section.

4.5.1.4 Written Explanation of Major Design Decisions

The A-E shall provide a written narrative describing key design decisions and discussing the engineering reasons behind these. Each decision shall be in its own paragraph or subsection. The discussion shall include at a minimum why the decision was needed, the decision itself, what the main alternative(s) were, and what code/engineering led to the choice. This section shall include any code conflicts and how the design addresses the conflict.

4.5.1.5 List of Section Titles and Numbers

The A-E shall prepare a List of Section Titles and Numbers to be used in each project in accordance with the Master Format - Master List of Section Titles and Numbers from the Construction Specifications Institute (CSI) Manual of Practice. The list shall only include the titles deemed appropriate by the A-E.

4.5.1.6 Engineering Data

The A-E shall provide calculations and other supporting engineering data or analyses for all items, including but not limited to equipment or system sizing. The data shall sufficient to justify any special requirements that require deviation from normally accepted commercial or Government standards in addition to normal engineering calculations. This should be an appendix.

4.5.1.7 Environmental Surveys

The A-E shall provide the environmental surveys and include abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks (USTs) are affected by work pertaining to any project. This should be an appendix.

4.5.1.8 Interviews

The A-E shall document all discussions with the Government PM, using agency, and other base officials including names, position titles, and telephone numbers. Correspondence should be an appendix. Investigative interviews to determine design requirements etc. should be included in a separate appendix and referenced in the narrative.

4.5.1.9 Manufacturer Data

The A-E shall provide catalog cuts or other manufacturer data of major equipment items. This should be an appendix.

4.5.1.10 Kick-off Meetings Documents

The A-E shall include the Charrette documents as a reference for design review. This should be an appendix.

4.5.1.11 Other Supporting Information

Any other items determined necessary by the A-E should be included in an organized manner as individual appendices.

4.5.2 Drawings

The A-E shall submit half size copies of updated Drawings plotted on bond. Drawings shall comply with Vandenberg CAD Standards. It is the A-E’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

4.5.3 CAD Project File List and Computer Files

The A-E shall make final corrections from the 30% Design Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 2.7, Computer-Aided Drafting (CAD).

4.5.4 Specifications

The A-E shall prepare the draft version of all project specifications and a draft lust of relevant externally available specifications. The Specifications shall be bound or in notebook form and shall follow these guidelines.

4.5.4.1 The A-E shall use UFGS as the foundation for specifications. When UFGS does not apply, the A-E may use any appropriate Government or commercial guide specification service or their own specifications; however, the specification format shall strictly follow the Construction Specifications Institute (CSI) Manual of Practice chapters on Master Format - Master List of Section Titles and Numbers, 3-part Section Format, and Page Format.

4.5.4.2 The A-E shall specify generic characteristics of construction materials and shall avoid the use of proprietary “brand name” specifications unless Vandenberg SFB requires a specific manufacturer for base-wide compatibility.

4.5.4.3 The following Vandenberg SFB standard specification sections shall be inserted into the Specifications for all projects:

4.5.4.3.1 Section 01 00 00 General Requirements

4.5.4.3.2 Section 01 44 00 Contractor Quality Control

4.5.4.3.3 Section 01 57 20 Environmental Requirements

4.5.4.4 Sections 01 00 00 requires editing and coordination with the Government Project Manager for specific base requirements and restrictions. Section 01 00 00 provides a project description and other conditions such as occupancy, work schedule, work stoppages, security, utilities, safety, construction and welding permits, and submittals. Section 01 57 20 specifies environmental compliance and monitoring and disposal of removed materials. Special requirements may be added. All changes from the base document must be documented until the 100% when a clean specification shall be provided. Any editing of VSFB Standard Specifications are not valid until expressly approved from the PM.

4.5.4.5 Elements from the VSFB Specifications may apply to this A-E contract. Refer to documents for details.

4.5.4.6 The A-E shall become familiar with the Vandenberg SFB standard specification sections to ensure that the remaining specification sections do not conflict with or duplicate these provisions.

4.5.4.7 The A-E shall include VSFB standard specification Section 01 44 00 Contractor Quality Control, or more stringent quality control section, as approved by the PM and the CO.

4.5.5 CAD Project File List and Computer Files

The A-E shall make final corrections from the 30% Design Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 2.8, Computer-Aided Drafting (CAD).

4.5.6 Draft DD 1354

The A-E shall draft and submit a DD1354 which includes all materials expected to be listed for acceptance of real property after the completed construction.

4.5.7 Draft Recycled Materials Diversion Form (RMDF)

The A-E shall draft and submit a RMDF which includes all applicable materials. Blank copies are available upon request.

4.5.8 Resubmittals

The A-E may be required to resubmit the 30% Design Submittal if after review the Government determines the submitted design does not meet the requirements set forth in the contract for the 30% Design Submittal, if major scope items have not been addressed or if it contains sufficient errors that a 35% Design Submittal could not be achieved without major revisions, as determined by the Government. Any submittal that upon review by the Government has technical errors or omissions will be rejected and shall be required to be resubmitted. Each resubmittal shall be labeled as “30% RX” with X being the corresponding resubmittal number.

4.6 35% DESIGN SUBMITTAL

The A-E shall prepare the 35% Design Submittal by updating and completing the 30% Design Submittal. The 35% Design package shall be in a 35% concept design state with the exception of any additional Government corrections and modifications. This shall include everything from the approved 30% design with comments incorporated and/or corrected.

4.6.1 Resubmittals

The A-E may be required to resubmit the 35% Design Submittal if after review the Government determines the submitted design does not meet the requirements set forth in the contract for the 35% Design Submittal or if all changes from the 35% Design Review Conference or if all the comments provided by the PM were not completed. The 35% will not be accepted if there are any outstanding technical errors or omissions. Each resubmittal shall be labeled as “35% RX” with X being the corresponding resubmittal number.

4.7 DESIGN DEFICIENCES

Government approval of the 35% design submittal does not relieve the A-E from the responsibility to comply with all applicable codes and regulations. The A-E shall be responsible to correct design deficiencies and provide appropriate revised drawings and specifications to the Government within 5 calendar days of notification by the CO. These design deficiencies may be identified at any time between approval of the 35% design submittal and final inspection.

5.0 GENERAL REQUIREMENTS

5.1 QUALIFIED PERSONAL

The A-E shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field. All tradesmen performing work in a trade which has a California A-E’s license available shall be licensed or under the direct supervision of a tradesman licensed in the trade being performed.

5.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the A-E without specific written permission of the PM.

5.3 ENGINEERING REQUIREMENTS

All stamped drawings when applicable shall be reviewed and sealed by an architect or engineer that is registered in the appropriate discipline in the State of California.

5.4 DESIGN REQUIREMENTS

The A-E shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the A-E shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration. The A-E is responsible for all research, interviews, and investigation required for the project.

6.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

None specific to the project.

6.1 EXISTING ENGINEERING PLANS AND RECORD DRAWINGS

The Base CE will provide the A-E access to any existing, available and allowable engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. The primary method of access is for the A-E to be allowed into the 30CES Design Vault for research on available documents. Access to the 30CES Design Vault will be granted to the A-E after award. The A-E must accomplish a non-disclosure agreement (NDA) for each person accessing the Vault; a previously filed NDA will not suffice.

The A-E’s use of any existing plans, drawings, diagrams, etc. does not relieve the A-E from ensuring the design matches existing site conditions or complying with Vandenberg SFB CAD Standards.

6.2 BASE REQUIREMENTS

The Base CE will advise the A-E of the location and processes to obtain the following as needed:

6.2.1.1 Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or standpipe) of large quantities of potable water.

6.2.1.2 Security escorts for work in restricted areas.

6.2.1.3 A paved area where equipment can be cleaned.

6.2.1.4 A set of keys to locks as necessary.

7.0 DELIVERABLES

A description of each deliverable shall be shown below. A table of the project deliverables follows.

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date

C us to m er

B as e

PO

C

O

El ec tro ni c H ar d

C op y El ec tro ni c

H ar d C op y

El ec tro ni c H ar d

C op y

Design Quality Control Plan (DQCP) 0 0 1 0 1 0 Within 14 calendar days after Award Kick-Off Meeting 10 calendar days after Award Progress Meetings Once a month

TABLE OF DELIVERABLES

Copies Per Addressee

Delivery Date

C us to m er

B as e

PO

O

El ec tro ni c H ar d

C op y El ec tro ni c

H ar d C op y

El ec tro ni c H ar d

C op y

Meeting Minutes 1 0 1 0 1 0 2 work days after each meeting COA Summary’s Submittal 1 0 1 0 1 0 30 calendar days after Kickoff

The Government will provide review comments within 30 calendar days of COA submittal

30% Design 1 0 1 2 1 0

Within 30 calendar days after Government review of the COA Submittal. Hard copies for all design phases shall be half size drawings (18”x24”) (ARCH Size C) or (30”x42”) (ARCH Size E1) drawings.

Include GIS layers as described in Section

3.3. Refer to Section 3.2.4 for CAD

submission standards.

The Government will provide review comments within 30 calendar days of 30% Design Submittal

35% Design 1 0 2 2 1 0

Within 30 calendar days after acceptance of 30% Design. Hard copies for all 35% Design phases shall be half size drawings (18”x24”) (ARCH Size C) or (30”x42”) (ARCH Size E1) drawings. Include GIS layers as described in Section 3.3. Refer to Section 3.2.4 for CAD submission standards.

The Government will provide review comments within 30 calendar days of 35% Design Submittal

Draft DD 1354 1 0 1 0 1 0 Include with 30% and 35% design submittals

Incidental Design Documents / Shop Drawings (AF Form 3000) 1 0 1 0 1 0 At least 30 calendar days prior to requirement Production or Delivery Problem Report 1 0 1 0 1 0 Same day as issue or occurrence

7.1 PROJECT NAMING STRUCTURE:

The contractor shall comply with the most current email and document naming conventions provided by the Government. These naming conventions may change during the life of the contract and the Contractor will be expected to utilize any updates after notification of such changes.

Other than the Progress Schedule and Report (AF 3064 and AF3065) all deliverables and requests for information (RFIs) shall each be sent individually – one submittal package, one RFI package or one day of daily reports. The following table outlines requirements for the email subject when submitting the referenced documents. Project email address:

201007BRenovateFARM@groups.af.mil

PROJECT NAMING STRUCTURE TABLE

Required Email Subject Format (examples in itallics)

Required File Naming Format (examples in itallics)

Requests for Information (RFI)

RFI [No.] [Brief Description]

· RFI 7 Pipe Connections

Project No._RFI [No.]_[Brief Description]

· 123456_RFI 7_Pipe Connections

Submittals Submittal [No.] [Title]

· Submittal 5 Fiberglass Piping

Project No._Sub [No.]_AF3000

· 123456_Sub 5_AF 3000

Project No._Sub [No.]_[Submittal title]

· 123456_Sub 5_Fiberglass Piping

Progress Schedules Reports (3064/3065)

Invoice [No.] [Year] [Month] 3064-3065

· Invoice 4 2024 March 3064-

Project No._Invoice [No.] [Year] [Month]_3064-3065

· 123456_Invoice 4_2024 March_3064-

Meeting Minutes Minutes [YYYYMMDD]

· Minutes 20240510

Project No._Meeting_[YYYYMMDD]_Minutes

· 123456_Meeting_20240510_Minutes

Meeting Agendas Agenda [YYYYMMDD]

· Agenda 20240510

Project No._Meeting_[YYYYMMDD]_Agenda

· 123456_Meeting _20240510_Agenda

7.2 DESIGN QUALITY CONTROL PLAN (DQCP)

The A-E shall submit a DQCP that analyzes all project specific design quality concerns and addresses how the prime A-E will ensure a quality design is submitted throughout each design submittal phase and during construction of the project.

8.0 OTHER REQUIREMENTS

The A-E is also responsible for the following:

8.1 WRITTEN SUMMARIES

The A-E shall prepare written summaries of all meetings, field investigations, and design review conferences held in conjunction with this contract. The A-E shall submit them to the Air Force Project mailto:201007BRenovateFARM@groups.af.mil

Manager for concurrence. All action items shall clearly state the requested information and the party responsible for providing the information. This summary should be submitted within 2 calendar day.

8.2 RECYCLABLE MATERIALS

The A-E shall make every effort to use recyclable materials for all submittal documentation.

8.3 CONTRACTOR PAYMENT INVOICE

The A-E shall submit an invoice for payment in accordance with (IAW) DFARS Clause 252.232-7006 Wide Area Work Flow.

8.4 ENERGY EFFICIENCY

Energy-efficient technology and equipment is required for all projects at Vandenberg SFB as mandated by the Energy Policy Act of 1992.

8.5 SUSTAINABLE FACILITY DEVELOPMENT

In an effort to comply with the affirmative procurement requirements of Section 6002 of RCRA and Executive Order 13101, the Government strongly promotes the use of recycled and recovered materials and products identified in the Environmental Protection Agency's Comprehensive Procurement Guidelines. These materials and products must meet the requirements of the Specifications, must not delay the progress of work, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recycled/reuse materials. Other materials and products not listed, but commonly used in industry outside of the Government should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

9.0 MAILING ADDRESS

9.1 TEAMS EMAIL ADDRESS

201007BRenovateFARM@groups.af.mil

9.2 AIR FORCE PROJECT MANAGER (PM)

30 CES/CENMP

1172 Iceland Avenue, Bldg. 11433 Vandenberg SFB, CA 93437

9.3 AIR FORCE CONTRACTING

30 CONS/PKA

1515 Iceland Ave, Bldg. 8500, Room 150 Vandenberg SFB, CA 93437 mailto:123456CSPAMNAME@groups.af.mil